Administrative Assistant

Johannesburg, Gauteng PANEOTECH

Posted 5 days ago

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Job Description

Overview

PANEOTECH is at the forefront of Building African World-Class Solutions. With a Pan-African vision and a deep commitment to leveraging cutting-edge technologies, we address the unique challenges and opportunities shaping the continent. We strive to create enduring digital assets that not only solve immediate market needs but also contribute to sustainable ecosystems that foster growth, inclusion, and long-term impact. We operate through two complementary dimensions that define our identity and work: The Innovation Lab and The Consulting Branch. The Innovation Lab focuses on the creation and scale-up of PANEOTECH’s proprietary platforms and products, including Rafiki AI, Visit Africa, UbuntuLink, and OpenEd Africa. The Consulting Branch partners with leading organizations to deliver tailored digital solutions for governance, trade, public service delivery, and enterprise growth, with projects for the World Bank, FAO, UNDP, UNICEF, and others. Our mission is to innovate today for Africa’s tomorrow and to deliver over 30 projects in more than 12 countries.

The Role

The Administrative Assistant will play a key role in ensuring the smooth and efficient operation of PANEOTECH’s daily activities. This role goes beyond routine tasks — it is about creating the foundation that allows our teams to focus on building transformative digital solutions for our clients and partners.

Responsibilities
  • Managing calendars, scheduling meetings, and coordinating logistics for senior management and project teams.
  • Preparing and organizing documents, reports, and correspondence for internal and external use.
  • Assisting with travel planning, event coordination, and workshop logistics.
  • Supporting human resource processes, including onboarding, record management, and leave tracking.
  • Handling expense reports, procurement requests, and maintaining organized filing systems (both digital and physical).
  • Acting as a point of contact for general inquiries, ensuring professional and timely communication.
  • Liaising with service providers, vendors, and partners to support operational needs.
  • Contributing to process improvements that enhance efficiency across the company.

This is a dynamic role suited for someone who thrives on organization, problem-solving, and enabling others to deliver at their best.

What We’re Looking For
  • Education : Bachelor’s degree (minimum) in Administration, Business Management, or related field.
  • Experience : 2–4 years in an administrative, office management, or executive assistant role. Experience in technology or consulting environments is an advantage.
  • Skills :
  • Excellent communication skills, written and verbal.
  • Strong organizational and multitasking abilities with attention to detail.
  • High proficiency in MS Office Suite and Google Workspace; experience with digital collaboration tools is a plus.
  • Ability to manage sensitive information with discretion and professionalism.
  • Adaptability and problem-solving mindset, comfortable with shifting priorities.
  • Languages : Fluency in English required; French is an asset.
Why Join Us
  • Be part of the foundation : Your role will directly support teams delivering innovative solutions across Africa.
  • Exciting and diverse work : From international projects to in-house innovation platforms, no two days are the same.
  • Impact-driven environment : Contribute to digital inclusion, governance, and economic growth.
  • Collaborative culture : Join a diverse, forward-thinking team where collaboration and initiative are valued.
  • Professional growth : Exposure to both the consulting and innovation sides of a Pan-African tech company with growth opportunities.
  • Flexibility : Modern environment with on-site collaboration and remote flexibility.

At PANEOTECH, we believe in building not only solutions but also careers of impact.

Seniority level
  • Entry level
Employment type
  • Full-time
Job function
  • Administrative
  • Industries: Technology, Information and Internet

Location: Sandton, Gauteng, South Africa

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Administrative Assistant

Johannesburg, Gauteng Signa Opportunity

Posted 6 days ago

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Job Description

Overview

About the role

The Administrative Assistant is responsible for running and coordinating day-to-day administrative services in order to meet legislative requirements and support technical operations.

Responsibilities
  • Run and coordinate day-to-day administrative services in order to meet legislative requirements and support technical operations.
Requirements
  • South African Unemployed youth between the ages of 18 and 34.
  • Must not have participated on the YES programme before.
  • Matric
  • Certificate / Diploma in Business Administration
  • Knowledge of Finance and Accounting
  • Proficient knowledge in workflow systems and basic office administration
  • Must have knowledge and understanding of MS Office programs and possess good communication skills.
  • Overtime as and when required and travelling when necessary.
  • Code 08 Drivers license
Experience
  • 0-2 years experience in the office environment.
  • At least 1 -2 years experience in a Business Administration environment
Personal Attributes
  • Reasonable degree of fitness
  • The Administration Officer will have to spend long hours sitting and using office equipment and computers, which can cause muscle strain

Please consider your application unsuccessful when you have not heard from the Signa Opportunity team within two weeks of submitting your application.

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Administrative Assistant

Brakpan, Gauteng Merck Sharp & Dohme Corp.

Posted 24 days ago

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Job Description

Join to apply for the Administrative Assistant role at MSD South Africa .

Job Description
We are seeking a highly organized and detail-oriented Office Assistant to join the Companion Animal and Intensive Livestock teams. The ideal candidate will have strong administrative skills, proficiency in Microsoft Excel, and a keen eye for detail. Experience in the pet or animal health industry is an advantage. This role will support daily office operations, data entry, and administrative tasks to ensure smooth workflow and efficiency.

Key Responsibilities

  • Perform general administrative tasks such as filing, scheduling, and handling correspondence.
  • Maintain and update records, databases, and spreadsheets with accuracy.
  • Utilize Microsoft Outlook & Excel for data entry, reporting, and basic analysis.
  • Packing and distribution of marketing materials to Sales team.
  • Collaborate with other team members to support operational needs.
  • Creation of Purchase Orders.
  • Weekly stock take of Poultry devices.

Requirements

  • Proven experience as an Office Assistant, Administrative Assistant, or similar role.
  • Strong attention to detail and organizational skills.
  • Proficiency in Microsoft Outlook, Excel and other MS Office applications.
  • Ability to multitask and prioritize tasks efficiently.
  • Excellent verbal and written communication skills.
  • Ability to work independently and as part of a team and follow instructions.
  • Experience with SAP would be beneficial.

Preferred Qualifications/ Certifications

  • Microsoft Office - in particular Word, Advanced Excel.
  • Grade 12 Certificate.

Employee Status : Regular

Requisition ID : R

Employment type : Full-time

Job function : General Business, Administrative, and Customer Service

Industries : Biotechnology Research, Pharmaceutical Manufacturing, and Veterinary Services

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Administrative Officer

Benoni, Gauteng R104000 - R130878 Y Optix

Posted today

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Job Description

Job Advert Summary

Experienced and detail-oriented Administrative Officer skilled in managing office operations and supporting health & safety functions. Proficient in coordinating administrative procedures, maintaining SHEQ records, preparing reports, and ensuring compliance with OHS regulations. Known for strong organizational skills, effective communication, and the ability to multitask in fast-paced environments. Experienced in HSE reporting, training coordination, and audit facilitation

Minimum Requirements
  • Matric / Grade 12 certificate (Compulsory)
  • Proven experience as an Administrative Officer, Admin Assistant, or similar role
  • Knowledge of office management systems and procedures
  • Basic accounting knowledge
  • Familiarity with HR and procurement processes
  • Basic understanding of OHS Act (if involved in safety documentation)
  • Multitasking ability in a fast-paced environment
  • Strong organizational and time-management skills
  • Excellent verbal and written communication skills
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
  • Ability to work independently and handle confidential information
  • Office Administration & Executive Support
  • Workplace Safety Compliance
  • Incident Reporting & Risk Assessment
  • Training Scheduling & Recordkeeping
  • MS Office, Outlook, Excel, Teams
  • Operate office equipment like printers, scanners, and copiers
  • SHE Representative or Basic Health & Safety Training
  • Administrative or Office Management certifications
Duties & Responsibilities
  • Maintain and organize office systems, files, and records (digital and physical)
  • Prepare and edit documents and reports
  • Coordinate with other departments and external vendors
  • Maintain filing systems, both electronic and physical
  • Assist in onboarding new employees and maintaining HR records
  • Support finance department with petty cash, invoices, and basic bookkeeping
  • Liaise with suppliers, service providers, and clients as needed
  • Support audit processes and ensure documentation is up to date
  • Travel Arrangements: Booking travel arrangements for staff, including flights, hotels, and transportation.
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Administrative Clerk

Boksburg, Gauteng R120000 - R240000 Y Betula Crane Services Pty Ltd

Posted today

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Job Description

Company Description

Betula Crane Services Pty Ltd is dedicated to being the best in the lifting solutions industry. Our focus is on enhancing technical expertise and embracing innovation. We strive to provide unparalleled service excellence and value creation by fostering a culture of trust and respect. Our commitment to innovation and excellence ensures we remain industry leaders.

Role Description

This is a full-time, on-site role for an Administrative Clerk located in Boksburg. The Administrative Clerk will handle day-to-day administrative tasks such as clerical work, phone etiquette, and communication. This role includes providing executive administrative assistance and ensuring efficient office operations.

Qualifications

  • Administrative Assistance and Executive Administrative Assistance skills
  • Phone Etiquette and Communication skills
  • Clerical skills
  • Strong organizational and multitasking abilities
  • Proficiency in Microsoft Office Suite
  • Previous experience in an administrative role is a plus
  • Bachelor's degree in Business Administration or related field is advantageous
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Administrative Clerk

Springs, Gauteng R40000 - R60000 Y Adpro Signs and Graphics

Posted today

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Job Description

Job description

Job Summary:

We are looking for a proactive, detail-oriented Admin Clerk to support our Finance and Administrative functions. The successful candidate will ensure accuracy in record-keeping, handle day-to-day operations, and play a vital role in office administration, communication, and client/vendor coordination.

Key Responsibilities:

Finance and Accounting:

  • Reconcile invoices and prepare bank deposits
  • Process staff reimbursements and expense claims
  • Issue invoices and assist with payroll-related documentation
  • Maintain accurate digital and physical financial records
  • Support quarterly and annual audits
  • Perform regular bank reconciliations

Office Administration:

  • Answer phone and email queries and manage daily communications
  • Schedule appointments and organize meetings
  • Prepare and distribute emails, memos, letters, and internal correspondence
  • Maintain filing systems and keep office policies updated
  • Take accurate meeting minutes when required

Client and Supplier Liaison:

  • Liaise with clients, suppliers, and third-party providers
  • Act as a first point of contact for internal and external stakeholders

General Office Support:

  • Track staff clock-ins, leave, and overtime records
  • Conduct company vehicle inspections and log reports
  • Monitor and replenish office supplies
  • Assist senior management with general administrative tasks
  • Provide professional support to office visitors

Qualifications & Skills:

  • Matric Certificate (Grade 12)
  • Valid Driver's License
  • Strong organizational skills with excellent attention to detail
  • Proficient in Microsoft Office Suite (especially Excel and Word)
  • Previous experience in an administrative or clerical role is an advantage, but not essential

Job Types: Full-time, Permanent

Application Question(s):

  • Do you have accounting program experience (QuickBooks etc.)

Education:

  • High School (matric) (Required)

License/Certification:

  • drivers license (Min code 8) (Preferred)

Work Location: In person

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Administrative Assistant

Kempton Park, Gauteng R46800 - R288000 Y STEYN IP®

Posted today

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Job Description

Administrative Assistant
(Junior Level)

Location: Kempton Park

A full-time Administrative Assistant (junior level) position is available at our firm's Kempton Park offices.

The successful candidate will be expected to assist the staff in legal and administrative matters, as well as work independently when required. The role involves day-to-day administrative tasks, managing files, preparing documents, answering calls, managing diaries, data capturing, and liaising with clients and service providers. The candidate will also be expected to liaise with debtors and creditors, assist in day-to-day financial administrative tasks, and manage postal duties.

Key Responsibilities:

  • Managing and coordinating diaries, appointments, and meetings.
  • Handling email communications, including drafting, responding, and organising correspondence.
  • Drafting legal documents, and opinions accurately and efficiently, under senior staff oversight.
  • Keeping track of critical deadlines and ensuring timely submissions of legal filings.
  • Maintaining and organising digital and physical files related to all matters.
  • Liaising with clients, service provider, and IP offices, and other stakeholders professionally.
  • Liaising with debtors and creditors.
  • Assisting with day-to-day financial administrative tasks.
  • Managing postal duties.

Skills and Qualities our firm is looking for:

  • Strong organisational skills with keen attention to detail.
  • Ability to manage multiple tasks and prioritise effectively under tight deadlines.
  • Able to follow instructions accurately.*
  • Proficiency in Microsoft Office Suite and other administrative tools.
  • Strong written and verbal communication skills.
  • Proactive mindset with the ability to anticipate needs and take initiative.
  • Confidentiality and discretion in handling sensitive information.
  • Senior certificate and computer literacy.
  • Own transport (residence in or near Kempton Park preferred).
  • Familiarity with docketing systems and legal filing processes is advantageous.
  • Prior legal or intellectual property experience is advantageous, but not essential.

Remuneration:

Market-related salary based on position, experience, and industry standards, negotiable depending on the candidate's experience.

What our firm offers:

  • A vibrant, creative workspace where your ideas are valued.
  • Flexible working environment.
  • Collaborative environment with a team of talented professionals.
  • Opportunities for personal and professional growth.
  • Competitive compensation and benefits.

* Note:

This is
NOT
an attorney or candidate attorney position. Applications by candidates not suited to the specific position and level will be rejected. The firm reserves the right not to fill the position.

Only online applications will be considered. Please do not contact the firm or staff directly regarding this position
. Any direct contact will result in disqualification of the application
. Only successful applicants will be contacted.

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About the latest Administrative staff Jobs in Boksburg !

Administrative assistant

Brakpan, Gauteng Merck Sharp & Dohme Corp.

Posted today

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Job Description

permanent
Join to apply for the Administrative Assistant role at MSD South Africa . Job Description We are seeking a highly organized and detail-oriented Office Assistant to join the Companion Animal and Intensive Livestock teams. The ideal candidate will have strong administrative skills, proficiency in Microsoft Excel, and a keen eye for detail. Experience in the pet or animal health industry is an advantage. This role will support daily office operations, data entry, and administrative tasks to ensure smooth workflow and efficiency. Key Responsibilities Perform general administrative tasks such as filing, scheduling, and handling correspondence. Maintain and update records, databases, and spreadsheets with accuracy. Utilize Microsoft Outlook & Excel for data entry, reporting, and basic analysis. Packing and distribution of marketing materials to Sales team. Collaborate with other team members to support operational needs. Creation of Purchase Orders. Weekly stock take of Poultry devices. Requirements Proven experience as an Office Assistant, Administrative Assistant, or similar role. Strong attention to detail and organizational skills. Proficiency in Microsoft Outlook, Excel and other MS Office applications. Ability to multitask and prioritize tasks efficiently. Excellent verbal and written communication skills. Ability to work independently and as part of a team and follow instructions. Experience with SAP would be beneficial. Preferred Qualifications/ Certifications Microsoft Office - in particular Word, Advanced Excel. Grade 12 Certificate. Employee Status : Regular Requisition ID : R Employment type : Full-time Job function : General Business, Administrative, and Customer Service Industries : Biotechnology Research, Pharmaceutical Manufacturing, and Veterinary Services #J-18808-Ljbffr
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Office Administrator

Johannesburg, Gauteng PALMERTON CARTRIDGES

Posted 3 days ago

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Job Description

Overview

Join to apply for the Office Administrator role at PALMERTON CARTRIDGES .

We are looking for someone who is computer literate and proficient on Sage Accounting and EXCEL spreadsheets.

Responsibilities
  • Manning the front desk
  • Quotations
  • Purchasing
  • Invoicing
  • Filing
  • Sales
Seniority level
  • Entry level
Employment type
  • Full-time
Job function
  • Administrative
Industries
  • IT Services and IT Consulting
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Office Administrator

Johannesburg, Gauteng PALMERTON CARTRIDGES

Posted 2 days ago

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Job Description

We are looking for someone who is computer literate and proficient on Sage Accounting and EXCEL spreadsheets.

The candidate will be responsible for general office administration and clerical dutiessuch as :

Manning the front desk

Quotations

Purchasing

Invoicing

Filing

Sales
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