194 Administrative Coordinator jobs in South Africa

• Application Deadline: 13 November 2025
• Job Location: Stellenbosch, Western Cape
• Job Title: Administrative Coordinator
• Education Level: Certificate
• Job Level: Intermediate
• Minimum Experience: 3 - 5 Years

Duties and Responsibilities:

• Capturing and processing contracts on the system.
• Preparing physical sales contracts.
• Sending contracts to clients and suppliers.
• Following up on unsigned contracts.
• Managing the monthly audit process by collecting delivery proofs (PODs) and filing invoices as well as signed contracts.
• Monthly commission reconciliations.
• Reviewing and analyzing profit calculations.
• Issuing invoices to clients.
• Creating new clients on the system.

Requirements:

• Minimum of 2–3 years' experience in an administrative or financial role.
• Relevant Degree or qualification.
• Analytical mindset.
• Strong Excel skills.
• Excellent customer service abilities.
• Good planning and organizational skills.
• Excellent communication skills.
• Ability to work effectively in a team.
• Strong attention to detail.

Company Description

Rode & Associates (Pty) Ltd is a leading consulting firm in South Africa, specialising in real estate economics and property valuations. Recognised for its award-winning property publications, the firm provides reliable market data, valuation services, and industry insights across the country. Rode is widely regarded as a pioneer in property research, known for its rigorous surveys and innovative methodologies that set the benchmark for accuracy and consistency in the South African property market.

Role Description

Rode & Associates is seeking a dynamic and experienced Administrative Coordinator to join our Pretoria office. This is a full-time, on-site position focused on supporting the valuation team and ensuring smooth office operations.

The successful candidate will coordinate day-to-day administrative functions, manage tender documentation, assist with basic bookkeeping, and maintain professional communication with clients and suppliers. This role requires strong organisational skills, attention to detail, and the ability to handle multiple priorities efficiently.

Key Responsibilities:

• Provide administrative support to the valuation and management teams
• Manage tender processes and submissions
• Perform basic bookkeeping and maintain accurate records
• Coordinate internal communication and documentation
• Schedule meetings, manage correspondence, and handle client queries
• Ensure compliance with office and company procedures

Qualifications

• Minimum 5+ years' experience in an administrative role within the valuation or property industry
• Strong knowledge of tenders and administrative processes
• Basic bookkeeping and financial administration skills
• Excellent communication, organisation, and customer-service abilities
• High proficiency in Microsoft Office Suite and general computer literacy
• Ability to work independently and within a professional team environment

• Relevant diploma or degree in Administration, Finance, or Property (preferred but not essential)

• To apply, please send your detailed CV to

Company Description

SustainSmart Consulting and Innovations (SSCI) is a 100% black female-owned private company specializing in ISO management systems implementation. We support organizations in achieving certification and ongoing compliance in areas such as trade, health, safety, environmental impact, and business sustainability. With extensive expertise in various Management Systems standards, SSCI adapts to meet additional standards as needed. Our team is dedicated to providing personalized, high-quality consultancy services, helping clients achieve their goals and expand their market presence.

Role Description

This is a full-time on-site role located in Pretoria for an Administrative Coordinator. The Administrative Coordinator will be responsible for performing a variety of administrative and clerical tasks to support the company's operations. Day-to-day tasks include managing communications, providing administrative assistance, handling customer service inquiries, managing financial records, and maintaining organizational systems.

Qualifications

• Background gained in ISO Management System implementation environment.
• Strong Communication and Customer Service skills
• Administrative Assistance and Organizational skills
• Experience in Finance and financial record-keeping
• Excellent time management and multitasking abilities
• Ability to work independently and in a team setting
• Strong attention to detail and problem-solving skills
• Bachelor's degree in Business Administration or related field is a plus

We are looking for a proactive, detail-oriented Administrative Assistant to provide essential support to our team and help ensure the smooth operation of daily business activities. This role is integral to maintaining efficient office management and upholding a high standard of organizational excellence. The ideal candidate will bring strong multitasking abilities, exceptional organizational skills, and a positive, can-do attitude to a fast-paced work environment.

What We Offer:

• Opportunities for continuous professional development and career advancement.
• A collaborative and inclusive work environment that values respect, teamwork, and mutual support.

Key Responsibilities:

• Greet and assist visitors with professionalism and warmth, creating a welcoming atmosphere.
• Handle incoming phone calls, emails, and correspondence promptly and efficiently.
• Schedule and coordinate meetings, appointments, and calendar events for staff and management.
• Maintain organized electronic and physical filing systems to ensure secure and easy access to documents.
• Assist in preparing reports, presentations, and other business documents as needed.
• Respond to internal and external inquiries in a timely, professional manner, ensuring follow-up and resolution.
• Monitor office supply inventory, place orders, and manage stock levels as required.
• Provide basic bookkeeping and general administrative support as directed.

Qualifications and Requirements:

• Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint.
• Strong organizational and time management skills, with the ability to manage multiple priorities effectively.
• Excellent written and verbal communication skills, with a courteous and professional demeaner.
• No prior experience required – a willingness to learn, adapt, and contribute is highly valued.

Work Hours:

08:00 - 17:00

Job Types: Full-time, Permanent

Pay: R4 500,00 - R7 000,00 per month

Work Location: In person

We are looking for a proactive Administrative Coordinator who can manage daily operations, support leadership, and keep our team on track. This role involves multitasking across client communication, scheduling, and team oversight, while maintaining accuracy and professionalism.

Responsibilities

• Manage scheduling, client communication, and follow-ups.
• Oversee team coverage during shifts, breaks, and absences.
• Run team meetings, monitor productivity, and ensure tasks are completed on time.
• Identify clients who have been inactive and create outreach strategies.
• Prepare reports and maintain accurate, organized records.
• Stay calm under pressure, handle multiple priorities, and support management with special projects.
• Continuously improve knowledge, communication, and professional presentation.

Qualifications

• Strong English communication skills (written and spoken).
• High attention to detail and ability to deliver error-free work.
• Proven multitasking and coordination skills.
• Proactive problem solver with a "find solutions" mindset.
• Experience in administration, operations, or team supervision preferred.
• Proficiency with digital tools (CRM, scheduling platforms, spreadsheets).

What We Offer

• Remote role supporting U.S.-based companies.
• Opportunity to grow into higher operations roles.
• Professional, supportive team environment.
• Competitive pay: USD $400–$500/month, depending on experience.

Job Type: Full-time

Work Location: Remote

Expected Start Date: 2025/10/01

JOB DUCK IS HIRING A LEGAL ADMINISTRATIVE COORDINATOR

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company we ensure that everybody working here has a fantastic time, which is why we've earned the Great Place to Work Certification for 4 years

Role Overview

We're looking for a Legal Assistant who thrives in a structured environment and enjoys supporting attorneys in meaningful, detail-oriented work. In this role, you'll help draft estate planning documents, manage client communications, and keep legal files organized and up to date. You'll play a key part in ensuring clients feel informed and supported throughout the process. If you're someone who enjoys being proactive, values precision, and takes pride in helping others, this position will feel like a great fit.

Schedule:

Monday to Friday from 9:00 AM to 6:00 PM EST (USA)

Your Responsibilities Will Include but Are Not Limited To:

• Drafting and preparing estate planning documents, including wills, trusts, powers of attorney, and related legal forms
• Assisting attorneys in managing and organizing client files and documentation
• Communicating with clients to gather necessary information and provide updates
• Scheduling and coordinating meetings and appointments for attorneys
• Maintaining confidentiality and handling sensitive information with discretion

What We're Looking For:

• At least one to two years of experience in estate planning or a related legal field preferred
• Ability to work independently and as part of a team
• High level of professionalism and integrity
• Excellent organizational and time management skills
• Proficiency in Microsoft Office Suite
• Familiarity with legal research tools
• Strong attention to detail
• Clear and professional written and verbal communication
• Independent and proactive
• Results-oriented with a strong growth mindset
• Adaptable and collaborative
• Friendly and professional demeanor
• Values progress over perfection
• Reliable computer setup (laptop/PC, headset, stable internet min. 10 Mbps download / 5 Mbps upload)
• Quiet, distraction-free remote work environment

What's In It for You?

• Monthly compensation starting from
  1150 USD to 1220 USD
• Paid time off
  and holiday pay.
• Referral and annual
  bonuses.
• 100% Remote,
  Full-Time, Long-Term Career Opportunity.
• Parental leave.
• Opportunities for professional development and training
• Dedicated support from our team.
• A chance to work with clients who share our values.

Ready to dive in?
Apply now and make sure to follow all the instructions

DISCLAIMER: Every candidate must pass each step in our application process to become part of our team. Ensure you have all the required documentation ready to streamline your application process.

About the Role

We're looking for someone who enjoys creating structure, staying on top of tasks, and making sure things run as they should. In this role, you'll support both our internal team and our clients by managing communication, keeping information organised, and helping projects move forward. If you're dependable, detail-focused, and take pride in solid admin work, you'll thrive here.

What You'll Be Responsible For

• Taking clear, concise meeting notes and sharing them promptly
• Handling calls, emails, and client queries in a professional, respectful way
• Keeping records and systems updated and easy to navigate
• Supporting team projects by helping manage timelines and information
• Managing daily admin: scheduling, document prep, and general coordination
• Maintaining confidentiality and a high standard of professionalism
• Adapting to and using new tools or software that improve efficiency

What You'll Bring

• Strong communication skills—both written and verbal, with a friendly tone
• A proactive, organised way of working—you spot what needs doing before being asked
• Reliability and accuracy in all tasks you take on
• Confidence in managing your time and priorities independently
• A collaborative spirit and willingness to pitch in where needed
• Quick adaptability to new systems, processes, and ways of working

Why Join Us?

We know that strong admin support is the backbone of any successful team. This role is more than just "keeping things in order"—you'll be central to how we stay connected, efficient, and on top of our goals. We value initiative, teamwork, and mutual support, and we're excited to welcome someone who shares those values.

If you're ready to take ownership of your work, enjoy creating structure, and want to be part of a team that recognises your contribution, we'd love to hear from you.

• Capture accurate notes during meetings and share action points quickly

• Manage calls, emails, and client requests with professionalism and care

• Keep documents, records, and systems up to date and well-structured
• Assist with project coordination, ensuring timelines and information flow smoothly
• Handle day-to-day admin tasks such as scheduling, preparing documents, and coordinating activities
• Maintain strict confidentiality and a polished, professional approach
• Learn and adapt to new tools or platforms that improve productivity

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more.

Role Description

We're looking for a Legal Assistant who thrives in a structured environment and enjoys supporting attorneys in meaningful, detail-oriented work. In this role, you'll help draft estate planning documents, manage client communications, and keep legal files organized and up to date. You'll play a key part in ensuring clients feel informed and supported throughout the process.

• Monthly Compensation: $1,150 to $1,220 US
• Draft and prepare estate planning documents, including wills, trusts, powers of attorney, and related legal forms
• Assist attorneys in managing and organizing client files and documentation
• Communicate with clients to gather necessary information and provide updates
• Schedule and coordinate meetings and appointments for attorneys
• Maintain confidentiality and handle sensitive information with discretion

Qualifications

• Strong attention to detail
• Excellent organizational and time management skills
• Proficiency in Microsoft Office Suite
• Familiarity with legal research tools
• Clear and professional written and verbal communication
• Independent and proactive
• Results-oriented with a strong growth mindset
• Adaptable and collaborative
• Friendly and professional demeanor
• Values progress over perfection

Requirements

• 1-2 years of experience in estate planning or a related legal field preferred
• Ability to work independently and as part of a team
• High level of professionalism and integrity

Benefits

• This position is home-based, allowing you to work from the comfort of your own home.

Company Description

Job Duck is a virtual staffing company that matches candidates to work from home for a single U.S.-based business, in most cases a law firm.

We are looking for an energetic and detail orientated Sales Coordinator to join a fast-paced nutraceutical business. The position is a full-time position in our Cape Town office, situated in Parklands.

The role will consist, but not be limited to, the below tasks.

· Processing of orders received from the sales team

· Processing of invoices and credit notes

· Liaising with the Operations Manager to coordinate on time order fulfillment

· Providing feedback to customers on outstanding orders

· Compiling sales feedback reports to international agencies we represent

· Updating the ERP system ensuring stock receipt and dispatch dates are accurate

· Providing overall administrative support to the Sales Manager and Procurement Manager

SKILLS REQUIREMENTS

· In depth knowledge and experience of Excel as well as presentation software such as Canva or Microsoft Powerpoint

· Experience of Microsoft Business Central will be highly advantageous

· Thorough attention to detail

· Customer service skills

· Ability to perform well under pressure

· Ability to work well with suppliers, customers and team members

· Good time management skills and the ability to prioritise tasks

· Good communication skills – fluency in both English and Afrikaans will be advantageous

· Supports teamwork and demonstrates a willingness to learn

· Open to assisting with other tasks, outside of the scope of this position as and when it may be required

QUALIFICATIONS AND EXPERIENCE

· A Diploma/Certificate in Business Administration or Sales Management

· A minimum of 3 years' experience in an administrative or related role

· Knowledge of financial administrative processes

· Knowledge of the nutraceutical and/or pharmaceutical industry will be advantageous

Candidates who are interested in this position and meet the requirements, can submit their application to

CLOSING DATE FOR APPLICATIONS – 25 SEPTEMBER 2025

If you have not been contacted within a two-week period after the closing date, please consider your application unsuccessful.

Job Type: Full-time

Pay: R17 500,00 - R20 000,00 per month

Work Location: In person