21 Document Preparation jobs in South Africa

The European & Developing Countries Clinical Trials Partnership (EDCTP) is a non-profit organisation with offices in The Hague, the Netherlands; and Cape Town, South Africa. EDCTP is a partnership between European and African countries to accelerate the development of new clinical interventions such as drugs, vaccines, microbicides and diagnostics against poverty-related diseases in Africa (HIV/AIDS, tuberculosis, malaria and neglected infectious diseases). The organisation supports clinical trials, capacity strengthening and networking in Africa and Europe. Visit edctp.lndo.site for more information.

EDCTP is looking for an Administrative Support Officer to be based at the EDCTP Office in The Hague. The Administrative Support Officer, under the supervision of the Director of International Cooperation (Europe), will be responsible for providing administrative support to the cooperation and communication activities in the EDCTP Secretariat in The Hague.

The main duties and responsibilities of the Administrative Support Officer will include, but are not limited to the following:

• Providing administrative support to the international cooperation and communication teams in the EDCTP office in The Hague;
• Taking minutes, drafting, editing and proofreading reports and other texts in English;
• Liaising with partner organisations in Europe, Africa and worldwide;
• Managing databases and media lists;
• Supporting the implementation of advocacy, communication and outreach activities;
• Assisting in updating of the EDCTP website;
• Assisting with tracking of media exposure;
• Collecting data to support preparation of press releases, presentations and reports;
• Any other tasks, duties or specific assignments which may arise during the operations of the EDCTP Secretariat, in particular supporting HR activities.

• A university degree or equivalent training in a relevant field;
• A minimum of 3 years’ experience in an administrative support role;
• Excellent written and spoken English skills;
• Proficient in MS Office; familiarity with desktop publishing software and content management systems is a plus;
• Strong interpersonal and intercultural skills;
• Other language skills, in particular French or Portuguese, would be an additional asset.

Salary scale
EDCTP offers a competitive salary package commensurate with experience and qualifications.

Employment conditions

• The employee will be based at the EDCTP Secretariat office in The Hague.
• Applicants must have a valid working permit in The Netherlands.
• The EDCTP is characterised by a multicultural work environment and English is the official language.
• Flexible and reduced working hours may be possible for this position.

Application

• Applications must include a letter of motivation and CV.
• Applications must be submitted via – Please include the job title in the email subject line.
• Applications must be submitted by midnight (CET) Monday 16 July 2018 .

Please note that only shortlisted applicants will be contacted for interviews. If you do not hear from EDCTP within 12 weeks of the closing date of this advert, please consider that your application has not been successful on this occasion.

Protection of Personal Data
EDCTP is committed to protecting your privacy. It takes every precaution to protect the information you provide. The data you provide will be processed for the purpose of the recruitment procedure and will only be accessed by persons who need to do so for this purpose. Your data will be kept in our system up to one month after the completion of the recruitment procedure (should your application be unsuccessful). For further information or exercise of your rights (such as the right to access, or the right to correct your data), please contact Human Resources at

Overview:

We are a dynamic and growing construction company specialising in high-quality woodwork and bespoke joinery solutions. We are seeking a detail-oriented and proactive Procurement Officer / Buyer to manage purchasing activities while providing essential administrative support to the operations team.

This role is ideal for someone who thrives in a fast-paced construction environment, can manage supplier relationships, and ensure efficient procurement processes while assisting with day-to-day office coordination.

Key Responsibilities: Procurement & Buying:

• Source, negotiate and purchase raw materials, timber, hardware, consumables, and equipment in line with project requirements and budget constraints.

• Monitor stock levels and coordinate timely replenishment to prevent project delays.

• Liaise with suppliers and subcontractors to ensure on-time delivery and resolve any supply issues.

• Maintain and update the supplier database with pricing, delivery schedules, and performance metrics.

• Compare product specifications and evaluate suppliers for quality and reliability.

• Raise and process purchase orders, ensuring proper documentation and approvals.

Administrative Duties:

• Assist with preparing job cost estimates, procurement schedules, and supplier quotes for project tenders.

• Track deliveries and manage documentation (delivery notes, invoices, PODs).

• Maintain procurement and inventory records (physical and digital).

• Support site teams and the workshop with material requests and procurement updates.

• Coordinate logistics, arrange collections/deliveries, and ensure all required paperwork is filed.

• Assist with general office tasks such as filing, printing, minute-taking, and basic correspondence.

Requirements:

• Proven experience in procurement, buying, or supply chain in a construction or manufacturing environment (woodwork experience is a plus).

• Strong administrative and organisational skills.

• Solid knowledge of sourcing and procurement techniques.

• Excellent negotiation and relationship management skills.

• Proficiency in Microsoft Office (especially Excel); knowledge of Pastel, BuildSmart or similar systems is advantageous.

• Valid driver’s license (for supplier/site visits if required).

• Strong communication skills and attention to detail.

• Ability to multitask and work independently in a deadline-driven environment.

Preferred Qualifications:

• Diploma or Certificate in Supply Chain Management, Procurement, Construction Management, or a related field.

• Experience in the carpentry, woodworking, or construction industries.

What We Offer:

• Competitive salary based on experience

• Opportunities for growth within a hands-on, skilled team

• Supportive work environment that values initiative and accountability

1 week ago Be among the first 25 applicants

We are seeking a proactive and detail-oriented Administrative & Customer Support Specialist to assist with email communications and administrative tasks for a growing B2B-focused business. This is a remote, part-time role ideal for someone with strong written and spoken English communication skills, customer-facing experience, and the ability to think critically and work independently.

Job Highlights

• Hourly Rate : USD 5, the equivalent in your local currency
• Schedule : Monday to Friday, flexible within Eastern Standard Time business hours
• Work Arrangement : Work from home

Side note: Since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process

Key Responsibilities

• Respond to client and customer inquiries via email in a timely and professional manner
• Draft, organize, and manage email correspondence and follow-ups
• Support the business owner with day-to-day administrative tasks as assigned
• Maintain accurate and organized customer records
• Communicate clearly with buyers, store owners, and wholesale clients
• Understand business objectives and contribute to customer satisfaction and relationship management
• Identify ways to streamline processes or improve client communication based on ongoing direction

Requirements

• Must reside within or near the EST timezone (e.g., Eastern Europe, parts of Africa or South America)
• Excellent command of written and spoken English
• Previous experience in a customer-facing role, preferably in a B2B or wholesale environment
• Strong attention to detail and organizational skills
• Ability to take direction, think critically, and work independently without needing micromanagement
• Comfortable with remote communication and task management tools

Preferred Experience

• Working with US-based clients or customers
• Familiarity with wholesale or B2B sales cycles
• Experience supporting small business owners or entrepreneurs

Additional Notes

This role will start with 20 hours per week, with the potential to grow depending on the candidate’s ability to take on additional responsibilities and contribute effectively to the business. The ideal candidate is not just task-oriented but is also a problem-solver who takes initiative.

• Permanent work-from-home
• Immediate hiring
• Steady freelance job

Reminder:

Kindly apply directly to the link provided; you will be redirected to BruntWork’s Career Site. Complete the initial requirements, including the voice recording, pre-screening assessment, and technical check of your computer/device.

ZR_23841_JOB

• Seniority level Associate

• Employment type Contract

• Job function Customer Service and Administrative
• Industries Administrative and Support Services

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Get notified about new Administrative Specialist jobs in South Africa .

South Africa $15,600.00-$9,200.00 1 day ago

Cape Town, Western Cape, South Africa 600.00- 800.00 4 days ago

Cape Town, Western Cape, South Africa $6 0.00- 800.00 4 days ago

Johannesburg, Gauteng, South Africa 600.00- 800.00 1 week ago

Johannesburg, Gauteng, South Africa 600.00- 800.00 4 days ago

Johannesburg, Gauteng, South Africa $6 0.00- 800.00 4 days ago

Cape Town, Western Cape, South Africa 600.00- 800.00 1 week ago

Johannesburg, Gauteng, South Africa 50.00- 50.00 4 days ago

Johannesburg, Gauteng, South Africa 600.00- 800.00 1 month ago

Cape Town, Western Cape, South Africa 600.00- 800.00 3 weeks ago

Johannesburg, Gauteng, South Africa 2 months ago

Pretoria, Gauteng, South Africa 6 days ago

Pretoria, Gauteng, South Africa 5 days ago

South Africa 9,000.00- 18,000.00 4 days ago

Pretoria, Gauteng, South Africa 2 weeks ago

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Data Entry Specialist

Our portfolio partner, iTAB, is seeking a curious and results-driven Data Entry Specialist based in Cape Town.

Contract: Full-Time, in-office (Remote Wednesdays)

Location: Cape Town, South Africa

About iTAB:

iTAB is the global leader in medal personalisation, partnering with over 650 mass participation events worldwide, including London Marathon, Chicago Marathon, Sydney Marathon, Abbott World Marathon Majors, Spartan Race, run Disney, Tough Mudder, and many iconic marathons and triathlons. Our mission is to help athletes commemorate their sporting milestones in a personal and lasting way.

The Role:

The Data Entry Specialist will accurately input, organize, and maintain data in CRM systems, databases, and spreadsheets. Responsibilities include verifying data for completeness and accuracy, ensuring data integrity, and resolving discrepancies. This role requires strong typing skills, attention to detail, proficiency with relevant software, and the ability to handle large amounts of information to deadlines.

Who we’re looking for:

Previous experience in data entry, office administration, secretarial, or related roles is required, with at least one year’s experience through an internship, apprenticeship, or previous employment.

Key Responsibilities:

1. Data Input: Transcribing information from various sources into electronic formats such as databases or spreadsheets.
2. Data Verification: Reviewing and verifying data for accuracy and completeness, and correcting errors.
3. Data Organization: Managing data files and ensuring compliance with data management standards.
4. Data Maintenance: Updating and maintaining databases and spreadsheets to reflect current information.
5. Data Processing: Formatting or converting data to meet specific requirements.
6. Data Retrieval: Extracting data for reports, analysis, or other purposes.

Skills and Qualifications:

• Strong Typing Skills: Fast and accurate typing.
• Attention to Detail: Precise data input and verification.
• Proficiency with Software: Familiarity with database software, spreadsheets, and relevant tools.
• Data Management Knowledge: Understanding of data structures, database management, and data integrity.
• Communication Skills: Effective collaboration and reporting abilities.
• Organization and Time Management: Keeping data organized and meeting deadlines.

Additional Tasks:

• Data Audit: Identifying and resolving data discrepancies.
• Data Reporting: Creating reports based on data analysis.
• Data Security: Handling sensitive and confidential information responsibly.

Why Join iTAB?

• Work with some of the world’s biggest mass participation events.
• Be part of a passionate, global team celebrating athletic achievements.
• Shape iTAB’s future.
• Enjoy offices in a scenic rural setting with picturesque walks and running routes nearby, perfect for a lunchtime recharge.

Join to apply for the Data Entry Specialist role at Invisible Expert Marketplace

Join to apply for the Data Entry Specialist role at Invisible Expert Marketplace

Target Profile

Intermediate knowledge and prior experience working in Microsoft Excel/Google sheets.

Target Profile

Intermediate knowledge and prior experience working in Microsoft Excel/Google sheets.

Fluency in English

Strong attention to detail and commitment to data accuracy.

Ability to provide services in a consistent and timely manner within a structured project.

Familiarity with spreadsheets and basic financial data handling is preferred.

Project Overview & Deliverables

Retrieve and enter daily fund flow and AUM data into internal tracking systems.

Log invoice details, checking for duplicates, and entering approved invoices into Workday.

Ensure precision in data entry, especially with currency conversions and reconciliation formulas.

Collaborate with project stakeholders and quality assurance agents to resolve discrepancies or delays in project deliverables.

What You’ll Do

We are looking for a detail-oriented operations agent to support daily fund flow data tracking. This project includes retrieving financial data and vendor invoices, updating trackers and systems, and ensuring all information is correct and submitted on time. You’ll work closely with QA and project stakeholders to meet strict delivery standards and help maintain consistent quality across all tasks.

Compensation

Agents will be paid for each task they successfully complete. The fee for each task can vary; and Agent will be able to see the dollar value of each task. Successful completion of tasks will generally result in an estimated equivalent hourly fee range of $5- $ per hour.

Important

All candidates must pass an interview as part of the contracting process.

• Seniority level Entry level

• Employment type Contract

• Job function Administrative
• Industries Software Development

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Johannesburg, Gauteng, South Africa $6 0.00- 800.00 1 month ago

Pretoria, Gauteng, South Africa 1 day ago

Stellenbosch, Western Cape, South Africa 1 day ago

George, Western Cape, South Africa 1 day ago

Cape Town, Western Cape, South Africa $600 00- 800.00 1 month ago

Durban, KwaZulu-Natal, South Africa 1 day ago

East London, Eastern Cape, South Africa 1 day ago

Cape Town, Western Cape, South Africa ZAR15,000.00-ZAR20,000.00 4 months ago

Port Elizabeth, Eastern Cape, South Africa 13 hours ago

Richards Bay, KwaZulu-Natal, South Africa 13 hours ago

Krugersdorp, Gauteng, South Africa 13 hours ago

Empangeni, KwaZulu-Natal, South Africa 13 hours ago

Alberton, Gauteng, South Africa 13 hours ago

Jan Kempdorp, North-West, South Africa 13 hours ago

Frankfort, Free State, South Africa 13 hours ago

Komani, Eastern Cape, South Africa 13 hours ago

Bothaville, Free State, South Africa 13 hours ago

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Join to apply for the Data Entry Clerk role at Remote Recruitment

Join to apply for the Data Entry Clerk role at Remote Recruitment

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Remote Recruitment is on the lookout for a dedicated and detail-oriented Data Entry Clerk to join our dynamic team. As a Data Entry Clerk, you will play a crucial role in maintaining the efficiency of our operations by ensuring that all data is accurately entered and managed within our systems. This fully remote position is perfect for individuals who are self-motivated and thrive in a data-centric environment.

Your ability to work independently while ensuring data integrity will significantly contribute to the overall success of our projects.

Key Responsibilities

• Accurately input and update data in our databases and systems.
• Verify data accuracy and make necessary corrections.
• Maintain organized files and records for easy access.
• Generate reports based on the data as required.
• Assist in data audits and cross-checking activities.
• Follow established protocols to ensure data security and confidentiality.
• Collaborate with team members to facilitate smooth operations.

Requirements

• Proven experience as a Data Entry Clerk or in a related role.
• Strong proficiency in Microsoft Office Suite and data entry software.
• Excellent typing skills with high attention to detail.
• Ability to work independently and manage time effectively.
• Strong communication skills, both written and verbal.
• Familiarity with data management procedures.
• High school diploma or equivalent; further education is a plus.

• Seniority level Entry level

• Employment type Full-time

• Job function Other
• Industries Staffing and Recruiting

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Pretoria, Gauteng, South Africa 2 days ago

Cape Town, Western Cape, South Africa ZAR15,000.00-ZAR20,000.00 2 months ago

Johannesburg, Gauteng, South Africa 5 days ago

Johannesburg, Gauteng, South Africa 1 month ago

Johannesburg, Gauteng, South Africa $3,000.00-$4,000.00 3 months ago

Cape Town, Western Cape, South Africa 5 days ago

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• Proficiency in Microsoft Excel and Word.
• Ability to work with Adobe Reader Acrobat.
• Strong written and verbal communication skills.
• Good understanding of document control and office administration procedures.
• Attention to detail and ability to work under pressure.
• Professional demeanour and ability to interact confidently in briefings and meetings.
• Attend to emails.