77 Administrative Assistants jobs in Boksburg
Administrative Specialist, Business Support
Posted today
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Location: Kempton Park
Job Posting Title: Administrative Specialist, Business Support
Time Type: Full Time
Minimum Requirements
Essential: Matric, National Diploma in Finance or similar
Intermediate Computer Literacy Level in MS Word, Excel, PowerPoint and Outlook
SAP ERP / Webcost
Audit to Pay tools
Job Related Requirements
Commercial & financial:
Sound general financial acumen and experience in adherence to budget and service level agreements.
People skills
including interaction with various departments and levels in business (min 1-year experience).
Communication, diversity & stress management skills
to successfully work with all levels, age groups and cultures of people – both internal and external.
Supporting and Co-operating
including working well with people and adhering to ethics, principles and values.
Organising and executing
which includes planning, organising, delivering results & adhering to processes & procedures within defined job description.
Operational
Min 1 year/s experience assisting with Ops Admin, including query management, client liaison, general reports including KPI's, daily stats in a logistics environment.
Min 1 year experience in warehouse operations and/or related finance support
Reliable transportation to work
English Communication -
clear and professional use of the English language in written and verbal mediums.
High quality of work -
accurate, complete and thorough content in neat and easy to understand format.
Process improvement –
identify and implement improvements to streamline financial processes by reducing time, enhancing accuracy and reducing costs.
Added Advantages for the role
Understanding of warehousing & logistics environment
WMS, ERP and financial systems experience
Completed or studying towards a bachelor's degree in finance/accounting
Main purpose of the role
The administrator will oversee day-to-day financial operations, ensuring accurate and timely processing of financial transactions, compliance with regulatory standards, and maintenance of financial records. This role involves reporting processes and implementing process improvements to enhance financial controls and efficiency.
Duties And Responsibilities
Invoicing
- Invoicing within a highly pressurized environment to a Corporate Customer base (Invoice management and execution)
- Follow up with customers and transporters to ensure that all invoicing/POs are received
- Accurate invoicing to be done to Customer's once all supporting documents and checks have been finalized
- Credit notes to be captured and processed in correct periods
- Verification of invoices received and data validation
Webcost
- Review all coding and ensure first time right
- Adhere to webcost timelines
- Review Web query report weekly and action queries
- Raise Web queries timeously where necessary
- Follow up on credit notes / invoices etc from suppliers
- Escalate any supplier concerns Business Support manager
Financial Reporting/Analysis
- Ensure all financial reports are reviewed, investigated, and signed off by Business Support Manager
- Report all anomalies to Business Support Manager
- Respond to P&L queries timeously and investigate where necessary
- Review P&Ls and submit journals to Shared Services
- Review P&Ls with branch manager monthly
Other
- Resolve queries that may arise in the period that it occurs
- Meet month end cut offs and deadlines
- Design, create and maintain relevant SOP's, Work Instructions etc. for Customer specific requirements and processes
- Follow ups with the finance team to ensure payments received on time from Customers
- Internal KPI's and timelines to be met and to have a deep understanding and execution of contractual SLAs & KPI's
- Ensure all supporting documentation are uploaded onto the internal invoicing system
- Develop a strong, trusting relationship with customers and transporters
- Adherence to HSE compliance and responsibilities
- Adherence to tasks not stipulated in job profile i.e., audit compliance, adhoc duties due to operational requirements.
- Maintain various reports in line with KPI and contractual obligations.
- Ensure client queries are managed daily and necessary escalation and issue resolution is addressed within the agreed timelines
- Training and roll out of change management processes
- Ensure on going performance measurement, systems and metrics are used and in line to service excellence and client centricity
- Consistently reviewing data to identify areas of improvement to support the overall services and development
DSV – Global transport and logistics
Working at DSV means playing in a different league.
As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let's grow together as we continue to innovate, digitalise and build on our achievements.
With close to 160,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers' needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you.
At DSV, performance is in our DNA. We don't just work – we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company – this is the place to be.
Start here. Go anywhere
Visit and follow us on LinkedIn and Facebook.
Disclaimer
: Due to the high volume of applications received, only shortlisted candidates will be contacted. Should an external candidate not hear from us within four (4) weeks following their application, they should consider their application unsuccessful. Strictly fair and non-discriminatory selection procedures will be followed. We use Affirmative Action (AA) measures in an endeavor to redress the disadvantages in employment experienced by designated groups. Where possible, preference will be given to candidates from the designated groups as defined in the Employment Equity Act and in line with DSV's Employment Equity plans. DSV reserves the right to defer or close a vacancy at any time.
Administrative Assistant
Posted 6 days ago
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Overview
PANEOTECH is at the forefront of Building African World-Class Solutions. With a Pan-African vision and a deep commitment to leveraging cutting-edge technologies, we address the unique challenges and opportunities shaping the continent. We strive to create enduring digital assets that not only solve immediate market needs but also contribute to sustainable ecosystems that foster growth, inclusion, and long-term impact. We operate through two complementary dimensions that define our identity and work: The Innovation Lab and The Consulting Branch. The Innovation Lab focuses on the creation and scale-up of PANEOTECH’s proprietary platforms and products, including Rafiki AI, Visit Africa, UbuntuLink, and OpenEd Africa. The Consulting Branch partners with leading organizations to deliver tailored digital solutions for governance, trade, public service delivery, and enterprise growth, with projects for the World Bank, FAO, UNDP, UNICEF, and others. Our mission is to innovate today for Africa’s tomorrow and to deliver over 30 projects in more than 12 countries.
The RoleThe Administrative Assistant will play a key role in ensuring the smooth and efficient operation of PANEOTECH’s daily activities. This role goes beyond routine tasks — it is about creating the foundation that allows our teams to focus on building transformative digital solutions for our clients and partners.
Responsibilities- Managing calendars, scheduling meetings, and coordinating logistics for senior management and project teams.
- Preparing and organizing documents, reports, and correspondence for internal and external use.
- Assisting with travel planning, event coordination, and workshop logistics.
- Supporting human resource processes, including onboarding, record management, and leave tracking.
- Handling expense reports, procurement requests, and maintaining organized filing systems (both digital and physical).
- Acting as a point of contact for general inquiries, ensuring professional and timely communication.
- Liaising with service providers, vendors, and partners to support operational needs.
- Contributing to process improvements that enhance efficiency across the company.
This is a dynamic role suited for someone who thrives on organization, problem-solving, and enabling others to deliver at their best.
What We’re Looking For- Education : Bachelor’s degree (minimum) in Administration, Business Management, or related field.
- Experience : 2–4 years in an administrative, office management, or executive assistant role. Experience in technology or consulting environments is an advantage.
- Skills :
- Excellent communication skills, written and verbal.
- Strong organizational and multitasking abilities with attention to detail.
- High proficiency in MS Office Suite and Google Workspace; experience with digital collaboration tools is a plus.
- Ability to manage sensitive information with discretion and professionalism.
- Adaptability and problem-solving mindset, comfortable with shifting priorities.
- Languages : Fluency in English required; French is an asset.
- Be part of the foundation : Your role will directly support teams delivering innovative solutions across Africa.
- Exciting and diverse work : From international projects to in-house innovation platforms, no two days are the same.
- Impact-driven environment : Contribute to digital inclusion, governance, and economic growth.
- Collaborative culture : Join a diverse, forward-thinking team where collaboration and initiative are valued.
- Professional growth : Exposure to both the consulting and innovation sides of a Pan-African tech company with growth opportunities.
- Flexibility : Modern environment with on-site collaboration and remote flexibility.
At PANEOTECH, we believe in building not only solutions but also careers of impact.
Seniority level- Entry level
- Full-time
- Administrative
- Industries: Technology, Information and Internet
Location: Sandton, Gauteng, South Africa
#J-18808-LjbffrAdministrative Assistant
Posted 25 days ago
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Join to apply for the Administrative Assistant role at MSD South Africa .
Job Description
We are seeking a highly organized and detail-oriented Office Assistant to join the Companion Animal and Intensive Livestock teams. The ideal candidate will have strong administrative skills, proficiency in Microsoft Excel, and a keen eye for detail. Experience in the pet or animal health industry is an advantage. This role will support daily office operations, data entry, and administrative tasks to ensure smooth workflow and efficiency.
Key Responsibilities
- Perform general administrative tasks such as filing, scheduling, and handling correspondence.
- Maintain and update records, databases, and spreadsheets with accuracy.
- Utilize Microsoft Outlook & Excel for data entry, reporting, and basic analysis.
- Packing and distribution of marketing materials to Sales team.
- Collaborate with other team members to support operational needs.
- Creation of Purchase Orders.
- Weekly stock take of Poultry devices.
Requirements
- Proven experience as an Office Assistant, Administrative Assistant, or similar role.
- Strong attention to detail and organizational skills.
- Proficiency in Microsoft Outlook, Excel and other MS Office applications.
- Ability to multitask and prioritize tasks efficiently.
- Excellent verbal and written communication skills.
- Ability to work independently and as part of a team and follow instructions.
- Experience with SAP would be beneficial.
Preferred Qualifications/ Certifications
- Microsoft Office - in particular Word, Advanced Excel.
- Grade 12 Certificate.
Employee Status : Regular
Requisition ID : R
Employment type : Full-time
Job function : General Business, Administrative, and Customer Service
Industries : Biotechnology Research, Pharmaceutical Manufacturing, and Veterinary Services
#J-18808-LjbffrAdministrative Assistant
Posted today
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Administrative Assistant
(Junior Level)
Location: Kempton Park
A full-time Administrative Assistant (junior level) position is available at our firm's Kempton Park offices.
The successful candidate will be expected to assist the staff in legal and administrative matters, as well as work independently when required. The role involves day-to-day administrative tasks, managing files, preparing documents, answering calls, managing diaries, data capturing, and liaising with clients and service providers. The candidate will also be expected to liaise with debtors and creditors, assist in day-to-day financial administrative tasks, and manage postal duties.
Key Responsibilities:
- Managing and coordinating diaries, appointments, and meetings.
- Handling email communications, including drafting, responding, and organising correspondence.
- Drafting legal documents, and opinions accurately and efficiently, under senior staff oversight.
- Keeping track of critical deadlines and ensuring timely submissions of legal filings.
- Maintaining and organising digital and physical files related to all matters.
- Liaising with clients, service provider, and IP offices, and other stakeholders professionally.
- Liaising with debtors and creditors.
- Assisting with day-to-day financial administrative tasks.
- Managing postal duties.
Skills and Qualities our firm is looking for:
- Strong organisational skills with keen attention to detail.
- Ability to manage multiple tasks and prioritise effectively under tight deadlines.
- Able to follow instructions accurately.*
- Proficiency in Microsoft Office Suite and other administrative tools.
- Strong written and verbal communication skills.
- Proactive mindset with the ability to anticipate needs and take initiative.
- Confidentiality and discretion in handling sensitive information.
- Senior certificate and computer literacy.
- Own transport (residence in or near Kempton Park preferred).
- Familiarity with docketing systems and legal filing processes is advantageous.
- Prior legal or intellectual property experience is advantageous, but not essential.
Remuneration:
Market-related salary based on position, experience, and industry standards, negotiable depending on the candidate's experience.
What our firm offers:
- A vibrant, creative workspace where your ideas are valued.
- Flexible working environment.
- Collaborative environment with a team of talented professionals.
- Opportunities for personal and professional growth.
- Competitive compensation and benefits.
* Note:
This is
NOT
an attorney or candidate attorney position. Applications by candidates not suited to the specific position and level will be rejected. The firm reserves the right not to fill the position.
Only online applications will be considered. Please do not contact the firm or staff directly regarding this position
. Any direct contact will result in disqualification of the application
. Only successful applicants will be contacted.
Administrative Officer
Posted today
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Experienced and detail-oriented Administrative Officer skilled in managing office operations and supporting health & safety functions. Proficient in coordinating administrative procedures, maintaining SHEQ records, preparing reports, and ensuring compliance with OHS regulations. Known for strong organizational skills, effective communication, and the ability to multitask in fast-paced environments. Experienced in HSE reporting, training coordination, and audit facilitation
Minimum Requirements- Matric / Grade 12 certificate (Compulsory)
- Proven experience as an Administrative Officer, Admin Assistant, or similar role
- Knowledge of office management systems and procedures
- Basic accounting knowledge
- Familiarity with HR and procurement processes
- Basic understanding of OHS Act (if involved in safety documentation)
- Multitasking ability in a fast-paced environment
- Strong organizational and time-management skills
- Excellent verbal and written communication skills
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
- Ability to work independently and handle confidential information
- Office Administration & Executive Support
- Workplace Safety Compliance
- Incident Reporting & Risk Assessment
- Training Scheduling & Recordkeeping
- MS Office, Outlook, Excel, Teams
- Operate office equipment like printers, scanners, and copiers
- SHE Representative or Basic Health & Safety Training
- Administrative or Office Management certifications
- Maintain and organize office systems, files, and records (digital and physical)
- Prepare and edit documents and reports
- Coordinate with other departments and external vendors
- Maintain filing systems, both electronic and physical
- Assist in onboarding new employees and maintaining HR records
- Support finance department with petty cash, invoices, and basic bookkeeping
- Liaise with suppliers, service providers, and clients as needed
- Support audit processes and ensure documentation is up to date
- Travel Arrangements: Booking travel arrangements for staff, including flights, hotels, and transportation.
Administrative Clerk
Posted today
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Job Description
Company Description
Betula Crane Services Pty Ltd is dedicated to being the best in the lifting solutions industry. Our focus is on enhancing technical expertise and embracing innovation. We strive to provide unparalleled service excellence and value creation by fostering a culture of trust and respect. Our commitment to innovation and excellence ensures we remain industry leaders.
Role Description
This is a full-time, on-site role for an Administrative Clerk located in Boksburg. The Administrative Clerk will handle day-to-day administrative tasks such as clerical work, phone etiquette, and communication. This role includes providing executive administrative assistance and ensuring efficient office operations.
Qualifications
- Administrative Assistance and Executive Administrative Assistance skills
- Phone Etiquette and Communication skills
- Clerical skills
- Strong organizational and multitasking abilities
- Proficiency in Microsoft Office Suite
- Previous experience in an administrative role is a plus
- Bachelor's degree in Business Administration or related field is advantageous
Administrative Clerk
Posted today
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Job description
Job Summary:
We are looking for a proactive, detail-oriented Admin Clerk to support our Finance and Administrative functions. The successful candidate will ensure accuracy in record-keeping, handle day-to-day operations, and play a vital role in office administration, communication, and client/vendor coordination.
Key Responsibilities:
Finance and Accounting:
- Reconcile invoices and prepare bank deposits
- Process staff reimbursements and expense claims
- Issue invoices and assist with payroll-related documentation
- Maintain accurate digital and physical financial records
- Support quarterly and annual audits
- Perform regular bank reconciliations
Office Administration:
- Answer phone and email queries and manage daily communications
- Schedule appointments and organize meetings
- Prepare and distribute emails, memos, letters, and internal correspondence
- Maintain filing systems and keep office policies updated
- Take accurate meeting minutes when required
Client and Supplier Liaison:
- Liaise with clients, suppliers, and third-party providers
- Act as a first point of contact for internal and external stakeholders
General Office Support:
- Track staff clock-ins, leave, and overtime records
- Conduct company vehicle inspections and log reports
- Monitor and replenish office supplies
- Assist senior management with general administrative tasks
- Provide professional support to office visitors
Qualifications & Skills:
- Matric Certificate (Grade 12)
- Valid Driver's License
- Strong organizational skills with excellent attention to detail
- Proficient in Microsoft Office Suite (especially Excel and Word)
- Previous experience in an administrative or clerical role is an advantage, but not essential
Job Types: Full-time, Permanent
Application Question(s):
- Do you have accounting program experience (QuickBooks etc.)
Education:
- High School (matric) (Required)
License/Certification:
- drivers license (Min code 8) (Preferred)
Work Location: In person
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Accounting Administrative Assistant
Posted today
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Woolpert Johannesburg, Gauteng, South Africa
OverviewWoolpert is an award-winning, global leader in architecture, engineering, and geospatial services. We blend design excellence with cutting-edge technology to deliver exceptional client value. Our team is passionate about their work and committed to building the next generation of industry leaders, and as a certified Great Place to Work, Woolpert embraces progress and innovation to create limitless opportunities for career growth.
Woolpert is seeking a detail-oriented and experienced Accounting Administrative Assistant to join our growing finance team in Bryanston, Johannesburg. This role is ideal for someone with a strong accounting background, experience in both debtors and creditors, and the ability to thrive in a fast-paced, collaborative environment working in US business hours.
Responsibilities- Input accounts payable invoices with accurate GL coding
- Manage debtors and creditors accounts effectively
- Review employee expense reports for compliance
- Collect and post employee timesheets
- Assist in cash receipt processing and apply payments to client accounts
- Maintain vendor account information and records
- Perform other finance-related administrative duties as needed
- Matric Certificate
- National Diploma in Financial Accounting or a related qualification (e.g., Accounting, Finance, Bookkeeping)
- 3–5 years of relevant accounting experience
- Proficient in core accounting and ERP systems, especially Microsoft Dynamics 365
- Familiarity with platforms like Salesforce and Adobe
- Must be able to work 14:00 – 23:00 SAST (US Hours)
- Diverse experiences: Work on meaningful projects that improve quality of life around the world.
- Freedom to work program: Set your own schedule and location (as appropriate).
- Career development: Explore a wide range of learning and growth opportunities within and across industries.
- Fitness reimbursement, technology stipend, employee assistance program, and more: Choose the benefits that work best for you.
Woolpert is looking for supportive, goal-oriented, and career-minded individuals who are or are looking to become industry leaders in their fields. We blend design excellence with innovative technology and geospatial applications to deliver exceptional value to our clients. When you join us, you’ll join a team of experts who are passionate about their work and dedicated to building the next generation of industry leaders. Woolpert embraces progress and innovation, creating limitless opportunities for your career growth.
EEO and accommodationsWoolpert is an equal-opportunity employer. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. You may view more about EEO on our website: Equal-Employment-Opportunity-The-Law.pdf and EEO is the Law Poster Supplement. Applicants who require an accommodation throughout the application and interview process should request this in advance by contacting
To all agencies: Please, no phone calls or emails to any employee of Woolpert or any of our subsidiaries about this requisition. All resumes submitted by search firms/employment agencies to any employee at Woolpert via email, the internet, or in any form and/or method will be deemed the sole property of Woolpert, unless such search firms/employment agencies were engaged by Woolpert's Talent Acquisition Team for this requisition and a valid agreement is in place. In the event a candidate who was submitted outside of Woolpert's applicant process is hired, no fee or payment of any kind will be paid.
#J-18808-LjbffrAccounting Administrative Assistant
Posted 3 days ago
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Woolpert is seeking a detail-oriented and experienced Accounting Administrative Assistant to join our growing finance team in Bryanston, Johannesburg. This role is ideal for someone with a strong accounting background, experience in both debtors and creditors, and the ability to thrive in a fast-paced, collaborative environment working US business hours.
Responsibilities- Input accounts payable invoices with accurate GL coding
- Manage debtors and creditors accounts effectively
- Review employee expense reports for compliance
- Collect and post employee timesheets
- Assist in cash receipt processing and apply payments to client accounts
- Maintain vendor account information and records
- Perform other finance-related administrative duties as needed
- Matric Certificate
- National Diploma in Financial Accounting or a related qualification (e.g., Accounting, Finance, Bookkeeping)
- 3–5 years of relevant accounting experience
- Proficient in core accounting and ERP systems, especially Microsoft Dynamics 365
- Familiarity with platforms like Salesforce and Adobe
- Must be able to work 14:00 – 23:00 SAST (US Hours)
Certified as a Great Place to Work, Woolpert is one of the fastest growing architecture, engineering, and geospatial (AEG) companies in the world. With over 60 offices and projects around the globe, Woolpert makes a real difference at home and abroad. We offer competitive pay and a robust set of benefits, including:
- Diverse experiences: Work on meaningful projects that improve quality of life around the world.
- Freedom to work program: Set your own schedule and location (as appropriate).
- Career development: Explore a wide range of learning and growth opportunities within and across industries.
- Benefits such as fitness reimbursement, technology stipend, employee assistance program, and more.
Level up your career with Woolpert. Apply today and join our team to help shape the future of tomorrow!
Why Woolpert?Woolpert seeks supportive, goal-oriented, and career-minded individuals who aspire to be industry leaders. We blend design excellence with innovative technology and geospatial applications to deliver exceptional value. Join us to be part of a passionate team dedicated to innovation, progress, and limitless career growth opportunities.
#J-18808-LjbffrAdministrative Assistant (JB5589)
Posted today
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