43 Office Management jobs in Boksburg

Overview

Make an impact with NTT DATA

Join a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion – it’s a place where you can grow, belong and thrive.

• Uses extensive knowledge across functional areas to direct the application of existing policies and principles and guide the development of new policies and ideas across the function.
• Leads, integrates and directs work applying substantial practical expertise across function disciplines.

• Solutions are devised based on limited information and issues that are occasionally complex and fundamental principles and data may be in conflict.
• New concepts and solutions consider multiple perspectives and future implications.

• Interacts with senior management, executives, and / or major customers which frequently involves negotiating matters of significance to the organization.
• Reconciles multiple stakeholder views to drive business results.

• Works with senior management to establish strategic plans and translates business segment strategy into functional plans and guides execution.
• Erroneous decisions will have a critical long term (typically up to five years) impact on the overall success of function or multi departments.

• Accountable for results which impact function or multiple departments including budgets.
• Direct management of a team of professional managers and experienced individual contributors.

Workplace type : Hybrid Working

NTT DATA is a $30+ billion trusted global innovator of business and technology services. We serve 75% of the Fortune Global 100 and are committed to helping clients innovate, optimize and transform for long-term success. We invest over $3.6 billion each year in R&D to help organizations and society move confidently and sustainably into the digital future. As a Global Top Employer, we have diverse experts in more than 50 countries and a robust partner ecosystem of established and start-up companies. Our services include business and technology consulting, data and artificial intelligence, industry solutions, as well as the development, implementation and management of applications, infrastructure, and connectivity. We are also one of the leading providers of digital and AI infrastructure in the world. NTT DATA is part of NTT Group and headquartered in Tokyo.

NTT DATA is proud to be an Equal Opportunity Employer with a global culture that embraces diversity. We are committed to providing an environment free of unfair discrimination and harassment. We do not discriminate based on age, race, colour, gender, sexual orientation, religion, nationality, disability, pregnancy, marital status, veteran status, or any other protected category. Join our growing global team and accelerate your career with us. Apply today.

Location: Kempton Park

Job Posting Title: Administrative Specialist, Business Support

Time Type: Full Time

Minimum Requirements
Essential: Matric, National Diploma in Finance or similar

Intermediate Computer Literacy Level in MS Word, Excel, PowerPoint and Outlook

SAP ERP / Webcost

Audit to Pay tools

Job Related Requirements
Commercial & financial:
Sound general financial acumen and experience in adherence to budget and service level agreements.

People skills
including interaction with various departments and levels in business (min 1-year experience).

Communication, diversity & stress management skills
to successfully work with all levels, age groups and cultures of people – both internal and external.

Supporting and Co-operating
including working well with people and adhering to ethics, principles and values.

Organising and executing
which includes planning, organising, delivering results & adhering to processes & procedures within defined job description.

Operational
Min 1 year/s experience assisting with Ops Admin, including query management, client liaison, general reports including KPI's, daily stats in a logistics environment.

Min 1 year experience in warehouse operations and/or related finance support

Reliable transportation to work
English Communication -
clear and professional use of the English language in written and verbal mediums.

High quality of work -
accurate, complete and thorough content in neat and easy to understand format.

Process improvement –
identify and implement improvements to streamline financial processes by reducing time, enhancing accuracy and reducing costs.

Added Advantages for the role
Understanding of warehousing & logistics environment

WMS, ERP and financial systems experience

Completed or studying towards a bachelor's degree in finance/accounting

Main purpose of the role
The administrator will oversee day-to-day financial operations, ensuring accurate and timely processing of financial transactions, compliance with regulatory standards, and maintenance of financial records. This role involves reporting processes and implementing process improvements to enhance financial controls and efficiency.

Duties And Responsibilities
Invoicing

• Invoicing within a highly pressurized environment to a Corporate Customer base (Invoice management and execution)
• Follow up with customers and transporters to ensure that all invoicing/POs are received
• Accurate invoicing to be done to Customer's once all supporting documents and checks have been finalized
• Credit notes to be captured and processed in correct periods
• Verification of invoices received and data validation

Webcost

• Review all coding and ensure first time right
• Adhere to webcost timelines
• Review Web query report weekly and action queries
• Raise Web queries timeously where necessary
• Follow up on credit notes / invoices etc from suppliers
• Escalate any supplier concerns Business Support manager

Financial Reporting/Analysis

• Ensure all financial reports are reviewed, investigated, and signed off by Business Support Manager
• Report all anomalies to Business Support Manager
• Respond to P&L queries timeously and investigate where necessary
• Review P&Ls and submit journals to Shared Services
• Review P&Ls with branch manager monthly

Other

• Resolve queries that may arise in the period that it occurs
• Meet month end cut offs and deadlines
• Design, create and maintain relevant SOP's, Work Instructions etc. for Customer specific requirements and processes
• Follow ups with the finance team to ensure payments received on time from Customers
• Internal KPI's and timelines to be met and to have a deep understanding and execution of contractual SLAs & KPI's
• Ensure all supporting documentation are uploaded onto the internal invoicing system
• Develop a strong, trusting relationship with customers and transporters
• Adherence to HSE compliance and responsibilities
• Adherence to tasks not stipulated in job profile i.e., audit compliance, adhoc duties due to operational requirements.
• Maintain various reports in line with KPI and contractual obligations.
• Ensure client queries are managed daily and necessary escalation and issue resolution is addressed within the agreed timelines
• Training and roll out of change management processes
• Ensure on going performance measurement, systems and metrics are used and in line to service excellence and client centricity
• Consistently reviewing data to identify areas of improvement to support the overall services and development

DSV – Global transport and logistics
Working at DSV means playing in a different league.

As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let's grow together as we continue to innovate, digitalise and build on our achievements.

With close to 160,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers' needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you.

At DSV, performance is in our DNA. We don't just work – we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company – this is the place to be.

Start here. Go anywhere
Visit and follow us on LinkedIn and Facebook.

Disclaimer
: Due to the high volume of applications received, only shortlisted candidates will be contacted. Should an external candidate not hear from us within four (4) weeks following their application, they should consider their application unsuccessful. Strictly fair and non-discriminatory selection procedures will be followed. We use Affirmative Action (AA) measures in an endeavor to redress the disadvantages in employment experienced by designated groups. Where possible, preference will be given to candidates from the designated groups as defined in the Employment Equity Act and in line with DSV's Employment Equity plans. DSV reserves the right to defer or close a vacancy at any time.

LEGAL EXECUTIVE – LAND RIGHTS MANAGEMENT

SALARY PACKAGE: COMPETITIVE NEGOTIABLE REMUNERATION PACKAGE

Legal Aid SA is a National Public Entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to indigent and vulnerable persons. The organisation has a national footprint in all nine provinces. Legal Aid SA is a credible employer of choice, boasting Top Employer SA accreditation for 11 consecutive years. We offer an exciting Employment Value Proposition with opportunities for development, career growth and an inspiring workplace.

Applications are invited from suitable persons interested to fill the above-mentioned position. The incumbent will be expected to sign a performance contract. The position reports to the CEO and is based at the National Office in Johannesburg (Braamfontein).

KEY OUTPUTS

1. Provide strategic support to the Chief Executive Officer in the development of a Strategic Plan, operational plans and budgets in relation to the delivery of the land claims legal services offering.
2. Participate as a member of the Management Executive Committee and the Management Committee with a specific focus on the delivery of legal representation in land-related matters services offering.
3. Provide strategic direction, guidance and lead the implementation of setting up a new business capability for land legal representation within Legal Aid SA.
4. Oversee the transfer of the legal representation function (and related budget) currently undertaken by the Land Rights Management Facility of the Department of Agriculture, Land Reform and Rural Development to Legal Aid SA.
5. Research, anticipate and mitigate against legal risks facing Legal Aid SA and develop organisational policy positions on legal representation in land-related matters services.
6. Develop and maintain strategic partnerships with the relevant stakeholders – private and public bodies in order to leverage opportunities for the delivery of land claims legal services outside of the Legal Aid SA national footprint.
7. Develop and maintain strategic service provider partnerships with the legal profession by developing, maintaining and managing an outsourced system of briefing accredited Legal Practitioners in order to leverage opportunities to increase the scope of land legal services delivery.
8. Maintain strategic business partnerships with the Legal Aid SA Executives in order to ensure the achievement of Legal Aid SA strategic objectives.
9. Ensure the effective implementation of a sound Governance Framework for the legal services delivery operating system and oversee compliance with all relevant legislation.

MINIMUM REQUIREMENTS

1. LLB or other relevant South African legal qualification.
2. A highly respected Legal Practitioner with 10 years’ experience in legal representation on land-related matters, five (5) of which should be in a senior position.
3. An Admitted Legal Practitioner with the right of appearance in South African courts.
4. Strong knowledge of legal representation on land-related matters’ core business administration processes and systems.
5. Ability to lead, influence and persuade in the best interests of Legal Aid SA.
6. Strong knowledge of land reform disciplines and how to implement and leverage these within a complex business environment, with particular skills at the Land Claims Court, High Court, Supreme Court of Appeal and Constitutional Court level. Litigation skills, legal drafting, legal research, legal practice ethical and professional compliance management.
7. Experience in providing critical customer and stakeholder needs and insights in the implementation of land reform legal representation matters.
8. Project and programme management experience is essential.
9. Excellent organisation and leadership skills, business acumen and the ability to deal with ambiguity, meet demanding deadlines and manage projects.
10. Ability to lead by creating an inspired vision, modelling the way and creating an environment which maximises team effectiveness.
11. Able to partner with the support platform Executives in the achievement of strategic objectives.

A detailed curriculum vitae reflecting the practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 20 August 2020 by email, quoting the reference number NO/LE – LRM/09/08/2020 in the subject line to

Enquiries to Richard Baloyi, Tel:

Preference will be given to candidates in terms of the Legal Aid SA Employment Equity Plan. People with disabilities are encouraged to apply.

LEGAL AID SA RESERVES THE RIGHT NOT TO APPOINT.

Overview

The HR & Admin Specialist is responsible for a wide range of human resource functions including talent acquisition, training and development, performance management, labor relations, and general administration. The role also includes oversight of procurement processes, office asset management, and compliance with relevant laws and policies.

• Manage employee lifecycle: recruitment, internal transfers, onboarding, and personnel exchanges
• Oversee recruitment channels, including campus hiring, social platforms, and internal allocations
• Conduct workforce planning and allocation effectiveness analysis
• Manage labor relations, attendance, leave, conduct policies, employee benefits, and intern / outsourcing processes
• Maintain personnel files, HR reports, seals, and manage audits related to HR

• Develop training systems and instructor frameworks
• Conduct training needs assessments for general and role-specific programs
• Draft annual training plans and monitor implementation

• Design and implement performance plans across departments
• Facilitate performance evaluations and provide feedback to relevant departments
• Assist in performance communication and alignment with business goals

• Manage day-to-day administrative operations, including office receptions
• Oversee fixed asset and low-value consumables tracking
• Coordinate office space planning, security, and service logistics

• Establish procurement policies and procedures
• Execute procurement operations: requisitions, sourcing, contracts, and vendor negotiations
• Handle procurement of non-specialized items and manage vendor performance

• Complete additional tasks assigned by management

• Minimum: Matric (Grade 12)
• Preferred: Tertiary qualification in Human Resource Management, Business Administration, Economics, Psychology, or Mathematics

• Minimum 2 years of HR-related experience
• Postgraduate candidates may be considered without experience

Solid understanding of HR disciplines including :

• Talent Acquisition, Training, Performance Management, Compensation
• Project Management, Organizational Behavior, Financial Acumen
• In-depth knowledge of Labor Law, Labor Contract Law, and related regulations
• Familiarity with organizational processes and business operations
• Ability to develop and implement executive talent strategies

• Problem-Solving: Anticipate change and adapt proactively
• Planning: Develop work plans with defined objectives and timelines
• Communication: Clear, structured communication and active listening
• Organization: Resource integration, team alignment, and task execution
• Innovation: Generate and implement feasible, creative solutions

• Integrity: Honest communication and accountability
• Compliance: Respect for company systems and legal frameworks
• Confidentiality: Promote and maintain a culture of information security
• Responsibility: Take initiative and ownership of tasks

Overview

New role is available for our client in the Automotive Financial Services industry, for a HR & Administrative Manager. The role is based in Johannesburg Eastern Suburbs.

The HR & Admin Specialist is responsible for a wide range of human resource functions including talent acquisition, training and development, performance management, labor relations, and general administration. The role also includes oversight of procurement processes, office asset management, and compliance with relevant laws and policies.

• Manage employee lifecycle: recruitment, internal transfers, onboarding, and personnel exchanges
• Oversee recruitment channels, including campus hiring, social platforms, and internal allocations
• Conduct workforce planning and allocation effectiveness analysis
• Manage labor relations, attendance, leave, conduct policies, employee benefits, and intern / outsourcing processes
• Maintain personnel files, HR reports, seals, and manage audits related to HR

• Develop training systems and instructor frameworks
• Conduct training needs assessments for general and role-specific programs
• Draft annual training plans and monitor implementation

• Design and implement performance plans across departments
• Facilitate performance evaluations and provide feedback to relevant departments
• Assist in performance communication and alignment with business goals

• Manage day-to-day administrative operations, including office receptions
• Oversee fixed asset and low-value consumables tracking
• Coordinate office space planning, security, and service logistics

• Establish procurement policies and procedures
• Execute procurement operations: requisitions, sourcing, contracts, and vendor negotiations
• Handle procurement of non-specialized items and manage vendor performance

• Complete additional tasks assigned by management

• Minimum: Matric (Grade 12)
• Preferred: Tertiary qualification in Human Resource Management, Business Administration, Economics, Psychology, or Mathematics

• Minimum 2 years of HR-related experience
• Postgraduate candidates may be considered without experience

• Solid understanding of HR disciplines including: Talent Acquisition, Training, Performance Management, Compensation, Project Management, Organizational Behavior, Financial Acumen
• In-depth knowledge of Labor Law, Labor Contract Law, and related regulations
• Familiarity with organizational processes and business operations
• Ability to develop and implement executive talent strategies

• Problem-Solving: Anticipate change and adapt proactively
• Planning: Develop work plans with defined objectives and timelines
• Communication: Clear, structured communication and active listening
• Organization: Resource integration, team alignment, and task execution
• Innovation: Generate and implement feasible, creative solutions

• Integrity: Honest communication and accountability
• Compliance: Respect for company systems and legal frameworks
• Confidentiality: Promote and maintain a culture of information security
• Responsibility: Take initiative and ownership of tasks

Overview

Office Manager - 6-Month Fixed-Term Contract (Starting June 2025)

About Schroders

We're a global investment manager. We help institutions, intermediaries and individuals around the world invest money to meet their goals, fulfil their ambitions, and prepare for the future.

We have around 6,000 people on six continents. And we've been around for over 200 years but keep adapting as society and technology changes. What doesn't change is our commitment to helping our clients, and society, prosper.

Schroders has had an office in South Africa since 2015 and we focus entirely on providing offshore investment solutions to local intermediaries and institutions. Schroders has 21 FSCA-approved offshore funds available to South African investors, which are available on serveral of offshore platforms. Our relationship with Sanlam Collective Investments also gives investors access to our strategies through a number of onshore ZAR feeder funds and our Schroder European Real Estate Investment Trust is listed on the JSE.

• Provide full secretarial support to Country Manager and limited support to Sales Managers (calendar meeting support only during Fund Manager visits / events)
• Deliver all South Africa live events professionally, efficiently and within the specified budget which includes our annual SISSA flagship event and Portfolio Manager visits throughout the year
• Arrange all travel logistics for events for domestic and international travellers
• Develop and maintain a Corporate Responsibility program for South Africa, which includes organisation of all charity events in line with Schroders' global sustainability campaigns
• Manage the general activities of both offices (CPT and JHB) including rent payments, lease renewals, furnishings, IT troubleshooting, HSE risk assessments
• Finance : Coordinate the payment of all invoices timeously and tracking payments as requested by suppliers
• Manage corporate cards for SA team and reconcile all corporate card expenses
• Assist HR with the onboarding of all new staff
• Support the team’s activities in South Africa, including arranging client meetings, travel, expenses and general administration
• Pull weekly Salesforce reports for the team for weekly SA business update meetings, including MTD and YTD stats

• Proven experience as an Office Manager or similar role
• High level organisation and secretarial skills with attention to detail
• Effective communication with clients, colleagues and vendors
• The ability to prioritise and manage complex logistics and multiple travel schedules simultaneously
• Ability to adapt to hybrid working environments
• Event management skills
• Proficiency in office software (e.g., MS Office Suite) and office management systems

• A high level of focus, discipline, tenacity and self-motivation
• Ability to work independently within a small dynamic team

Our purpose is to provide excellent investment performance to clients through active management. Diversity of thought, facilitated by an inclusive culture, will allow us to make better decisions and better achieve our purpose. This is why inclusion and diversity are a strategic priority for us and why we are an equal opportunities employer. You are welcome here, regardless of your age, disability, gender identity, religious beliefs, sexual orientation, socio-economic background, or any other protected characteristic.

Overview

Location : Bedfordview (Hybrid Possibility)

Employment Type : Full-Time, Permanent

Industry : Facilities Management | Insurance | IT Infrastructure

WatersEdge Solutions is looking for a proactive and experienced Office Manager to lead the day-to-day facilities and infrastructure operations of a well-established financial services organisation. This hands-on role is ideal for a self-starter with strong leadership and coordination skills—ensuring a clean, safe, and well-maintained working environment for all staff.

About the Role

• Oversee general maintenance and physical infrastructure of the office building
• Manage utilities, cleaning, and building security systems
• Coordinate and track resolution of facility-related issues and faults
• Maintain building cleanliness and oversee external grounds upkeep
• Operate and manage the staff canteen
• Maintain and update the building asset register
• Coordinate external vendors and contractors for maintenance and cleaning
• Plan maintenance schedules, cleaning rosters, and facility inspections
• Monitor expenses related to supplies and facility upkeep
• Track success metrics such as ticket resolution time, cleanliness, and cost control

• Minimum 5 years of experience managing facilities or office operations teams
• Demonstrated success in managing teams to schedules and KPI-based performance
• Experience managing vendors and coordinating specialist services
• Strong organisational and planning abilities
• Budget awareness and cost control experience
• Excellent communication and leadership skills
• High attention to detail and ability to work independently

• Prior experience in the insurance or financial services industry
• Knowledge of building compliance and health & safety regulations
• Familiarity with digital facilities management tools or platforms

• Market-related salary based on experience
• Performance-based annual bonus
• Subsidised Life and Disability Cover
• Funeral Cover
• The opportunity to shape and improve internal facilities operations

At WatersEdge Solutions, we align driven professionals with companies that value operational excellence and employee well-being. You’ll be joining a collaborative, client-focused organisation with a strong emphasis on team accountability, service delivery, and long-term growth.

If you have not been contacted within 10 working days, please consider your application unsuccessful.

Overview

Office Manager / Personal Assistant

Location: Benrose, Johannesburg

Type: Permanent | Administration & Support

Organise. Support. Deliver.

We’re looking for a highly organised and proactive Office Manager / PA to ensure smooth day-to-day operations and provide direct support to senior management. If you thrive in a fast-paced environment and enjoy managing multiple priorities, this is the role for you.

• Manage general office administration, invoicing, and GRVs


• Maintain accurate records and spreadsheets


• Assist senior management with scheduling, meetings, and follow-ups


• Liaise with freight and courier services for timely deliveries


• Support sales through purchase order capture and supplier coordination

• Matric (essential)


• Prior experience as an Office Manager, PA, or Senior Administrator


• Strong computer literacy (Excel, Microsoft Office)


• Knowledge of Sage Pastel (advantageous)


• Experience in invoicing and GRVs


• Excellent attention to detail and time management skills


• Own transport (advantageous)

An organised, efficient office that runs smoothly, with leadership supported and customers well-served.