135 Project Coordinator jobs in South Africa

• Maintain and update project documentation, templates, and registers.
• Support scheduling of meetings, workshops, and project review sessions.
• Track project milestones, deliverables, and timelines across programs.
• Prepare and distribute regular PMO reports, dashboards, and status updates.
• Manage project governance documentation such as charters, risk registers, and issue logs.
• Ensure compliance with project methodology, templates, and standards.
• Coordinate onboarding and offboarding of project resources.
• Support the maintenance of the project portfolio management tool (e.g., MS Project, PPM, etc).
• Assist in budget tracking, timesheet management, and procurement processes.
• Liaise with internal departments and external vendors as required.
  
  

• 1-2 years of experience in a PMO or project support role.
• Understanding of project management methodologies
• Experience with project portfolio management tools and MS Office Suite (especially Excel and PowerPoint).
• Knowledge of document control and reporting standards.
  
  

• Excellent organizational and time management skills.
• Strong written and verbal communication.
• Attention to detail and ability to handle multiple tasks.
• Strong interpersonal skills and stakeholder engagement.
• Analytical thinking and problem-solving.
• Proactive and self-motivated.
  
  

• Experience in retail, and/or technology environments.
• Familiarity with collaboration tools such as Microsoft Teams, SharePoint, and Confluence.

Job title : Project Coordinator

Job Location : Gauteng, Johannesburg Deadline : August 24, 2025 Quick Recommended Links

• Jobs by Location
• Job by industries

StartFragment

Job Description :

About bp

Key Responsibilities

Project Planning & Coordination

Communication & Stakeholder Engagement

Construction Oversight

Budget & Schedule Monitoring

Compliance & Quality Assurance

Required Skills & Competencies

Education

Experience

EndFragment

About the Project Coordinator position

As the Project Coordinator for Group Rollouts, you will be the lead on projects.

You will co-ordinate with multiple teams to ensure the timely success of the project. You will track milestone and provide timeous feedback to management on any impediments.

Project Coordinator responsibilities are:

• Planning of Project activities to maximize available capacity.
• Manage new store implementations projects on a day-to-day basis
• Identify and manage project risks
• Compile project plan in conjunction with stakeholders.
• Execute the plan, monitoring progress and taking the necessary corrective actions
• Manage the expectations of the business and the client
• Manage external 3rd party suppliers
• Help define and actively manage the critical success factors for the project.
• Capable of handling multiple store rollouts simultaneously without compromising quality or timelines
• Skilled in resource planning, milestone tracking, and go-live coordination

• Financial Management

• Report on over runs
• Report on invoice vs quoted (comparison)
• Report on project cost

• Quality Management

• Ensuring all project management documentation meets the required standards.
• Ensuring all project tasks are logged and groomed within project timelines
• Ensuring the Scope is well understood by the client and the team

• Reporting
• Daily update on all active projects with impediments
• Projects where priority is required should be identified daily to Project Team Lead.
• Projects schedule to be updated daily and to always reflect the correct information
• Delays or issues to be escalated to All Stakeholders (Div Manager; Branch Manager; Technical Manager; Client; Project Team Leader)

Project Coordinator requirements are:

• Grade 12 certificate or Equivalent N3
• IT Related degree or Diploma
• Agile Methodology experience
• 3+ years of project management experience in software or IT environments
• Direct experience managing retail tech implementations
• Demonstrated ability to lead cross-functional teams, including Technical Managers, Trainers & Implementation Techs
• Strong track record of on-time, in-scope delivery across multiple branches or clients
• Prior experience in customer-facing roles or managing service-related escalations is a plus
• Solid understanding of retail operations, POS systems, EFT integrations, and back-office retail processed

*a full job description available on request

Santam Segment Solutions is seeking a Project Coordinator to join their team. This position is based in Sandton, Johannesburg.

Finance Support Functions:

• Assist in coordinating, compiling and communicating various activities relating to Budgeting activities.
• Assist in coordinating, compiling and communicating various activities relating to Forecasting activities.
• Monthly checking and reconciliations in relation to BUSINESS UNIT Line of Business reporting.
• Investigating variances and dealing with queries.
• Tracking and reporting on Expense variances.
• Involvement in tracking and remediating issues relating to Credit Control functions impacting Age Analysis and Cancellation Reserve.
• All of the above will require building and maintaining close relationships and collaboration with our Santam Broker Solutions Finance colleagues.

Project Support Functions:

• Project management (accurate budgeting, actuals tracking, forecast projections, monitoring and control of expenses, invoicing, journals, general ledger queries and payments).
• Create and maintain comprehensive documentation, including project plans, task lists, progress reports, and meeting minutes.
• Create various dashboards and presentations.
• Assist the team in planning, organising, and executing project activities, ensuring adherence to project timelines, objectives, and scope.
• Understand and champion the strategic and holistic needs of the business unit.
• Assist with Change Management requirements and activities as needed.
• Schedule and organise meetings and workshops.
• All of the above will require building and maintaining relationships with our Business Change colleagues.

Other Operational Responsibilities:

• Produce and distribute routine and ad-hoc reports to internal and external stakeholders.
• Assist with any Regulatory, Risk or Governance activities that fall within the Ops Team’s area of responsibility (e.g., incident logging and tracking, preparing stats for COB reporting, Business Continuity Plans, activities supporting Internal and External audits, Due Diligence requirements and processes).
• Participate/assist with Data Audits.
• Support with creation of process flows and SOP’s (Standard Operating Procedures).
• Assist with any activities relating to VOX (Voice of Experience) surveys.
• Update business unit operational directives.

General Administration:

• Arrange and/or attend meetings (internal and/or external) as and when required.
• Attend to daily administrative routine tasks in accordance with organisational standards, processes and procedures.
• Attend to the production of general correspondence if and when necessary.
• Managing set-up and maintenance of MS Teams Groups and Channels.

• Bachelor’s degree (or equivalent)
• 3 - 5 years experience in the Insurance Industry
• Ability to engage at Senior Management level
• Excellent MS Excel knowledge and Experience (Advanced Level)
• PowerPoint knowledge and experience (Advanced Level)

• Strong analytical skills and logical reasoning
• Strong attention to detail
• Strong client service orientation
• Ability to work under pressure
• Deadline driven
• Planning and organising
• Learning and researching
• Applying expertise and technology
• Problem-solving skills
• Self-Confidence & Assertiveness
• Pro-active approach
• Producing innovative solutions
• Adapting to changing environment
• Excellent Communication/interpersonal skills
• Adhering to principles and values
• Working well in diverse environment
• Delivering results and managing customer expectations
• A commitment to maintaining confidentiality and professionalism.

Santam is the market leader in the general insurance industry in Southern Africa. We are a large, diversified, expanding and transforming company and whilst based in South Africa, we are rapidly moving into a number of emerging markets, both in Africa and Asia.

Our success is rooted in our passion for our clients and everything we do is centered on our delivery of Insurance Good and Proper. We’re about people. People drive our business so it follows that we want to recruit the best people possible whether they work for us permanently or for a short time as temporary employees.

At Santam we are committed to transformation and embracing diversity. This commitment is what drives us to achieve a diverse workplace with employment equity as a key goal to create an inclusive workforce, representative of the demographics of our society. In achieving our employment equity goals we give preference to applicants from the designated groups in alignment with the Divisions Employment Equity targets.

Join to apply for the Project Coordinator role at bp

Join to apply for the Project Coordinator role at bp

Job Description:

The Project Coordinator supports the Construction Manager in planning, coordinating, and executing retail construction projects across the network. This role ensures that all project activities from pre-construction through to handover are delivered on time, within budget, and in compliance with safety and quality standards.

Entity:

Customers & Products

Job Family Group:

Retail Group

Job Description:

The Project Coordinator supports the Construction Manager in planning, coordinating, and executing retail construction projects across the network. This role ensures that all project activities from pre-construction through to handover are delivered on time, within budget, and in compliance with safety and quality standards.

About Bp
Our purpose is to deliver energy to the world, today and tomorrow. For over 100 years, bp has focused on discovering, developing, and producing oil and gas in the nations where we operate. We are one of the few companies globally that can provide governments and customers with an integrated energy offering. Delivering our strategy sustainably is fundamental to achieving our ambition to be a net zero company by 2050 or sooner.

Key Responsibilities
Project Planning & Coordination

• Assist in the development of project execution plans, schedules, and budgets.
• Coordinate pre-construction activities including site assessments, permit applications, and contractor onboarding.
• Maintain project documentation including meeting minutes, schedules, and progress reports.
  
  

• Act as a liaison between internal teams (e.g., Operations, Technical Standards, Finance) and external team members (e.g., contractors, consultants, local authorities).
• Facilitate regular project meetings and ensure timely communication of updates, risks, and changes.
  
  

• Monitor site progress and ensure alignment with project milestones and safety protocols.
• Support the Construction Manager in managing contractor performance and resolving on-site issues.
• Track and process change orders, RFIs, and contractor submittals.
  
  

• Track project expenditures and assist in cost forecasting and reporting.
• Identify potential delays or cost overruns and escalate to the Construction Manager with recommended actions.
  
  

• Ensure all construction activities comply with company standards, local regulations, and HSSE requirements.
• Support audits, inspections, and quality assurance processes.
  
  

• Strong organizational and time management skills.
• Excellent written and verbal communication.
• Proficiency in MS Project, Excel, and document control systems.
• Working knowledge of construction drawings, contracts, and regulatory requirements.
• Ability to lead multiple priorities in a fast-paced environment.
  
  

• Diploma, Degree or equivalent experience in Construction Management, Civil Engineering, or related field.
  
  

• 4 years' experience in construction or project coordination (retail or fuel station environment advantageous)
• Understanding of construction project lifecycles and retail fit-out timelines
• Familiarity with health & safety, and environmental compliance processes
  
  

• Seniority level Associate

• Employment type Full-time

• Job function Other
• Industries Oil and Gas

Referrals increase your chances of interviewing at bp by 2x

Get notified about new Project Coordinator jobs in Johannesburg, Gauteng, South Africa .

Glenvista, Gauteng, South Africa 6 hours ago

Glenvista, Gauteng, South Africa 6 hours ago

Glenvista, Gauteng, South Africa 6 hours ago

City of Johannesburg, Gauteng, South Africa 6 days ago

Johannesburg, Gauteng, South Africa 1 week ago

Johannesburg Metropolitan Area 2 hours ago

Johannesburg, Gauteng, South Africa 13 hours ago

Johannesburg, Gauteng, South Africa 1 week ago

Johannesburg, Gauteng, South Africa 1 week ago

Boksburg, Gauteng, South Africa 1 week ago

Johannesburg, Gauteng, South Africa ZAR25,000.00-ZAR33,000.00 4 months ago

City of Johannesburg, Gauteng, South Africa 6 days ago

Johannesburg, Gauteng, South Africa 3 days ago

Johannesburg Metropolitan Area 1 week ago

Sandton, Gauteng, South Africa 2 weeks ago

Sandton, Gauteng, South Africa 13 hours ago

Johannesburg, Gauteng, South Africa 1 month ago

Johannesburg, Gauteng, South Africa 2 days ago

City of Johannesburg, Gauteng, South Africa 2 weeks ago

Midrand, Gauteng, South Africa 1 month ago

Johannesburg, Gauteng, South Africa 1 day ago

Johannesburg, Gauteng, South Africa 1 week ago

Johannesburg, Gauteng, South Africa 3 days ago

Johannesburg, Gauteng, South Africa 7 hours ago

Johannesburg, Gauteng, South Africa 1 month ago

Brakpan, Gauteng, South Africa 17 hours ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Permanent

Gauteng

Overview

We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa.

But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our service your solutions.

Vector’s vehicle fleet includes a food industry first in ‘multi-temperature’ vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.

Job Purpose

• Is responsible for directing, organizing and controlling project activities of varying size and complexity under the direction of the Finance Manager.
• Coordinating the projects and all matters related to the project content and to ensure effective flow of information between stakeholders.
• Prepare reports for PSD and CSD.
  
  

• Point of contact for PSD projects within the finance team.
• Attend project related meetings and co-ordinates project action points to completion as the PSD representative.
• Assist with determining project requirements.
• Prepares reports for management and ensures regular communication flow according to the stakeholder analysis.
• Continuous evaluation of project activities and reporting on project progress.
• To track the progress and quality of work on existing projects and add value to the reporting requirements.
• Communicate ideas for improving company processes with a positive and constructive attitude.
• Assist the Finance Manager with consolidation of reporting for PSD and CSD on cash flow forecasts, claims aging, risk items and swell allowance reconciliations.
• Project work that includes but is not limited to: Principal take-on, automation of reconciliations, fixing of system issues, preparation of training manuals and procedures, and documentation of the PSD models, systems, and processes.
  
  

• Research alternatives to the action plan.
• Implement the agreed action plan to the agreed standards and deadlines.
• Continuously track and evaluate the progress on current projects to ensure that project targets and deadlines are met.
  
  

• Training and guidance to new team members.
• User guides.
• Support and training on system changes to current team members.
  
  

• Regular follow ups and tracking.
• Share with and report relevant data and information to management teams to enable reliable business decision-making.
  
  

• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritizing, and self-development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Support and drive the business core values.
• Manage colleagues and client’s expectations and communicate appropriately.
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
• Champion training and development of self and others through utilizing available training opportunities.
• Participate in and drive regular performance appraisals and ensure that own targets and goals are clear and achievable.
  
  

• Projects completed by priority and agreed date.
  
  

• All controllers, supervisors and managers.
• Support office team.
• Customer team.
• Debtors team.
• IT team.
• Identified stakeholders.
  
  

• Developers, customers and principals.
  
  

• BCom Degree in related field.
• At least 3 years’ experience in Finance environment.
  
  

• Be brilliant at the basics.
• Face the brutal facts.
• Smash the silos.
• Lead with integrity, respect and energy.
• Be curious and challenge change.
• Take accountability for results and people.
  
  

• Project scheduling and control tools.
• MS Projects.
• Department system and processes.
• SAP.
• Power BI.
  
  

• Verbal and written communication.
• Interpersonal.
• Logical thinking.
• Problem solving.
• Time management.
  
  

• Analytical.
• Systematic.
• Excellent planning skills.
• Perseveres.
• Acts and reacts in an honest manner.
• Deadline driven.
• Creates atmosphere that encourages others to grow and thrive.
• Good communication skills.
• Confident.
• Able to see the bigger picture.
  
  

MAIN PURPOSE OF THE ROLE:

To provide administrative support, assist with the coordination and management of Customer Experience projects, and drive the execution of projects across all key work streams.

MINIMUM EDUCATION AND EXPERIENCE:

• Diploma in Project Management
• Grade 12
• 3 years of working experience in a Collections environment

ROLE RESPONSIBILITIES:

Administration

• Gather required information and prepare business requirement documents for various requests.
• Interpret information related to projects, conduct basic research, collate data, and format it appropriately.
• Obtain quotes from suppliers, compare them, and seek authorization.
• Prepare project plans outlining requirements and involvement of key stakeholders.
• Follow up regularly on projects in the Call Centre and report progress.
• Arrange appointments, organize meetings (including logistics), take minutes, distribute information, and maintain records.
• Assist in organizing meetings and events, manage invitations, find venues, set up functions, and send relevant information.

Customer Relations

• Create and maintain productive relationships with internal teams and clients by providing support.
• Keep clients informed about project progress through written communication, phone calls, or face-to-face meetings.
• Build a positive image by exceeding client expectations.
• Maintain professionalism and treat internal customers fairly.

Document and Information Management

• File all incoming and outgoing documents in a manageable and retrievable system.
• Retain all records confidentially.
• Submit expense claims promptly with supporting vouchers.
• Provide content updates to the Collections Call Centre, Learning and Development, and Senior Operational Managers.

Office Management

• Order stationery as needed.
• Ensure all office equipment is operational and report issues promptly.
• Maintain an up-to-date list of contact numbers.
• Monitor policies and reports as required.
• Assist in maintaining the department's central library of reports and projects.
• Capture and update departmental information.
• Assist with printing, binding, and distributing documents.

MANCOSA, a DHET-registered and CHE-accredited private higher education distance education provider, offering undergraduate and postgraduate business qualifications, has the following vacancy available.

CORE PURPOSE 

MANCOSA is seeking an organised and detail-oriented Project Coordinator to support the planning, execution, and completion of various IT-related projects. The Project Coordinator will work closely with the IT project team, managers, team members, and stakeholders to ensure all project milestones are met on time, within scope, and within budget. The ideal candidate will have excellent communication and organisational skills and the ability to thrive in a fast-paced environment.

CORE FUNCTIONS

Project Planning & Coordination:

· Assist in the development of project plans, schedules, and milestones.

· Coordinate tasks and activities between project team members to ensure timelines and deliverables are met.

· Maintain detailed project documentation, including status reports, meeting minutes, risk logs, and action items.

· Ensure that project resources are utilised efficiently and in line with project objectives.

Communication & Stakeholder Management:

· Serve as a point of contact for internal and external stakeholders to provide project updates and clarify project requirements.

· Schedule and organize project meetings, including preparing agendas and distributing meeting notes.

· Communicate project status, timelines, and risks to project managers and stakeholders.

Tracking & Reporting:

· Monitor project progress, identifying potential delays or risks, and escalate issues when necessary.

· Track project tasks, deadlines, and milestones using project management tools (e.g., Microsoft Project, Asana, Jira, or Trello).

· Compile and distribute regular progress reports to stakeholders, highlighting project status, risks, and any adjustments.

Budget & Resource Management:

· Assist in managing project budgets, tracking expenses, and maintaining financial records related to the project.

· Ensure that project resources are allocated effectively and that project tasks are completed within budget.

Documentation & Compliance:

· Maintain and organise project-related documents, ensuring all materials are up to date and accessible to team members.

· Ensure that all project activities comply with internal and external standards and regulations.

· Identify project risks and work with the project team to mitigate them.

· Assist in the resolution of project issues by collaborating with the appropriate team members or escalating when necessary.

SKILLS AND COMPETENCIES

· Strong interpersonal and communication skills, with the ability to connect with individuals at all levels of the organisation.

· Previous experience in technical support or customer service.

· Ability to convey technical information in a user-friendly manner.

· Analytical and problem-solving skills.

· Commitment to providing excellent customer service and ensuring user satisfaction.

MINIMUM REQUIREMENTS

QUALIFICATION (S)

· Relevant qualification in Information Technology, Computer Science, or related field.

· Experience in a Higher Education Institution or similar/related field will be advantageous.

ADDITIONAL REQUIREMENTS

· Be able to work during weekends and after hours if required

Project Coordinator

Permanent

Gauteng

Overview

We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa.

But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our service your solutions.

Vector’s vehicle fleet includes a food industry first in ‘multi-temperature’ vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.

Job Purpose

• Is responsible for directing, organizing and controlling project activities of varying size and complexity under the direction of the Finance Manager.
• Coordinating the projects and all matters related to the project content and to ensure effective flow of information between stakeholders.
  
• Prepare reports for PSD and CSD.

Key Responsibilities

Communicating with team members and stakeholders from project conception through to completion

• Point of contact for PSD projects within the finance team.
• Attend project related meetings and co-ordinates project action points to completion as the PSD representative.
• Assist with determining project requirements.
• Prepares reports for management and ensures regular communication flow according to the stakeholder analysis.
• Continuous evaluation of project activities and reporting on project progress.
• To track the progress and quality of work on existing projects and add value to the reporting requirements.
• Communicate ideas for improving company processes with a positive and constructive attitude.
• Assist the Finance Manager with consolidation of reporting for PSD and CSD on cash flow forecasts, claims aging, risk items and swell allowance reconciliations.
• Project work that includes but is not limited to: Principal take-on, automation of reconciliations, fixing of system issues, preparation of training manuals and procedures, and documentation of the PSD models, systems, and processes.
  

Estimating the effort, cost, and time it will take to deliver a project and evaluating whether the benefits of the projects will justify the project

• Research alternatives to the action plan.
• Implement the agreed action plan to the agreed standards and deadlines.
• Continuously track and evaluate the progress on current projects to ensure that project targets and deadlines are met.

To integrate the project as part of current system / procedure

• Training and guidance to new team members.
• User guides.
• Support and training on system changes to current team members.

Accounting for progress and productivity to provide accurate forecast of project completion dates

• Regular follow ups and tracking.
• Share with and report relevant data and information to management teams to enable reliable business decision-making.

Teamwork and Self-Management

• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritizing, and self-development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Support and drive the business core values.
• Manage colleagues and client’s expectations and communicate appropriately.
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
• Champion training and development of self and others through utilizing available training opportunities.

• Participate in and drive regular performance appraisals and ensure that own targets and goals are clear and achievable.

KPI’s

• Projects completed by priority and agreed date.

Key Relationships

Internal

• All controllers, supervisors and managers.
• Support office team.
• Customer team.
• Debtors team.
• IT team.
• Identified stakeholders.

External

• Developers, customers and principals.

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• BCom Degree in related field.
  
• At least 3 years’ experience in Finance environment.

Skills and Competencies:

Behavior Standards

• Be brilliant at the basics.
  
• Face the brutal facts.
  
• Smash the silos.
  
• Lead with integrity, respect and energy.
  
• Be curious and challenge change.
  
• Take accountability for results and people.
  

Knowledge

• Project scheduling and control tools.
  
• MS Projects.
  
• Department system and processes.
  
• SAP.
  
• Power BI.
  

Skills

• Verbal and written communication.
  
• Interpersonal.
  
• Logical thinking.
  
• Problem solving.
  
• Time management.
  

Attributes

• Analytical.
  
• Systematic.
  
• Excellent planning skills.
  
• Perseveres.
  
• Acts and reacts in an honest manner.
  
• Deadline driven.
  
• Creates atmosphere that encourages others to grow and thrive.
  
• Good communication skills.
  
• Confident.
  
• Able to see the bigger picture.
  

We look forward to hearing from you!