18 Administrative Staff jobs in Boksburg

Company Description

Betula Crane Services Pty Ltd is dedicated to being the best in the lifting solutions industry. Our focus is on enhancing technical expertise and embracing innovation. We strive to provide unparalleled service excellence and value creation by fostering a culture of trust and respect. Our commitment to innovation and excellence ensures we remain industry leaders.

Role Description

This is a full-time, on-site role for an Administrative Clerk located in Boksburg. The Administrative Clerk will handle day-to-day administrative tasks such as clerical work, phone etiquette, and communication. This role includes providing executive administrative assistance and ensuring efficient office operations.

Qualifications

• Administrative Assistance and Executive Administrative Assistance skills
• Phone Etiquette and Communication skills
• Clerical skills
• Strong organizational and multitasking abilities
• Proficiency in Microsoft Office Suite
• Previous experience in an administrative role is a plus
• Bachelor's degree in Business Administration or related field is advantageous

Jet Park, Boksburg

Die Operasionele en Administratiewe Koördineerder speel 'n deurslaggewende rol om die gladde dag-tot-dag funksionering van die besigheid te verseker. Hierdie pos behels kliëntediens, administratiewe ondersteuning, verkryging, logistieke koördinering, en operasionele toesig.

Die ideale kandidaat is georganiseerd, proaktief, en in staat om multitasking in 'n vinnige omgewing.

• Beantwoord inkomende telefoonoproepe en verwys navrae toepaslik.
• Reageer vinnig en professioneel op E-posse en WhatsApp-boodskappe.
• Staan instap-kliënte by met navrae, aankope en diensversoeke.
• Doen telefoniese verkope en volg leidrade op om besigheid te genereer.
• Neem deel aan weeklikse vergaderings en lewer bydrae tot operasionele beplanning.

• Doen algemene liassering en dokumentbestuur.
• Doen daaglikse kontantopnames deur die "Point of Sale" (POS) stelsel te gebruik.
• Genereer en verwerk fakture met Pastel Accounting Software.
• Berei weeklikse operasionele en verkoopsverslae voor en dien dit in.
• Monitor en rekonsilieer brandstofverbruikrekords.
• Gebruik maatskappy se ouderdomsontleding om agterstallige rekeninge te identifiseer en op te volg met kliënte.
• Handhaaf akkurate rekords en werk interne stelsels op soos nodig.
• Handhaaf en werk interne databasisse en sigblaaie op.
• Staan by met dokumentvoorbereiding, drukwerk, en verspreiding.

• Bestel voorraad en bestuur verkrygingsprosesse.
• Volg voorraadvlakke en koördineer herbevoorrading soos benodig.
• Verseker tydige en akkurate ontvangs van goedere en materiale.

• Beplan afleweringsroetes doeltreffend om tyd- en brandstofverbruik te optimeer.
• Laai voertuie en verifieer die akkuraatheid van die vrag voor versending.
• Kontroleer voertuigvragte vir nakoming en veiligheid.
• Monitor voertuigonderhoudskedules en reël diensverskaffing.
• Handhaaf rekords van voertuiggebruik en prestasie.

• Hou toesig oor pakhuispersoneel en verseker nakoming van veiligheids- en operasionele protokolle.
• Oorsien voorraadhantering, berging en versendingsprosesse.
• Verseker netheid en organisasie van pakhuisareas.

• Staan by met die uitvoering van bemarkingsveldtogte en promosies.
• Ondersteun handelsmerk sigbaarheid deur kliëntebetrokkenheid en uitreike.

• Sterk organisatoriese- en multitasking vermoëns.
• Uitstekende kommunikasie- en interpersoonlike vaardighede.
• Vaardigheid in Microsoft Office (Excel, Word, Outlook).
• Ondervinding met Pastel Accounting en POS-stelsels word verkies.
• Vermoë om onafhanklik en as deel van 'n span te werk.
• Aandag aan detail en toewyding tot

Jet Park, Boksburg.

The Operations & Administrative Coordinator plays a pivotal role in ensuring the smooth day-to-day functioning of the business. This position involves customer service, administrative support, procurement, logistics coordination, and operational oversight.

The ideal candidate is organized, proactive, and capable of multitasking in a fast-paced environment.

• Answer incoming phone calls and direct queries appropriately.
• Respond promptly and professionally to Emails & WhatsApp messages.
• Assist walk-in customers with inquiries, purchases, and service requests.
• Conduct telesales and follow up on leads to generate business.
• Participate in weekly meetings and contribute to operational planning.

• Perform general filing and document management.
• Conduct daily cash-ups using the Point of Sale (POS) system.
• Generate and process invoices using Pastel Accounting Software.
• Prepare and submit weekly operational and sales reports.
• Monitor and reconcile fuel consumption records.
• Use company age analysis to identify overdue accounts and follow up with clients.
• Maintain accurate records and update internal systems as needed.
• Maintain and update internal databases and spreadsheets.
• Assist with document preparation, printing, and distribution.

• Order stock and manage procurement processes.
• Track inventory levels and coordinate restocking as required.
• Ensure timely and accurate receipt of goods and materials.

• Plan delivery routes efficiently to optimize time and fuel usage.
• Load vehicles and verify load accuracy before dispatch.
• Check vehicle loads for compliance and safety.
• Monitor vehicle maintenance schedules and arrange servicing.
• Maintain records of vehicle usage and performance.

• Supervise warehouse staff and ensure adherence to safety and operational protocols.
• Oversee stock handling, storage, and dispatch processes.
• Ensure cleanliness and organization of warehouse areas.

• Assist in executing marketing campaigns and promotions.
• Support brand visibility through customer engagement and outreach.

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Experience with Pastel Accounting and POS systems preferred.
• Ability to work independently and as part of a team.
• Attention to detail and commitment to accuracy.
• Basic understanding of procurement and logistics principles.

Administrative Assistant
(Junior Level)

Location: Kempton Park

A full-time Administrative Assistant (junior level) position is available at our firm's Kempton Park offices.

The successful candidate will be expected to assist the staff in legal and administrative matters, as well as work independently when required. The role involves day-to-day administrative tasks, managing files, preparing documents, answering calls, managing diaries, data capturing, and liaising with clients and service providers. The candidate will also be expected to liaise with debtors and creditors, assist in day-to-day financial administrative tasks, and manage postal duties.

Key Responsibilities:

• Managing and coordinating diaries, appointments, and meetings.
• Handling email communications, including drafting, responding, and organising correspondence.
• Drafting legal documents, and opinions accurately and efficiently, under senior staff oversight.
• Keeping track of critical deadlines and ensuring timely submissions of legal filings.
• Maintaining and organising digital and physical files related to all matters.
• Liaising with clients, service provider, and IP offices, and other stakeholders professionally.
• Liaising with debtors and creditors.
• Assisting with day-to-day financial administrative tasks.
• Managing postal duties.

Skills and Qualities our firm is looking for:

• Strong organisational skills with keen attention to detail.
• Ability to manage multiple tasks and prioritise effectively under tight deadlines.
• Able to follow instructions accurately.*
• Proficiency in Microsoft Office Suite and other administrative tools.
• Strong written and verbal communication skills.
• Proactive mindset with the ability to anticipate needs and take initiative.
• Confidentiality and discretion in handling sensitive information.
• Senior certificate and computer literacy.
• Own transport (residence in or near Kempton Park preferred).
• Familiarity with docketing systems and legal filing processes is advantageous.
• Prior legal or intellectual property experience is advantageous, but not essential.

Remuneration:

Market-related salary based on position, experience, and industry standards, negotiable depending on the candidate's experience.

What our firm offers:

• A vibrant, creative workspace where your ideas are valued.
• Flexible working environment.
• Collaborative environment with a team of talented professionals.
• Opportunities for personal and professional growth.
• Competitive compensation and benefits.

* Note:

This is
NOT
an attorney or candidate attorney position. Applications by candidates not suited to the specific position and level will be rejected. The firm reserves the right not to fill the position.

Only online applications will be considered. Please do not contact the firm or staff directly regarding this position
. Any direct contact will result in disqualification of the application
. Only successful applicants will be contacted.

Experienced and detail-oriented Administrative Officer skilled in managing office operations and supporting health & safety functions. Proficient in coordinating administrative procedures, maintaining SHEQ records, preparing reports, and ensuring compliance with OHS regulations. Known for strong organizational skills, effective communication, and the ability to multitask in fast-paced environments. Experienced in HSE reporting, training coordination, and audit facilitation

• Matric / Grade 12 certificate (Compulsory)
• Proven experience as an Administrative Officer, Admin Assistant, or similar role
• Knowledge of office management systems and procedures
• Basic accounting knowledge
• Familiarity with HR and procurement processes
• Basic understanding of OHS Act (if involved in safety documentation)
• Multitasking ability in a fast-paced environment
• Strong organizational and time-management skills
• Excellent verbal and written communication skills
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Ability to work independently and handle confidential information
• Office Administration & Executive Support
• Workplace Safety Compliance
• Incident Reporting & Risk Assessment
• Training Scheduling & Recordkeeping
• MS Office, Outlook, Excel, Teams
• Operate office equipment like printers, scanners, and copiers
• SHE Representative or Basic Health & Safety Training
• Administrative or Office Management certifications

• Maintain and organize office systems, files, and records (digital and physical)
• Prepare and edit documents and reports
• Coordinate with other departments and external vendors
• Maintain filing systems, both electronic and physical
• Assist in onboarding new employees and maintaining HR records
• Support finance department with petty cash, invoices, and basic bookkeeping
• Liaise with suppliers, service providers, and clients as needed
• Support audit processes and ensure documentation is up to date
• Travel Arrangements: Booking travel arrangements for staff, including flights, hotels, and transportation.

Starke Ayres is the foremost African specialist and global supplier of premium vegetable, flower and lawn seed varieties – both for commercial and home garden planting. The following fixed-term position has become available for a Admin Assistant, based in Kempton Park.

Purpose of the job: To ensure that administrative duties, in the laboratory, is maintained in such a way that it ensures the smooth running of processes necessary for seed lot sampling, seed- and moisture testing.

RESPONSIBILITIES:

Receiving and Registration of submitted samples

• Compare information on sample with information on register or other documentation.
• Receive sample on register and EMS
• Prepare relevant documents as per required test/s.
• Place samples in relevant containers as per required test/s.

Document Preparation for OIC's

• Complete OIC application and return to applicant
• Register OIC seed lots on register and complete relevant documentation.
• Receive OIC-samples on register and place in relevant containers as per required test/s.

Calculation and Reporting of Results

• Calculate all germination results as per ISTA and apply tolerances.
• Enter all results on register.

Issuing of Laboratory Reports and OIC's

• Laboratory reports:

Prepare laboratory reports on request.

Inform customer when laboratory report is ready for collection

• OIC's:

Confirm correct rounding (Seed calc)

Prepare preliminary OIC for confirmation purposes

Inform customer when OIC's are ready for collection

Record Keeping

• Maintaining all germination, purity, seed count and moisture records.
• Maintaining laboratory register.
• Maintaining equipment register and files.

Storeroom maintenance

• Maintaining and monitoring of incoming and outgoing stock.

General

• Respond to queries from Head Office, Packing, Production, Export, Marketing, Quality, Assurance Manager.
• Perform any reasonable task allocated by superiors to ensure the effective functioning of the seed-testing laboratory.
• Act responsibly and professionally at all times, fostering goodwill and a positive image of the Company.

REQUIREMENTS

• Grade 12 (essential)
• Experience in past administrative roles (1+ year)

Description
Starke Ayres is the foremost African specialist and global supplier of premium vegetable, flower and lawn seed varieties – both for commercial and home garden planting. The following
fixed-term position
has become available for a Admin Assistant, based in Kempton Park.

Purpose of the job: To ensure that administrative duties, in the laboratory, is maintained in such a way that it ensures the smooth running of processes necessary for seed lot sampling, seed- and moisture testing.

Responsibilities
Receiving and Registration of submitted samples

• Compare information on sample with information on register or other documentation.
• Receive sample on register and EMS
• Prepare relevant documents as per required test/s.
• Place samples in relevant containers as per required test/s.

Document Preparation for OIC's

• Complete OIC application and return to applicant
• Register OIC seed lots on register and complete relevant documentation.
• Receive OIC-samples on register and place in relevant containers as per required test/s.

Calculation and Reporting of Results

• Calculate all germination results as per ISTA and apply tolerances.
• Enter all results on register.

Issuing of Laboratory Reports and OIC's

• Laboratory reports:

Prepare laboratory reports on request.

Inform customer when laboratory report is ready for collection

• OIC's:

Confirm correct rounding (Seed calc)

Prepare preliminary OIC for confirmation purposes

Inform customer when OIC's are ready for collection

Record Keeping

• Maintaining all germination, purity, seed count and moisture records.
• Maintaining laboratory register.
• Maintaining equipment register and files.

Storeroom maintenance

• Maintaining and monitoring of incoming and outgoing stock.

General

• Respond to queries from Head Office, Packing, Production, Export, Marketing, Quality, Assurance Manager.
• Perform any reasonable task allocated by superiors to ensure the effective functioning of the seed-testing laboratory.
• Act responsibly and professionally at all times, fostering goodwill and a positive image of the Company.

Requirements
REQUIREMENTS

• Grade 12 (essential)
• Experience in past administrative roles (1+ year)

Work Level

Skilled

Job Type

Contract

Salary

Market Related

Duration

<6 Months

EE Position

No

Location

Kempton Park

About the Role

We're looking for someone who enjoys creating structure, staying on top of tasks, and making sure things run as they should. In this role, you'll support both our internal team and our clients by managing communication, keeping information organised, and helping projects move forward. If you're dependable, detail-focused, and take pride in solid admin work, you'll thrive here.

What You'll Be Responsible For

• Taking clear, concise meeting notes and sharing them promptly
• Handling calls, emails, and client queries in a professional, respectful way
• Keeping records and systems updated and easy to navigate
• Supporting team projects by helping manage timelines and information
• Managing daily admin: scheduling, document prep, and general coordination
• Maintaining confidentiality and a high standard of professionalism
• Adapting to and using new tools or software that improve efficiency

What You'll Bring

• Strong communication skills—both written and verbal, with a friendly tone
• A proactive, organised way of working—you spot what needs doing before being asked
• Reliability and accuracy in all tasks you take on
• Confidence in managing your time and priorities independently
• A collaborative spirit and willingness to pitch in where needed
• Quick adaptability to new systems, processes, and ways of working

Why Join Us?

We know that strong admin support is the backbone of any successful team. This role is more than just "keeping things in order"—you'll be central to how we stay connected, efficient, and on top of our goals. We value initiative, teamwork, and mutual support, and we're excited to welcome someone who shares those values.

If you're ready to take ownership of your work, enjoy creating structure, and want to be part of a team that recognises your contribution, we'd love to hear from you.

• Capture accurate notes during meetings and share action points quickly

• Manage calls, emails, and client requests with professionalism and care

• Keep documents, records, and systems up to date and well-structured
• Assist with project coordination, ensuring timelines and information flow smoothly
• Handle day-to-day admin tasks such as scheduling, preparing documents, and coordinating activities
• Maintain strict confidentiality and a polished, professional approach
• Learn and adapt to new tools or platforms that improve productivity

If you're looking for a workplace where you can grow, contribute, and make an impact, we'd love to have you on board

We are looking for a motivated and organized individual to manage front desk operations and assist with tendering administration. This dual-role position is crucial in ensuring smooth office operations while supporting the tendering and bid submission processes.

Key Responsibilities:

• Manage front desk duties, including greeting visitors and handling calls.
• Organize meetings, schedules, and office documentation.
• Assist with administrative tasks related to tenders and bids.
• Maintain office supplies and ensure smooth daily operations.
• Track and update documents related to contracts and suppliers.

Requirements:

• Prior experience in an office or administrative role.
• Strong organizational and communication skills.
• Ability to multitask and meet deadlines.
• Proficiency in Microsoft Office (Word, Excel, Outlook).

Benefits:

• Competitive salary based on experience.
• Opportunities for professional growth.
• Collaborative and structured work environment.

How to Apply:

Interested candidates can apply by sending their resume to

Job Type: Full-time

Work Location: In person

This role is the admin backbone of the marketing team providing support and coordination assistance for members of the marketing team and other support office departments in respect of administration and production facilitation. Taking ownership and the effective management of all quoting, invoicing, production, distribution and stock control of all printed collateral items. Additional duties will include basic administration and follow up for other departments from time to time.

Responsibilities will include,

• Vetting of production suppliers
• Quoting and Invoices
• Print production
• Website banner schedule
• Fabric Banner Bookings
• Stock Control
• Digital and Printed tickets
• Internal Communication for business
• Attending meetings and taking of minutes
• Presentations - compile and design
• Synopsis of movies
• Events, Competitions and Site support
• Financial administration
• Marketing brief coordination
• General administration and reports

Requirements for this role

• Matric or equivalent
• Marketing or Administrative qualification/certificate
• Experience with project planning
• Strong interpersonal and communication skills
• Strong knowledge of Microsoft Office package and Google docs
• Knowledge of quoting and invoicing
• Record maintenance skills ISO9001 / ISO2015
• Have an understanding of Marketing processes
• Drivers license

Job Type: Full-time

Pay: R14 000,00 per month

Work Location: In person