178 Office Manager jobs in South Africa

Join to apply for the Office Manager role at VALR

Join to apply for the Office Manager role at VALR

About Us:

VALR is Africa's largest crypto exchange by trade volume, founded in 2018 and headquartered in Johannesburg, South Africa. Serving over 1 million users globally, including 1,100 corporate and institutional clients, we’re licensed by the Financial Sector Conduct Authority (FSCA) in South Africa, with additional approvals to offer services in Europe and initial approval from Dubai's VARA.

Job Description

About Us:

VALR is Africa's largest crypto exchange by trade volume, founded in 2018 and headquartered in Johannesburg, South Africa. Serving over 1 million users globally, including 1,100 corporate and institutional clients, we’re licensed by the Financial Sector Conduct Authority (FSCA) in South Africa, with additional approvals to offer services in Europe and initial approval from Dubai's VARA.

VALR distinguishes itself with a customer-first philosophy, delivering secure, transparent, and innovative solutions for both professional and retail traders.

Our Vision

Our vision is to create a world where finance unites rather than divides. Our name, derived from the word "valour" without distinction between American and British English, symbolises our commitment to universal values of courage, ethical integrity, and the intrinsic worth of every human being. These values drive us to design a platform that breaks down financial barriers, making it as seamless to send value across borders as it is to send an email.

Our Mission

At our core, we’re a values-driven exchange, dedicated to building a financial ecosystem that serves all of humanity. We believe in simplifying the complex world of crypto and blockchain to make it accessible to everyone, bridging the gap between traditional finance and the blockchain-powered future.

We’re Dedicated To

• Serving all Humanity: Inspired by the adage "it is expensive to be poor," we’re committed to creating a financial ecosystem accessible to all, challenging the status quo and reducing the frictions of outdated systems.
• Promoting for Unity: Our platform reflects our belief in a socio-financial evolution. We envision a future where the global community is not defined by national boundaries but united by a shared vision of justice and prosperity.
  
  

• Minimum 2 years of experience in office management, facilities coordination, or workplace operations.
• Strong organisational, problem-solving, and multitasking skills.
• Excellent interpersonal and communication skills.
• Vendor negotiation and management experience.
• Budget and cost management skills.
• Understanding of workplace health, safety, and security protocols.
• Comfortable using tools like Google Workspace, Notion, or similar platforms.
• Ability to work independently and proactively in a fast-paced environment.
• Experience supporting hybrid or remote teams is a plus.
• Demonstrates strong personal integrity and trustworthiness, with responsibility for the care and management of VALR’s office environment.
• Well-presented, professional, and welcoming, serving as an on-site ambassador of VALR’s brand and values through daily interactions and workspace presence.
• A genuine commitment to VALR’s values, culture, and mission.
  
  

• Oversee the day-to-day operations of our office space.
• Maintain office security protocols, ensuring only authorised access.
• Ensure the space is well-equipped, clean, and comfortable (including food, water, supplies, utilities, and equipment).
• Liaise with building management to ensure Discovery-appointed vendors (e.g., security, cleaning, catering) deliver appropriate services.
• Escalate issues, ensure service alignment, and maintain a high-quality workplace environment for VALR’s space.
• Coordinate office events, onsite meetings, and bookings for shared building spaces.
• Monitor and manage office budgets, expenses, and service contracts.
• Liaise with building management for maintenance or upgrades.
• Provide onsite support to employees and visitors, including reception coverage.
• Liaise with HR to share office-related updates (e.g., logistics, access, rules) that should be reflected in the HR Wiki, ensuring new joiners and existing team members have accurate information about the workspace.
• Partner with internal teams (HR, IT, Legal, Finance) for space-related needs.
• Support the fit-out process by liaising with designers, procurement partners, and project leads.
  
  

• Innovative Work Environment
• Engage with the latest blockchain technologies and tools in a rapidly evolving industry.
• Career Development
• Benefit from an annual professional development allowance alongside scheduled company training sessions to keep you at the forefront of the crypto industry.
• Competitive Compensation
• Competitive salaries that align with industry standards.
• When you contribute to our success, you’ll be rewarded with discretionary bonuses, recognising your impact on VALR’s growth.
• Diversity and Inclusion
• A commitment to fostering a diverse workforce with initiatives that promote equity and belonging.
• Wellness
• Employees are encouraged to strive for coherent and wholesome lives, fulfilling their work, personal, social, physical and spiritual goals to the best of their abilities.
• Compliance with statutory leave required by individual countries, in addition to flexible leave options.
• Impact and Contribution
• At VALR, we believe in a financial system that recognises the oneness of humanity. Our mission is to break down financial barriers and promote universal values of courage, ethical integrity, and the intrinsic worth of every individual.
• Engage in initiatives that promote education and awareness about cryptocurrencies, ensuring that everyone has the tools and knowledge to participate in the evolving financial landscape.
• Dynamic Team Culture
• Open communication and teamwork across departments, fostering innovation and creativity.
• Enjoy social gatherings outside of work to strengthen team bonds and boost morale.
• Global Exposure
• Work with colleagues from around the world.
• Exposure to diverse perspectives and practices in the crypto space.
• Recognition and Rewards
• Regular acknowledgement of employee accomplishments, fostering a culture of appreciation and motivation.
• Join us for retreats that blend professional development with team bonding in inspiring locations.
• Tools for Success
• Receive a Mac laptop and a discretionary allowance to purchase all the extras needed (terms and conditions apply).

• Seniority level Entry level

• Employment type Full-time

• Job function Management

Referrals increase your chances of interviewing at VALR by 2x

Kempton Park, Gauteng, South Africa 2 weeks ago

Johannesburg Metropolitan Area 1 week ago

Johannesburg, Gauteng, South Africa 6 days ago

Kempton Park, Gauteng, South Africa 1 week ago

Johannesburg, Gauteng, South Africa 37 minutes ago

Kempton Park, Gauteng, South Africa 1 week ago

Johannesburg, Gauteng, South Africa 5 days ago

Johannesburg, Gauteng, South Africa 23 hours ago

City of Johannesburg, Gauteng, South Africa 2 weeks ago

Boksburg, Gauteng, South Africa 4 days ago

Johannesburg, Gauteng, South Africa 4 days ago

Randburg, Gauteng, South Africa 4 hours ago

City of Johannesburg, Gauteng, South Africa 6 days ago

Johannesburg, Gauteng, South Africa 1 week ago

Kempton Park, Gauteng, South Africa 4 days ago

Johannesburg, Gauteng, South Africa 1 week ago

Johannesburg Metropolitan Area 1 hour ago

Johannesburg, Gauteng, South Africa 1 week ago

City of Johannesburg, Gauteng, South Africa 2 weeks ago

City of Johannesburg, Gauteng, South Africa 2 weeks ago

City of Johannesburg, Gauteng, South Africa 1 week ago

Johannesburg, Gauteng, South Africa 2 days ago

Johannesburg, Gauteng, South Africa 1 week ago

Johannesburg, Gauteng, South Africa 2 days ago

Johannesburg, Gauteng, South Africa $1,800.00-$2,200.00 1 week ago

Kempton Park, Gauteng, South Africa 2 days ago

Johannesburg, Gauteng, South Africa 3 days ago

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Stellenbosch : An international Finance & IT Company is seeking to employ an efficient, highly energetic and dynamic Office Manager to support their team in South Africa whilst simultaneously working as part of a global team.

Candidates who currently reside in the Western Cape are invited to apply for this position.

The Office Manager will ensure that the environment is a great place to work and to be the “go-to” person for the young and vibrant team. The successful candidate should be highly organised, detail-conscious, and have experience in managing a busy office environment working alongside ambitious professionals. This position is earmarked for a candidate who has 3 to 4 years' experience in an Office Management role, and who is comfortable with a variety of administrative tasks. Being self-sufficient in finding solutions to meet business needs, alongside running an office smoothly with minimal supervision, is a key factor.

• Minimum qualification: Post-matric qualification in IT, Business Administration, Bookkeeping or relevant field.
• Minimum experience: 3-4 years’ experience as an Office Manager in a medium to large office environment.
• Attention to detail and able to be a self-starter, pre-empting the administrative needs of the business.
• Proven capability across Office 365.
• Ability to thrive in a busy environment with autonomy to complete actions.
• Confident communicator, with the ability to keep multiple stakeholders up to date with progress of a variety of work activity.
• Excellent communication skills with a high level of proficiency in the English language.

• Tracking spend against an office budget in collaboration with the finance department.
• Overall supervision of the Office Assistant in their key responsibilities of maintaining the office.
• Manage IT, equipment and stationery inventories and supply alongside the Office Assistant.
• Manage commercial insurance schedule for the office.
• Site Health and Safety administration.
• Facilities Management liaison, including security, maintenance and access to the office.
• Liaison with suppliers and landlords.
• Assist in administrating EAP program together with HR.
• Meet, greet, and host visitors.
• Point of contact for various ad hoc requests and needs from employees.
• Organise team and corporate socials and events.
• Steward the company brand, working with the Group Employee Experience Officer, regarding merchandising, marketing and office signage/decor.
• Arrange celebratory events and gifting throughout the year for career and professional milestones and personal life events.
• Coordination of onboarding and offboarding, including induction.
• Travel coordination - domestic and international.
• Diary and meeting management.
• Support business tenders – documentation compilation.
• Formatting of reports, information packs or presentation for clients.
• Manage internal booking system for meeting rooms.
• Substitute for reception and switchboard when the Office Assistant is absent.
• Manage office mailbox.
• Assisting the Enabling Functions team in other offices on an ad-hoc basis.

Our client is seeking an experienced Officer Manager to join the Port Elizabeth team.

1. Directly responsible for the supervision of all administration and administration staff (debtors, creditors, reception and wage staff).
2. Oversee and control all aspects relating to building structures and furnishings.
3. Obtain quotations and manage agreements of all acquisitions.
4. Co-ordinate and maintain the firm’s archiving system for easy accessibility.
5. Monitor and co-ordinate the firm’s database.
6. Maintain and control the service agreements with all suppliers and other agents.
7. Prepare the annual budget for the various companies.
8. Oversee the preparation of daily cash flow and interpretation of cash movements.
9. Ensure PAYE and VAT are processed and paid via EFiling.
10. Ensure FICA requirements are met.
11. Inform employees and directors of processes to be followed.
12. Ensure all staff and directors are trained and aware of the FICA reporting requirements.
13. Provide debtors age analysis for all entities every month.
14. Administer all aspects of Greatsoft and maintenance of database.

1. BCom Degree Financial / Management Accounting or Business Management or minimum 10 years’ experience in an Office Manager position.
2. Knowledge of accounting, auditing and taxation procedures.
3. Ability to read and understand financial statements.
4. Proficient in MS Office.
5. Greatsoft and Pastel Accounting experience preferred.

As a Senior Office Administrator, you will play a crucial role in supporting the smooth operation of our office and administrative functions. You will be responsible for managing various administrative tasks and ensuring efficient communication both internally and externally. This role requires a high level of organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment.

Responsibilities:

1. Oversee daily administrative operations, including managing calendars, scheduling appointments, and coordinating meetings.
2. Act as the primary point of contact for internal and external inquiries, providing timely and professional responses.
3. Maintain office supplies inventory and equipment, ensuring adequate stock levels and functionality.
4. Manage office budgets and expenses, including processing invoices and reconciling accounts.
5. Assist in the preparation of reports, presentations, and other documents as needed.
6. Coordinate travel arrangements and accommodations for staff members.
7. Support HR functions such as onboarding new employees, maintaining personnel records, and administering benefits.
8. Collaborate with other departments to streamline processes and improve overall efficiency.
9. Handle confidential information with discretion and integrity.

Reference: MP007271-TP-1

Our esteemed Client within the Financial industry is seeking a highly qualified Office Manager to join their team.

• Minimum Qualification: Registered Accountant (CA) SA
• Must be a registered Assessor
• Registered Auditor will be advantageous
• Minimum 7 years experience within the financial industry as an Accountant
• Proven experience in management
• Potential for leadership roles
• Strong understanding of statutory and regulatory requirements
• Exceptional analytical and problem-solving skills
• Excellent communication and interpersonal skills
• Proficient in financial software and Microsoft Office Suite
• Own vehicle and valid driver's license

Consultant: Trinity Pulvenis - Dante Personnel Mpumalanga
Apply via our website:
If you do not hear from us within 5 days, please accept that your application was unsuccessful.

Reference: PC001581-RC-2

Our client based in Gardens is looking for an Office Manager with 5 years experience to ensure the smooth operation of the office.

EMPLOYMENT TYPE: Permanent
SECTOR: Office
BASIC SALARY: R25 000 – R30 000
START DATE: A.S.A.P / Immediate

REQUIREMENTS:

1. 5 years office management experience
2. Finance or Business Management qualification
3. WeConnectU experience (non-negotiable)
4. MS Office (Word, Excel, PowerPoint) proficiency
5. Property/ Real Estate industry experience

1. Journals up to trial balance
2. Reconciliation of debtor and creditor accounts
3. Liaise with clients to ensure payments are made accurately and on time
4. Prepare reports on account status
5. Balance sheets
6. Allocate payments to relevant accounts

1. Resolve HR related queries from staff
2. Ensure HR policies and procedures are adhered to
3. Ensure employee contracts are in place and kept up to date
4. Ensure employee files are kept up to date
5. Time and attendance
6. Assist in the recruitment of new staff

1. Order stationary and other office supplies
2. Maintaining office equipment
3. Attend meetings with Directors when required
4. Provide training and development to staff when needed
5. Build relationships with clients and be the face of the company

1. Mon – Fri: 08:30 – 17:00

R25 000 - R30 000

Do you have the experience and maturity to manage the responsibilities of running the functions and duties that make an office successful? We need your experience with quotations, invoicing, debtors, and the personality to be the “go to person” when anything is needed in the business. The perfect candidate must have the attitude of responsibility and ability to think on their feet while working alongside management to deliver the best offering of service as per the excellent reputation they have in the marketplace.

REQUIREMENTS

1. Grade 12 / Matric
2. Computer Literate – Word, Excel, etc
3. Bilingual (English – speak / Afrikaans – understand)
4. Presentable with outgoing well-spoken, confident & friendly communication skills
5. Excellent financial acumen with accounts
6. Own transport essential
7. Ability to take on responsibilities, use initiative and work well in a team & independently

1. Drawing up quotations for clients
2. Manage client enquiries telephonically helping and going the extra mile ensuring you can get back to them with exact information required
3. Sending deposit invoice requirements to clients and following up telephonically
4. Build sound relationships with clients, enjoy being the go to person when help is needed
5. Track outstanding payments and develop relationships with clients, when required using of initiative in encouraging to get payment problems sorted
6. Management of Control schedule for debtors that are in arrears
7. Manage payments received, forwarding final invoices manage statements
8. Daily updates of receipts scheduled - tracking payments received, deposits etc.
9. Registrations of any new contract fitters that are working on site
10. Record daily hours worked by all employees, complete monthly and weekly schedules
11. Checking of working hours and daily signing in and out
12. Managing sick leave schedules and administration required
13. Managing inhouse database of customer lists
14. Ensure that jobs being worked on are updated daily as to the current fitment status
15. Manage costing compilations for all work requirements
16. Oversee HR for staff with opening new files, drawing up contracts, issuing of payslips
17. Manage transport invoices at month end
18. Ensure administration for health and safety compilation is updated and on file when needed
19. Manage the royalties’ programme
20. For rental units ensure month rental and water and sewerage accounts are issued timeously, and payments are received
21. Reconciliation of vehicle fleet for Cape Town, Johannesburg and Durban

Reference: Pta00050-VLR-1
We are looking for an Office Manager for a Legal firm based in Centurion.

Requirements:

• Grade 12
• Tertiary qualification in Office Management, Human Resources or similar
• 5+ years Office Management experience
• Human Resources experience
• Experience within a Legal firm environment will be highly beneficial
• Excellent communication skills
• Computer literate

Responsibilities:

• Standard office management duties, including human resources.

Please note only shortlisted candidates will be contacted. If you have not heard from us in 2 weeks, please consider your application unsuccessful.

• HR Services, Recruitment & Selection

The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, distributing mail to employees and handling outgoing mail.

They should also possess a friendly demeanor so they can effectively interact with office visitors and interview candidates.

Salary up to R30 000 per month – Office based Monday to Friday.

Duties and Responsibilities:

• Manage the office from day to day
• Delegate work load
• Coordinate and organize office activities
• Oversee stock of office supplies
• Greet visitors at office
• Coordinate inbound and outbound office mail
• Support HR in scheduling meetings, interviews and transport

Requirements :

• Experience with administrative and clerical work
• Proficiency in Microsoft Office suite
• Strong communication skills
• Strong ability to multitask
• Friendly and upbeat demeanor