126 Administrative Assistant jobs in South Africa

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.

Requirements

• Proven experience as an administrative assistant, virtual assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multitask
• High School degree: an additional qualification as an administrative assistant or Secretary will be a plus
  

R - R Annually Basic Salary

Our client based in Cape Town, CBD is seeking an Administrative Assistant to join their team. This role entails assisting the Financial Advisor with the processing of all financial administration for new and existing clients, record keeping and data-capturing.

MAIN DUTIES & RESPONSIBILITIES:

• Communicating with clients telephonically and electronically
• Compliance - FICA, FAIS & Due Diligence (data gathering and Beeswax)
• Data Capture on CRM system (Elite Wealth) – updating existing and new client info & record keeping (workflows/tasks)
• Forms administration (Prepopulating apps, sending to clients, managing the return and capturing of the forms/submitting to the Financial Institute) - for investments, risk, medical aid and Employee Benefits
• Processing instructions - redemptions, Section 14, 37 & 42 Transfers, adhocs and switches for local and offshore investments for clients.
• Preparing client quotes and comparisons with the various Financial Service Providers
• Working with the paraplanner to prepare client proposals
• Preparation of reports, agendas, presentations and spreadsheets for internal meetings and meetings with clients
• General admin support

• High school senior certificate
• Diploma
• Undergrad degree (Desirable

• Previous administrative experience
• A minimum of 3- 5 years’ proven work experience within an insurance, investment or Asset Management environment – financial advisory company
• Strong verbal and written communication skills
• Good telephonic manner
• Ability to analyse and understand insurance policies
• Knowledge of industry’s professional terminology
• Systematic, consistent and structured approach to work
• Excellent attention to detail –takes pride in work
• Highly organised and efficient
• Ability to work well under pressure, multitask and prioritise effectively
• Strong administrative skills
• Proactive and uses initiative to ensure excellent service & performance is of a high standard
• Microsoft Excel & Word
• Microsoft Outlook
• Experience with Elite Wealth or other CRM system
• You need to understand each product i.e. risk cover, Retirement Annuities, Investments, Preservation Funds, Pension & Provident Funds, Living Annuities and Medical Aid, Employee Benefits
• Confidential and discreet
• Comfortable with a corporate culture and able to conduct herself professionally within financial and legal environments
• Strong customer service skills with ability to deliver results with both internal and external clients/stakeholders
• Work well as part of a team
• Highly honest & ethical

Requirements:

• At least two years experience in a similar position
• Computer literate in MS Office (especially Excel).
• High level of attention to detail and accuracy
• Strong administrative/multi tasking skills
• Previous experience with Crest, Farm Costing solutions, Farm manager will be beneficial

Key Responsibilities:

• General administrative duties: assist with daily admin, purchase orders, stock control etc.
• Financial admin: Posting and reconciliation of creditors/debtors as per standard operating procedure of the company
• Assist with HR administration
• Assist with wages
• Any other job-related administrative tasks within the finance/ admin department that may be required from time to time

EUM, part of the TWK Group, has the following vacancy available: Administrative Assistant in Centurion, Gauteng.

Job Summary

This role involves providing efficient administrative support to ensure smooth office operations and compliance with company policies. The Administrative Assistant will be responsible for managing documentation, coordinating office resources, supporting teams, and maintaining accurate records while upholding confidentiality and professionalism.


Responsibilities and Duties

• Maintain accurate and organised filing systems
• Prepare, format, and distribute correspondence, reports, and forms
• Monitor and replenish office resources such as stationery and forms
• Respond promptly and professionally to internal and external queries
• Build and maintain positive working relationships with colleagues, clients, and service providers
• Manage daily tasks, prioritise workload, and meet deadlines
• Compile and submit accurate audit and training reports
• Capture client and policy data into relevant systems and databases
• Ensure confidentiality and compliance with POPIA and internal policies
• Provide administrative support to underwriters, brokers, and other departments
• Assist with meeting coordination, calendar management, and event support

Qualifications and Requirements:

• Grade 12 / Matric
• Proficient in MS Office (Excel, Word, PowerPoint)
  
• Strong sense of responsibility, reliability, and adaptability
• Trustworthy, resilient, and innovative team player
• Excellent communication and interpersonal skills
• Ability to manage multiple tasks while maintaining accuracy and attention to detail
• Driver’s Licence
• Valid Passport

Responsible for providing comprehensive support to the Home Office, field operations, vendors, and client services. Handles corporate administrative tasks while addressing the needs of both Home Office and Field Operations staff. Plays a key role in planning and coordinating logistics for Home Office events, meetings, and conferences.

Responsibilities

• Provide general customer service, including managing phone calls, shipping and receiving, placing supply orders, and supporting the needs of Home Office and Field Operations staff.
• Support Home Office departments with tasks such as inventory management, coordinating mailouts, new hire onboarding, managing employee files, assisting with billing, and overseeing HCM administration.
• Assist with researching, planning, and executing engagement events for the Home Office.
• Promote participation in Home Office opportunities to enhance engagement.
• Collaborate with the Fun Committee to support logistics and administrative tasks.

Skills

• Organization: Prioritizing tasks and maintaining organized filing systems.
• Communication: Strong written and verbal communication skills; professional email etiquette and phone handling.
• Problem-Solving: Anticipating needs and providing proactive solutions.
• Customer Service: Handling inquiries with professionalism and maintaining a friendly demeanor; strong customer service orientation.
• Confidentiality: Maintaining confidentiality and handling sensitive information with care.
• Attention to Detail: Ensuring accuracy in all tasks and processes.

Requirements

• High school diploma or equivalent (required).
• Previous experience in an administrative or clerical role (1-3 years preferred).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with office equipment and systems (printers, scanners, HCM software).

What We Offer

• Paid time off (vacation and sick).
• Medical, dental, and vision insurance.
• 401(k) with employer match.
• Employee assistance program (EAP).
• Career development and ongoing training.

Important to Know

• Part-time role based fully onsite.
• Veterans and candidates with military experience are encouraged to apply.
• HHS is an Equal Employment Opportunity Employer committed to workplace diversity and inclusion.

Who is HHS

HHS is a private, family-owned business dedicated to caring for its team members and providing honest, quality-driven customer service. Founded in 1975 as Hospital Housekeeping Systems, today HHS provides services including housekeeping, food, and facility management to nearly 1,000 customers across six industries.

We are growing rapidly and seeking motivated leaders to join us for the next stage of our journey. We support and encourage growth from within and believe that we have countless future leaders in our organization who are waiting for their next opportunity. Our Diversity, Equity, and Inclusion (DEI) Team supports a work environment where individuals of all backgrounds are heard, respected, and encouraged to grow.

HHS is a private, family-owned business dedicated to caring for its team members and providing honest, quality-driven customer service. Founded in 1975 as Hospital Housekeeping Systems, today HHS provides services including housekeeping, food, and facility management to nearly 1,000 customers across six industries. What We Do: We provide industry-leading support services for aviation, government, healthcare, education, senior living, and resorts across the U.S.

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Join to apply for the Administrative Assistant role at Remote Leverage

Join to apply for the Administrative Assistant role at Remote Leverage

Direct message the job poster from Remote Leverage

HIRING REMOTE Administrative Assistant - Multiple positions immediately available.

Compensation: $1400 - $500 USD/Monthly!

We help US businesses hire applicants from Latin America and the Philippines, and we have multiple open Administrative Assistant positions we need to immediately hire. You would be working with the business directly, we handle the hiring and recruiting process.

Responsibilities

• Calendar management for executives
• Aid executive in preparing for meetings
• Responding to emails and document requests on behalf of executives
• Draft slides, meeting notes and documents for executives

Qualifications

• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills
• Fluent English, both verbal and written
• Stable internet connection, laptop, and headset
• Energetic & upbeat
• Team Player
• Willing to listen to feedback & improve

Interested?

Hiring immediately. Apply now!

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Marketing
• Industries Outsourcing and Offshoring Consulting

Referrals increase your chances of interviewing at Remote Leverage by 2x

South Africa $1,1 0.00- 1,500.00 1 month ago

South Africa 1,100.00- 1,500.00 1 month ago

Johannesburg, Gauteng, South Africa $6 0.00- 800.00 2 months ago

Johannesburg, Gauteng, South Africa 600.00- 800.00 2 months ago

Cape Town, Western Cape, South Africa 16 hours ago

Johannesburg, Gauteng, South Africa 600.00- 800.00 1 month ago

Cape Town, Western Cape, South Africa 13 hours ago

Cape Town, Western Cape, South Africa 6 days ago

Cape Town, Western Cape, South Africa 600.00- 800.00 2 months ago

Pretoria, Gauteng, South Africa 2 weeks ago

Cape Town, Western Cape, South Africa 600.00- 800.00 1 month ago

South Africa 24,000.00- 30,000.00 1 month ago

Johannesburg, Gauteng, South Africa 4 months ago

Pretoria, Gauteng, South Africa 2 weeks ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

At xneelo, we enable businesses to create and trade online through reliable, consistent hosting services.

We’re seeking an Administrative Assistant to support our Customer Support team with daily operations, real-time customer assistance, and ad-hoc projects. This hybrid role is based at our Durbanville head office and reports directly to the Customer Service Manager(s).

It’s a dynamic, collaborative environment and a great opportunity for someone starting their career or seeking a change in career.

What you’ll be doing

You’ll be the backbone of our Customer Support team, making sure everything runs like clockwork.

Your day-to-day will include:

● Handling system-related tickets when automated processes need a helping hand.

● Responding to customer emails for things like refunds,

Tanager, an ACDI/VOCA affiliate, empowers people to realize life-changing economic and social opportunities. Given the complexity of issues being encountered by communities today, we operate not in a single domain but at the nexus of market systems, food systems, social systems, and climate systems. Specifically, we have 30 years of experience integrating gender empowerment and nutrition into agriculture, connecting people across the production supply chain, fostering access for women and other marginalized groups, and unlocking sustainable, climate-smart economic opportunities for all.

Tanager South Africa is implementing the Imbewu Farmer Development project in the O.R. Tambo Region in Mthatha in the Eastern Cape province in South Africa between 1 April 2022 – 31 December 2024. The goal of the project is to increase agriculture productivity and incomes of smallholder maize farmers in Eastern Cape (EC), South Africa by facilitating their inclusive access to commercial markets. The funding for the project comes from the John Deere Foundation.

The Administrative Assistant will play a pivotal role in supporting the daily operations of the Imbewu Farmer Development Project. This includes providing logistical, administrative, and operational support to ensure the smooth functioning of the project office and activities. The position requires a detail-oriented individual with strong organizational skills and the ability to manage multiple tasks effectively.

1. Provides support to the office which includes scheduling meetings, mail and phone calls.
2. Assist the Operations Specialist with follow up on project activities and progress daily.
3. Provide Logistics/Administrative support, booking flights and hotel venues, accommodation for meetings and workshops and preparing/organizing meeting and workshop materials for project staff and stakeholders.
4. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Maintain schedules and supervise security and cleaning/maintenance vendors.
5. Supervision of the Office Cleaner and general office cleanliness.
6. Maintains the office calendar with important project and operations updates.
7. Ensure all payments such as office utility bills, accommodation etc. are made on time in coordination with Operations Specialist and F&A Officer.
8. Take accurate minutes of meetings if needed.
9. Welcome project guests, visitors and clients and directs them to the appropriate parties.
10. Receive project related mail and packages and distributes among appropriate staff members.
11. Maintains vehicle use log, and others as assigned.
12. Support project staff in printing, photocopying, and scanning as needed.

Other duties as assigned

1. Grade 12 School Certificate /Certificate in any business-related field preferred.
2. Diploma in public admin or equivalent will be an added advantage.
3. At least 3 years of related experience, preferably with an international or local NGO/NPO.
4. Proficiency with MS Office programs, including Excel and Word and other communication platforms (for example Teams, Zoom, SharePoint, etc).
5. Ability to read and interpret documents, communicate effectively, and follow instructions.
6. Good organizational and interpersonal skills.

1. Proficiency with MS Office, including Excel and Word and other communication tools (i.e., Teams, Zoom, SharePoint).
2. Good organizational and interpersonal skills.
3. Communication Skills: Strong interpersonal and communication skills.
4. Arrange meetings, book flights and accommodations, and organize workshops. This could also include office supply inventory updates, vehicle movement logs, and supervision of office maintenance.
5. Coordinate payments for office utilities, accommodations, and supplies. It could include ensuring all payments are made on time and recorded accurately.
6. Accurate and detailed minutes of internal or external meetings, including decisions made, next steps, and responsibilities.
7. Other deliverables as needed.

It is anticipated that the scope of work assignment will be completed within 40 working days from the issuance of the purchase order.

Activity Estimated Days

Assist the Operations Specialist with follow-up on project activities and progress daily 20

Provide Logistics/Administrative support 20

Total 40

All allowable costs for this activity, including airfare ticket, M&IE, labor, and miscellaneous expenses will be charged to Tanager Project Code 116. Additional expenditures will be reimbursed based on expense reports backed by receipts. Allowable expenditures consist of phone/data charges related to the consultancy, photocopying, and other expenses approved in writing in advance. Per diem for meals and incidentals as well as hotel lodging and travel costs will be provided when the consultant travels away from their home of record, details must be cleared by the supervisor in advance for any and all travel.

Please submit your resume to by or before September 30, 2024 . Please include the position title in the subject line of the mail. Please submit your resume along with a cover letter. Please include your long-term employment history and any relevant short-term consulting work. Due to the high volume of applications, we are not able to respond to inquiries via phone. Only those candidates considered for an interview will be contacted. Tanager is an equal-opportunity employer. Women, minorities, and people from diverse groups are encouraged to apply. Please be aware that Tanager does not charge any fee in any step of recruitment.

Join to apply for the Administrative Assistant role at MSD South Africa .

Job Description
We are seeking a highly organized and detail-oriented Office Assistant to join the Companion Animal and Intensive Livestock teams. The ideal candidate will have strong administrative skills, proficiency in Microsoft Excel, and a keen eye for detail. Experience in the pet or animal health industry is an advantage. This role will support daily office operations, data entry, and administrative tasks to ensure smooth workflow and efficiency.

Key Responsibilities

• Perform general administrative tasks such as filing, scheduling, and handling correspondence.
• Maintain and update records, databases, and spreadsheets with accuracy.
• Utilize Microsoft Outlook & Excel for data entry, reporting, and basic analysis.
• Packing and distribution of marketing materials to Sales team.
• Collaborate with other team members to support operational needs.
• Creation of Purchase Orders.
• Weekly stock take of Poultry devices.

Requirements

• Proven experience as an Office Assistant, Administrative Assistant, or similar role.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Outlook, Excel and other MS Office applications.
• Ability to multitask and prioritize tasks efficiently.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team and follow instructions.
• Experience with SAP would be beneficial.

Preferred Qualifications/ Certifications

• Microsoft Office - in particular Word, Advanced Excel.
• Grade 12 Certificate.

Employee Status : Regular

Requisition ID : R

Employment type : Full-time

Job function : General Business, Administrative, and Customer Service

Industries : Biotechnology Research, Pharmaceutical Manufacturing, and Veterinary Services