16 Event Coordinator jobs in South Africa

plans, organizes, and executes events, managing everything from initial concept and budgeting to venue selection, vendor coordination, and on-site setup to ensure events meet client objectives and run smoothly

The primary purpose of this role is to ensure that each event is seamlessly managed, meets the high standards of the our cafe, and delivers an exceptional experience for event and weekend market visitors.

The Events Coordinator serves as the main point of contact for weekend markets, working closely with them to understand their needs and preferences, while overseeing, with the managers support, all aspects of the event to ensure successful execution.

must be orginized and tidy by nature

Job Type: Part-time

Pay: R5 000,00 - R25 000,00 per month

Expected hours: 8 – 24 per week

Application Question(s):

• are you Tidy and Orginized by nature?

Education:

• Certificate (Preferred)

Experience:

• event organizing: 3 years (Preferred)

Language:

• afrikaans (Preferred)

License/Certification:

• drivers licence (Required)

Willingness to travel:

• 50% (Required)

Work Location: In person

2Gether Travels - Boutique Conference & Corporate Travel

Location:
Johannesburg, South Africa (Hybrid/Flexible)

Type:
Contract | Start: ASAP

About 2Gether Travels

We're a boutique travel partner for professionals and conferences—managing hotel reservations, group blocks, airport transfers, VIP handling, and curated tour experiences. We're scaling to support major events across Africa and Europe.

The Role

We're hiring a detail-driven, relationship-savvy
Events Coordinator
to own logistics end-to-end for conference delegates and corporate clients. You'll coordinate hotel blocks and rooming lists, manage suppliers, build smooth transport plans, and craft memorable add-on experiences that elevate every trip.

What You'll Do

• Own event logistics:
  Set up and manage group hotel blocks, rooming lists, cut-off dates, allocations, upgrades, and special requests.
• Transport & arrivals:
  Coordinate airport transfers, shuttles, meet-and-greet desks, and on-site wayfinding.
• Itineraries & experiences:
  Build professional, time-tight itineraries; curate tours, dining, and networking add-ons.
• Supplier & venue management:
  Source, negotiate, and manage hotels, transport providers, guides, and venues.
• Delegate services & CRM:
  Handle enquiries, confirmations, changes, and VIP needs; keep data accurate in the CRM.
• Budget & admin:
  Track costs, reconcile invoices, monitor attrition/penalties, and report on savings and service levels.
• On-site delivery:
  Provide confident on-the-ground support and issue resolution during peak event periods.
• Quality & risk:
  Maintain service standards, manage contingencies, and ensure guest safety and compliance.
• Content & comms:
  Produce sleek joining instructions, welcome letters, travel tips, and post-event feedback summaries.

What You'll Bring

• 2–4+ years in events/travel operations (TMC/DMC, MICE, hospitality, or corporate events).
• Strong group-booking skills (allocations, rooming lists, attrition, cut-offs) and supplier negotiation.
• Confident with spreadsheets and CRM/booking tools; excellent written & verbal communication.
• Calm under pressure, high attention to detail, and superb client service mindset.
• Flexibility to work peak event hours and travel for on-site delivery.
• Nice to have: Familiarity with Cape Town hospitality & tour ecosystem; driver's licence.

What We Offer

• Remuneration is Commission based.
• Hybrid work, supportive team, and fast growth opportunities.
• Hands-on exposure to high-profile professional conferences.
• Training, familiarisation trips (where applicable), and a clear development path.

Success Looks Like

• 95%+ delegate satisfaction (NPS/feedback).
• On-time delivery of all milestones and rooming list accuracy >99%.
• Achieving or beating budget while maintaining 5-star service.

How to Apply

Email with your CV, a 1-page cover letter, and a short note on a complex event you coordinated (what made it complex and how you delivered).

Please include your location, notice period, and salary expectations.

Join Our Team:
Events Coordinator Intern

Location:
Cape Town or Gauteng

Company:
2Gether Travels

Employment Type:
Fixed-Term Contract (6 Months)

Salary:
R3500 to R5000

Working Arrangement:
Hybrid

Closing Date:
Friday, 12 September 2025

Contact:
|

2Gether Travels is a boutique travel partner for professionals and conferences. We manage hotel reservations, group bookings, airport transfers, VIP handling, and curated tour experiences. We are growing rapidly to support major events across Africa and Europe — and we're excited to welcome interns who want to learn and grow with us.

About the Internship

This internship is ideal for students or recent graduates who want hands-on experience in events, hospitality, and travel management. You'll work under close supervision to support our team in coordinating logistics for conference delegates and corporate clients.

You'll learn how to:

·   Coordinate group hotel bookings and manage rooming lists.

·   Assist with airport transfers, shuttles, and on-site logistics.

·   Build itineraries that include professional events, tours, and networking add-ons.

·   Work with hotels, transport providers, and venues.

·   Provide delegate support and keep CRM data accurate.

·   Assist with budget tracking, admin tasks, and supplier payments.

·   Support the team with communications, such as welcome letters and travel guides.

·   Join our team at events to gain on-the-ground delivery experience.

Who We Are Looking For

We're looking for motivated individuals who are:

·   Experience in Events, Tourism, Hospitality, or Business.

·   Strong communicators with good organisational and multitasking skills.

·   Comfortable with spreadsheets, emails, and digital tools (training provided).

·   Eager to learn, proactive, and detail oriented.

·   Able to work flexible hours during peak event times.

·   Based in Gauteng or Cape Town.

(Bonus: Familiarity with Cape Town's hospitality scene or a driver's licence is an advantage but not required.)

What We Offer

·   Practical, hands-on experience working on major conferences.

·   Exposure to hospitality, travel, and corporate events.

·   Mentorship from experienced professionals.

·   Opportunities to join site visits and familiarisation trips.

·   A chance to grow your career in events and travel.

How to Apply

Email your CV to with:

·   CV

·   One-page cover letter

·   Short note explaining a complex event you coordinated (what made it complex and how you delivered).

·   Include your location, notice period, and salary expectations.

Applications are reviewed on a rolling basis.

Role purpose

Assume responsibility for the full end to end management, coordination and execution of medium to large scale events as requested by the various internal business units, and in line with approved budgets and company policies and procedures.

Key accountabilities and decision ownership

Responsible for the delivery of the following:

• Internal and external (customers/clients inside and outside of organisation) events, including banquets, conferences, team builds, staff launches, CEO Awards and or similar medium to large sized events.
• Provide event support for Event Managers and Events: HOD.
• Ensure that all Health and Safety requirements are fulfilled and adhered to prior to, during and post event, and assisting clients where necessary to meet these requirements.
• Liaising with clients regarding event requirements and ensuring that their needs are effectively met in the form of written confirmations.
• Liaising with suppliers re client requirements (caterers, hiring, technical, etc.)
• Operational roll out, to include the supervising and coordinating of all event suppliers in conjunction with operations staff on the day / evening of the event.
• Ensuring that quality compliance per event brief and scope of work is maintained and upheld per client/customer standards and satisfaction.
• Full event conceptualization to meet client objectives and deliverables.
• Complete financial management on medium to large sized events.
• Manage external event agencies to assist with the implementation and roll out of medium to large sized events.

§ Manage and track the event status with external event agencies to ensuring delivery and accountability of all agency related responsibilities.

Competencies

Knowledge

Knowledge of client's systems & end to end processes and other training as stipulated by client

Knowledge of the Basic conditions of employment act.

Skills

Problem solving Negotiation skills Financial Management

Management and leadership Analytical skills Co-ordination

Reporting Administration Communication

Computer proficiency Presentation skills Interpersonal

Decision making Training and coaching Teamwork

Supply Chain Management Planning Health and Safety

Attitudes

Customer centric Self-motivated Quality orientated

Attention to detail Strategic thinker Stress tolerant

Solutions driven Energetic Dynamic

Well mannered Agile Fun and professional

Requirements

Experience and Qualifications:

§ Matric

§ Higher Certificate/diploma in Hospitality/Events Management with at least 4 - 5 years' experience with large scale events.

Other:

§ Valid driver's license

§ Own reliable, roadworthy, and insured vehicle

§ A good individual credit record is required

§ Be contactable at all times

§ Willingness to travel

*But not limited to the above

The Ecoforestry Institute Society is the trustee and steward of Wildwood Ecoforest. They hold the property on behalf of the people of BC and provide a range of educational opportunities. They are seeking Board members with an interest or hands-on experience in Ecoforestry, education, Homestead operations (booking and guest interactions), infrastructure building, truth and reconciliation, youth, communications, and public events.

Minimum Requirements:

1. Project management and communication skills.
2. Ability to be a team player.
3. Good computer skills.
4. Event coordination skills.
5. Fundraising skills.

Events Coordinator

The Ecoforestry Institute will be hosting several public events at Wildwood, including a birthday party, open houses, music, and arts events. Volunteers for the Events Coordinator position need the ability to plan and organize an event from beginning to end (training provided), have good people skills, be a good team player, and have a good eye for detail. Volunteers who live in the Ladysmith, Yellow Point, Nanaimo, and Cedar areas would be helpful.

Why choose Logicalis?

It's not just IT solutions, It's IT global know-how Logicalis is an international multi-skilled solution provider providing digital enablement services to help customers harness digital technology and innovative services to deliver powerful business outcomes.

Our customers span industries and geographical regions; and our focus is to engage in the dynamics of our customers' vertical markets; including financial services, TMT (telecommunications, media and technology), education, healthcare, retail, government, manufacturing and professional services, and

• Employee Type:

Full-Time
- Location:

Johannesburg
- Job Type:

Management
- Experience:

Not Specified
- Date Posted:

9/29/2025