523 Project Coordinator jobs in South Africa

Responsibilities

• Maintain and monitor project BOMs and ETAs from suppliers.
• Run MRP for project lines to create purchase requisitions and control inventories.
• Release CP module activities, and create sales orders and purchase requisitions.
• Send PRs to the procurement department and follow up to ensure POs are sent to suppliers.
• Follow up with suppliers regarding deliveries and discrepancies with deliveries.
• Print pick slips and resolve any discrepancies.
• Ensure project items are ready for delivery on time.
• Assist with new vendor creation.
• Assist with payments for vendors.
• Create codes for new products.
• Create quotes for project clients only.
• Create invoices to IL for 3rd party orders.
• Upload documentation, files and photos to CP module.
• Organize, facilitate and participate in stakeholder meetings.
• Document and follow up on decisions and actions discuss in meetings.
• Monitor and adhere to project deadlines to achieve goals and objectives.
• Provide administrative support as needed.
• Participate in developing project strategies and sourcing of local alternative products.
• Assess project and supplier risks and provide solutions where applicable.
• Liaise with Product Managers, Procurement, and Planners as required.
• Coordinate with SADC Dispatch Coordinator to pick, pack, crate, and store project orders.
• Manage paperwork and ensure materials are checked, packed and labeled.
• Action emails timeously and prioritize feedback to stakeholders.
• Monitor port and supplier status and communicate delays.
• Calculate and schedule transportation requirements.
• Supervise picking, packing and transportation processes to ensure accuracy and efficiency.
• Supervise and document stock count.
• Assist with loading of Trucks and containers.

• Qualification in supply chain, project management or related field of study.
• 3+ years working experience in related field.
• Excellent Computer skills (MS Word, MS Excel).
• Excellent communication skills verbal and written (Afrikaans and English).
• Excellent telephonic skills.
• SAP working knowledge.
• Previous experience regarding irrigation products - Preferred

SUMMARY : Role Summary

A project coordinator is a member of the project management team who runs small-medium sized projects or supports senior project manager by overseeing administrative or project tasks, communicating with stakeholders and ensuring resource availability and delivery for the project team. The project coordinator will coordinate the schedule, budget, issues and risks of the project. This includes the project management framework is well-organized and that it runs smoothly. This can include communicating with various departments in the organization to make sure everyone is on the same page.

• Monitoring project progress and creating project status reports for project managers and stakeholders
• Assisting with resource scheduling so that team members have the resources they need to complete their tasks
• Scheduling stakeholder meetings and facilitating communication between the project manager and stakeholders throughout the project life cycle
• Deploying Engineering and Technical systems preferably across infrastructure, applications, and cyber environments.
• Project coordinator experience on various projects with medium to high complexity
• Managing project management documents such as the project charter, plan, budget, schedule or scope statement, as directed by the project manager
• Executing a variety of project management and administrative tasks (opportunity management, project plan updates)
• Managing work packages on behalf of the OT team
• Support team members when implementing risk management strategies
• Deploying and Technical systems preferably across infrastructure, applications, and cyber environments.

• Matric and a Bachelors degree in business administration, IT or a related field
• Engineering diploma degree with relevant experience
• Certified Associate in Project Management (CAPM) or similar certifications
• Working knowledge of project management software
• Proficiency with Microsoft Office

Responsible for the reviewing and preparing invoices relative to all projects in the Management Programme portfolio.

Managing the invoices relative to the projects allocated, including but not limited to the following:

• Meeting deadlines.
• Keeping the server up to date at all times with re. to invoices, payments, etc. and relevant correspondence.
• Ensuring that all documentation is filed correctly.
• Putting in place procedures to make sure the documentation in exhaustive and without gaps.
• Complying with all processes and protocols.
• Independently obtaining all information required from PSPs, Contractors, etc.
• Working with the Project Leaders and Programme Managers in a constructive, collaborative and positive way.
• Assisting the Project Leaders and Programme Managers with all aspects of invoices, making sure invoices are submitted promptly and effectively.
• Assisting with Auditor General RFIs.
• Making sure that the rejection rate of the Management Department is zero.
• Assisting the Management Programme Department is meeting the Financial Year expenditure and monthly cashflow.

Needs to be accurate, precise, and correct.

Needs to submit correct invoices with a turnaround of maximum 5 working days.

Any additional administration tasks that may be required from time to time.

The successful candidate will work under the supervision of Programme Managers.

• Escalate problems on projects timeously.
• Ensuring the integrity of data collected, collated, and submitted.
• Operational Decisions related to work responsibilities.

• Manage and successfully submit invoices to WCGDoI.

• Problem Solving by analysing and process information, asking probing questions.
• Communicating Information by being articulate.
• Showing resilience and remaining composed when dealing with pressure.
• Strong Processing skills by being target focused and meeting deadlines.
• Being meticulous, conscientious, and thorough.
• Following Procedures, Protocols, and Instructions .
• Behaving ethically and justly.
• Focused on output.
• Pursuing Goals by striving to achieve outstanding results, being ambitious, persists through difficulties to achieve results.

• Relevant Degree

• Experience in the construction industry would be beneficial.
• Experience in contracts (JBCC and NEC) administration and financial administration would be beneficial.
• Experience in Accounting would be beneficial.
• Minimum experience: 5 years.

Role Overview

Project Coordinator / Project Administrator for an engineering industry client in Krugersdorp, Gauteng. Responsible for providing comprehensive administrative support to ensure the smooth execution of multiple projects, with a particular focus on tender documentation and project logistics.

Must have Steel / Engineering / Manufacturing industry experience.

Salary : Market related – depends on experience and qualifications

Qualifications

• Matric with relevant tertiary qualification in administration or project management
• Minimum 5 years’ experience in project administration or coordination within engineering, manufacturing or steel sectors
• Proficient in Excel, MS Office, and PowerPoint

Key Responsibilities

• Provide administrative support across multiple projects, ensuring documentation accuracy and timely delivery
• Compile and format tender documents, ensuring compliance with client and regulatory requirements (training provided)
• Manage access to tender portals, download relevant documentation, and track submission deadlines
• Coordinate logistics for project activities, including supplier communication, delivery tracking, and resource scheduling
• Liaise with outsourced suppliers for quotes, queries, and service coordination
• Maintain project records, including correspondence, minutes, reports, and compliance documentation
• Proofread and quality-check all outgoing documents for accuracy, grammar, and formatting
• Assist with customer queries and complaints by logging, escalating, and following up on resolutions
• Organise internal and external project meetings, including venue booking, agenda preparation, and presentation setup
• Support reporting and progress tracking for ongoing projects, ensuring alignment with timelines and deliverables

Application

Please apply online

FROGG Recruitment

Overview

We have a Workshop Project Coordinator vacancy at a Automotive company in Pretoria.

• Prepare quotations on vehicles, engines, and mines (thoroughness essential).
• Identify engine parts, evaluate recondition ability, and advise on repairs.
• Manage workshop operations including mechanical, engineering, and auto-electrical flow line.
• Assist with sourcing parts and liaise with suppliers and other project managers for availability.
• Oversee staff performance, planning, training, and development of technicians.
• Handle queries on parts, orders, and invoices; provide excellent customer service.
• Ensure ISO health and safety policies are adhered to; manage staff PPE.
• Monitor workshop condition (housekeeping, cleanliness, safety, equipment).
• Provide technical support, assist with diagnostics, and check progress of repair orders daily.
• Manage warranties, engine builds, and quotes for mines; achieve workshop targets and report to branch manager.
• Handle minor disciplinary matters fairly and professionally.

• NQF 4 / N1–N3 with 3–5 years’ mechanic experience (minimum 2 years managing a workshop and staff).
• Trade Test qualification (Diesel Mechanic – Red Seal).
• Strong troubleshooting and diagnostic skills.
• Experience across multiple facets of mechanics; hydraulics and auto-electrical knowledge advantageous.
• Fluent in English and Afrikaans (read, write, speak).
• Able to work independently and as part of a team.
• Willingness to work afterhours and under pressure.
• Clear criminal record.
• Matric or equivalent.
• Driver's license.

Send your CV to:

We are looking to recruit an Project Coordinator to work within the Information Technology department of Clicks Group Services. The role will be based at Clicks Head Office in Cape Town and will report to the PMO Manager.

Job Purpose

The ProjectCoordinator is responsible for supporting the Project Management Office by maintaining documentation, tracking project progress, managing reporting, and ensuring adherence to established project management standards. This role provides administrative and coordination support to project managers and the broader PMO team to ensure smooth project execution and governance.

Key Responsibilities

• Maintain and update project documentation, templates, and registers.
• Support scheduling of meetings, workshops, and project review sessions.
• Track project milestones, deliverables, and timelines across programs.
• Prepare and distribute regular PMO reports, dashboards, and status updates.
• Manage project governance documentation such as charters, risk registers, and issue logs.
• Ensure compliance with project methodology, templates, and standards.
• Coordinate onboarding and offboarding of project resources.
• Support the maintenance of the project portfolio management tool (e.g., MS Project, PPM, etc).
• Assist in budget tracking, timesheet management, and procurement processes.
• Liaise with internal departments and external vendors as required.

Required Qualifications and Experience

• 1-2 years of experience in a PMO or project support role.
• Understanding of project management methodologies
• Experience with project portfolio management tools and MS Office Suite (especially Excel and PowerPoint).
• Knowledge of document control and reporting standards.

Key Skills and Competencies

• Excellent organizational and time management skills.
• Strong written and verbal communication.
• Attention to detail and ability to handle multiple tasks.
• Strong interpersonal skills and stakeholder engagement.
• Analytical thinking and problem-solving.
• Proactive and self-motivated.
• Experience in retail, and/or technology environments.
• Familiarity with collaboration tools such as Microsoft Teams, SharePoint, and Confluence.

The primary purpose of this role is to implement small and medium sized projects for the CX Improvement Centre, primarily working in the Contact Centers, the financial and the operational areas within Tracker. The successful candidate will initiate, plan, execute and close projects in an effective and efficient manner. It requires a mature individual who is a self-starter, takes initiative, is analytical, and has good judgment and problem-solving skills. The project coordinator will fulfill the role of the Quality Champion and BCP Champion for the department and will conduct time and motion studies in Tracker Departments, analyzing the information gathered and providing recommendations for process and technological changes.

• Deliver planning requirements for projects before execution commences.
• Drive the implementation of projects, proof of concepts and other initiatives, following the department’s processes, rules and quality standards.
• Deliver projects, assigned initiatives and actions according to agreed timelines.
• Contribute to fostering a culture of continuous improvement and learning within the project environment.
• Conduct time and motion studies, assess and document business processes, and record findings according to agreed standards. Provide written recommendations for improvement.
• Regularly review and refine practices and processes as well as reporting to drive the continuous improvement and insight generation.
• Enroll in the required training and deliver the administrative tasks of the Quality Champion and the BCP Champion.
• Create and maintain documentation using agreed templates in a shared central repository, for projects, time and motion studies and other assigned initiatives.
• Drive continuous learning through collaboration with key stakeholders and by documenting risk, issues and lessons learned.
• Assist with training materials and training of employees in your field of expertise.
• Meet administrative, ad-hoc tasks and reporting requirements, where and when required.

• Certification in project management or a similar field of study.
• Desirable: Prince 2, PMBOK or similar PM methodology qualification.
• At least 2 years’ project coordination / administration experience, assisting with project implementation and/or events management activities.
• At least 5 years’ general work experience, preferably in a Contact Centre environment.
• MS Office Tools (Word, Excel, Project, PowerPoint, and Visio).
• Results driven/Goal orientated.
• Able to work under pressure.
• Have a proactive approach to their work.
• Ability to multi-task.
• Excellent time management and attention to detail.
• Confident and assertive.

Should you not hear from us within 4 weeks, please consider your application unsuccessful.

Medical Aid, Provident Fund

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MANCOSA, a DHET-registered and CHE-accredited private higher education distance education provider, offering undergraduate and postgraduate business qualifications, has the following vacancy available.

CORE PURPOSE 

MANCOSA is seeking an organised and detail-oriented Project Coordinator to support the planning, execution, and completion of various IT-related projects. The Project Coordinator will work closely with the IT project team, managers, team members, and stakeholders to ensure all project milestones are met on time, within scope, and within budget. The ideal candidate will have excellent communication and organisational skills and the ability to thrive in a fast-paced environment.

CORE FUNCTIONS

Project Planning & Coordination:

· Assist in the development of project plans, schedules, and milestones.

· Coordinate tasks and activities between project team members to ensure timelines and deliverables are met.

· Maintain detailed project documentation, including status reports, meeting minutes, risk logs, and action items.

· Ensure that project resources are utilised efficiently and in line with project objectives.

Communication & Stakeholder Management:

· Serve as a point of contact for internal and external stakeholders to provide project updates and clarify project requirements.

· Schedule and organize project meetings, including preparing agendas and distributing meeting notes.

· Communicate project status, timelines, and risks to project managers and stakeholders.

Tracking & Reporting:

· Monitor project progress, identifying potential delays or risks, and escalate issues when necessary.

· Track project tasks, deadlines, and milestones using project management tools (e.g., Microsoft Project, Asana, Jira, or Trello).

· Compile and distribute regular progress reports to stakeholders, highlighting project status, risks, and any adjustments.

Budget & Resource Management:

· Assist in managing project budgets, tracking expenses, and maintaining financial records related to the project.

· Ensure that project resources are allocated effectively and that project tasks are completed within budget.

Documentation & Compliance:

· Maintain and organise project-related documents, ensuring all materials are up to date and accessible to team members.

· Ensure that all project activities comply with internal and external standards and regulations.

· Identify project risks and work with the project team to mitigate them.

· Assist in the resolution of project issues by collaborating with the appropriate team members or escalating when necessary.

SKILLS AND COMPETENCIES

· Strong interpersonal and communication skills, with the ability to connect with individuals at all levels of the organisation.

· Previous experience in technical support or customer service.

· Ability to convey technical information in a user-friendly manner.

· Analytical and problem-solving skills.

· Commitment to providing excellent customer service and ensuring user satisfaction.

MINIMUM REQUIREMENTS

QUALIFICATION (S)

· Relevant qualification in Information Technology, Computer Science, or related field.

· Experience in a Higher Education Institution or similar/related field will be advantageous.

ADDITIONAL REQUIREMENTS

· Be able to work during weekends and after hours if required

Project Coordinator

Permanent

Gauteng

Overview

We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa.

But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our service your solutions.

Vector’s vehicle fleet includes a food industry first in ‘multi-temperature’ vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.

Job Purpose

• Is responsible for directing, organizing and controlling project activities of varying size and complexity under the direction of the Finance Manager.
• Coordinating the projects and all matters related to the project content and to ensure effective flow of information between stakeholders.
  
• Prepare reports for PSD and CSD.

Key Responsibilities

Communicating with team members and stakeholders from project conception through to completion

• Point of contact for PSD projects within the finance team.
• Attend project related meetings and co-ordinates project action points to completion as the PSD representative.
• Assist with determining project requirements.
• Prepares reports for management and ensures regular communication flow according to the stakeholder analysis.
• Continuous evaluation of project activities and reporting on project progress.
• To track the progress and quality of work on existing projects and add value to the reporting requirements.
• Communicate ideas for improving company processes with a positive and constructive attitude.
• Assist the Finance Manager with consolidation of reporting for PSD and CSD on cash flow forecasts, claims aging, risk items and swell allowance reconciliations.
• Project work that includes but is not limited to: Principal take-on, automation of reconciliations, fixing of system issues, preparation of training manuals and procedures, and documentation of the PSD models, systems, and processes.
  

Estimating the effort, cost, and time it will take to deliver a project and evaluating whether the benefits of the projects will justify the project

• Research alternatives to the action plan.
• Implement the agreed action plan to the agreed standards and deadlines.
• Continuously track and evaluate the progress on current projects to ensure that project targets and deadlines are met.

To integrate the project as part of current system / procedure

• Training and guidance to new team members.
• User guides.
• Support and training on system changes to current team members.

Accounting for progress and productivity to provide accurate forecast of project completion dates

• Regular follow ups and tracking.
• Share with and report relevant data and information to management teams to enable reliable business decision-making.

Teamwork and Self-Management

• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritizing, and self-development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Support and drive the business core values.
• Manage colleagues and client’s expectations and communicate appropriately.
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
• Champion training and development of self and others through utilizing available training opportunities.

• Participate in and drive regular performance appraisals and ensure that own targets and goals are clear and achievable.

KPI’s

• Projects completed by priority and agreed date.

Key Relationships

Internal

• All controllers, supervisors and managers.
• Support office team.
• Customer team.
• Debtors team.
• IT team.
• Identified stakeholders.

External

• Developers, customers and principals.

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• BCom Degree in related field.
  
• At least 3 years’ experience in Finance environment.

Skills and Competencies:

Behavior Standards

• Be brilliant at the basics.
  
• Face the brutal facts.
  
• Smash the silos.
  
• Lead with integrity, respect and energy.
  
• Be curious and challenge change.
  
• Take accountability for results and people.
  

Knowledge

• Project scheduling and control tools.
  
• MS Projects.
  
• Department system and processes.
  
• SAP.
  
• Power BI.
  

Skills

• Verbal and written communication.
  
• Interpersonal.
  
• Logical thinking.
  
• Problem solving.
  
• Time management.
  

Attributes

• Analytical.
  
• Systematic.
  
• Excellent planning skills.
  
• Perseveres.
  
• Acts and reacts in an honest manner.
  
• Deadline driven.
  
• Creates atmosphere that encourages others to grow and thrive.
  
• Good communication skills.
  
• Confident.
  
• Able to see the bigger picture.
  

We look forward to hearing from you!