9 Office Management jobs in Boksburg

Are you organised, people-oriented, and confident on the phone?

We're looking for a friendly and professional
Administrative Assistant
to join our growing team.

What you'll do:

• Communicate daily with clients and candidates.
• Assist with scheduling, data capturing, and maintaining accurate records.
• Handle incoming calls and follow up on enquiries.
• Work closely with our internal team to ensure smooth daily operations.
• Provide excellent service and build positive relationships with people.

What we're looking for:

• Well-spoken and professional communication skills.
• Bilingual in English and Afrikaans (essential).
• Confident, friendly, and comfortable dealing with people.
• Strong organisational skills and attention to detail.
• Computer literate.

Working Hours:

Monday to Friday,
8:00 AM – 5:00 PM

Salary:

R7,000 – R10,000 per month
, based on experience

We offer:

• Supportive and energetic team environment.
• Opportunity to grow and learn within the company.
• Stable, weekday-only working hours.

If you're a people person who enjoys working in a fast-paced, communicative role —
we'd love to hear from you

Must be based in Johannesburg, South Africa

Experience in Project Management required

Experience working in information (cyber) security will be advantageous

Good technical understanding / base knowledge of Information Technology and in particular Penetration Testing will be advantageous

Good technical, analytical, interpersonal, communication and writing skills

Must be skilled in Microsoft Office applications in particular Word, Excel and Outlook

Must be well organised and work well under pressure

Finance experience will be advantageous

Must have drivers license and own transport

The duties for this role are divided into two areas of responsibility, namely Project Management and Office Management.

Project Management Duties :

Planning and recording of all our clients projects (both client and internal)

Management of resources i.e., analysts

Management of clients

Co-ordinate project to accomplish the project objectives

Obtaining the invoicing details of clients

Invoicing clients at start of project

Responsible for facilitating the delivery of the full project scope as outlined below:

Pre-Project Phase:-

- Assist the relevant key account manager, in conjunction with the analyst, to determine high level scope and resource availability

- Ensure that there is an aligned understanding across the key stakeholders

- Schedule project deliverables taking into consideration availability of staff required for reporting QA

- Ensure all required documentation is in place (signed SOW etc)

- Ensure analysts are given scope prior to commencement of project

- Ensure all logistics are arranged in terms of required access to perform the assessment (internal and external)

Initiation Phase / During Project :-

- Get invoicing details from clients

- Invoice client

- Ensure a proper handover is performed between analysts when working on a project

- Identify and address risks during the project, where required escalate to management

- Check project progress towards meeting its objectives

- Determine the cause of deviations from the plan and taking corrective actions to address deviations

- Mid project feedback

Closure Phase:-

- If required, perform general QA on reports

- Ensure adequate time is allocated to reporting QA

- Send deliverables to client

- Send clients feedback forms

- Set up presentation of results to clients (ensure sales / account manager is at the presentation).

We're looking for a motivated Administrative Assistant to become a key part of our team. In this role, you'll play a crucial role in supporting daily operations and keeping the office running smoothly. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple tasks efficiently in a fast-paced setting.

Responsibilities:

• Welcome and assist visitors with professionalism and courtesy.
• Manage incoming phone calls and correspondence efficiently.
• Organize and schedule meetings and appointments.
• Maintain well-organized filing systems, both electronic and physical.
• Support the preparation of reports and presentations.
• Respond promptly and professionally to requests and inquiries.
• Manage office supply orders and keep inventory up to date.
• Perform basic bookkeeping duties as required.

Requirements:

• Proficient in MS Office, especially Excel and PowerPoint.
• Excellent time management skills with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• No prior experience required.

Benefits:

• Opportunities for professional growth and development
• Friendly and supportive workplace culture

Job Type: Full-time

Pay: R4 500,00 - R7 000,00 per month

Application Question(s):

• Knowledge in MS Office
• Knowledge in Excel
• Knowledge in PowerPoint

Language:

• English (Required)
• Afrikaans (Required)

Work Location: In person

• Office Management
• Administration
• Booking of vessels onto the ships
• Client liaison
• Invoicing

• Matric
• 2-3 years experience in a similar position
• Experience in the Logistics / Shipping industry

Administrative Assistant
(Junior Level)

Location: Kempton Park

A full-time Administrative Assistant (junior level) position is available at our firm's Kempton Park offices.

The successful candidate will be expected to assist the staff in legal and administrative matters, as well as work independently when required. The role involves day-to-day administrative tasks, managing files, preparing documents, answering calls, managing diaries, data capturing, and liaising with clients and service providers. The candidate will also be expected to liaise with debtors and creditors, assist in day-to-day financial administrative tasks, and manage postal duties.

Key Responsibilities:

• Managing and coordinating diaries, appointments, and meetings.
• Handling email communications, including drafting, responding, and organising correspondence.
• Drafting legal documents, and opinions accurately and efficiently, under senior staff oversight.
• Keeping track of critical deadlines and ensuring timely submissions of legal filings.
• Maintaining and organising digital and physical files related to all matters.
• Liaising with clients, service provider, and IP offices, and other stakeholders professionally.
• Liaising with debtors and creditors.
• Assisting with day-to-day financial administrative tasks.
• Managing postal duties.

Skills and Qualities our firm is looking for:

• Strong organisational skills with keen attention to detail.
• Ability to manage multiple tasks and prioritise effectively under tight deadlines.
• Able to follow instructions accurately.*
• Proficiency in Microsoft Office Suite and other administrative tools.
• Strong written and verbal communication skills.
• Proactive mindset with the ability to anticipate needs and take initiative.
• Confidentiality and discretion in handling sensitive information.
• Senior certificate and computer literacy.
• Own transport (residence in or near Kempton Park preferred).
• Familiarity with docketing systems and legal filing processes is advantageous.
• Prior legal or intellectual property experience is advantageous, but not essential.

Remuneration:

Market-related salary based on position, experience, and industry standards, negotiable depending on the candidate's experience.

What our firm offers:

• A vibrant, creative workspace where your ideas are valued.
• Flexible working environment.
• Collaborative environment with a team of talented professionals.
• Opportunities for personal and professional growth.
• Competitive compensation and benefits.

* Note:

This is
NOT
an attorney or candidate attorney position. Applications by candidates not suited to the specific position and level will be rejected. The firm reserves the right not to fill the position.

Only online applications will be considered. Please do not contact the firm or staff directly regarding this position
. Any direct contact will result in disqualification of the application
. Only successful applicants will be contacted.

Starke Ayres is the foremost African specialist and global supplier of premium vegetable, flower and lawn seed varieties – both for commercial and home garden planting. The following fixed-term position has become available for a Admin Assistant, based in Kempton Park.

Purpose of the job: To ensure that administrative duties, in the laboratory, is maintained in such a way that it ensures the smooth running of processes necessary for seed lot sampling, seed- and moisture testing.

RESPONSIBILITIES:

Receiving and Registration of submitted samples

• Compare information on sample with information on register or other documentation.
• Receive sample on register and EMS
• Prepare relevant documents as per required test/s.
• Place samples in relevant containers as per required test/s.

Document Preparation for OIC's

• Complete OIC application and return to applicant
• Register OIC seed lots on register and complete relevant documentation.
• Receive OIC-samples on register and place in relevant containers as per required test/s.

Calculation and Reporting of Results

• Calculate all germination results as per ISTA and apply tolerances.
• Enter all results on register.

Issuing of Laboratory Reports and OIC's

• Laboratory reports:

Prepare laboratory reports on request.

Inform customer when laboratory report is ready for collection

• OIC's:

Confirm correct rounding (Seed calc)

Prepare preliminary OIC for confirmation purposes

Inform customer when OIC's are ready for collection

Record Keeping

• Maintaining all germination, purity, seed count and moisture records.
• Maintaining laboratory register.
• Maintaining equipment register and files.

Storeroom maintenance

• Maintaining and monitoring of incoming and outgoing stock.

General

• Respond to queries from Head Office, Packing, Production, Export, Marketing, Quality, Assurance Manager.
• Perform any reasonable task allocated by superiors to ensure the effective functioning of the seed-testing laboratory.
• Act responsibly and professionally at all times, fostering goodwill and a positive image of the Company.

REQUIREMENTS

• Grade 12 (essential)
• Experience in past administrative roles (1+ year)

Description
Starke Ayres is the foremost African specialist and global supplier of premium vegetable, flower and lawn seed varieties – both for commercial and home garden planting. The following
fixed-term position
has become available for a Admin Assistant, based in Kempton Park.

Purpose of the job: To ensure that administrative duties, in the laboratory, is maintained in such a way that it ensures the smooth running of processes necessary for seed lot sampling, seed- and moisture testing.

Responsibilities
Receiving and Registration of submitted samples

• Compare information on sample with information on register or other documentation.
• Receive sample on register and EMS
• Prepare relevant documents as per required test/s.
• Place samples in relevant containers as per required test/s.

Document Preparation for OIC's

• Complete OIC application and return to applicant
• Register OIC seed lots on register and complete relevant documentation.
• Receive OIC-samples on register and place in relevant containers as per required test/s.

Calculation and Reporting of Results

• Calculate all germination results as per ISTA and apply tolerances.
• Enter all results on register.

Issuing of Laboratory Reports and OIC's

• Laboratory reports:

Prepare laboratory reports on request.

Inform customer when laboratory report is ready for collection

• OIC's:

Confirm correct rounding (Seed calc)

Prepare preliminary OIC for confirmation purposes

Inform customer when OIC's are ready for collection

Record Keeping

• Maintaining all germination, purity, seed count and moisture records.
• Maintaining laboratory register.
• Maintaining equipment register and files.

Storeroom maintenance

• Maintaining and monitoring of incoming and outgoing stock.

General

• Respond to queries from Head Office, Packing, Production, Export, Marketing, Quality, Assurance Manager.
• Perform any reasonable task allocated by superiors to ensure the effective functioning of the seed-testing laboratory.
• Act responsibly and professionally at all times, fostering goodwill and a positive image of the Company.

Requirements
REQUIREMENTS

• Grade 12 (essential)
• Experience in past administrative roles (1+ year)

Work Level

Skilled

Job Type

Contract

Salary

Market Related

Duration

<6 Months

EE Position

No

Location

Kempton Park

If you're looking for a workplace where you can grow, contribute, and make an impact, we'd love to have you on board

We are looking for a motivated and organized individual to manage front desk operations and assist with tendering administration. This dual-role position is crucial in ensuring smooth office operations while supporting the tendering and bid submission processes.

Key Responsibilities:

• Manage front desk duties, including greeting visitors and handling calls.
• Organize meetings, schedules, and office documentation.
• Assist with administrative tasks related to tenders and bids.
• Maintain office supplies and ensure smooth daily operations.
• Track and update documents related to contracts and suppliers.

Requirements:

• Prior experience in an office or administrative role.
• Strong organizational and communication skills.
• Ability to multitask and meet deadlines.
• Proficiency in Microsoft Office (Word, Excel, Outlook).

Benefits:

• Competitive salary based on experience.
• Opportunities for professional growth.
• Collaborative and structured work environment.

How to Apply:

Interested candidates can apply by sending their resume to

Job Type: Full-time

Work Location: In person