1,576 Administrative Coordinator jobs in South Africa

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POSITION INFO:

My client, a prominent organisation in the agricultural and animal feed sector, is seeking a diligent and organised Administrative Coordinator to join their team in Stellenbosch. This role offers an excellent opportunity to support import administration and logistics processes within a dynamic and innovative environment.

Recruiter:

Frank Consult

Job Ref:



Date posted:

Thursday, May 8, 2025

Location:

Stellenbosch, South Africa

SUMMARY:

POSITION INFO:

My client, a prominent organisation in the agricultural and animal feed sector, is seeking a diligent and organised Administrative Coordinator to join their team in Stellenbosch. This role offers an excellent opportunity to support import administration and logistics processes within a dynamic and innovative environment.

Key Responsibilities:

• Manage processes related to supplier contracts from international and local suppliers.
• Forward purchase contract details and relevant documents to the customs clearance agent for the import process.
• Organise and maintain import files, ensuring all documentation is accurate and up to date.
• Collaborate closely with the customs clearance agent to track shipment statuses and resolve any issues during shipping or clearance.
• Process creditor invoices related to imported goods, ensuring payments are accurate and align with agreed terms.
• Ensure timely invoice payments and maintain payment records for accurate financial tracking.
• Process debtor invoices as needed, ensuring client-related billing is accurate, timely, and compliant with policies.
• Ensure all imports comply with South African customs regulations and other legal requirements.
• Provide reports on import activities.
• Assist with audits or internal reviews related to import, inventory control, invoicing, and financial processes.
• Provide general administrative support as required.
• Assist in preparing reports and presentations for senior management or external stakeholders.
• Perform additional administrative tasks to support the sales and logistics team.
• Maintain strong working relationships with suppliers, customs agents, banks, logistics providers, and other stakeholders involved in the import process.
• Promptly resolve issues or discrepancies related to imports, payments, invoicing, inventory control, or documentation.
  
  

• Analytical mindset with strong attention to detail and accuracy in handling documentation, payments, invoices, and inventory records.
• Proficient in Microsoft Excel.
• Excellent customer service and communication skills.
• Strong planning and organisational abilities, with the capacity to meet deadlines.
• Ability to multitask and manage multiple priorities effectively.
• Capable of working collaboratively in a team and independently with a strong sense of responsibility.
• Proactive, solution-oriented approach to problem-solving.
• High level of integrity and professionalism in all interactions with internal and external stakeholders.
  
  

• Diploma or degree in Logistics, Supply Chain Management, Business Administration, Accounting, or a related field.
• 2-4 years of experience in import administration, logistics, or supply chain management, preferably in the agricultural or animal feed sector.
• Experience in processing creditor and debtor invoices, with a solid understanding of basic accounting principles.
• Knowledge of South African import and customs clearance processes (direct clearance not required).
  
  
  
  

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Advertising Services

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Company Description

SustainSmart Consulting and Innovations (SSCI) is a 100% black female-owned private company specializing in ISO management systems implementation. We support organizations in achieving certification and ongoing compliance in areas such as trade, health, safety, environmental impact, and business sustainability. With extensive expertise in various Management Systems standards, SSCI adapts to meet additional standards as needed. Our team is dedicated to providing personalized, high-quality consultancy services, helping clients achieve their goals and expand their market presence.

Role Description

This is a full-time on-site role located in Pretoria for an Administrative Coordinator. The Administrative Coordinator will be responsible for performing a variety of administrative and clerical tasks to support the company's operations. Day-to-day tasks include managing communications, providing administrative assistance, handling customer service inquiries, managing financial records, and maintaining organizational systems.

Qualifications

• Background gained in ISO Management System implementation environment.
• Strong Communication and Customer Service skills
• Administrative Assistance and Organizational skills
• Experience in Finance and financial record-keeping
• Excellent time management and multitasking abilities
• Ability to work independently and in a team setting
• Strong attention to detail and problem-solving skills
• Bachelor's degree in Business Administration or related field is a plus

We are looking for a proactive, detail-oriented Administrative Assistant to provide essential support to our team and help ensure the smooth operation of daily business activities. This role is integral to maintaining efficient office management and upholding a high standard of organizational excellence. The ideal candidate will bring strong multitasking abilities, exceptional organizational skills, and a positive, can-do attitude to a fast-paced work environment.

What We Offer:

• Opportunities for continuous professional development and career advancement.
• A collaborative and inclusive work environment that values respect, teamwork, and mutual support.

Key Responsibilities:

• Greet and assist visitors with professionalism and warmth, creating a welcoming atmosphere.
• Handle incoming phone calls, emails, and correspondence promptly and efficiently.
• Schedule and coordinate meetings, appointments, and calendar events for staff and management.
• Maintain organized electronic and physical filing systems to ensure secure and easy access to documents.
• Assist in preparing reports, presentations, and other business documents as needed.
• Respond to internal and external inquiries in a timely, professional manner, ensuring follow-up and resolution.
• Monitor office supply inventory, place orders, and manage stock levels as required.
• Provide basic bookkeeping and general administrative support as directed.

Qualifications and Requirements:

• Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint.
• Strong organizational and time management skills, with the ability to manage multiple priorities effectively.
• Excellent written and verbal communication skills, with a courteous and professional demeaner.
• No prior experience required – a willingness to learn, adapt, and contribute is highly valued.

Work Hours:

08:00 - 17:00

Job Types: Full-time, Permanent

Pay: R4 500,00 - R7 000,00 per month

Work Location: In person

We are looking for a proactive Administrative Coordinator who can manage daily operations, support leadership, and keep our team on track. This role involves multitasking across client communication, scheduling, and team oversight, while maintaining accuracy and professionalism.

Responsibilities

• Manage scheduling, client communication, and follow-ups.
• Oversee team coverage during shifts, breaks, and absences.
• Run team meetings, monitor productivity, and ensure tasks are completed on time.
• Identify clients who have been inactive and create outreach strategies.
• Prepare reports and maintain accurate, organized records.
• Stay calm under pressure, handle multiple priorities, and support management with special projects.
• Continuously improve knowledge, communication, and professional presentation.

Qualifications

• Strong English communication skills (written and spoken).
• High attention to detail and ability to deliver error-free work.
• Proven multitasking and coordination skills.
• Proactive problem solver with a "find solutions" mindset.
• Experience in administration, operations, or team supervision preferred.
• Proficiency with digital tools (CRM, scheduling platforms, spreadsheets).

What We Offer

• Remote role supporting U.S.-based companies.
• Opportunity to grow into higher operations roles.
• Professional, supportive team environment.
• Competitive pay: USD $400–$500/month, depending on experience.

Job Type: Full-time

Work Location: Remote

Expected Start Date: 2025/10/01

About the Role

We’re looking for someone who enjoys creating structure, staying on top of tasks, and making sure things run as they should. In this role, you’ll support both our internal team and our clients by managing communication, keeping information organised, and helping projects move forward. If you’re dependable, detail-focused, and take pride in solid admin work, you’ll thrive here.

• Taking clear, concise meeting notes and sharing them promptly
• Handling calls, emails, and client queries in a professional, respectful way
• Keeping records and systems updated and easy to navigate
• Supporting team projects by helping manage timelines and information
• Managing daily admin : scheduling, document prep, and general coordination
• Maintaining confidentiality and a high standard of professionalism
• Adapting to and using new tools or software that improve efficiency

• Strong communication skills—both written and verbal, with a friendly tone
• A proactive, organised way of working—you spot what needs doing before being asked
• Reliability and accuracy in all tasks you take on
• Confidence in managing your time and priorities independently
• A collaborative spirit and willingness to pitch in where needed
• Quick adaptability to new systems, processes, and ways of working

We know that strong admin support is the backbone of any successful team. This role is more than just “keeping things in order”—you’ll be central to how we stay connected, efficient, and on top of our goals. We value initiative, teamwork, and mutual support, and we’re excited to welcome someone who shares those values.

If you’re ready to take ownership of your work, enjoy creating structure, and want to be part of a team that recognises your contribution, we’d love to hear from you.

Capture accurate notes during meetings and share action points quickly

Manage calls, emails, and client requests with professionalism and care

Keep documents, records, and systems up to date and well-structured

Assist with project coordination, ensuring timelines and information flow smoothly

Handle day-to-day admin tasks such as scheduling, preparing documents, and coordinating activities

Maintain strict confidentiality and a polished, professional approach

Learn and adapt to new tools or platforms that improve productivity

About the Role

We’re looking for someone who enjoys creating structure, staying on top of tasks, and making sure things run as they should. In this role, you’ll support both our internal team and our clients by managing communication, keeping information organised, and helping projects move forward. If you’re dependable, detail-focused, and take pride in solid admin work, you’ll thrive here.

• Taking clear, concise meeting notes and sharing them promptly
• Handling calls, emails, and client queries in a professional, respectful way
• Keeping records and systems updated and easy to navigate
• Supporting team projects by helping manage timelines and information
• Managing daily admin : scheduling, document prep, and general coordination
• Maintaining confidentiality and a high standard of professionalism
• Adapting to and using new tools or software that improve efficiency

• Strong communication skills—both written and verbal, with a friendly tone
• A proactive, organised way of working—you spot what needs doing before being asked
• Reliability and accuracy in all tasks you take on
• Confidence in managing your time and priorities independently
• A collaborative spirit and willingness to pitch in where needed
• Quick adaptability to new systems, processes, and ways of working

We know that strong admin support is the backbone of any successful team. This role is more than just “keeping things in order”—you’ll be central to how we stay connected, efficient, and on top of our goals. We value initiative, teamwork, and mutual support, and we’re excited to welcome someone who shares those values.

If you’re ready to take ownership of your work, enjoy creating structure, and want to be part of a team that recognises your contribution, we’d love to hear from you.

Capture accurate notes during meetings and share action points quickly

Manage calls, emails, and client requests with professionalism and care

Keep documents, records, and systems up to date and well-structured

Assist with project coordination, ensuring timelines and information flow smoothly

Handle day-to-day admin tasks such as scheduling, preparing documents, and coordinating activities

Maintain strict confidentiality and a polished, professional approach

Learn and adapt to new tools or platforms that improve productivity

About the Role

We’re looking for someone who enjoys creating structure, staying on top of tasks, and making sure things run as they should. In this role, you’ll support both our internal team and our clients by managing communication, keeping information organised, and helping projects move forward. If you’re dependable, detail-focused, and take pride in solid admin work, you’ll thrive here.

• Taking clear, concise meeting notes and sharing them promptly
• Handling calls, emails, and client queries in a professional, respectful way
• Keeping records and systems updated and easy to navigate
• Supporting team projects by helping manage timelines and information
• Managing daily admin : scheduling, document prep, and general coordination
• Maintaining confidentiality and a high standard of professionalism
• Adapting to and using new tools or software that improve efficiency

• Strong communication skills—both written and verbal, with a friendly tone
• A proactive, organised way of working—you spot what needs doing before being asked
• Reliability and accuracy in all tasks you take on
• Confidence in managing your time and priorities independently
• A collaborative spirit and willingness to pitch in where needed
• Quick adaptability to new systems, processes, and ways of working

We know that strong admin support is the backbone of any successful team. This role is more than just “keeping things in order”—you’ll be central to how we stay connected, efficient, and on top of our goals. We value initiative, teamwork, and mutual support, and we’re excited to welcome someone who shares those values.

If you’re ready to take ownership of your work, enjoy creating structure, and want to be part of a team that recognises your contribution, we’d love to hear from you.

Capture accurate notes during meetings and share action points quickly

Manage calls, emails, and client requests with professionalism and care

Keep documents, records, and systems up to date and well-structured

Assist with project coordination, ensuring timelines and information flow smoothly

Handle day-to-day admin tasks such as scheduling, preparing documents, and coordinating activities

Maintain strict confidentiality and a polished, professional approach

Learn and adapt to new tools or platforms that improve productivity

About the Role

We’re looking for someone who enjoys creating structure, staying on top of tasks, and making sure things run as they should. In this role, you’ll support both our internal team and our clients by managing communication, keeping information organised, and helping projects move forward. If you’re dependable, detail-focused, and take pride in solid admin work, you’ll thrive here.

• Taking clear, concise meeting notes and sharing them promptly
• Handling calls, emails, and client queries in a professional, respectful way
• Keeping records and systems updated and easy to navigate
• Supporting team projects by helping manage timelines and information
• Managing daily admin : scheduling, document prep, and general coordination
• Maintaining confidentiality and a high standard of professionalism
• Adapting to and using new tools or software that improve efficiency

• Strong communication skills—both written and verbal, with a friendly tone
• A proactive, organised way of working—you spot what needs doing before being asked
• Reliability and accuracy in all tasks you take on
• Confidence in managing your time and priorities independently
• A collaborative spirit and willingness to pitch in where needed
• Quick adaptability to new systems, processes, and ways of working

We know that strong admin support is the backbone of any successful team. This role is more than just “keeping things in order”—you’ll be central to how we stay connected, efficient, and on top of our goals. We value initiative, teamwork, and mutual support, and we’re excited to welcome someone who shares those values.

If you’re ready to take ownership of your work, enjoy creating structure, and want to be part of a team that recognises your contribution, we’d love to hear from you.

Capture accurate notes during meetings and share action points quickly

Manage calls, emails, and client requests with professionalism and care

Keep documents, records, and systems up to date and well-structured

Assist with project coordination, ensuring timelines and information flow smoothly

Handle day-to-day admin tasks such as scheduling, preparing documents, and coordinating activities

Maintain strict confidentiality and a polished, professional approach

Learn and adapt to new tools or platforms that improve productivity