172 Project Coordinator jobs in South Africa

Position: Project Coordinator

Location: Sandton

Job Summary

We are seeking a highly motivated and organised Project Coordinator to join our growing Digital and Media team. The Project Coordinator will be responsible for assisting in coordinating of Digital and Marketing campaigns to promote our products and services. This individual will work closely with the Digital Project Manager to execute marketing initiatives, track performance metrics, and coordinate with various departments to ensure successful campaign execution.

Responsibilities

• Assist in the development and implementation of marketing strategies to promote products and services
• Coordinate and execute marketing campaigns across multiple channels, including email, social media, and digital advertising
• Track and analyse campaign performance metrics to identify areas for improvement
• Assist in managing social media accounts and monitoring engagement and interactions
• Coordinate with internal departments to ensure timely delivery of marketing materials and information
• Stay up-to-date on industry trends and best practices in marketing to continually improve campaign effectiveness
• Assist with market research and competitor analysis to inform marketing strategies
  
  

• Bachelor’s degree in Marketing, Communications, or related field
• Retail knowledge beneficial
• 2+ years of experience in marketing or related field
• Strong written and verbal communication skills
• Proficiency in Microsoft Office suite and marketing software platforms
• Experience with social media management and digital marketing techniques
• Highly organised and detail-oriented
• Ability to multitask and meet deadlines in a fast-paced environment
• Creative thinker with a passion for marketing and brand promotion
  
  

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Date Posted: 06/03/2025
Req ID: 43218
Faculty/Division: Temerty Faculty of Medicine
Department: Office of the Associate Dean, MD Program
Campus: St. George (Downtown Toronto)
Position Number:

Description:

About us:

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

The MD Program trains the next generation of doctors by delivering a comprehensive learning experience to our students. We have been at the forefront of medical education innovation and scholarship, as well as life-changing health research and innovation, since we were established in 1843. Thanks to the contributions made by our faculty and staff, we are consistently recognized as the top, fully accredited medical school in Canada, and among the best in the world.

In collaboration with the Postgraduate Medical Education (PGME) and MedIT Departments, we are undergoing a transformation in Medical Education Information Technology to support a high-quality teaching and learning environment. This major project has a two-year implementation horizon and will result in an integrated Learner Management Platform for both the MD Program and PGME.

As a Project Coordinator, you will be working closely with the Project Manager and MEITT project team. You will be responsible for implementing project plans related to the integrated Learner Management System transformation for the MD Program. Drawing upon your excellent interpersonal and time management skills, you will achieve both individual and team success by building effective relationships with stakeholders. Your project coordination capabilities will ensure that there is clear communication and coordination of project dependencies and related activities. Your background and experience driving deadlines and deliverables, will contribute to the success of the MD Program.

Your responsibilities will include:

• Implementing project plans and coordinating tasks for projects with stakeholders
• Assessing project output against quality control standards and recommending changes for more efficient coordination of operations
• Testing and analyzing new and upgraded software and hardware
• Identifying and analyzing data discrepancies and taking necessary actions to correct errors
• Delivering training sessions on data management systems
• Writing routine documents and correspondence; Collecting and analyzing data for various reports
• Building and strengthening relationships with stakeholders and partners of strategic importance

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum five (5) years of relevant experience coordinating and implementing project plans, preferably within a University, government, medical education or health care setting.
• Demonstrated experience and understanding of quality control standards in relation to project outputs.
• Proficiency with testing and analyzing software and hardware.
• Strong experience writing routine documents and correspondence, including taking meeting minutes and supporting working groups and project teams.
• Demonstrated experience with analyzing data and report generation
• Hands on experience delivering training sessions (in-person, online, hybrid)
• Technical proficiency with Office 365 including Excel, Teams and Sharepoint. Experience with Project Management applications (i.e. Wrike, Smartsheet, MS Project/Planner and/or Jira).
• Strong interpersonal and collaboration skills.
• Ability to communicate effectively both written and verbal.
• Exceptional organizational skills in maintaining a diverse set of tasks in a fast-paced environment.
• Strong analytical skills and attention to detail.
• Ability to work both independently and aspart of a team; Ability to take initiative and adapt to shifting priorities, demands, and timelines through project analysis and problem solving.

Assets (Nonessential):

• Experience working in medical education
• Experience supporting organizational change initiatives or technology adoption.
• Experience with Agile or hybrid project management methodologies.

To be successful in this role you will be:

• Meticulous
• Organized
• Resourceful

This is a term role of 2 years.

Closing Date: 09/08/2025, 11:59PM ET
Employee Group: USW
Appointment Type : Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 12 -- $81,312. with an annual step progression to a maximum of $103,986. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Amanda Krmek

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement

The University of Toronto embraces Diversity and is building aculture of belonging that increases our capacity to effectivelyaddress and serve the interests of our global community. Westrongly encourage applications from Indigenous Peoples,Black and racialized persons, women, persons withdisabilities, and people of diverse sexual and gender identities.We value applicants who have demonstrated a commitment toequity, diversity and inclusion and recognize that diverseperspectives, experiences, and expertise are essential tostrengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please .

Position: Project Coordinator

Location: Sandton

Job Summary:

We are seeking a highly motivated and organised Project Coordinator to join our growing Digital and Media team. The Project Coordinator will be responsible for assisting in coordinating of Digital and Marketing campaigns to promote our products and services. This individual will work closely with the Digital Project Manager to execute marketing initiatives, track performance metrics, and coordinate with various departments to ensure successful campaign execution.

Responsibilities:

- Assist in the development and implementation of marketing strategies to promote products and services
- Coordinate and execute marketing campaigns across multiple channels, including email, social media, and digital advertising
- Track and analyse campaign performance metrics to identify areas for improvement
- Assist in managing social media accounts and monitoring engagement and interactions
- Coordinate with internal departments to ensure timely delivery of marketing materials and information
- Stay up-to-date on industry trends and best practices in marketing to continually improve campaign effectiveness
- Assist with market research and competitor analysis to inform marketing strategies

Qualifications:

- Bachelor’s degree in Marketing, Communications, or related field
- Retail knowledge beneficial
- 2+ years of experience in marketing or related field
- Strong written and verbal communication skills
- Proficiency in Microsoft Office suite and marketing software platforms
- Experience with social media management and digital marketing techniques
- Highly organised and detail-oriented
- Ability to multitask and meet deadlines in a fast-paced environment
- Creative thinker with a passion for marketing and brand promotion

If you are a creative and driven marketing professional looking to take the next step in your career, we encourage you to apply for the Project Coordinator position at Pepkor Lifestyle Tech.

Join our team and help us shape the future of our brand!

We are looking to recruit an Project Coordinator to work within the Information Technology department of Clicks Group Services. The role will be based at Clicks Head Office in Cape Town and will report to the PMO Manager.

Job Purpose

The ProjectCoordinator is responsible for supporting the Project Management Office by maintaining documentation, tracking project progress, managing reporting, and ensuring adherence to established project management standards. This role provides administrative and coordination support to project managers and the broader PMO team to ensure smooth project execution and governance.

Key Responsibilities

• Maintain and update project documentation, templates, and registers.
• Support scheduling of meetings, workshops, and project review sessions.
• Track project milestones, deliverables, and timelines across programs.
• Prepare and distribute regular PMO reports, dashboards, and status updates.
• Manage project governance documentation such as charters, risk registers, and issue logs.
• Ensure compliance with project methodology, templates, and standards.
• Coordinate onboarding and offboarding of project resources.
• Support the maintenance of the project portfolio management tool (e.g., MS Project, PPM, etc).
• Assist in budget tracking, timesheet management, and procurement processes.
• Liaise with internal departments and external vendors as required.

Required Qualifications and Experience

• 1-2 years of experience in a PMO or project support role.
• Understanding of project management methodologies
• Experience with project portfolio management tools and MS Office Suite (especially Excel and PowerPoint).
• Knowledge of document control and reporting standards.

Key Skills and Competencies

• Excellent organizational and time management skills.
• Strong written and verbal communication.
• Attention to detail and ability to handle multiple tasks.
• Strong interpersonal skills and stakeholder engagement.
• Analytical thinking and problem-solving.
• Proactive and self-motivated.
• Experience in retail, and/or technology environments.
• Familiarity with collaboration tools such as Microsoft Teams, SharePoint, and Confluence.

MANCOSA, a DHET-registered and CHE-accredited private higher education distance education provider, offering undergraduate and postgraduate business qualifications, has the following vacancy available.

CORE PURPOSE 

MANCOSA is seeking an organised and detail-oriented Project Coordinator to support the planning, execution, and completion of various IT-related projects. The Project Coordinator will work closely with the IT project team, managers, team members, and stakeholders to ensure all project milestones are met on time, within scope, and within budget. The ideal candidate will have excellent communication and organisational skills and the ability to thrive in a fast-paced environment.

CORE FUNCTIONS

Project Planning & Coordination:

· Assist in the development of project plans, schedules, and milestones.

· Coordinate tasks and activities between project team members to ensure timelines and deliverables are met.

· Maintain detailed project documentation, including status reports, meeting minutes, risk logs, and action items.

· Ensure that project resources are utilised efficiently and in line with project objectives.

Communication & Stakeholder Management:

· Serve as a point of contact for internal and external stakeholders to provide project updates and clarify project requirements.

· Schedule and organize project meetings, including preparing agendas and distributing meeting notes.

· Communicate project status, timelines, and risks to project managers and stakeholders.

Tracking & Reporting:

· Monitor project progress, identifying potential delays or risks, and escalate issues when necessary.

· Track project tasks, deadlines, and milestones using project management tools (e.g., Microsoft Project, Asana, Jira, or Trello).

· Compile and distribute regular progress reports to stakeholders, highlighting project status, risks, and any adjustments.

Budget & Resource Management:

· Assist in managing project budgets, tracking expenses, and maintaining financial records related to the project.

· Ensure that project resources are allocated effectively and that project tasks are completed within budget.

Documentation & Compliance:

· Maintain and organise project-related documents, ensuring all materials are up to date and accessible to team members.

· Ensure that all project activities comply with internal and external standards and regulations.

· Identify project risks and work with the project team to mitigate them.

· Assist in the resolution of project issues by collaborating with the appropriate team members or escalating when necessary.

SKILLS AND COMPETENCIES

· Strong interpersonal and communication skills, with the ability to connect with individuals at all levels of the organisation.

· Previous experience in technical support or customer service.

· Ability to convey technical information in a user-friendly manner.

· Analytical and problem-solving skills.

· Commitment to providing excellent customer service and ensuring user satisfaction.

MINIMUM REQUIREMENTS

QUALIFICATION (S)

· Relevant qualification in Information Technology, Computer Science, or related field.

· Experience in a Higher Education Institution or similar/related field will be advantageous.

ADDITIONAL REQUIREMENTS

· Be able to work during weekends and after hours if required

Project Coordinator

Permanent

Gauteng

Overview

We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa.

But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our service your solutions.

Vector’s vehicle fleet includes a food industry first in ‘multi-temperature’ vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.

Job Purpose

• Is responsible for directing, organizing and controlling project activities of varying size and complexity under the direction of the Finance Manager.
• Coordinating the projects and all matters related to the project content and to ensure effective flow of information between stakeholders.
  
• Prepare reports for PSD and CSD.

Key Responsibilities

Communicating with team members and stakeholders from project conception through to completion

• Point of contact for PSD projects within the finance team.
• Attend project related meetings and co-ordinates project action points to completion as the PSD representative.
• Assist with determining project requirements.
• Prepares reports for management and ensures regular communication flow according to the stakeholder analysis.
• Continuous evaluation of project activities and reporting on project progress.
• To track the progress and quality of work on existing projects and add value to the reporting requirements.
• Communicate ideas for improving company processes with a positive and constructive attitude.
• Assist the Finance Manager with consolidation of reporting for PSD and CSD on cash flow forecasts, claims aging, risk items and swell allowance reconciliations.
• Project work that includes but is not limited to: Principal take-on, automation of reconciliations, fixing of system issues, preparation of training manuals and procedures, and documentation of the PSD models, systems, and processes.
  

Estimating the effort, cost, and time it will take to deliver a project and evaluating whether the benefits of the projects will justify the project

• Research alternatives to the action plan.
• Implement the agreed action plan to the agreed standards and deadlines.
• Continuously track and evaluate the progress on current projects to ensure that project targets and deadlines are met.

To integrate the project as part of current system / procedure

• Training and guidance to new team members.
• User guides.
• Support and training on system changes to current team members.

Accounting for progress and productivity to provide accurate forecast of project completion dates

• Regular follow ups and tracking.
• Share with and report relevant data and information to management teams to enable reliable business decision-making.

Teamwork and Self-Management

• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritizing, and self-development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Support and drive the business core values.
• Manage colleagues and client’s expectations and communicate appropriately.
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
• Champion training and development of self and others through utilizing available training opportunities.

• Participate in and drive regular performance appraisals and ensure that own targets and goals are clear and achievable.

KPI’s

• Projects completed by priority and agreed date.

Key Relationships

Internal

• All controllers, supervisors and managers.
• Support office team.
• Customer team.
• Debtors team.
• IT team.
• Identified stakeholders.

External

• Developers, customers and principals.

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• BCom Degree in related field.
  
• At least 3 years’ experience in Finance environment.

Skills and Competencies:

Behavior Standards

• Be brilliant at the basics.
  
• Face the brutal facts.
  
• Smash the silos.
  
• Lead with integrity, respect and energy.
  
• Be curious and challenge change.
  
• Take accountability for results and people.
  

Knowledge

• Project scheduling and control tools.
  
• MS Projects.
  
• Department system and processes.
  
• SAP.
  
• Power BI.
  

Skills

• Verbal and written communication.
  
• Interpersonal.
  
• Logical thinking.
  
• Problem solving.
  
• Time management.
  

Attributes

• Analytical.
  
• Systematic.
  
• Excellent planning skills.
  
• Perseveres.
  
• Acts and reacts in an honest manner.
  
• Deadline driven.
  
• Creates atmosphere that encourages others to grow and thrive.
  
• Good communication skills.
  
• Confident.
  
• Able to see the bigger picture.
  

We look forward to hearing from you!

Centurion, South Africa | Posted on 17/06/2025

Infolytics is a proudly South African-based award winning Zoho Partner, with a regional presence in Zimbabwe and clients across the globe. We specialize in helping businesses of all sizes unlock their full potential through expert guidance in the discovery, selection, implementation, training, and long-term optimization of Zoho’s powerful web and mobile applications.

With over 200 successful projects delivered across more than eight countries, we bring deep experience and unwavering commitment to every engagement. No matter where you are, we're ready to support your digital transformation journey—because for us, no challenge is too great and no distance too far.

As a Project Coordinator at Infolytics, you will oversee the planning, execution, and delivery of Zoho implementation projects for our clients in South Africa and beyond. You will work closely with cross-functional teams—consultants, developers, trainers, and support specialists—to ensure every project is delivered on time, within scope, and within budget. By applying leading project management methodologies, you will help our clients leverage Zoho’s suite of cloud-based applications to optimize their business processes and achieve tangible ROI.

Key Responsibilities

1. Project Planning & Execution:

Define project scope, objectives, and success criteria in alignment with client requirements and Infolytics’ methodologies.

Develop detailed project plans, schedules, and resource allocations to ensure timely project delivery.

2. Stakeholder Management:

Serve as the primary point of contact for clients, ensuring clarity in communication and timely delivery of status updates.

Collaborate with internal teams (implementation, training, support) to align project goals and manage inter-dependencies.

Scheduling stakeholder meetings and facilitating communication amongst all key stakeholders throughout the project life cycle.

Proactively identify potential risks and develop mitigation strategies.

Monitor, track, and address project issues, escalating where necessary to maintain project objectives.

4. Budget & Resource Management:

Manage project budgets, track expenditures, and ensure cost-effectiveness.

Assisting with resource scheduling so that team members have the resources they need to complete their tasks.

5. Quality Assurance & Continuous Improvement:

Ensure projects adhere to Infolytics’ quality standards and best practices throughout the project lifecycle.

Collect feedback and implement improvements to enhance future project outcomes.

6. Documentation & Reporting:

Maintain comprehensive project documentation, such as the project plan/outline, budget, schedule or SOW, as directed by the Project Manager or Head of Commercial.

Creating project progress/status reports for internal and external stakeholders.

Present key project metrics, lessons learned, and performance evaluations to leadership and clients.

Motivate and guide cross-functional teams, fostering a culture of collaboration and open communication.

Promote Infolytics’ values, mission, and vision in day-to-day interactions and decision-making.

1. Educational Background & Experience

Bachelor’s degree or a Higher Certificate in Project Management, Business Administration, Information Technology, or a related field.

3+ years of hands-on experience in project management (preferably in technology consulting or software implementation).

2. Technical & Domain Expertise

Proven track record managing SaaS or cloud-based software implementation projects (Zoho experience is highly advantageous).

Familiarity with project management methodologies (Agile, Waterfall, or Hybrid approaches).

Knowledge of CRM, ERP, or similar business software systems is a plus.

Working knowledge of project management software (Zoho Projects, ClickUp, Monday.com or similar)

3. Certification & Skills

Project Management Professional (PMP), PRINCE2, or similar certification preferred.

Strong analytical, problem-solving, and organizational skills.

Excellent written and verbal communication skills, with the ability to interface effectively with both technical and non-technical stakeholders.

4. Soft Skills & Attributes

Strong collaboration abilities with a focus on teamwork.

A proactive, self-driven approach to delivering high-quality outcomes.

Ability to adapt to a fast-paced, changing environment and manage multiple priorities.

5. Work Ethic & Adaptability

• Self-motivated, detail-oriented, and driven to learn new technologies.
  
• Organized and capable of managing multiple tasks and projects simultaneously.
  

1. Professional Growth

• Access to training programs on Zoho solutions and emerging project management methodologies.
• Opportunities for career advancement within a rapidly growing organization.

2. Work-Life Balance

• Hybrid or flexible work arrangements (subject to project requirements).
  
• A supportive, team-oriented environment that values open communication, innovation, and continuous improvement.
• Regular team-building events, knowledge-sharing sessions, and off site company workshops.

4. Meaningful Impact

• Contribute directly to the success of African businesses by delivering solutions that drive efficiency, cost savings, and organizational growth.
• Be part of a mission-driven team striving to become Africa’s leading business process automation solutions provider.

Why Join Infolytics?

At Infolytics, you will be part of a passionate team dedicated to helping organizations optimize their operations using Zoho’s powerful suite of applications. Our emphasis on collaboration, continuous improvement, and customer success ensures that every project you lead contributes to real, measurable growth for both our clients and our company. If you are an organized, detail-oriented, and people-focused professional with a drive to lead transformative projects, we would love to hear from you!

Santam Segment Solutions is seeking a Project Coordinator to join their team. This position is based in Sandton, Johannesburg.

Finance Support Functions:

• Assist in coordinating, compiling and communicating various activities relating to Budgeting activities.
• Assist in coordinating, compiling and communicating various activities relating to Forecasting activities.
• Monthly checking and reconciliations in relation to BUSINESS UNIT Line of Business reporting.
• Investigating variances and dealing with queries.
• Tracking and reporting on Expense variances.
• Involvement in tracking and remediating issues relating to Credit Control functions impacting Age Analysis and Cancellation Reserve.
• All of the above will require building and maintaining close relationships and collaboration with our Santam Broker Solutions Finance colleagues.

Project Support Functions:

• Project management (accurate budgeting, actuals tracking, forecast projections, monitoring and control of expenses, invoicing, journals, general ledger queries and payments).
• Create and maintain comprehensive documentation, including project plans, task lists, progress reports, and meeting minutes.
• Create various dashboards and presentations.
• Assist the team in planning, organising, and executing project activities, ensuring adherence to project timelines, objectives, and scope.
• Understand and champion the strategic and holistic needs of the business unit.
• Assist with Change Management requirements and activities as needed.
• Schedule and organise meetings and workshops.
• All of the above will require building and maintaining relationships with our Business Change colleagues.

Other Operational Responsibilities:

• Produce and distribute routine and ad-hoc reports to internal and external stakeholders.
• Assist with any Regulatory, Risk or Governance activities that fall within the Ops Team’s area of responsibility (e.g., incident logging and tracking, preparing stats for COB reporting, Business Continuity Plans, activities supporting Internal and External audits, Due Diligence requirements and processes).
• Participate/assist with Data Audits.
• Support with creation of process flows and SOP’s (Standard Operating Procedures).
• Assist with any activities relating to VOX (Voice of Experience) surveys.
• Update business unit operational directives.

General Administration:

• Arrange and/or attend meetings (internal and/or external) as and when required.
• Attend to daily administrative routine tasks in accordance with organisational standards, processes and procedures.
• Attend to the production of general correspondence if and when necessary.
• Managing set-up and maintenance of MS Teams Groups and Channels.

• Bachelor’s degree (or equivalent)
• 3 - 5 years experience in the Insurance Industry
• Ability to engage at Senior Management level
• Excellent MS Excel knowledge and Experience (Advanced Level)
• PowerPoint knowledge and experience (Advanced Level)

• Strong analytical skills and logical reasoning
• Strong attention to detail
• Strong client service orientation
• Ability to work under pressure
• Deadline driven
• Planning and organising
• Learning and researching
• Applying expertise and technology
• Problem-solving skills
• Self-Confidence & Assertiveness
• Pro-active approach
• Producing innovative solutions
• Adapting to changing environment
• Excellent Communication/interpersonal skills
• Adhering to principles and values
• Working well in diverse environment
• Delivering results and managing customer expectations
• A commitment to maintaining confidentiality and professionalism.

Santam is the market leader in the general insurance industry in Southern Africa. We are a large, diversified, expanding and transforming company and whilst based in South Africa, we are rapidly moving into a number of emerging markets, both in Africa and Asia.

Our success is rooted in our passion for our clients and everything we do is centered on our delivery of Insurance Good and Proper. We’re about people. People drive our business so it follows that we want to recruit the best people possible whether they work for us permanently or for a short time as temporary employees.

At Santam we are committed to transformation and embracing diversity. This commitment is what drives us to achieve a diverse workplace with employment equity as a key goal to create an inclusive workforce, representative of the demographics of our society. In achieving our employment equity goals we give preference to applicants from the designated groups in alignment with the Divisions Employment Equity targets.

Responsible for the reviewing and preparing invoices relative to all projects in the Management Programme portfolio.

TASK DESCRIPTION

1. PROJECT COORDINATOR FOR WCGDoI MANAGEMENT PROGRAMME

Managing the invoices relative to the projects allocated, including but not limited to the following:

• Meeting deadlines.
• Keeping the server up to date at all times with re. to invoices, payments, etc. and relevant correspondence.
• Ensuring that all documentation is filed correctly.
• Putting in place procedures to make sure the documentation in exhaustive and without gaps.
• Complying with all processes and protocols.
• Independently obtaining all information required from PSPs, Contractors, etc.
• Working with the Project Leaders and Programme Managers in a constructive, collaborative and positive way.
• Assisting the Project Leaders and Programme Managers with all aspects of invoices, making sure invoices are submitted promptly and effectively.
• Assisting with Auditor General RFIs.
• Making sure that the rejection rate of the Management Department is zero.
• Assisting the Management Programme Department is meeting the Financial Year expenditure and monthly cashflow.

DELIVERABLES

Needs to be accurate, precise, and correct.

Needs to submit correct invoices with a turnaround of maximum 5 working days.

GENERAL

Any additional administration tasks that may be required from time to time.

The successful candidate will work under the supervision of Programme Managers.

KEY DECISIONS THIS POSITION MAKES

• Escalate problems on projects timeously.
• Ensuring the integrity of data collected, collated, and submitted.
• Operational Decisions related to work responsibilities.

RESPONSABILITIES DELEGATED TO THIS POSITION

• Manage and successfully submit invoices to WCGDoI.

KEY AREAS OF COMPETENCE REQUIRED

• Problem Solving by analysing and process information, asking probing questions.
• Communicating Information by being articulate.
• Showing resilience and remaining composed when dealing with pressure.
• Strong Processing skills by being target focused and meeting deadlines.
• Being meticulous, conscientious, and thorough.
• Following Procedures, Protocols, and Instructions .
• Behaving ethically and justly.
• Focused on output.
• Pursuing Goals by striving to achieve outstanding results, being ambitious, persists through difficulties to achieve results.

QUALIFICATIONS REQUIRED

• Relevant Degree

EXPERIENCE REQUIRED

• Experience in the construction industry would be beneficial.
• Experience in contracts (JBCC and NEC) administration and financial administration would be beneficial.
• Experience in Accounting would be beneficial.
• Minimum experience: 5 years.