13 Document Preparation jobs in South Africa
Document Management and System Coordinator (AD09)
Posted 5 days ago
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Brief Description
Key Responsibilities
- Planning and coordinating the digitisation of materials stored or transferred to the CRO
- Assessing, evaluating and prioritising materials for digitisation
- Capturing and importing digitised materials into document management systems
- Quality control the digitisation material captured on the system
- Digital preservation of digitised and born digital materials in the CRO
- Developing and documenting procedures and best practices for digitisation
- Document business processes for clients within CRO and advise on the development and configuring document management systems
- Assist the CRO Manager to manage the document management systems projects within CRO
- Coordinate the implementation of SharePoint site within CRO
- Train staff in digitisation and any other related software when required
- Assist the CRO Manager with supervision of staff responsible for digitisation on the system
- BSc Computer Science, or a B.Com Information Systems, or a B. Information Management/ Information Science degree (NQF level 7) or a Diploma in Information Technology, preferably B. Tech Information Technology (NQF level 7).
- At least three to five years post qualification experience, preferably in a Higher Education Environment.
- Applicants must have practical trackable experience in electronic content/ document management systems.
- Applicants must have business analysis and system analysis experience
- Applicants must have good computer literacy e.g. Ms. Word, Excel, PowerPoint, Outlook and Teams
- Applicants must have advanced excel skills such as VLOOKUP, index match, Pivot tables and reporting and VBA and Macros.
- BSc Computer Science, or a B.Com. Information Systems, or a B. Information Management/ Information Science degree (NQF level 7).
- A minimum of 3 years proven experience in digital asset management/enterprise content management systems/ document management /information management systems, preferably, in a higher education environment.
- Knowledge of best practices for imaging, analog to digital media conversion, metadata skills; ability to manage and maintain a digital collections repository
- Practical document management experience including capture, indexing and quality control of documents
- Experience with digital asset management systems, preferably Hyland OnBase ECM and SharePoint
- Excellent written and oral communication skills
- Problem solving skills
- People management and empowerment
- Analytical and critical thinking
- Pay attention to detail, maintain confidentiality and professionalism.
- Demonstrated ability to priorities tasks
- Good report writing and presentation skills
- Project Management Skills
Job Requirements
Additional Details #J-18808-Ljbffr
Enterprise document management solutions sales consultant
Posted 1 day ago
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Enterprise document management solutions sales consultant
Posted 1 day ago
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Administrative Support Office (The Hague Office)
Posted 21 days ago
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The European & Developing Countries Clinical Trials Partnership (EDCTP) is a non-profit organisation with offices in The Hague, the Netherlands; and Cape Town, South Africa. EDCTP is a partnership between European and African countries to accelerate the development of new clinical interventions such as drugs, vaccines, microbicides and diagnostics against poverty-related diseases in Africa (HIV/AIDS, tuberculosis, malaria and neglected infectious diseases). The organisation supports clinical trials, capacity strengthening and networking in Africa and Europe. Visit edctp.lndo.site for more information.
EDCTP is looking for an Administrative Support Officer to be based at the EDCTP Office in The Hague. The Administrative Support Officer, under the supervision of the Director of International Cooperation (Europe), will be responsible for providing administrative support to the cooperation and communication activities in the EDCTP Secretariat in The Hague.
Duties and responsibilitiesThe main duties and responsibilities of the Administrative Support Officer will include, but are not limited to the following:
- Providing administrative support to the international cooperation and communication teams in the EDCTP office in The Hague;
- Taking minutes, drafting, editing and proofreading reports and other texts in English;
- Liaising with partner organisations in Europe, Africa and worldwide;
- Managing databases and media lists;
- Supporting the implementation of advocacy, communication and outreach activities;
- Assisting in updating of the EDCTP website;
- Assisting with tracking of media exposure;
- Collecting data to support preparation of press releases, presentations and reports;
- Any other tasks, duties or specific assignments which may arise during the operations of the EDCTP Secretariat, in particular supporting HR activities.
- A university degree or equivalent training in a relevant field;
- A minimum of 3 years’ experience in an administrative support role;
- Excellent written and spoken English skills;
- Proficient in MS Office; familiarity with desktop publishing software and content management systems is a plus;
- Strong interpersonal and intercultural skills;
- Other language skills, in particular French or Portuguese, would be an additional asset.
Salary scale
EDCTP offers a competitive salary package commensurate with experience and qualifications.
Employment conditions
- The employee will be based at the EDCTP Secretariat office in The Hague.
- Applicants must have a valid working permit in The Netherlands.
- The EDCTP is characterised by a multicultural work environment and English is the official language.
- Flexible and reduced working hours may be possible for this position.
Application
- Applications must include a letter of motivation and CV.
- Applications must be submitted via – Please include the job title in the email subject line.
- Applications must be submitted by midnight (CET) Monday 16 July 2018 .
Please note that only shortlisted applicants will be contacted for interviews. If you do not hear from EDCTP within 12 weeks of the closing date of this advert, please consider that your application has not been successful on this occasion.
Protection of Personal Data
EDCTP is committed to protecting your privacy. It takes every precaution to protect the information you provide. The data you provide will be processed for the purpose of the recruitment procedure and will only be accessed by persons who need to do so for this purpose. Your data will be kept in our system up to one month after the completion of the recruitment procedure (should your application be unsuccessful). For further information or exercise of your rights (such as the right to access, or the right to correct your data), please contact Human Resources at
Procurement Officer / Buyer (with Administrative Support)
Posted 5 days ago
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Job Description
Overview:
We are a dynamic and growing construction company specialising in high-quality woodwork and bespoke joinery solutions. We are seeking a detail-oriented and proactive Procurement Officer / Buyer to manage purchasing activities while providing essential administrative support to the operations team.
This role is ideal for someone who thrives in a fast-paced construction environment, can manage supplier relationships, and ensure efficient procurement processes while assisting with day-to-day office coordination.
Key Responsibilities: Procurement & Buying:
Source, negotiate and purchase raw materials, timber, hardware, consumables, and equipment in line with project requirements and budget constraints.
Monitor stock levels and coordinate timely replenishment to prevent project delays.
Liaise with suppliers and subcontractors to ensure on-time delivery and resolve any supply issues.
Maintain and update the supplier database with pricing, delivery schedules, and performance metrics.
Compare product specifications and evaluate suppliers for quality and reliability.
Raise and process purchase orders, ensuring proper documentation and approvals.
Administrative Duties:
Assist with preparing job cost estimates, procurement schedules, and supplier quotes for project tenders.
Track deliveries and manage documentation (delivery notes, invoices, PODs).
Maintain procurement and inventory records (physical and digital).
Support site teams and the workshop with material requests and procurement updates.
Coordinate logistics, arrange collections/deliveries, and ensure all required paperwork is filed.
Assist with general office tasks such as filing, printing, minute-taking, and basic correspondence.
Requirements:
Proven experience in procurement, buying, or supply chain in a construction or manufacturing environment (woodwork experience is a plus).
Strong administrative and organisational skills.
Solid knowledge of sourcing and procurement techniques.
Excellent negotiation and relationship management skills.
Proficiency in Microsoft Office (especially Excel); knowledge of Pastel, BuildSmart or similar systems is advantageous.
Valid driver’s license (for supplier/site visits if required).
Strong communication skills and attention to detail.
Ability to multitask and work independently in a deadline-driven environment.
Preferred Qualifications:
Diploma or Certificate in Supply Chain Management, Procurement, Construction Management, or a related field.
Experience in the carpentry, woodworking, or construction industries.
What We Offer:
Competitive salary based on experience
Opportunities for growth within a hands-on, skilled team
Supportive work environment that values initiative and accountability
Administrative support office (the hague office)
Posted 1 day ago
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Administrative & Customer Support Specialist (ZR_23841_JOB)
Posted 21 days ago
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Job Description
1 week ago Be among the first 25 applicants
We are seeking a proactive and detail-oriented Administrative & Customer Support Specialist to assist with email communications and administrative tasks for a growing B2B-focused business. This is a remote, part-time role ideal for someone with strong written and spoken English communication skills, customer-facing experience, and the ability to think critically and work independently.
Job Highlights
- Hourly Rate : USD 5, the equivalent in your local currency
- Schedule : Monday to Friday, flexible within Eastern Standard Time business hours
- Work Arrangement : Work from home
Side note: Since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process
Key Responsibilities
- Respond to client and customer inquiries via email in a timely and professional manner
- Draft, organize, and manage email correspondence and follow-ups
- Support the business owner with day-to-day administrative tasks as assigned
- Maintain accurate and organized customer records
- Communicate clearly with buyers, store owners, and wholesale clients
- Understand business objectives and contribute to customer satisfaction and relationship management
- Identify ways to streamline processes or improve client communication based on ongoing direction
Requirements
- Must reside within or near the EST timezone (e.g., Eastern Europe, parts of Africa or South America)
- Excellent command of written and spoken English
- Previous experience in a customer-facing role, preferably in a B2B or wholesale environment
- Strong attention to detail and organizational skills
- Ability to take direction, think critically, and work independently without needing micromanagement
- Comfortable with remote communication and task management tools
Preferred Experience
- Working with US-based clients or customers
- Familiarity with wholesale or B2B sales cycles
- Experience supporting small business owners or entrepreneurs
Additional Notes
This role will start with 20 hours per week, with the potential to grow depending on the candidate’s ability to take on additional responsibilities and contribute effectively to the business. The ideal candidate is not just task-oriented but is also a problem-solver who takes initiative.
- Permanent work-from-home
- Immediate hiring
- Steady freelance job
Reminder:
Kindly apply directly to the link provided; you will be redirected to BruntWork’s Career Site. Complete the initial requirements, including the voice recording, pre-screening assessment, and technical check of your computer/device.
ZR_23841_JOB
Seniority level- Seniority level Associate
- Employment type Contract
- Job function Customer Service and Administrative
- Industries Administrative and Support Services
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Get notified about new Administrative Specialist jobs in South Africa .
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Administrative assistant tender support
Posted 8 days ago
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• bility to work with Adobe Reader Acrobat.
• S rong written and verbal communication skills.
• G od understanding of document control and office administration procedures.
• A tention to detail and ability to work under pressure.
• P ofessional demeanour and ability to interact confidently in briefings and meetings.
• A tend to emails.
Work From Home Data Entry
Posted 1 day ago
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Work at Home Data Entry Clerk - Part Time (Side Gig)
We are looking for people who are motivated to participate in paid research across the country and local areas. Join This Work from Home South Africa Market Research Panel Today.
You have two options when it comes to paid research: you can either take part in person or online. This is a great way for you to make extra income at home as data entry clerk. We would love to see you apply for a spot while we still have spots.
Compensation- Work at home and take surveys to earn money.
- There are many
Data Entry Specialist (Office-based)
Posted 7 days ago
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About Us:
Outsourced is a leading Philippines outsourcing company providing dedicated remote staff and offshore staffing services. We specialise in providing staff of the highest quality who will continue to exceed your expectations and provide benchmark offshore solutions to your business. With Outsourced you can scale your organisation quickly, easily and cost effectively with dedicated remote staff based in our modern offices in Manila
Job Description
About Us:
Outsourced is a leading Philippines outsourcing company providing dedicated remote staff and offshore staffing services. We specialise in providing staff of the highest quality who will continue to exceed your expectations and provide benchmark offshore solutions to your business. With Outsourced you can scale your organisation quickly, easily and cost effectively with dedicated remote staff based in our modern offices in Manila
Position Purpose: Providing support to assist the Sales Support and Settlements team with the origination of Equipment Finance transactions. To ensure a high level of data quality for all new customers and maintain and update data as required.
Responsible For
- Perform accurate and complete data when verifying an application and entering details into relevant systems and CRM.
- Supporting our sales, credit, and settlement teams when retrieving information required and facilitating the settlement of new business.
- Reviewing new client documentation to ensure that it is accurately prepared and executed.
- Achieving target outcomes while professionally.
- Developing a full understanding of the company's product and service offerings
- Ad Hoc tasks deemed necessary to effectively complete your role.
- Completed all regulatory and compliance training as required.
- Have reported all incidents and breaches within required timeframes and to the required standard.
- Adhered to all relevant company policies and procedures.
- Complied with all Regulatory and Compliance obligations.
- Degree in business or related field is desirable but not necessary.
- Confident written English communication skills
- Ability to use a CRM/Microsoft Office suite.
- Experience in data entry and proficient keyboard skills
- Enjoys being busy, meeting deadlines, and a team player.
- Office-based | Eastwood Quezon City
- 6AM-3PM Manila Time
By clicking on the "I'm Interested" button I hereby allow Outsourced Quality Assured Services, Inc. ("Outsourced") to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only. Seniority level
- Seniority level Entry level
- Employment type Full-time
- Job function Administrative
- Industries Outsourcing and Offshoring Consulting
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