9 Office Manager jobs in Boksburg
Office Manager
Posted today
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Job Description
- Application Deadline: 9 November 2025
- Job Location: Boksburg, Gauteng
- Job Title: Office Manager / Administrator
- Salary Offer: R15,000 - R20,000
- Education Level: Certificate
- Job Level: Intermediate
- Minimum Experience: 3 - 5 Years
This role is for a highly organized and detail-oriented professional to manage the administrative and financial operations of a busy engineering workshop.
The successful candidate will be the central administrative hub, supporting the technical team and managing the foundational accounting functions for the business.
Salary: R15,000 to R20,000 per month.
About the Company
The organization is a premier specialist engineering firm founded in 1997, operating from the Boksburg, Johannesburg area. It has established itself as a distinguished brand and a leading service provider in South Africa across mission-critical industries such as manufacturing, mining, construction, agriculture, and transportation.
The company's operations are rooted in a fusion of traditional engineering craftsmanship, such as boilermaking, and modern solutions. The workshop serves as the heart of innovation and precision, supporting a dedicated team of 42+ staff members. The firm handles a significant volume of work, with a capacity to complete over 30,000 projects annually.
Key Responsibilities:
Administrative and Operational Management:
- Office Administration: Oversee all general office functions to ensure smooth daily operations, including managing supplies, handling correspondence, and maintaining organized physical and digital filing systems.
- Team Support: Provide direct administrative support to the Managing Director and other key personnel, such as sales managers.
Client Communication: Serve as a primary point of contact for external communication, professionally handling client inquiries and directing them to the appropriate technical or sales personnel. - Project Documentation: Assist in the accurate compilation and organization of project documentation and records related to hydraulic repairs, bespoke manufacturing, and earthmoving services.
- On-Site Coordination: Help coordinate the logistics for on-site services, including hydraulic repairs and fault finding, to ensure efficient deployment of technical staff.
Accounting and Financial Administration
- Invoicing and Billing: Manage the full cycle of invoicing for the company's core services, which include Hydraulic Repairs, Manufacturing Solutions, Earthmoving Bucket Repairs, and the Service Exchange Program.
- Accounts Receivable: Process and track payments, follow up on outstanding invoices, and manage client accounts to support the company's business continuity.
- Accounts Payable: Process vendor invoices and manage payments to suppliers for components and materials required for bespoke manufacturing (e.g., bushes, pins, and axles).
- Reconciliations: Perform basic bank and ledger reconciliations to ensure accuracy in financial records.
- Record Keeping: Maintain meticulous financial records for all transactions, ensuring they align with the company's high-volume operational scale.
Required Skills and Qualifications:
- Proven experience in an Office Manager, Administrative, or Accounting Administrator role.
- Demonstrable experience with basic accounting principles, bookkeeping, and financial software.
- Exceptional organizational skills and attention to detail.
- Strong communication and interpersonal skills for liaising with clients, co-founders, and the technical team.
- Proficiency in the Microsoft Office Suite and experience with administrative best practices.
- The ability to work independently and manage multiple priorities in a fast-paced, mission-critical industrial environment.
Benefits of the Role:
Join a well-established company with a significant legacy of engineering excellence. This position offers an opportunity to be a critical part of a team that provides essential services designed to minimize client downtime and enhance operational efficiency.
Office Manager
Posted today
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Job Description
Job Advertisement: Office Manager
Location:
Johannesburg, South Africa
Company:
DIRTTA Aerospace (DIRTTA)
Employment Type:
Full-Time | On-site (Daily Attendance Required)
About DIRTTA
DIRTTA Aerospace (Doing It Right This Time Africa) is a proudly African enterprise specializing in the supply of aircraft parts and integrated value-chain management solutions for both military and civilian aviation. Our services span the provision of premium spare parts—including engines, airframes, and avionics—supported by advanced tracking, barcoding, packaging, and certification systems that meet FAA and EASA requirements.
Role Overview
DIRTTA is seeking a highly competent and professional
Office Manager
to assume responsibility for the effective and efficient management of its Johannesburg office. The successful candidate will ensure that administrative and operational functions are delivered to the highest standard, in line with the company's objectives and values.
In addition to general office administration, the Office Manager will also be responsible for managing
all corporate travel bookings
(domestic and international), including flights, accommodation, transport, and related logistics. Previous experience in a travel agency or travel management environment would be highly advantageous.
Please note:
This role is strictly
on-site
, and daily attendance at the office is mandatory. Remote or hybrid arrangements will not be considered.
Key Responsibilities
· Oversee and manage the day-to-day operations of the Johannesburg office.
· Administer office resources, supplies, vendor relationships, and service agreements.
· Manage and coordinate travel bookings (flights, accommodation, transport, visas, and itineraries) for staff and executives.
· Provide executive support, including scheduling, meeting coordination, and correspondence management.
· Support human resources functions such as onboarding, personnel recordkeeping, and compliance.
· Maintain workplace health, safety, and regulatory standards.
· Serve as the central point of contact for administrative and operational matters, ensuring seamless support to management and staff.
· Help maintain customer relationship management (CRM) system for accuracy.
· Assist with Accounts Receivable communication and collection
· Handle administrative functions within the Customer Operations Department
Essential Job-Related Knowledge, Competencies & Skills Required.
· Degree in Tourism/logistics/supply chain management (or similar)
· years experience in the travel , tourism or customer service industry
· Computer literacy to operate customer related information systems
· Proven experience in office management, administration, or a comparable role.
· Prior experience in travel booking and logistics is required; previous employment in a travel agency or corporate travel role is highly beneficial.
· Excellent organizational, multitasking, and time-management abilities.
· Strong interpersonal, written, and verbal communication skills.
· Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
· Manage customer orders and enter them into order system.
· Assist with processing orders and generate corresponding invoices.
· Demonstrated reliability, discretion, and professional integrity.
· Ability to work effectively both independently and as part of a team.
· Prioritise and manage workflow
· Dealing with complexities, analyse, validate and interpret information
· Find effective solutions for customers (i.e. businesses)
· Multi-task and cope with high work volumes
· High attention to detail and accuracy.
· Be agile and able to adapt to change in a fast-paced environment
· Collaborate with other team members to ensure consistent delivery of high-quality service to clients.
· Credit / Criminal Clear
What We Offer
· A competitive salary and benefits package.
· An opportunity to contribute to a strategically important African aerospace company.
· A professional working environment that values excellence, integrity, and accountability.
Application Process
Qualified applicants are invited to submit a detailed CV and cover letter to
with the subject line:
"Application – Office Manager"
.
Job Location:
8 Atlas Road 1620, Kempton Park, South Africa.
Senior Office Manager
Posted today
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Company Description
Concept Foods is a manufacturer and distributor of food and beverage products, partnering with international and local brands to build a footprint in Southern Africa. Since 2009, we have served over 3000 customers in the retail, independent, food service, and cash and carry channels. Our dedicated sales and management teams work alongside leading merchandising companies to ensure our products are highly visible in the marketplace. We have a fully integrated supply chain with dry and frozen warehousing in Johannesburg, Durban, and Cape Town, and we are expanding into neighboring countries through partnerships with established distributors.
About the Role
We are seeking an experienced and highly organized
Senior Office Manager
to oversee the daily operations of our office and support senior leadership. This is a key role responsible for creating and maintaining a productive, efficient, and positive work environment. You will lead office management, ensure administrative excellence, and contribute to strategic initiatives that support the company's growth.
Key Responsibilities
· Oversee and manage day-to-day office operations, facilities, and administrative staff
· Develop and implement office policies and procedures to ensure operational efficiency
· Act as the primary point of contact for internal departments and external vendors and customers
· Support executive leadership with scheduling, correspondence, and meeting coordination
· Lead procurement of office supplies, equipment, and service contracts
· Ensure compliance with health and safety regulations and manage office risk assessments
· Manage budgets related to office administration and oversee expense tracking
· Plan and coordinate company events, meetings, and travel logistics
· Contribute to employee onboarding and office culture initiatives
· Identify and implement improvements to optimize administrative workflows
· Manage new staff onboarding procedures
· Conduct Stock Takes
Requirements
· Proven experience (5+ years) in office management or a similar senior administrative role
· Strong leadership skills with the ability to manage and mentor administrative staff
· Excellent organizational, problem-solving, and communication abilities
· High proficiency with Microsoft Office Suite and Accounting Software's and office management tools (e.g., Google Workspace, , Zoho, SAP, Sage, EDI etc.)
· Ability to handle sensitive information with discretion and maintain confidentiality
· Comfortable working in a fast-paced, dynamic environment
· Experience managing office budgets and vendor and customer relationships
· Ability to travel and must have own vehicle
· Bachelor's degree in Business Administration or related field preferred
What We Offer
· Competitive salary and benefits package
· Supportive, collaborative work environment
· Opportunities for professional growth and development
· Modern office space and tools to support your success
Logistics Coordinator / Office Manager
Posted 21 days ago
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Job Description
- Office Management
- Administration
- Booking of vessels onto the ships
- Client liaison
- Invoicing
- Matric
- 2-3 years experience in a similar position
- Experience in the Logistics / Shipping industry
Junior PA and Office Manager
Posted 5 days ago
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Job Description
- Full-time on-site at our offices in Parkhurst
- Office Administration
- Diary Management: Manage schedules, appointments,
- Must have their own vehicle and a valid drivers licence
- General Assistant and PA
- Qualities: Organised, reliable, and responsible with a happy disposition and a can-do attitude
- Microsoft Office
- English speaking and good command of the English language
PAM 16715 - Office Manager – Midrand
Posted 10 days ago
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Job Description
Employer Description
Company specialises in metering services
Job Description
Your duties will encompass:
- Overseeing daily office operations to ensure efficiency and organization
- Answering phone calls and emails and directing inquiries to the appropriate department
- Greeting customers and other visitors and directing them to offices and meeting rooms
- Managing agendas, travel plans and appointments
- Tracking, replenishing and ordering office supplies
- Supervising members of the and delegating tasks to team members in some cases
- Staff Support and Supervision
- Vendor and Supplier Management
- Document Management and Record Keeping
Qualifications
- Matric
Skills
- Minimum 5-year Office management experience or PA experience.
- Fluent in English and Afrikaans
- Own transport and drivers license
- Proficient in MS Office
Benefits
- Medical Aid and Pension Fund
Front Office Manager - Protea Hotel Fire & Ice! by Marriott Johannesburg Melrose Arch®
Posted 4 days ago
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Job Description
**Job Number**
**Job Category** Rooms & Guest Services Operations
**Location** Protea Hotel Fire & Ice! Johannesburg Melrose Arch, 22 Whiteley Road, Johannesburg, South Africa, South Africa, 2076VIEW ON MAP ( Full Time
**Located Remotely?** N
**Position Type** Management
**JOB SUMMARY**
Reporting to the Hotel Operations Manager, the successful incumbent will be responsible for administering front office functions and supervising staff on a daily basis. Front office areas include Bell/Door Staff, Switchboard and Guest Services/Front Desk. Position directs and works with managers and employees to carry out procedures ensuring an efficient check in and check out process. Ensures guest and employee satisfaction and maximizes the financial performance of the department.
**CANDIDATE PROFILE**
**Education and Experience**
- High school diploma or equivalent.
- At least 2 years' experience in the guest services, front desk, or related professional area.
- 2-year Diploma from an accredited university in Hotel and Restaurant Management, Hospitality.
**CORE WORK ACTIVITIES**
**Maintaining Guest Services and Front Desk Goals**
- Manages day-to-day operations, ensuring the quality, standards and meeting the expectations of the customers on a daily basis.
- Develops specific goals and plans to prioritize, organize, and accomplish your work.
- Handles complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.
- Supervises staffing levels to ensure that guest service, operational needs and financial objectives are met.
- Ensures that regular on-going communication is happening with employees to create awareness of business objectives and communicate expectations, recognizes performance, and produces desired results.
- Understands the impact of department's operations on the overall property financial goals and objectives and manages to achieve or exceed goals.
**Supporting Management of Front Desk Team**
- Utilizes interpersonal and communication skills to lead, influence, and encourage others; advocates sound financial/business decision making; demonstrates honesty/integrity; leads by example.
- Encourages and building mutual trust, respect, and cooperation among team members.
- Serving as a role model to demonstrate appropriate behaviors.
- Supervises and manages employees. Manages all day-to-day operations. Understands employee positions well enough to perform duties in employees' absence.
- Establishes and maintains open, collaborative relationships with employees and ensures employees do the same within the team.
- Supervises all areas of the Front Office in the absence of the Front Office or Assistant Front Office Manager.
**Ensuring Exceptional Customer Service**
- Provides services that are above and beyond for customer satisfaction and retention.
- Improves service by communicating and assisting individuals to understand guest needs, providing guidance, feedback, and individual coaching when needed.
- Responds to and handles guest problems and complaints.
- Sets a positive example for guest relations.
- Empowers employees to provide excellent customer service.
- Observes service behaviors of employees and provides feedback to individuals.
- Interacts with customers to obtain feedback on quality of product, service levels and overall satisfaction.
- Ensures employees understand customer service expectations and parameters.
- Interacts with guests to obtain feedback on product quality and service levels.
- Emphasizes guest satisfaction during all departmental meetings and focuses on continuous improvement.
**Managing Projects and Policies**
- Implements the customer recognition/service program, communicating and ensuring the process.
- Trains staff and monitors adherence to all credit policies and procedures to reduce bad debts and rebates.
- Supervises same day selling procedures to maximize room revenue and control property occupancy.
- Supervises daily Front Desk shift operations and ensures compliance with all policies, standards and procedures.
- Ensures property policies are administered fairly and consistently, disciplinary procedures and documentation are completed according to Standard and Local Operating Procedures (SOPs and LSOPs) and support the Peer Review Process.
**Supporting Human Resource Activities**
- Supports the developmental needs of others and coaching, mentoring, or otherwise helping others to improve their knowledge or skills.
- Solicits employee feedback, utilizes an "open door" policy and reviews employee satisfaction results to identify and address employee problems or concerns.
- Brings issues concerning employee satisfaction to the attention of the department manager and Human Resources.
- Assists as needed in the interviewing and hiring of employee team members with the appropriate skills.
- Supports a departmental orientation program for employees to receive the appropriate new hire training to successfully perform their job.
- Participates in employee progressive discipline procedures.
**Additional Responsibilities**
- Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
- Analyzes information and evaluating results to choose the best solution and solve problems.
- Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner.
- Performs all duties at the Front Desk as necessary.
- Runs Front Desk shifts whenever necessary.
- Participates in departmental meetings and continually communicates a clear and consistent message regarding the Front Desk goals to produce desired results.
_At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law._
_Preference will be given to South African nationals in line with government employment policies._
_#LI-WD1_
Protea Hotels by Marriott® is the leading hospitality brand in Africa and one of the most widely recognized hospitality brands on the continent, with over 60 hotels across South Africa, Zambia, Nigeria, Namibia, Tanzania and Uganda. If you have a passion for delivering every guest a personalized service experience and desire to be part of the 'Coolest Hotel Brand in South Africa', join the Protea Hotels by Marriott® team today! In joining Protea Hotels, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing globalteam, and **become** the best version of you.
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PROJECTS MANAGER AND OFFICE MANAGEMENT
Posted 5 days ago
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Job Description
Must be based in Johannesburg, South Africa
Experience in Project Management required
Experience working in information (cyber) security will be advantageous
Good technical understanding / base knowledge of Information Technology and in particular Penetration Testing will be advantageous
Good technical, analytical, interpersonal, communication and writing skills
Must be skilled in Microsoft Office applications in particular Word, Excel and Outlook
Must be well organised and work well under pressure
Finance experience will be advantageous
Must have drivers license and own transport
The duties for this role are divided into two areas of responsibility, namely Project Management and Office Management.
Project Management Duties :
Planning and recording of all our clients projects (both client and internal)
Management of resources i.e., analysts
Management of clients
Co-ordinate project to accomplish the project objectives
Obtaining the invoicing details of clients
Invoicing clients at start of project
Responsible for facilitating the delivery of the full project scope as outlined below:
Pre-Project Phase:-
- Assist the relevant key account manager, in conjunction with the analyst, to determine high level scope and resource availability
- Ensure that there is an aligned understanding across the key stakeholders
- Schedule project deliverables taking into consideration availability of staff required for reporting QA
- Ensure all required documentation is in place (signed SOW etc)
- Ensure analysts are given scope prior to commencement of project
- Ensure all logistics are arranged in terms of required access to perform the assessment (internal and external)
Initiation Phase / During Project :-
- Get invoicing details from clients
- Invoice client
- Ensure a proper handover is performed between analysts when working on a project
- Identify and address risks during the project, where required escalate to management
- Check project progress towards meeting its objectives
- Determine the cause of deviations from the plan and taking corrective actions to address deviations
- Mid project feedback
Closure Phase:-
- If required, perform general QA on reports
- Ensure adequate time is allocated to reporting QA
- Send deliverables to client
- Send clients feedback forms
- Set up presentation of results to clients (ensure sales / account manager is at the presentation).
Administrative Specialist, Business Support
Posted today
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Job Description
Location: Kempton Park
Job Posting Title: Administrative Specialist, Business Support
Time Type: Full Time
Minimum Requirements
Essential: Matric, National Diploma in Finance or similar
Intermediate Computer Literacy Level in MS Word, Excel, PowerPoint and Outlook
SAP ERP / Webcost
Audit to Pay tools
Job Related Requirements
Commercial & financial:
Sound general financial acumen and experience in adherence to budget and service level agreements.
People skills
including interaction with various departments and levels in business (min 1-year experience).
Communication, diversity & stress management skills
to successfully work with all levels, age groups and cultures of people – both internal and external.
Supporting and Co-operating
including working well with people and adhering to ethics, principles and values.
Organising and executing
which includes planning, organising, delivering results & adhering to processes & procedures within defined job description.
Operational
Min 1 year/s experience assisting with Ops Admin, including query management, client liaison, general reports including KPI's, daily stats in a logistics environment.
Min 1 year experience in warehouse operations and/or related finance support
Reliable transportation to work
English Communication -
clear and professional use of the English language in written and verbal mediums.
High quality of work -
accurate, complete and thorough content in neat and easy to understand format.
Process improvement –
identify and implement improvements to streamline financial processes by reducing time, enhancing accuracy and reducing costs.
Added Advantages for the role
Understanding of warehousing & logistics environment
WMS, ERP and financial systems experience
Completed or studying towards a bachelor's degree in finance/accounting
Main purpose of the role
The administrator will oversee day-to-day financial operations, ensuring accurate and timely processing of financial transactions, compliance with regulatory standards, and maintenance of financial records. This role involves reporting processes and implementing process improvements to enhance financial controls and efficiency.
Duties And Responsibilities
Invoicing
- Invoicing within a highly pressurized environment to a Corporate Customer base (Invoice management and execution)
- Follow up with customers and transporters to ensure that all invoicing/POs are received
- Accurate invoicing to be done to Customer's once all supporting documents and checks have been finalized
- Credit notes to be captured and processed in correct periods
- Verification of invoices received and data validation
Webcost
- Review all coding and ensure first time right
- Adhere to webcost timelines
- Review Web query report weekly and action queries
- Raise Web queries timeously where necessary
- Follow up on credit notes / invoices etc from suppliers
- Escalate any supplier concerns Business Support manager
Financial Reporting/Analysis
- Ensure all financial reports are reviewed, investigated, and signed off by Business Support Manager
- Report all anomalies to Business Support Manager
- Respond to P&L queries timeously and investigate where necessary
- Review P&Ls and submit journals to Shared Services
- Review P&Ls with branch manager monthly
Other
- Resolve queries that may arise in the period that it occurs
- Meet month end cut offs and deadlines
- Design, create and maintain relevant SOP's, Work Instructions etc. for Customer specific requirements and processes
- Follow ups with the finance team to ensure payments received on time from Customers
- Internal KPI's and timelines to be met and to have a deep understanding and execution of contractual SLAs & KPI's
- Ensure all supporting documentation are uploaded onto the internal invoicing system
- Develop a strong, trusting relationship with customers and transporters
- Adherence to HSE compliance and responsibilities
- Adherence to tasks not stipulated in job profile i.e., audit compliance, adhoc duties due to operational requirements.
- Maintain various reports in line with KPI and contractual obligations.
- Ensure client queries are managed daily and necessary escalation and issue resolution is addressed within the agreed timelines
- Training and roll out of change management processes
- Ensure on going performance measurement, systems and metrics are used and in line to service excellence and client centricity
- Consistently reviewing data to identify areas of improvement to support the overall services and development
DSV – Global transport and logistics
Working at DSV means playing in a different league.
As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let's grow together as we continue to innovate, digitalise and build on our achievements.
With close to 160,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers' needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you.
At DSV, performance is in our DNA. We don't just work – we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company – this is the place to be.
Start here. Go anywhere
Visit and follow us on LinkedIn and Facebook.
Disclaimer
: Due to the high volume of applications received, only shortlisted candidates will be contacted. Should an external candidate not hear from us within four (4) weeks following their application, they should consider their application unsuccessful. Strictly fair and non-discriminatory selection procedures will be followed. We use Affirmative Action (AA) measures in an endeavor to redress the disadvantages in employment experienced by designated groups. Where possible, preference will be given to candidates from the designated groups as defined in the Employment Equity Act and in line with DSV's Employment Equity plans. DSV reserves the right to defer or close a vacancy at any time.