780 Coordinator jobs in South Africa

The Ecoforestry Institute Society is the trustee and steward of Wildwood Ecoforest. They hold the property on behalf of the people of BC and provide a range of educational opportunities. They are seeking Board members with an interest or hands-on experience in Ecoforestry, education, Homestead operations (booking and guest interactions), infrastructure building, truth and reconciliation, youth, communications, and public events.

Minimum Requirements:

1. Project management and communication skills.
2. Ability to be a team player.
3. Good computer skills.
4. Event coordination skills.
5. Fundraising skills.

Events Coordinator

The Ecoforestry Institute will be hosting several public events at Wildwood, including a birthday party, open houses, music, and arts events. Volunteers for the Events Coordinator position need the ability to plan and organize an event from beginning to end (training provided), have good people skills, be a good team player, and have a good eye for detail. Volunteers who live in the Ladysmith, Yellow Point, Nanaimo, and Cedar areas would be helpful.

• You will have completed Matric, coupled with 3-5 years of experience in office coordination, frontline reception and HR administrative support.
• You will have experience in running the day-to-day office, maintain a well organised reception area and procure office supplies and coordinate deliveries.
• You will have experience in being the point of contact for customers and vendors in the absence of the CEO, as well as resolve any queries and questions from customers.
• You will have a proven track record in providing support to the management team, drafting internal communications, scheduling meetings, coordinating events, preparing documentation/reports and monitor expenses
• You will have a keen interest in HR and staff wellness, maintain meticulous records, track and monitor employee attendance and implement recognition programs and events for staff.
• You must have a valid drivers licence, own car and a clear criminal and credit record

Zeitz Museum of Contemporary Art Africa (Zeitz MOCAA) is a public not-for-profit institution that exhibits, collects, preserves, and researches contemporary art from Africa and its diaspora; conceives and hosts international exhibitions; develops supporting educational, discursive, and enrichment programmes; encourages intercultural understanding; and strives for access for all.

The museum’s galleries feature rotating, temporary exhibitions with dedicated spaces for the permanent collection. The institution also includes the Centre for Art Education (CFAE), and the Atelier, a project space for emerging Cape Town-based artists.

Our Mission
At Zeitz MOCAA, we are committed to promoting artistic innovation, cultural exchange, and social dialogue. Through our exhibitions, programs, and initiatives, we aim to inspire creativity, foster critical thinking, and contribute to the cultural landscape of Africa and the world.

Job Summary
This role reports to the Senior Curator. The main purpose of this role is to provide advanced administrative and coordination support to the Curatorial Department. The role is responsible for curatorial schedule management, office management, information preparation, company records management, data analysis, fellowship coordination and external partner liaising.

Key Responsibilities:

Curatorial Office Administration

• Manage the office by ensuring the curatorial office is organised and presentable.
• Maintain and improve current filing and contact database systems.
• Provide administrative and logistical support to the Curatorial team.
• Act as a liaison between the Senior Curator, Managing Editor, and other departments.
• Manage curatorial scheduling, ensuring alignment with deadlines and meetings.
• Populate the payment schedule and follow up with Finance.
• Archive curatorial files, maintain SharePoint folders, and ensure proper project documentation.
• Project archive checklist – when an exhibition / project is completed ensure everything is filed in way that future employees can access information.
• Oversee master calendar for programming, exhibitions, publishing, and meetings including:
• Coordinate travel, logistics, and artist site visits.
• Support visitor reception, scheduling, and group events.
• Assist with curatorial events, openings, RSVPs, and invitations.

Supporting the Curatorial Team: Travel, Accommodation

• Manage the administration of the Curatorial Research travel budget.
• Obtain quotations for flights and accommodation as per the organisation procurement guidelines.
• Book flights and accommodation.
• Prepare subsistence and travel allowance currency.
• Assist with travel documents for curators where necessary.

Fellowship Coordination

1. Museum Fellowship intake and recruitment process

• Coordinating the annual call for applications including:
• Content signs off from various internal and external stakeholders.
• Setting up online application platform.
• Reviewing applications to ensure that they meet all application requirements.
• Reviewing candidates’ qualifications and experience to determine whether they are suitable for the position.
• Interviewing candidates to ascertain whether they have the necessary skills and experience to succeed in the position.
• Responding to applicant queries and managing the fellowship email account.
• Maintaining application and selection database for each year.
• Arranging travel logistics for recruitment drive in compliance with museum, university, and sponsor policies.
• Arranging schedule of events for recruitment drive.
• Assistance with getting all collateral ready in time for recruitment drive.
• Research on potential partners or collaborators from the African continent.

2. Commencement Preparation

• Plan and organise the orientation program, including scheduling events, transport, and meetings.
• Coordinate relevant IT setup and access cards with museum departments.
• Assist with Fellows’ visa applications and liaise with SA authorities, SAQA, and medical aid.
• Work with UWC on administrative letters for visa support.
• Arrange accommodation and rental agreements for fellows.
• Prepare welcome packs for incoming fellows.

3. Day to Day Duties

• Provide administrative supervision and support to fellows.
• Manage fellowship administration, including agreements, HR, and reporting.
• Create schedules and rosters, aligning with the UWC calendar.
• Coordinate professional development activities in consultation with supervisors.
• Assist with assessments, evaluations, and grading data.
• Update rotation, vacation, and leave schedules with supervisors.
• Support basic budget administration.
• Draft documents and correspondence for presentations, grants, and reports.
• Assist with curatorial research and facilitate exhibition tours.
• Liaise with fellowship alumni and coordinate newsletters.
• Organise fellowship meetings, including with supervisors, UWC, and leadership.
• Give logistical guidance for the fellows end of programme project.
• Coordinate programme feedback and evaluations.
• Arranging accommodation inspection with outgoing fellows and the landlords.
• Maintain a regular supply of office consumables through conducting regular stock takes.
• Ensure sufficient groceries on hand for the office as well as catering needs for various programmes.
• Keep track of the department’s assets and equipment.
• Coordinating the hiring/lending CFAE assets from other departments.

What you’ll need to be successful in the role:

• Diploma in Secretarial/ office management and/or executive administration or equivalent.
• Knowledge of Curatorial processes.
• 3 years executive personal assistant experience.
• 3 years of Museum/Gallery/Art Institution experience.
• Fluent in English in business verbal and written language.
• A minimum of 3 years’ experience in an administrative role in an office environment.
• Knowledge of Microsoft Office suite including Outlook.
• Knowledge of organisational skills is essential.
• Strong attention to detail.
• High level of efficiency.
• Working independently and taking initiative.
• Effective problem-solving skills.
• Good time management and scheduling abilities.
• Teamwork and collaboration.
• Honest and reliable.
• Basic bookkeeping and data capturing.

Requirements

• Competency in another official SA language is a strong recommendation.
• An amiable and welcoming attitude.
• Punctuality.
• Maintaining a professional image.
• Extensive knowledge of office administrative procedures and knowledge of use and operation of standard office equipment, at a high level.

Person specification
This role requires an individual with knowledge in project management, ability to plan, coordinate, and support with high level administration. The individual must bring high standard of work, good work ethic, deadline driven, with good networking, oral and written communication, and engagement skills. Ability to be resilient and remain calm under pressure.

As a cutting-edge equal opportunity institution, Zeitz MOCAA celebrates diversity in all its forms including gender, race, creed, and orientation. Zeitz MOCAA is committed to Employment Equity and particularly welcomes applications from suitably qualified Historically Disadvantaged Individuals (HDIs) for this position.

A prominent organisation specialising in innovative solutions for poultry and livestock farming is actively seeking an Office Coordinator to join their dynamic team in Cape Town.

Job Purpose

The Office Coordinator will be responsible for ensuring that all office activities run efficiently and effectively by providing both clerical and administrative support to personnel and management in the company, specifically to the branch.

Education and Qualification Requirements

• National Senior Certificate
• Accounting Knowledge (would be advantageous)

Minimum applicable experience (years)

• 2 – 3 years’ experience in an administrative role
• Proficiency in Microsoft Word, Excel, and Outlook

Required nature of experience

• Administration and office support experience
• Previous warehousing and inventory control experience
• (Knowledge of account reconciliations will be advantageous)

Skills and Knowledge (essential)

• Organisational skills
• Ability to understand and execute oral and written instructions
• Good communication and interpersonal skills
• Attention to detail and ability to prioritize
• Sense of urgency and time management
• Self-driven and ability to work independently as well as part of a team
• Flexibility to manage more than one task at any given time
• Ability to maintain systematic stock records and inventories

Other

• Own car and valid code C1 or EB driver’s license.
• Fluent in Afrikaans and English

Remuneration

• Market related

See Description

See Description

A prominent organisation specialising in innovative solutions for poultry and livestock farming is actively seeking an Office Coordinator to join their dynamic team in Cape Town.

Job Purpose

The Office Coordinator will be responsible for ensuring that all office activities run efficiently and effectively by providing both clerical and administrative support to personnel and management in the company, specifically to the branch.

Education and Qualification Requirements

• National Senior Certificate
• Accounting Knowledge (would be advantageous)

Minimum applicable experience (years)

• 2 – 3 years’ experience in an administrative role
• Proficiency in Microsoft Word, Excel, and Outlook

Required nature of experience

• Administration and office support experience
• Previous warehousing and inventory control experience
• Knowledge of account reconciliations (will be advantageous)

Skills and Knowledge (essential)

• Organisational skills
• Ability to understand and execute oral and written instructions
• Good communication and interpersonal skills
• Attention to detail and ability to prioritize
• Sense of urgency and time management
• Self-driven and ability to work independently as well as part of a team
• Flexibility to manage more than one task at any given time
• Ability to maintain systematic stock records and inventories

Other Requirements

• Own car and valid code C1 or EB driver’s license.
• Fluent in Afrikaans and English

Remuneration

• Market related

See Description

See Description

Zeitz Museum of Contemporary Art Africa (Zeitz MOCAA) is a public not-for-profit institution that exhibits, collects, preserves, and researches contemporary art from Africa and its diaspora; conceives and hosts international exhibitions; develops supporting educational, discursive, and enrichment programmes; encourages intercultural understanding; and strives for access for all.

The museum’s galleries feature rotating, temporary exhibitions with dedicated spaces for the permanent collection. The institution also includes the Centre for Art Education (CFAE), and the Atelier, a project space for emerging Cape Town-based artists.

Our Mission
At Zeitz MOCAA, we are committed to promoting artistic innovation, cultural exchange, and social dialogue. Through our exhibitions, programs, and initiatives, we aim to inspire creativity, foster critical thinking, and contribute to the cultural landscape of Africa and the world.

Job Summary
This role reports to the Senior Curator. The main purpose of this role is to provide advanced administrative and coordination support to the Curatorial Department. The role is responsible for curatorial schedule management, office management, information preparation, company records management, data analysis, fellowship coordination and external partner liaising.

Key Responsibilities:

Curatorial Office Administration

• Manage the office by ensuring the curatorial office is organised and presentable.
• Maintain and improve current filing and contact database systems.
• Provide administrative and logistical support to the Curatorial team.
• Act as a liaison between the Senior Curator, Managing Editor, and other departments.
• Manage curatorial scheduling, ensuring alignment with deadlines and meetings.
• Populate the payment schedule and follow up with Finance.
• Archive curatorial files, maintain SharePoint folders, and ensure proper project documentation.
• Project archive checklist – when an exhibition / project is completed ensure everything is filed in way that future employees can access information.
• Oversee master calendar for programming, exhibitions, publishing, and meetings including:
• Coordinate travel, logistics, and artist site visits.
• Support visitor reception, scheduling, and group events.
• Assist with curatorial events, openings, RSVPs, and invitations.

Supporting the Curatorial Team: Travel, Accommodation

• Manage the administration of the Curatorial Research travel budget.
• Obtain quotations for flights and accommodation as per the organisation procurement guidelines.
• Book flights and accommodation.
• Prepare subsistence and travel allowance currency.
• Assist with travel documents for curators where necessary.

Fellowship Coordination

1. Museum Fellowship intake and recruitment process

• Coordinating the annual call for applications including:
• Content signs off from various internal and external stakeholders.
• Setting up online application platform.
• Reviewing applications to ensure that they meet all application requirements.
• Reviewing candidates’ qualifications and experience to determine whether they are suitable for the position.
• Interviewing candidates to ascertain whether they have the necessary skills and experience to succeed in the position.
• Responding to applicant queries and managing the fellowship email account.
• Maintaining application and selection database for each year.
• Arranging travel logistics for recruitment drive in compliance with museum, university, and sponsor policies.
• Arranging schedule of events for recruitment drive.
• Assistance with getting all collateral ready in time for recruitment drive.
• Research on potential partners or collaborators from the African continent.

2. Commencement Preparation

• Plan and organise the orientation program, including scheduling events, transport, and meetings.
• Coordinate relevant IT setup and access cards with museum departments.
• Assist with Fellows’ visa applications and liaise with SA authorities, SAQA, and medical aid.
• Work with UWC on administrative letters for visa support.
• Arrange accommodation and rental agreements for fellows.
• Prepare welcome packs for incoming fellows.

3. Day to Day Duties

• Provide administrative supervision and support to fellows.
• Manage fellowship administration, including agreements, HR, and reporting.
• Create schedules and rosters, aligning with the UWC calendar.
• Coordinate professional development activities in consultation with supervisors.
• Assist with assessments, evaluations, and grading data.
• Update rotation, vacation, and leave schedules with supervisors.
• Support basic budget administration.
• Draft documents and correspondence for presentations, grants, and reports.
• Assist with curatorial research and facilitate exhibition tours.
• Liaise with fellowship alumni and coordinate newsletters.
• Organise fellowship meetings, including with supervisors, UWC, and leadership.
• Give logistical guidance for the fellows end of programme project.
• Coordinate programme feedback and evaluations.
• Arranging accommodation inspection with outgoing fellows and the landlords.
• Maintain a regular supply of office consumables through conducting regular stock takes.
• Ensure sufficient groceries on hand for the office as well as catering needs for various programmes.
• Keep track of the department’s assets and equipment.
• Coordinating the hiring/lending CFAE assets from other departments.

What you’ll need to be successful in the role:

• Diploma in Secretarial/ office management and/or executive administration or equivalent.
• Knowledge of Curatorial processes.
• 3 years executive personal assistant experience.
• 3 years of Museum/Gallery/Art Institution experience.
• Fluent in English in business verbal and written language.
• A minimum of 3 years’ experience in an administrative role in an office environment.
• Knowledge of Microsoft Office suite including Outlook.
• Knowledge of organisational skills is essential.
• Strong attention to detail.
• High level of efficiency.
• Working independently and taking initiative.
• Effective problem-solving skills.
• Good time management and scheduling abilities.
• Teamwork and collaboration.
• Honest and reliable.
• Basic bookkeeping and data capturing.

Requirements

• Competency in another official SA language is a strong recommendation.
• An amiable and welcoming attitude.
• Punctuality.
• Maintaining a professional image.
• Extensive knowledge of office administrative procedures and knowledge of use and operation of standard office equipment, at a high level.

Person specification
This role requires an individual with knowledge in project management, ability to plan, coordinate, and support with high level administration. The individual must bring high standard of work, good work ethic, deadline driven, with good networking, oral and written communication, and engagement skills. Ability to be resilient and remain calm under pressure.

As a cutting-edge equal opportunity institution, Zeitz MOCAA celebrates diversity in all its forms including gender, race, creed, and orientation. Zeitz MOCAA is committed to Employment Equity and particularly welcomes applications from suitably qualified Historically Disadvantaged Individuals (HDIs) for this position.

Location: ((Cape Town)) | Job-ID: ((213495)) | Contract type: ((Permanent)) | Business Unit: ((Partner & Resources Operations))

About the role:

We are setting up a new team for the Group Delivery Back Office team in South Africa to help out with the scheduling of different Resources, e.g. IT Consultants, Project Managers, Engineers for our customers.

Your tasks will be to:

• Gather information through relevant business systems/tools.
• Advise and provide support to customers to satisfactorily resolve queries.
• Understand the nature and urgency of resource, what exactly the customer requires and schedule them accordingly.
• Provide good customer service to ensure that requests for information are provided to avoid customer escalations.
• Scheduling services / organize resources to the partners to meet SLA’s
• Prioritise your own workload to ensure that deadlines and customer requirements are met.

You are the ideal candidate if you have:

• Fluency in English and German.
• Good working knowledge of Microsoft Applications (any experience with ticketing tool could be an advantage).
• The ability to plan and organise your own, and others’, workload.
• Proven experience of high standards of customer service.
• Good administrative experience.
• The ability to ensure accuracy of data, provide data for reporting and processing of information.
• Excellent interpersonal, literacy skills, adaptivity and ability to build relationships at all levels.

Current information for our applicants

Business as usual? Not quite. Of course, the Corona crisis also presents us with major challenges.

However, we are broadly positioned across various industries, plan for the long term and have always been flexible in our approach to our customers, especially in times of crisis. Our core business is digitisation. We believe that this topic will continue to grow in importance for many companies in both public and private sectors.

That's why there are still areas of our business with clear hiring requirements – and we would like to bring talent like you on board! By the way, we have completely virtualised our application process and our recruiters remain available to you should you have any questions.

We are still looking forward to getting to know you!

About us

Computacenter is a leading independent provider of IT infrastructure services. We work at the heart of digitisation, advising organisations on IT strategy, implementing the most appropriate technology and managing our customers’ infrastructures.

We offer a friendly, open working environment without too much fuss about hierarchy. We are looking for professionals with diverse competencies, personalities and strengths who want to live our shared value of teamwork and performance.

Interested in joining a company with a strong sense of community?
We’re growing. We’re hiring. We encourage. We empower. We support.
#CCfuturetalent

Reference: DBN002528-NO-1
Join a dynamic team as a Coordinator at a leading manufacturer specializing in sleepwear and activewear for chain stores, based in Westville.

Roles and Responsibilities:

• Receiving and placing orders with overseas suppliers.
• Chasing up on proforma invoices.
• Acknowledgment of PI with the respective factories.
• Preparing and paying deposits.
• Capturing these orders on the system.
• Chasing of fit samples.
• Arranging courier collection.
• Upon receipt of samples, measure/spec/picture taking of these samples and sending notifications and spec sheets to buyers.
• Chasing up on approvals with the buyers.
• Receive and send detailed reports to the factories.
• Track order progress.
• Arranging pre-shipment/QA samples – courier collection, receipt/checking to ensure that this matches the approved samples.
• Requesting bulk pictures from factories and checking correspondence with orders.
• Consolidating the shipment of orders.
• Processing balance payments after checking shipping documents.
• Randomly selecting and checking cartons received at our warehouse.
• Checking count sheets received from the warehouse in detail.
• Sending emails to respective buyers for late deliveries.
• Raising claims with the factories.
• Preparing a critical path and sending it to buyers every second week for private label hosiery.
• Preparing and updating delivery schedules.
• Chasing shipments to ensure on-time deliveries.
• Finalizing claims for poor quality produced goods with the merchandiser.
• Actioning order amendments with customers on behalf of the warehouse.
• Arranging and sending BPS samples to stock customers.
• Arranging for BPS to be sealed by chain stores for stock buy orders.
• Raising orders for stock customers via excel sheets/workbooks.
• Amending packing slips from factories and forwarding to the DC team.
• Updating picture and image books via PowerPoint for new items purchased.
• Updating INC production schedules and following up on parcel shipments.
• Tracking parcels sent out by suppliers and advising on updates.
• Ordering wash care labels and hangers stickers as needed.
• Arranging price tickets with buyers and coordinating collection.
• Liaising with buyers and attending to queries.
• Taking meeting notes from buyer meetings as required.
• Capturing all received orders into the OOH schedule and ensuring inventory matches warehouse figures.
• Updating order tracker and OOH schedule and passing on weekly to the warehouse team.
• Issuing order copies to the DC on a weekly/monthly basis.
• Assisting the team in planning reprocessing and delivery of orders.
• Attending to warehouse queries.
• Booking the DC (6 weeks in advance) for major chain store buyers.
• Liaising with the CMT for goods going out for refinishing.
• Sending delivery updates to customers upon request.
• Arranging seals from chain store buyers for timely delivery to the DC.
• Working on stock control sheets for goods in the DC and ensuring stock sheets are updated.
• Sending reminder emails to buyers for outstanding orders and samples.

IMPORTANT NOTICE
By applying to this advert, you acknowledge that you have read and accept the following Protection of Personal Information ACT (POPIA) disclaimer:

I hereby consent for Talented Recruitment to process my personal information as part of the recruitment process. Talented Recruitment shall take all reasonable measures to protect the personal information of applicants as defined in the Protection of Personal Information Act, Act 4 of 2013 (“POPIA”).