1,084 Office Administration jobs in South Africa

Roles and Responsibilities:

Front Desk Management

• Greet and assist visitors in a professional and courteous manner.
• Manage incoming calls, emails, and general inquiries, directing them appropriately.
• Ensure compliance with office security protocols.

Administrative Support

• Provide general administrative assistance to management and staff when needed.
• Maintain filing systems for operations documentation.
• Coordinate courier services and handle incoming/outgoing mail.

Office Coordination

• Monitor and order basic office supplies.
• Coordinate courier services and handle incoming/outgoing mail.
• Process purchase requisitions and supplier invoices for office-related expenses.
• Track petty cash usage of stores.

Support to Retail Stores

• Assist stores by providing stationery and basic paperwork support as needed.
• Coordinate document flow between head office and stores.

General Support

• Assist with minor ad hoc tasks assigned by supervisors or management.

• Learn and follow office policies and procedures.

• Matric / Grade 12 or equivalent qualification.

• Basic knowledge of Microsoft Office (Word, Excel, Outlook).
• Strong communication and interpersonal skills.
• Ability to organize and prioritize tasks effectively.
• Professional, friendly, and approachable demeanour.
• Attention to detail and willingness to follow instructions carefully.
• Previous experience in administration, reception, or retail office support is an advantage but not essential.

Position available for a client centric administrative assistant with a fiduciary services provider.

Role: Assisting with client enquires, administrative duties and - processes to support the various departments within the company

Responsibilities: Monitoring of client enquires via dedicated software system, managing courier services and assisting with other assigned duties within the office.

Experience & Skills: Knowledge of the deceased estate environment will be advantageous. Must have previous office administration experience, strong computer skills essential. Attention to detail, good telephone - and people skills is required.

Salary is to be negotiated based on experience.

Job Types: Contract, Full-time

Contract length: 12 months; Full Time

Salary: Minimum Salary R to be negotiated

Application Deadline: 2025/09/01

Expected Start Date: 2025/10/1 or as agreed, position available immediately

Only applicants identified as qualifying candidates will be contacted for interview purposes.

Job Type: Full-time

Pay: From R8 000,00 per month

Ability to commute/relocate:

• Melkbosstrand, Western Cape: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative office procedures, practices and equipment: 1 year (Required)

Location:

• Melkbosstrand, Western Cape (Required)

Work Location: In person

Application Deadline: 2024/12/15

Roles and Responsibilities:

Front Desk Management

• Greet and assist visitors in a professional and courteous manner.


• Manage incoming calls, emails, and general inquiries, directing them appropriately.


• Ensure compliance with office security protocols.

Administrative Support

• Provide general administrative assistance to management and staff when needed.


• Maintain filing systems for operations documentation.


• Coordinate courier services and handle incoming/outgoing mail.

Office Coordination

• Monitor and order basic office supplies.


• Coordinate courier services and handle incoming/outgoing mail.


• Process purchase requisitions and supplier invoices for office-related expenses.


• Track petty cash usage of stores.

Support to Retail Stores

• Assist stores by providing stationery and basic paperwork support as needed.


• Coordinate document flow between head office and stores.

General Support

• Assist with minor ad hoc tasks assigned by supervisors or management.


• Learn and follow office policies and procedures.

• Matric / Grade 12 or equivalent qualification.


• Basic knowledge of Microsoft Office (Word, Excel, Outlook).


• Strong communication and interpersonal skills.


• Ability to organize and prioritize tasks effectively.


• Professional, friendly, and approachable demeanour.


• Attention to detail and willingness to follow instructions carefully.


• Previous experience in administration, reception, or retail office support is an advantage but not essential.

As an established private distance learning college, Waterfall School of Business gives you the opportunity to study a wide range of courses from home, whether you are living in South Africa, or abroad. Our distance learning model makes it possible for you to gain job-relevant skills by studying your course on a part-time basis from home.

As Waterfall School of Business takes bold steps to expand its range of courses, we are actively working towards accreditation as a premier education and training provider for an array of exciting new courses. Central to this endeavour is the commitment to maintaining a team of exceptionally qualified staff. If you are driven by a passion for education and envision yourself contributing to our institution's growth, we invite you to be part of our journey. While we gear up for these forthcoming opportunities, we're eager to connect with individuals who share our dedication to excellence. Waterfall School of Business will be offering various higher certificates at NQF level 5, aligned to the Council for Higher Education. To express your interest and be considered for possible future positions, we kindly request that you submit your CV via the following link. This will ensure that your profile becomes part of our talent pool for the upcoming expansion.

Job Purpose:

To teach / lecture an agreed number of hours based on module specialisation requirements. To engage and prepare students for assessments by tracking module pacers, identifying and supporting at risk students, managing general student administrative support, and developing assessments by engaging with the Central Academic Team. Assisting the Programme Coordinator in tracking and analysing of academic results to evaluate the performance of the module and to identify "at risk modules."

Duties & Responsibilities:

• Deliver lectures and engage students based on module-specific requirements in line with module pacers.
• Manage resources including academic materials and consulting with the Information Centre.
• Update learning management system and provide feedback to students.
• Engage and prepare students for assessments, identify at risk students, and develop assessments in accordance with Central Academic Team briefings.
• Monitor student engagement as well as assessment submission with relevant escalation.
• Attend and participate in academic meetings across all faculties.
• Reflect on, review, and analyse student module result.
• Support the monitoring of at-risk student in modules assigned to lecture.
• Academic Professional Development: complete a set number of academic professional development interventions per academic cycle (one year) that contribute to the improvement of the Brand's Teaching-Learning practice and personal professional academic status.

Minimum Requirements:

• 3 year Diploma/ bachelor's degree in administrative office management or office administration.
• 2 to 3 years Lecturing or Formal Tutoring.
• 1 to 3 years of industry-specific experience in area of specialisation will be advantageous.
• One NQF level higher than the qualification being taught.
• Copy of academic transcript.

Key Competencies:

• Knowledge and understanding of the South African higher education systems and regulatory framework.
• Knowledge and understanding of the Teaching and Learning theory and interventions.
• The ability to provide student support services.
• The ability to work with and learn more about digitalized academic platforms.
• The ability to cope with a frequently changing environment and to adapt to evolving situations.
• Ability to adhere to rules and strictly follow work regulations.
• Deadline orientated and can work well under pressure.
• Ability to manage time effectively.

Working Hours:

Distance learning allows for flexible working hours and pre-recorded classes as well as online student interaction.

Salary:

Market related.

We are an equal opportunities employer however preference will be given to EE and South African candidates .

Practice Office Administration Manager – Somerset West. Duties and Responsibilities:

• Client Experience, Relationship Management, Workflow & Internal Systems
  • Serve as key contact for clients (calls, email, in person) in a friendly, professional manner, building and maintaining client relationships
  • Client onboarding: collecting necessary documents, explaining what’s expected, ensuring paperwork is complete, serve as liaison between departments
  • Assisting with automation of onboarding process including forms
  • Schedule meetings / follow-ups between clients and staff.
  • Respond to client queries: status of work, billing, deliverables, deadlines.
  • Maintain client database / CRM; update client records (eg. contacts, relevant documents).
• Billing, documents & admin
  • Prepare and send invoices; follow up on outstanding payments.
  • Manage all client documentation: engagement letters, signed agreements, forms.
  • Maintain both digital and physical filing systems.
  • Assist with report preparation: receivables, billing ageing, client status.
  • Timesheet reporting and analysis
  • Oversee front-office administration: reception, greeting clients, handling mail/emails, tracking office supplies, liaison for office matters and switchboard management
  • Assist with marketing aspects and client communication list management
  • Organize events and activities that strengthen team culture.
• Internal systems
  • Coordinate with accountants / staff to track status of jobs (e.g. tax returns, financials, bookkeeping tasks).
  • Ensure deadlines are met; remind/accountability to staff where needed.
  • Work with software tools used by the firm
• Computer & technical skills
  • Proficiency in Microsoft Office, especially Excel: spreadsheets for tracking, simple reporting.
  • Comfortable learning internal admin/financial software (billing systems, client management)
  • Email & calendar management skills
• Soft skills
  • Extremely detail-oriented; accuracy is very important.
  • Strong communication skills – both written and spoken (English; any other languages like Afrikaans are a plus).
  • Systems thinker, problem-solver, and proactive communicator.
  • Customer-oriented, friendly and professional.
  • Good organisational skills and able to multitask.
  • Adaptive and willing to learn new systems
  • High integrity, confidentiality (handling sensitive financial/client info).

• Matric (Grade 12)
• Certificate / diploma in Office Administration, Business Admin, Bookkeeping, or similar. Not essential but preferred.
• Experience in a client-facing role, preferably in accounting / financial services or professional services.
• Demonstrable experience in billing / invoicing, document handling, admin coordination.
• Strong computer literacy, especially Excel, and the ability to manage and utilise further office management systems – experience proficient
• Good written and verbal communication skills

Client Experience, Relationship Management, Workflow & Internal Systems

• Serve as key contact for clients (calls, email, in person) in a friendly, professional manner, building and maintaining client relationships
  • Client onboarding: collecting necessary documents, explaining what’s expected, ensuring paperwork is complete, serve as liaison between departments
  • Assisting with automation of onboarding process including forms
  • Schedule meetings / follow-ups between clients and staff.
  • Respond to client queries: status of work, billing, deliverables, deadlines.
  • Maintain client database & CRM; update client records (eg. contacts, relevant documents).
• Billing, documents & admin
  • Prepare and send invoices; follow up on outstanding payments.
  • Manage all client documentation: engagement letters, signed agreements, forms.
  • Maintain both digital and physical filing systems.
  • Assist with report preparation: receivables, billing ageing, client status.
  • Timesheet reporting and analysis
  • Oversee front-office administration: reception, greeting clients, handling mail/emails, tracking office supplies, liaison for office matters and switchboard management
  • Assist with marketing aspects and client communication list management
  • Organize events and activities that strengthen team culture.
• Internal systems
  • Coordinate with accountants / staff to track status of jobs (e.g. tax returns, financials, bookkeeping tasks).
  • Ensure deadlines are met; remind/accountability to staff where needed.
  • Work with software tools used by the firm
• Computer & technical skills
  • Proficiency in Microsoft Office, especially Excel: spreadsheets for tracking, simple reporting.
  • Comfortable learning internal admin/financial software (billing systems, client management)
  • Email & calendar management skills
• Soft skills
  • Extremely detail-oriented; accuracy is very important.
  • Strong communication skills – both written and spoken (English; any other languages like Afrikaans are a plus).
  • Systems thinker, problem-solver, and proactive communicator.
  • Customer-oriented, friendly and professional.
  • Good organisational skills and able to multitask.
  • Adaptive and willing to learn new systems
  • High integrity, confidentiality (handling sensitive financial/client info).

• Matric (Grade 12)
• Certificate / diploma in Office Administration, Business Admin, Bookkeeping, or similar. Not essential but preferred.
• Experience in a client-facing role, preferably in accounting / financial services or professional services.
• Demonstrable experience in billing / invoicing, document handling, admin coordination.
• Strong computer literacy, especially Excel, and the ability to manage and utilise further office management systems – experience proficient
• Good written and verbal communication skills

Send your comprehensive CV to

If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplication.

We reserve the right to only conduct interviews with candidates of choice.

Applicants who have not received feedback within 30 days from the closing date must accept their application as unsuccessful.

• Application Deadline: 12 November 2025
• Job Location: Somerset West, Western Cape
• Job Title: Practice Office Administration Manager
• Education Level: Certificate
• Job Level: Senior
• Minimum Experience: 5- 7 Years

Duties and Responsibilities:

• Client Experience, Relationship Management, Workflow & Internal Systems
• Serve as key contact for clients (calls, email, in person) in a friendly, professional manner, building and maintaining client relationships
• Client onboarding: collecting necessary documents, explaining what's expected, ensuring paperwork is complete, serve as liaison between departments
• Assisting with automation of onboarding process including forms
• Schedule meetings / follow-ups between clients and staff.
• Respond to client queries: status of work, billing, deliverables, deadlines.
• Maintain client database / CRM; update client records (eg. contacts, relevant documents).
• Billing, documents & admin
• Prepare and send invoices; follow up on outstanding payments.
• Manage all client documentation: engagement letters, signed agreements, forms.
• Maintain both digital and physical filing systems.
• Assist with report preparation: receivables, billing ageing, client status.
• Timesheet reporting and analysis
• Oversee front-office administration: reception, greeting clients, handling mail/emails, tracking office supplies, liaison for office matters and switchboard management
• Assist with marketing aspects and client communication list management
• Organize events and activities that strengthen team culture.
• Internal systems
• Coordinate with accountants / staff to track status of jobs (e.g. tax returns, financials, bookkeeping tasks).
• Ensure deadlines are met; remind/accountability to staff where needed.
• Work with software tools used by the firm
• Computer & technical skills
• Proficiency in Microsoft Office, especially Excel: spreadsheets for tracking, simple reporting.
• Comfortable learning internal admin/financial software (billing systems, client management)
• Email & calendar management skills
• Soft skills
• Extremely detail-oriented; accuracy is very important.
• Strong communication skills – both written and spoken (English; any other languages like Afrikaans are a plus).
• Systems thinker, problem-solver, and proactive communicator.
• Customer-oriented, friendly and professional.
• Good organisational skills and able to multitask.
• Adaptive and willing to learn new systems
• High integrity, confidentiality (handling sensitive financial/client info).

Minimum Requirements:

• Matric (Grade 12)
• Certificate / diploma in Office Administration, Business Admin, Bookkeeping, or similar. Not essential but preferred.
• Experience in a client-facing role, preferably in accounting / financial services or professional services.
• Demonstrable experience in billing / invoicing, document handling, admin coordination.
• Strong computer literacy, especially Excel, and the ability to manage and utilise further office management systems – experience proficient
• Good written and verbal communication skills

Practice and Office Administration Manager

-

Permanent

SW

Admin / Secretarial

Finance

My client, a leading accounting firm based in Somerset West is seeking employ a Practice and Office Administration Manager. The ideal candidate will have Matric (Grade 12) and experience in a client-facing role, preferably in accounting / financial services or professional services. A certificate / diploma in Office Administration, Business Admin, Bookkeeping, or similar is not essential but preferred.

To ensure the daily operations of the accounting practice, in terms of client relations, administration, billing, systems and documentation, while driving continuous improvement, technology adoption, and client experience. Sufficient accounting knowledge to liaise with staff, understand client needs / queries and manage documents will be required although core accounting functions (eg. financial statements, taxation etc.), will not be part of this role.

• Matric (Grade 12)
• Certificate / diploma in Office Administration, Business Admin, Bookkeeping, or similar preferred.
• Experience in a client-facing role, preferably in accounting / financial services or professional services.
• Demonstrable experience in billing / invoicing, document handling, admin coordination.
• Strong computer literacy, especially Excel, and the ability to manage and utilise further office management systems – experience proficient
• Good written and verbal communication skills.

• Serve as key contact for clients (calls, email, in person) in a friendly, professional manner, building and maintaining client relationships
• Client on-boarding: collecting necessary documents, explaining what’s expected, ensuring paperwork is complete, serve as liaison between departments
• Assisting with automation of on-boarding process including forms
• Schedule meetings / follow-ups between clients and staff.
• Respond to client queries: status of work, billing, deliverables, deadlines.
• Maintain client database / CRM; update client records (eg. contacts, relevant documents).

• Prepare and send invoices; follow up on outstanding payments.
• Manage all client documentation: engagement letters, signed agreements, forms.
• Maintain both digital and physical filing systems.
• Assist with report preparation: receivables, billing ageing, client status.
• Timesheet reporting and analysis
• Oversee front-office administration: reception, greeting clients, handling mail / emails, tracking office supplies, liaison for office matters and switchboard management
• Assist with marketing aspects and client communication list management
• Organize company events and activities that strengthen team culture.

• Coordinate with accountants / staff to track status of jobs (e.g. tax returns, financials, bookkeeping tasks).
• Ensure deadlines are met; remind/accountability to staff where needed

• Proficiency in Microsoft Office, especially Excel: spreadsheets for tracking, simple reporting.
• Comfortable learning internal administration / financial software (billing systems, client management)
• Email & calendar management skills

• Extremely detail-oriented
• Strong communication skills – both written and spoken (English; any other languages such as Afrikaans are a plus).
• Systems thinker, problem-solver, and proactive communicator.
• Customer-oriented, friendly and professional.
• Good organizational skills and able to multitask.
• Adaptive and willing to learn new systems
• High level of integrity, confidentiality).

Legal Aid SA is a national public entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to poor and vulnerable persons. The organisation has a national footprint. Legal Aid SA is an accredited Top Employer SA for 11 consecutive years – a credible employer of choice. Its culture is rooted in leadership, driven by the value and advancement of human rights. It offers an exciting Employment Value Proposition with opportunities for development, career growth and an inspiring workplace.

Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis. The position is based in Colesberg with travelling required to surrounding areas.

KEY OUTPUTS

1. Manage the office processes in respect of finance, human resources, communications and legal administration within a matrix environment.
2. Manage administrative functions from a compliance and operational effectiveness approach.
3. Management of the office Manual and Standard Operating Procedures (SOPs) for the office and advise on application.
4. Ensure the implementation of new/revised Policies and Procedures and monitor adherence thereof.
5. Together with the management team, identify risks facing the office and ensure effective mitigation against such risks.
6. Management oversight of BI reports to accurately reflect the status of strategy implementation.
7. Management and monitoring of office contracts to ensure compliance and value for money.
8. Management and monitoring of the correct use of petty cash.
9. Management of infrastructure and fixed assets.
10. Manage procurement and payments (sourcing quotes from suppliers, processing of invoice, order, etc.).
11. Management of over and under expenditure to ensure budgetary control.
12. Efficient vehicle and fleet management.

COMPETENCIES REQUIRED

1. Grade 12 plus 3 years relevant tertiary qualification.
2. A valid driver’s license.
3. 5 years administrative experience.
4. 2 years relevant management experience.
5. Understanding and application of basic computer software packages.
6. Ability to develop and implement Operational Plans.
7. Leadership and problem solving skills.
8. Resource and risk management.
9. Business writing skills.
10. Ability to compile reports and statistics.

Basic Salary: R470,040.00 per annum (Level 10)

A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 18 December 2019 , quoting the reference number COLES/AM/29/11/2019 in the subject line to or apply online at .

Enquiries to Pumezo Qelile, .

Preference will be given to candidates in terms of the Legal Aid SA Employment Equity Plan. People with disabilities are encouraged to apply.

LEGAL AID SA RESERVES THE RIGHT NOT TO APPOINT.