180 Administrative Coordinator jobs in South Africa

My client, a well-established concern, has a vacancy for an Administrative Coordinator to join their team.

A relevant degree, B.Comm or similar, and 2 - 3 years experience in an administrative or financial role are advantageous.

• Opening of contracts on system.
• Drawing up physical contracts (Purchase contracts and sales contracts).
• Sending out contracts to customers and suppliers.
• Collection of unsigned contracts.
• Management of monthly bank audit through collection of proofs of delivery (PODs) & storage of invoices as well as signed contracts.
• Monthly commission reconciliations.
• Checking and analyzing profit calculations.
• Invoicing to customers.
• Creating new customer profiles on the system.

• A relevant degree (B.Comm or similar) is advantageous.
• Minimum 2-3 years of experience in an administrative or financial role.

We’re looking for a proactive and organised Administrative Coordinator to support our Manager across multiple departments, including HR, eCommerce, BEE, and Marketing. Key Responsibilities:

• Assist with HR admin, training records, and preparing training materials
• Follow up on BEE requirements and maintain supporting documentation
• Support eCommerce admin (new product uploads, content updates)
• Help initiate and organise basic marketing tasks and plans
• General admin support and task tracking across all departments

• Strong admin and coordination skills
• Excellent attention to detail and time management
• Able to take initiative and work independently
• Good communication and computer skills (Excel, Word, PowerPoint and other office packages)
• Willing to learn and take on varied tasks

• Matric
• An NQF Level 4 or higher in Business Administration is preferable
• Reliable transport/commuting
• 1–2 years of relevant administrative experience

Job Title: Financial & Administrative Coordinator
Location: Remote (U.S. based hours)
Type: Full-Time

About the Role:
We are seeking a highly organized and detail-oriented Financial & Administrative Coordinator to support day-to-day financial operations and light administrative tasks for a growing construction-focused company. This role is approximately 80% financial and 20% administrative , making it ideal for someone who thrives in numbers and enjoys keeping operations running smoothly behind the scenes.

Perform daily bookkeeping and reconciliations to ensure accurate financial records

Maintain organized records and documentation for audits and internal reporting

Generate and distribute financial reports as needed

Handle 1099 filings and collect W-9s from contractors and vendors

Manage accounts payable including invoice and bill payments

Track insurance compliance for subcontractors and vendors

Administrative (20%)

Assist with filing permits and maintaining project-related documentation

Support organization of construction documents using internal systems or JobTread

Provide ad hoc administrative support as needed

Preferred Experience & Tools:
Experience with the following tools is a plus but not required:

JobTread (Construction project management)

QuickBooks (Accounting software)

Ramp (Corporate spending management)

Microsoft Excel

Qualifications:

3+ years of experience in a finance, accounting, or operations support role

Strong attention to detail and ability to manage multiple tasks independently

Excellent organizational and communication skills

Familiarity with bookkeeping, payroll , and contractor compliance

Experience in or exposure to the construction industry is a plus

Compensation:
Commensurate with experience. Includes flexibility and growth opportunities for the right candidate.

• Opening contracts on system
• Making physical contracts
• Following up & collecting signed contracts
• Managing monthly audit by collecting PODs & storing invoices, as well as signed contracts
• Following up on outstanding PODs
• 6 month reconciliations
• Logistic administration
• Invoicing
• Scheduling of trucks

• At least 2 years of experience in an administrative or logistical role.
• Relevant degree beneficial.

• Email your comprehensive CV to .
• If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system.
• We reserve the right to only conduct interviews with candidates of choice.
• Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful.

Digital Administrative Coordinator

Salary: R30 000

Job Overview:

Join our dynamic UK-based team from the comfort of your own home as a Digital Administrative Coordinator. In this pivotal role, you will ensure smooth digital operations and efficient administrative support, enhancing productivity and enabling our team to deliver outstanding results. As a remote team player, your contribution will be crucial to our seamless integration and overall success.

Responsibilities:

• Manage and maintain digital filing systems and records for efficient retrieval and organisation.
• Utilise LinkedIn Sales Navigator and HubSpot for data management and communication support.
• Coordinate and plan virtual meetings, preparing agendas and following up on action items.
• Collaborate with UK team members to streamline administrative processes and improve overall team efficiency.
• Conduct market research and analysis to support decision-making processes.
• Ensure timely and accurate entry of digital data and maintain administrative databases.
• Support project management initiatives by tracking progress and reporting on key performance indicators.

Qualifications and Experience:

• Proven administrative experience, preferably in a digital or remote environment.
• Proficiency with LinkedIn Sales Navigator, HubSpot, and other digital tools.
• Excellent organisational and multitasking skills with a keen attention to detail.
• Strong written and verbal communication skills in professional British English.
• Ability to work independently with minimal supervision in a remote setting.
• Reliable high-speed internet connection and own laptop for daily tasks.
• Adaptability and problem-solving skills to navigate a fast-paced digital workspace.

Join us and play a vital role in our innovative digital landscape, supporting a leading UK enterprise from South Africa.

We are looking for a Receptionist & Administrative Coordinator who is proactive, professional, and highly organised, with excellent communication and administrative skills.

At Future Forex, we're committed to exceeding expectations and providing South Africans with the exceptional financial services they deserve. By offering streamlined processes, a personal touch, and unwavering transparency, we're redefining the status quo.

Our mission is to transform the forex industry in South Africa through premium support, automation, innovation, and complete transparency. In addition, we continue to enhance our Crypto Asset Arbitrage investment product, which yields returns leagues ahead of traditional investments, making it one of the best-performing investment products in South Africa.

Future Forex is powered by young, open-minded individuals who value autonomy and work remotely. We are growing rapidly, and we are looking for an exceptional individual to join our team!

The Receptionist and Administrative Coordinator will serve as the company’s first point of contact, ensuring efficient communication and providing critical administrative support. The role includes managing virtual reception duties, handling arbitrage registration processes in collaboration with team leads, and performing general administrative tasks as needed across departments. This position is designed to improve operational efficiency and streamline administrative workflows in a remote environment.

• Virtual Reception and Communication.
• Manage and monitor virtual reception platforms to professionally handle incoming calls and enquiries.
• Respond promptly to emails, messages, and virtual communications, ensuring queries are directed or resolved efficiently.
• Maintain a professional and approachable demeanour as the first point of contact for external and internal stakeholders.
• Oversee the end-to-end administration of arbitrage registrations based on provided guidelines.
• Collaborate with team members to ensure accurate and timely processing of registrations in a remote setup.
• Maintain an organised digital record-keeping system for registration documents and files.

• Perform data entry, document management, and other administrative tasks using virtual tools and systems.
• Assist the Future Forex Operations and admin teams during peak periods as needed.
• Coordinate with other remote team members to fulfil administrative requests and ensure seamless operations.

• Suggest and implement improvements to remote administrative workflows to enhance efficiency.
• Support other departments with ad hoc tasks to address dynamic business requirements in a virtual environment.

• Matric Certificate or equivalent (required).
• Previous experience in reception, administrative, or operations roles (advantageous).
• Experience working in a remote or virtual environment is a plus.

• Strong organisational and multitasking skills, with the ability to manage competing priorities effectively.
• Excellent verbal and written communication skills, particularly in virtual formats.
• High attention to detail and accuracy in administrative tasks.
• Proficiency in virtual tools such as MS Office Suite, Teams, Slack, and other collaborative platforms.
• Ability to work independently and take initiative in a remote setting.
• Familiarity with arbitrage operations or fintech (beneficial but not required).

• Professional and approachable demeanour with a strong focus on customer service.
• Self-motivated with a proactive attitude toward problem-solving.
• Adaptable and able to manage dynamic priorities in a remote environment.
• A collaborative team player willing to support other areas of the business when required.

Work Environment: Fully remote position. A reliable internet connection and a quiet, professional workspace are required.

Working Hours: Monday – Friday: 07h50 – 17h00

• We’re deliverable focused: Working a set number of hours a week is not important to us. What matters is how quickly we can bring high quality deliverables to production. If you’re focused and effective, you’ll find yourself well-rewarded!
• We reward excellence: We deeply appreciate anyone who relishes making a real impact and is happy to go the extra mile in doing so. We are quick to reward those who overachieve with deserving performance bonuses.
• We don’t like micromanaging: We want to integrate you quickly so you can manage your own time and projects. That being said, we love collaboration, so we’re always happy to help one another and will never leave you in the dark!
• We’re all about transparency: We believe transparency is key to our success and have made it the cornerstone of our investment offering, giving clients full access to their funds and trading history at all times. We also focus on transparency amongst our team, creating an enjoyable and inclusive workplace.

If you think you'd be a great fit for the above, please fill out the form below to apply:

Let's talk and find out.

Over the last decade, Webrepublic has grown from an ambitious startup into Switzerland’s leading digital agency. More recently, Webrepublic has launched a subsidiary in South Africa to work hand-in-hand with our HQ in Switzerland. Our team in Cape Town has grown and we are now looking for an Executive Assistant to expand our local presence into a large-scale operation.

As an Executive Assistant , you will be responsible for the seamless coordination of schedules, meetings, and events while managing key administrative tasks that contribute to the smooth functioning of our business.

Key Responsibilities

Reporting directly to the Head of Office Management , your duties and responsibilities will include, but will not be limited to:

• Internal Coordination: Organise and schedule meetings with internal Webrepublic teams, ensuring alignment across multiple time zones and managing complex schedules,
• Room Reservations: Book and coordinate meeting rooms at the Zurich headquarters for both internal and client meetings,
• Client Meetings and Events: Arrange and coordinate client meetings, lunches, and events, serving as the main point of contact for client-side coordination,
• Travel and Hospitality Management: Handle restaurant and hotel reservations for Executive Board members, ensuring a seamless experience,
• Event Organisation: Plan and execute larger team meetings and events, such as All Hands meetings and Team Leadership Gatherings, including logistics and agenda management,
• Expense Management: File and track expense claims for Executive Board members, ensuring accuracy and timeliness.

Qualifications and Skills

As an ideal candidate, you must have the following:

• Has a National Diploma, Higher Certificate, or Bachelor’s Degree in a relevant field (e.g., administration, management),
• Has at least 3-5 years of experience in a similar administrative, coordination, or assistant role,
• Demonstrates excellent organisational and time-management skills,
• Is tech-savvy, with proficiency in tools such as Microsoft Office, Google Workspace, and scheduling software,
• Excels in written and verbal communication in English,
• Shows a proactive, detail-oriented, and solutions-focused approach to tasks,
• Has experience coordinating meetings and events across teams or regions.

What we offer

On our side, we offer.

• a dynamic work environment fostering personal growth and development,
• opportunities to work on exciting projects with leading global brands,
• learning from Subject Matter Experts across all digital marketing disciplines,
• flat hierarchies and short decision paths, being part of a young, dynamic, and international team,
• exposure to disciplines beyond your own skill set,
• a vibrant office space in Cape Town and a flexible work environment (hybrid work),
• a competitive compensation package.

Are you Interested?

We look forward to receiving your online application with a short resume.

Webrepublic is an equal opportunity employer. We encourage candidates from all backgrounds to apply. We will give preference to previously disadvantaged individuals.

Join to apply for the Personal Injury Receptionist and Administrative Coordinator role at Job Duck

Join to apply for the Personal Injury Receptionist and Administrative Coordinator role at Job Duck

Get AI-powered advice on this job and more exclusive features.

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification for 4 years in a row!

Role Overview

We’re looking for a warm and organized Personal Injury & Administrative Coordinator to be the first point of contact in a busy personal injury firm. You’ll handle calls, emails, and scheduling while keeping the front office running smoothly. If you’re quick on your feet, detail-oriented, and love helping people, this role is a great fit.

Schedule:

Monday to Friday, 8:30 AM to 5:30 PM CST (USA)

Your Responsibilities Will Include but Are Not Limited To:

• Taking calls
• Transferring calls to the appropriate person
• Manage general front office duties
• Utilizing background knowledge in Personal Injury to efficiently handle administrative tasks specific to this type of firm.

What We’re Looking For:

• At least two to three years of experience in a receptionist role
• Prior experience in a Personal Injury firm
• Strong proficiency in written and spoken English.
• Experience with making calls
• Familiarity with Microsoft Teams
• Quick thinker who adapts easily to changing priorities
• Fast learner with strong problem-solving skills
• Intellectually curious and capable of independent thinking
• Highly organized and dependable
• Strong attention to detail and follow-through
• Results-driven and reliable in completing tasks
• Genuinely interested in long-term growth within the role
• Your own PC or laptop, a headset, and a reliable high-speed internet connection (minimum 10 Mbps download / 5 Mbps upload)
• A quiet, private workspace suitable for remote work

What's in It for You?

• Monthly compensation ranging from 1015 USD to 1100 USD.
• Paid time off and holiday pay.
• Referral and annual bonuses.
• Parental leave.
• Opportunities for professional development and training.
• Dedicated support from our team.
• A chance to work with clients who share our values.

Ready to dive in? Apply now and make sure to follow all the instructions!

DISCLAIMER: Every candidate must pass each step in our application process to become part of our team. Ensure you have all the required documentation ready to streamline your application process.

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative, Customer Service, and Business Development
• Industries Human Resources Services

Referrals increase your chances of interviewing at Job Duck by 2x

Johannesburg, Gauteng, South Africa 3 days ago

Johannesburg, Gauteng, South Africa $600.00-$00.00 1 month ago

Johannesburg Metropolitan Area 3 days ago

Johannesburg, Gauteng, South Africa $6 0.00- 800.00 2 months ago

Cape Town, Western Cape, South Africa 6 days ago

Cape Town, Western Cape, South Africa 6 days ago

South Africa 24,000.00- 30,000.00 4 weeks ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.