What Jobs are available for Administrative in South Africa?

Administrative Assistant needed urgently (Disabled)

Duties Include:

• Provides administrative support to assigned team members, which include scheduling, meeting coordination, material preparation, data entry, making travel arrangements, processing expense reporting, and other general administrative tasks.
• Schedules a wide variety of activities (e.g. appointments, meetings, travel reservations/accommodations, facility usage, etc.) for internal customers as well as external stakeholders and groups.
• Identifies scheduling conflicts and provides regular scheduling updates to the team during weekly team meetings.
• Manages Outlook calendar appointments for the Director and team, including invitations for all Collaborative Action Networks, Leadership Table, Executive Committee, Data Team, and Communication Team.
• Coordinates meeting and event registration and logistics, which includes securing space, arranging for food refreshments, preparing materials, and confirming participant reservations and attendance.
• Prepares a variety of documents (e.g. correspondence, agendas, minutes, event programs, reports, etc.) to communicate information and/or create documentation in paper and/or electronic format. Uploads all documents in the Google folder and manages organization of the folder.
• Maintains up-to-date records, which includes files, contacts lists, and database entries (e.g. CRM)
• Participates in event planning as required.
• Provides support in managing Building Our Future's social media posts on various platforms as assigned.
• Answers and directs phone calls; prepares mailings and packages for delivery.
• Provides general support to visitors.

Job Type: Full-time

Application Question(s):

• Do you have a disability?

Experience:

• Administrative office procedures, practices and equipment: 1 year (Required)

Work Location: In person

Who are we?

CFI Financial Group is an award-winning trading provider, possessing more than 25 years of experience with multiple offices around the world including London, Larnaca, Beirut, Amman, Dubai, Kuwait, Port Louis, and others.

Check out more about CFI here.

CFI is hiring Make your mark in the online trading industry.

Are you looking to pursue a career in finance? Do you want to work with a dynamic and growing team in the exciting world of online trading and investing? If you answered yes, then we have some amazing opportunities for you

Description:

We are seeking a highly motivated and experienced administrative assistant to join our team at CFI. The Administrative assistant's duties involve performing a variety of administrative and clerical tasks and supporting activities inside our HR department.

Main tasks and responsibilities:

• Manage executives' calendars and set up meetings
• Relate courteously with visitors and provide the appropriate welcome to the client to ensure a positive customer service experience
• Respond to telephone calls and enquiries courteously
• Organize travel arrangements, Process expense reports
• Host internal meetings and take notes of the discussion
• Prepare Purchase Requests, Collect supporting documentation for proof of performance
• Managing day-to-day administrative tasks, record keeping, sending letters
• Provide superior customer service in a professional and friendly manner in person, over the telephone, or via email
• Provide clerical and administrative support to Human Resources executives
• Compile and update employee records through the Orange System
• Coordinate communication with candidates and schedule interviews
• Update employee records with new hire information and/or changes in HR system

Requirements:

• Bachelor's degree in business administration or any related subject
• At least 2+ years of previous experience as an Executive Assistant in Multinational Companies
• Organizational skills
• Excellent communication skills in English is a must
• Advanced Microsoft Office Suite skills
• Ability to work under pressure and within strict deadlines
• Energetic, brilliant communication and interpersonal skills, result-oriented approach

Why join CFI?

· We're a fast-growing, multinational company

· Competitive salaries and benefits

· Work and learn with industry professions

· Supportive and collaborative environment

· Unlimited opportunities for growth and development

At AAI Labs we create new opportunities to run any business better — from developing probabilistic decision-making systems to implementing natural language processing algorithms.

The Administrative Assistant role plays an integral part in successful operations, offering an exciting opportunity for an experienced, highly organised and responsible individual to become the backbone of the leading AI company in Lithuania.

As an Administrative Assistant, you will be tasked with various responsibilities, including contract management, administration of projects, data management, expenditure tracking, invoice issuance and payment monitoring, effective communication with the clients, calendaring, etc.

We expect that you excel in organisation, driving productivity and effectiveness for those you assist. Your outstanding communication abilities, along with your tact and diplomacy, will be essential in managing relationships with people both inside and outside of AAI Labs.

You will:

• Oversee the preparation and management of contracts, service agreements, and commercial offers.

• Monitor and track invoices, payments, and project expenditures to ensure financial compliance.

• Organize and maintain project data and documentation, ensuring accuracy and accessibility.

• Manage client communications, meeting scheduling, and proposals, ensuring professionalism and clarity.

• Perform special projects and tasks assigned by the CEO, CTO, or Business Development team

You are:

• Fluent in English (written and spoken).

• Highly computer literate and quick to adapt to new tools and technologies.

• Exceptional at multitasking and maintaining meticulous attention to detail.

• Able to manage multiple priorities under tight deadlines while maintaining professionalism.

• Comfortable with MS Office, Google Workspace, and other productivity tools, including AI tools like

ChatGPT.

• Independent, proactive, and reliable, delivering tasks efficiently and accurately.

Job Type: Full-time

Pay: R8 000,00 - R12 000,00 per month

Work Location: Remote

Haygrove Heaven in Hermanus is recruiting a experienced, self-motivated and target driven Administrative Assistant for our berry-farm in Hermanus. The Administrative Assistant will report to the Head of Talent.

The purpose of the Role:

To assist with administrative tasks for the One Farm project

Responsibilities:

· Administrate the visa process, passports and documents uploading onto SharePoint;

· Update of master sheet for One Farm,

· Communication with HR on departures and arrivals,

· Arrange and change flight tickets,

· Ad hoc communication with stakeholders,

· Record keeping of the project, Communication on WhatsApp group for departures to UK

· Upkeep of statistics of project,

· Facilitate financial approval for expenditures and keep records of financial source documents.

Candidate Requirements

· Minimum Grade 12

· Advanced Excel competency

· English language proficiency must be excellent

· Computer literacy advanced

· Excellent communication skills

· Must be able to work on diverse tasks and multitask.

· Can work under a high stress and demanding environment.

· Be in good physical health.

· Be available to work over weekends and overtime.

· Have good interpersonal skills and able to work in a team.

· Good decision making and problem-solving skills.

· Mathematically literate and competent.

Job Type: Part-time

Expected hours: 45 per week

Experience:

• Administrative and Financial : 2 years (Preferred)

Work Location: In person

Designation:

Administrative Assistant | Langebaan, Western Cape | Permanent

Category:

Administration and Operations

Job Level:

Semi-skilled and discretionary decision making

Posted by:

PSG Financial Services

Posted on:

02 Sep 2025

Reference Number:

POS01797

Closing date:

09-Sep-2025

Position Type:

Permanent

Location:

Langebaan 844 Oostewal Street

Overview:

VACANCY | ADMINISTRATIVE ASSISTANT | LANGEBAAN, WESTERN CAPE | PERMANENT

PSGs commitment to transform and embrace diversity is what drives us to achieve a diverse workplace with employment equity as a key goal to create an inclusive workforce. In achieving our employment equity goals, we give preference to applicants from designated groups, and we encourage people with disability to apply.

We are looking for an experienced Administrative Assistant who will be responsible for managing the admin to assist the Wealth Adviser. The focus of the role is to provide quality service and maximise customer retention and referral, in line with the Practice Service model and Procedures. The role needs excellent client relationship management and office administrative skills. This role will include Receptionist duties and will require a professional demeanour and interpersonal skills to interact with walk-in clients.

Please note: The successful candidate will be required to be in office 5 days a week

• General administrative duties
• Provide comprehensive administrative support to a Wealth Advisor
• Handle and manage all administrative duties around wealth, risk, medical aid and group scheme benefit policies and clients (Including updates, changes, etc.)
• Prepare client files
• Process client queries and instructions
• Able to navigate and assist clients on CRM systems (Such as MyPractice)
• Liaise with product providers, underwriters, and clients to follow up and track applications
• General receptionist duties including handling queries from walk-in clients

• Grade 12 qualification
• Minimum 5 years administrative experience, preferably within the financial services, legal or accounting industries
• Own transport and valid driver's licence
• Computer literacy (MS Office)

• Presentable and friendly
• Ability to work independently
• Eager to learn
• Efficient and accurate
• Hard-working
• Organising and planning
• Perform well under pressure
• Client service orientation
• Attention to detail

Candidates interested must apply here by no later than 09 September 2025 OR browse available PSG Careers vacancies

By submitting your application, you are giving PSG Financial Services implicit consent to the storage and processing of your personal information. If you are not contacted within 4 weeks of your application, please accept that your application was not successful. For more information about careers at PSG, visit

Part-time, Permanent, Work

Cape Town, Gardens

Posted 11 hours ago

About The Organisation And The Role
The UOS
is the representative body for the Orthodox Jewish community in South Africa and plays a vital role in managing communal, religious, and administrative functions. The Finance Department is seeking a reliable and detail-oriented
Administrative Assistant
to support the team in a half-day capacity.

This is a vital back-office role suited to someone with excellent organizational skills, financial admin know-how, and a strong sense of integrity. The successful candidate will be responsible for managing correspondence, supporting financial document management, and ensuring smooth daily operations within the finance team.

Main Duties & Responsibilities

• Provide administrative support to the Finance Department
• Draft and process correspondence professionally
• Respond to internal and external queries via phone and email
• Organise, file, scan, and archive financial records
• Maintain accurate logs and spreadsheets for finance-related tasks
• Enter data for accounts payable and receivable
• Support end-of-month and year-end procedures
• Process employee expense claims and assist with petty cash reconciliation
• Ensure compliance with financial policies and internal controls
• Handle specific duties such as burial grave reservations at the United Chevra Kadisha
• Perform general administrative and clerical tasks as needed.

Required Skills & Experience
The ideal applicant must have the following competencies:

• Education & Qualifications
• Matric essential
• Certificate in finance, accounting, or business admin advantageous.
• Work experience and industry exposure
• At least 3–5 years' experience in administrative roles, preferably in a finance environment
• Basic understanding of financial systems and protocols.
• Strong Communication and Interpersonal skills
• Strong written and spoken communication in both English and Afrikaans
• Able to liaise confidently with internal teams and the public
• Reliable, discreet, and professional in handling confidential matters.
• Excellent Administration and Organisational Skills
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Proficiency in Sage and/or Pastel or similar accounting software is desirable
• Familiarity with data entry, financial documentation, and office equipment
• Organised, and detail-oriented.
• General
• A high level of integrity and confidentiality.
• Punctual, presentable with a clear personal record and professional demeanour

Interested?

Click on the APPLY NOW / DOWNLOAD APPLICATION button below
Closing date for applications:
12 September 2025

If you have not been contacted within 2 weeks of submitting your application, kindly consider your application to have been unsuccessful
APPLY NOW / Download application

Job Features

Job Category Admin, Office & Support, Community & Social Welfare, Finance Location: Gardens, Cape Town Reporting to: Head of Finance Nature of contract: Permanent Start date: 1 October 2025 (or sooner if available) Hours of work: Half-day position (mornings preferred; negotiable) Salary range: R10,000 – R13,000 / month (based on experience) Benefits: Pension, Jewish Holidays Closing date for applications: 12 September 2025 Interested? Click on the APPLY NOW / DOWNLOAD APPLICATION button below

Apply Online

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Job Description: Personal Assistant, Receptionist & Office Support

Contract Type: Fixed-Term (3 months, renewable by mutual agreement)

Location: Port Elizabeth, South Africa

Reporting to: Director – Rezme & Letchmee Naidoo Attorneys

Purpose of the Role

The role is a dual-support function across Rezme (property management/student accommodation & Airbnb) and Letchmee Naidoo Attorneys (law firm). The successful candidate will manage front-desk reception duties, coordinate appointments, and provide administrative, operational, and client service support across both entities.

Key ResponsibilitiesReception & Appointment Management

• Act as first point of contact for all walk-ins, calls, and emails.
• Manage the office diary and schedule appointments for the Director.
• Confirm, reschedule, and follow up on appointments and court appearances.
• Prepare meeting rooms, documents, and refreshments for client consultations.

Rezme (Student Accommodation & Airbnb Support)

• Assist with tenant applications, contract management, and student queries.
• Maintain property inspection checklists, cleaning rosters, and maintenance logs.
• Track rental payments and follow up on outstanding accounts in coordination with the bookkeeper.
• Support advertising efforts (listings, social media updates, and responding to Airbnb messages).

Letchmee Naidoo Attorneys (Law Firm Support)

• Manage client calls, take accurate messages, and ensure prompt communication.
• File and organize client documents (electronic and hard copy).
• Prepare draft correspondence, fee mandates, and client statements under supervision.
• Assist with basic legal administration (scanning, indexing files, following up with counsel or clients).
• Monitor deadlines and ensure reminders are sent to the Director.

General Office & Administration

• Handle incoming and outgoing mail and courier services.
• Maintain office supplies, stationery, and refreshments.
• Manage petty cash and expense claims.
• Support in preparing reports for monthly reviews (Rezme occupancy, law firm invoicing, etc.).

Skills & Competencies Required

• Strong organizational and multitasking skills.
• Professional communication (verbal, written, and telephonic).
• Ability to handle confidential matters discreetly.
• Computer literacy: MS Office (Word, Excel, Outlook), familiarity with Xero and Ghost Practice (advantageous).
• Friendly, professional demeanor with excellent client service skills.

Qualifications & Experience

• Minimum: Matric certificate (Diploma in Office Admin/Paralegal Studies advantageous).
• At least 2 years' experience in administration, receptionist, or PA role.
• Experience in property management or legal environment preferred.

Contract & Renewal

• Initial contract: 3 months fixed term (probationary).
• Option to renew based on performance, business needs, and mutual agreement.
• Remuneration: To be discussed (market-related, considering dual responsibilities).

Performance Expectations

• Maintain an organized and professional reception/front office at all times.
• Ensure accurate scheduling and minimal missed appointments.
• Provide timely and accurate administrative support to both businesses.
• Uphold confidentiality and professional ethics in handling client matters.

Job Types: Full-time, Temporary

Contract length: 3 months

Pay: From R4 500,00 per month

Application Question(s):

• Knowledge of excel, word and PowerPoint

Education:

• Diploma (Preferred)

Experience:

• Administration / Secretarial : 2 years (Required)

Location:

• Humewood, Eastern Cape (Required)

Work Location: In person

ISTA Personnel Solutions South Africa is a dynamic and fast-growing BPO company, specializing in providing top-tier operational support to U.S.-based companies. We are not a recruitment agency — we are a dedicated extension of our clients' teams, delivering high-quality service with precision, efficiency, and a personal touch.

We are currently seeking a highly organized and detail-oriented Remote Administrative Assistant to support a U.S.-based virtual speech therapy services provider. This role is essential in supporting our clients, therapists, and internal staff to ensure seamless operations. EXPERIENCE WORKING REMOTELY/VIRTUALLY IS REQUIRED.

PLEASE NOTE:

• Working Hours:This role requires you to work EST hours Mon - Fri from 9am to 6pm EST (15h00 to 24h00 South African time - subject to change in accordance with daylight savings in the United States).
• Internet Requirements: A fixed fibre line with a minimum speed of 25 Mbps (upload & download) and the ability to support a wired Ethernet connection is mandatory. Applicants without a fixed fibre line cannot be considered.
• Power Backup: A reliable power backup solution is required to manage load shedding and power outages. Applicants without a power backup cannot be considered.
• Work Environment: This is a fully remote working role.

• Provide customer service support to clients, including scheduling, processing payments, and coordinating insurance documentation.
• Handle service package sales in a professional and client-friendly manner.
• Communicate with clients, therapists, and team members via phone, email, Teams, and SMS — managing multiple communication channels simultaneously.
• Monitor productivity and attendance reporting and escalate issues when needed.
• Support team members with task tracking, documentation, and administrative duties.
• Safeguard confidential company and patient data in compliance with HIPAA standards.

• High school diploma or equivalent (Associate's or Bachelor's preferred).
• Prior experience as an Administrative Assistant working in a remote setting is required.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience working with Smartsheets is an added benefit
• Strong verbal and written communication skills.
• Excellent organization, multitasking, and time management abilities.
• Attention to detail and problem-solving mindset.
• Ability to work independently and collaboratively in a fast-paced, virtual environment.
• Professional demeanor and strong work ethic.

• Experience working remotely/virtually.
• Familiarity with HIPAA/PHI compliance (healthcare or insurance industry experience preferred).

If you are not contacted within 14 working days, please consider your application unsuccessful.

Advert reference: uj_

Advert status: Online

Apply by: 26 September 2025

Position Summary

Industry: Education & Training

Job category: Education and Training

Campus: Auckland Park Kingsway Campus

Contract: Permanent

Remuneration: Market Related

EE position: EE

Level: Skilled

Introduction

The University of Johannesburg (UJ) is a vibrant and cosmopolitan institution, guided by its bold UJ Strategy 2035, which emphasises Societal Impact and Sustainability, Global Footprint and Partnerships, and Technology for the Future. Committed to transformative change, UJ's mission is "To transform and serve humanity through innovation and the collective and collaborative pursuit of knowledge." The University is guided by the vision of building "An international university of choice, anchored in Africa and the global south, dynamically shaping a sustainable future".

Job description

"Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.

For more information, please review the following link: Justice/Criminal/NRSO

Job Description:

The College of Business & Economics is recruiting an Administrative Assistant Ill to support the Head of College Administration (Undergraduate) in the execution of her duties. Set within a fast-paced environment, this role demands outstanding planning and organisational skills in rendering excellent administrative support. The incumbent will be responsible for all aspects pertaining to general office administration duties on the Kingsway campus specifically for the CEP programmes amongst others application, registration, student records, examinations and graduations.

Responsibilities:

The responsibilities and duties of the successful incumbent include the following:

General Administration, which includes, but not limited to, the following:

• Handling of queries and enquiries (telephonic, email, walk-ins).
• Assisting Faculty Officers with the execution of designated administrative duties regarding Undergraduate (UG)
• Process QVS requests.
• Compile manual/electronic transcript.
• Verification of historical certificates.
• Compile Letters
• Edit module information on ITS Integrator for the electronic transcript supplement.
• Print academic records.
• Filing and scanning documents.
• Print proforma statements (quotations).
• Updating Perceptive Content.

Applications and Registration, which includes, but not limited to, the following:

• Assisting with the complete life cycle of a student from application, registration, assessment to graduation.

Other Administration:

• Handling and processing requests regarding deferred/substitute assessments.
• Handling enquiries regarding examination and timetable clashes.
• Any other functions as delegated by the line manager.

Minimum requirements

• A Diploma/Certification (NQF 6) or relevant qualification.
• Three (3) years' relevant job-related experience.
• Proven computer skills in Windows and MS Office.
• Working knowledge of Integrator 4.1 system experience and management of student data.
• Knowledge of administrative business processes.
• Knowledge of UJ academic regulations.
• Knowledge of UJ policies and procedures.
• Knowledge of all life-cycle activities pertaining to academic administration.

Competencies and Behavioural Attributes:

• Attention to detail.
• Computer Literate.
• Analytical thinking.
• Good Interpersonal skills.
• Excellent planning and organisational skills.
• Ability to work in a team.
• Good time management.
• Excellent customer service skills.
• Good problem solving, crisis and conflict management skills.
• Excellent verbal and written communication skills; and
• Good listening skills.

Recommendations:

• Previous relevant experience as a Faculty Administrative Assistant/Faculty Assistant.

Enquiries:

Enquiries regarding job content: Mrs. Maria Motaung (Head of College Administration) at Tel:

Enquiries regarding remuneration and benefits: Mrs. Antoinette Kanfer (HCM Business Partner) on Tel:

Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.

If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: / or email

Candidates may be subjected to appropriate psychometric testing and other selection instruments.

In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.

Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.