55 Administration jobs in Boksburg

ABOUT THE ROLE

Youll support the Home Manager with a full range of reception, administrative and basic finance activities to ensure the Home runs smoothly. Often the first point of contact for enquiries, youll demonstrate a professional and welcoming manner to all those who visit, live and work in our homes. You will be responsible for ensuring that all our visitors follow the infection control rules in force at any given time, also taking the lead on coordinating any testing requirements, organising couriers and associated administrative tasks.

Our homes are fun, so youll also assist with the planning and management of events that take place in the home, including celebrating residents milestone birthdays, fetes, employee presentations or other activities planned by our Activities Coordinator.

In joining us, youll also become part of our extended family. Youll work alongside other team members who are passionate about providing a safe environment, as well as warmth and kindness to all those who live and work in our homes.

Overview

Administration Assistant

Youll support the Home Manager with a full range of reception administrative and basic finance activities to ensure the Home runs smoothly. Often the first point of contact for enquiries youll demonstrate a professional and welcoming manner to all those who visit live and work in our homes. You will be responsible for ensuring that all our visitors follow the infection control rules in force at any given time also taking the lead on coordinating any testing requirements organising couriers and associated administrative tasks.

• Support the Home Manager with reception, administrative and basic finance activities.
• Be the first point of contact for enquiries and maintain a professional and welcoming demeanor.
• Ensure visitors follow infection control rules and coordinate testing requirements.
• Organise couriers and related administrative tasks.
• Assist with planning and management of events in the home (e.g., celebrating residents' milestone birthdays, fetes, employee presentations) in coordination with the Activities Coordinator.

Our homes are fun so youll work alongside other team members who are passionate about providing a safe environment as well as warmth and kindness to all those who live and work in our homes.

• Aviation Safety
• Design Engineering
• Drilling Engineering
• Facilities Management
• Account Development
• Apache Commons

Employment Type : Full Time

Experience : years

Vacancy : 1

Role
We are looking for a highly organized and efficient admin assistant to provide administrative and operational support to our operations manager. This demanding role requires:

• Initiative and discretion
• Attention to detail
• Ability to work under pressure
• Comprehensive office and executive support skills

We are looking for a highly organized and efficient admin assistant to provide administrative and operational support to our operations manager. This demanding role requires:

• Initiative and discretion
• Attention to detail
• Ability to work under pressure
• Comprehensive office and executive support skills

• Diary and calendar management
• Organising travel, transport, and accommodation for business
• Preparing, compiling, and editing presentations, reports, and correspondence
• Full office admin: filing systems (digital and physical), document typing, formatting, and review

• Matric essential, relevant admin qualification beneficial
• Advanced Excel / Microsoft skills
• Tech-savvy and systems proficient
• Reliable transport
• Willing to work after hours and weekends when required

• 3+ years' experience in a Personal Assistant role

• Excellent verbal and written communication skills
• Ability to multitask, prioritise and work to non-negotiable deadlines
• Proactive problem-solving and critical thinking
• Strong attention to detail and urgency
• Adaptability and emotional intelligence in a dynamic leadership environment
• Professional discretion and a calm demeanour under pressure

Shoprite endeavours to provide feedback to all candidates whenever possible. However, if you do not hear from one of our Recruiters within 30 days, please accept that your application was unsuccessful

Creating contracts and agreements on behalf of agents.

• Scheduling appointments and meetings for the team.

• Organising team events and marketing seminars.

• Maintaining office supplies and equipment, working closely with the marketing resources to create an inspiring workplace

• Answering telephones and taking messages where appropriate, as well as answering client queries either by email or in person on behalf of registered agents

• Managing client information requests and other related enquiries

• Monitoring of Social media accounts

• Marketing duties as determined from time to time

As a Service Coordinator, you will be responsible for overseeing and managing the delivery of services to clients or customers. Your primary objective will be to ensure efficient coordination between various teams, including service providers, technicians, and clients, to guarantee timely and high-quality service delivery. You will serve as clients' main point of contact, addressing their inquiries, scheduling service appointments, and ensuring their satisfaction throughout the service process. You are responsible for providing resources to complete the services as part of your role. This includes booking in or out stock, picking stock, and providing stock to courier services.

Key Responsibilities:

• Deal directly with customers either by telephone, electronically, or face-to-face.
• Respond promptly to customer inquiries.
• Handle and resolve customer complaints.
• Obtain and evaluate all relevant information to handle product and service inquiries.
• Provide pricing and delivery information.
• Perform customer verifications.
• Set up new customer accounts.
• Process orders, forms, applications, and requests.
• Organise workflow to meet customer timeframes.
• Direct requests and unresolved issues to the designated resource.
• Manage customers' accounts.
• Keep records of customer interactions and transactions.
• Record details of inquiries, comments, and complaints.
• Record details of actions taken.
• Prepare and distribute customer activity reports.
• Manage administration.
• Communicate and coordinate with internal departments.
• Follow up on customer interactions.
• Provide feedback on the efficiency of the customer service process.
• Log all customer service calls.
• Assign calls to technicians.
• Close current machines when machines are upgraded or replaced.
• Amend the whiteboard with data on all installations.
• Book out stock – Opening & closing sales orders. Sales orders must be closed in a maximum of 3 days. All sales orders must have current updated notes if not closed.
• Provide feedback to all clients on the expected stock.
• Prepare quotations for clients.
• Handle all new deals done by the sales team.
• Load clients' details and maintain records.
• Follow up on all closed support calls to ensure the client is pleased with the service received.
• Scan all service and customer-related documentation.
• Assist clients in far areas (E.g., Cape Town) – Logging of calls on behalf of clients at dealers in the far areas.
• File service or client-related documentation appropriately.
• Coordinate teams such as Solar, Voice (IT), and Copiers, but you are not limited to only these services as the company aspires to consistent growth.
• Request quotations from suppliers to assist in providing pricing to the Sales Representatives.

Education and Experience Required:

• High school Diploma (Grade 12).
• Qualifications and competencies in Word, Excel, and PowerPoint.
• Qualifications in Pastel or Sage (Proof of experience in some accounting program).
• A bachelor's Degree or short course completion would be preferred.
• Bilingual (Afrikaans and English).

• Knowledge of customer service principles and practices and some understanding of stores.
• Knowledge of relevant computer applications (Word, Excel, PowerPoint).
• Ability to type efficiently and effectively.
• Knowledge of administrative procedures.
• Numeric, oral, and written language applications.
• Call Centre or Customer service work experience or some form of store administration.
• Company system and procedures training takes place on the job and lasts for three months, depending on the candidate’s learning ability. At the most, we will allow for a 6-month period for training (This is known as the probation period, and the employer may terminate employment during this period for any reason stipulated in the Basic Employment Act).

R20 000pm

Are you a seasoned financial professional with a knack for organization and a passion for efficiency? Look no further! Our company is in search of a Finance Admin Manager to join our team and revolutionize our financial operations.

Key Responsibilities:

1. Financial Oversight: Manage day-to-day financial operations, including budgeting, forecasting, and financial reporting.
2. Process Optimization: Streamline financial processes and procedures to maximize efficiency and accuracy.
3. Team Leadership: Lead and motivate a team of finance administrators, fostering a culture of collaboration and excellence.
4. Compliance Assurance: Ensure compliance with all relevant financial regulations and company policies.
5. Strategic Planning: Collaborate with senior management to develop and execute financial strategies aligned with organizational goals.

1. Bachelor’s degree in Finance, Accounting, or related field. MBA or CPA preferred.
2. Proven experience in financial management, with a minimum of 8 years in a leadership role.
3. Strong analytical skills and attention to detail.
4. Excellent communication and interpersonal abilities.
5. Proficiency in financial software and MS Office suite.

1. Opportunity for Growth: Take your career to new heights in a supportive and dynamic environment.
2. Impact: Make a tangible difference by optimizing financial processes and driving strategic initiatives.
3. Collaborative Culture: Work alongside talented professionals who value teamwork and innovation.
4. Competitive Compensation: Enjoy a competitive salary and benefits package commensurate with experience.

Our client is seeking a Senior Administration Assistant to support their growing team. The successful candidate will be responsible for ensuring efficient administrative support, maintaining compliance, and offering excellent client service. This role is ideal for someone with strong organisational skills, a proactive attitude, and the ability to thrive in a high-performance environment.

Working Hours: Monday to Friday: 08:00-17:00

Area: Bedfordview, Johannesburg

Office based position

Minimum requirements:

• Strong administrative skills are required
• Experience in The Financial industry such as Broking / Insurance is beneficial
• Knowledge of Microsoft 365 (Excel, Word and PowerPoint) is required
• Own transport is required
• Ability to travel to clients on exception
• Quick learner with systems

Duties will include, but is not limited to :

• Organise and maintain accurate records and filing systems for easy retrieval and compliance.

• Ensure timely issuing of documents and monitor adherence to relevant policies, procedures, and regulations.

• Respond to and resolve client queries promptly and professionally to maintain strong client relationships.

Please note : Only shortlisted candidates will be contacted

Overview

Youll support the Home Manager with a full range of reception, administrative and basic finance activities to ensure the Home runs smoothly. Often the first point of contact for enquiries, youll demonstrate a professional and welcoming manner to all those who visit, live and work in our homes. You will be responsible for ensuring that all our visitors follow the infection control rules in force at any given time, also taking the lead on coordinating any testing requirements, organising couriers and associated administrative tasks.

• Support the Home Manager with reception, administrative and basic finance activities
• Be the first point of contact for enquiries and visitors, maintaining a professional and welcoming manner
• Ensure visitors follow infection control rules and coordinate testing requirements
• Organise couriers and associated administrative tasks
• Assist with planning and managing events in the home (e.g., celebrating residents milestone birthdays, fetes, employee presentations or other activities planned by our Activities Coordinator)

No formal qualifications are specified in the job description.

Interested candidates send your resume via whatsapp .

In joining us, youll also become part of our extended family. Youll work alongside other team members who are passionate about providing a safe environment, as well as warmth and kindness to all those who live and work in our homes.