2,432 Office Manager jobs in South Africa

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant & Office Manager to provide professional support to the Exco Team, with a primary focus on assisting the CEO and ensuring smooth day-to-day office operations. This dual role requires a confident communicator who can balance executive-level administrative duties with effective office management.

• Strategic thinker with strong systems orientation.
• Analytical and data-driven mindset with problem-solving skills.
• Ability to build trust, engagement, and credibility with senior leadership.
• Excellent written and verbal communication skills.
• Strong collaboration and interpersonal abilities.
• Highly organized with exceptional attention to detail.
• Flexible, adaptable, and solutions-focused.
• Proven experience as an Executive Assistant, Office Manager, or in a similar dual role.
• Strong track record of managing executive-level stakeholders.
• Event management experience is an advantage.
• Tech-savvy with proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint).
• Professional, discreet, and able to handle sensitive information with integrity.

• Proactively manage and coordinate the Lead Teams diaries, meetings, and appointments.
• Provide confidential administrative support to the CEO, including document preparation, correspondence, and meeting follow-up.
• Coordinate travel arrangements, itineraries, and logistics for the Lead Team.

• Oversee the smooth running of the office, including reception, administrative support staff, and cleaning team.
• Manage procurement of office supplies, equipment, and services within budget.
• Identify, escalate, and resolve office infrastructure and logistical issues.
• Ensure a professional, welcoming, and efficient office environment.

• Manage invite lists, RSVPs, and guest communications for each event.
• Coordinate catering, hosting, and on-site logistics.
• Oversee post-event wrap-up, ensuring seamless execution and a positive guest experience.

Job Functions:

1. Provide a comprehensive Executive PA service to CEO.

• Manage executive diary.


• Manage corporate credit card : purchases, functions, staff welfare, day to day office requirements.


• Book and manage all local and international travel arrangements.


• Arrange executive and clients’ meetings.


• Research for and prepare meeting agendas.


• Produce professionally typed documents as requested.

2. Provide a comprehensive day to day service on the smooth running of the office.

• File and store documents neatly and appropriately for easy retrieval.


• Prepare, type, and produce tenders and proposal.


• Liaise with staff, suppliers, and customers in relation to queries and attempt to resolve rather than escalate.


• Escalate unresolved queries to CEO, COO, and related departments.


• Manage personal administration and documents.


• Ensure the smooth running of the office on a day-to-day basis.


• Oversee maintenance of office equipment.


• Support staff in maintaining a positive, work effective environment at the office.


• Manage with IT our Cell C Company account and decision making in cooperation with Blue Spec.

3. Ensure a superior front office service is provided at all times through management of reception staff.

Monitor and ensure :

• Front desk is manned at all times and guests are treated professionally.


• Train and manage reception staff.

4. Ensure that the premises are kept clean and tidy, and that relevant staff assist with catering, through management of the cleaning staff

Monitor and ensure :

• Cleaning staff operate according to set standards (job profile, company standards)


• Cleaning staff provides assistance to chef.


• Train and manage cleaning staff.

5. Ad Hoc projects

• Arrange special events (e.g., year-end functions and conferences)


• Conduct research as and when requested by CEO.


• Identify opportunities, recommend, and implement solutions to continuously improve the Management of the Executive office.

Facilitate:
Implementation and maintenance of procedures and administrative systems.
Internal controls
Legal contracts
Other projects as identified.
Team building
Staff functions
Meetings with cleaning staff, receptionist, chef.

Job Requirements:

• 7 Years Executive PA experience 


• Ideally in Finance and Motor industry


• National Senior Certificate

Key relationships 

• Internal – Executive Directors and Management, Resident staff, Group Executives, HR.


• External – Insurance Companies, Service Providers and Customers

Technical (systems) knowledge required

• All Microsoft Suites – intermediate


• First assist system (Dreamtec)

Overview

Position: Office Manager
Position Type: Full time, permanent
Department: R&D - CT
Location: Cape Town
Experience: 4-5 years in office administration, facilities coordination, or a similar role. Prior GMP-regulated or laboratory experience is beneficial or demonstrated ability to follow strict procedural compliance.

Watchmaker Genomics is a global life science company with an R&D and Production facility in Cape Town, South Africa. We design, develop, and produce DNA- and RNA-modifying enzymes for genomics, molecular diagnostics, and personalized medicine.

• Office Operations & Upkeep: Maintain the office environment and common areas; ensure conference rooms, break rooms, kitchens, and reception areas are presentable and stocked. Manage office supplies, printer and bathroom supplies, and handle facility service requests (lighting, plumbing, coffee machine, etc.) or coordinate repairs as needed.
• Administrative Support & Reception: Serve as the site’s front-office coordinator—greet visitors, manage sign-in and badging, manage mail and shipments, assist with scheduling meetings and on-site events, and supervise administrative staff as the company grows.
• Vendor Management (Soft Services): Oversee third-party facility service providers, including cleaning, waste disposal, plant maintenance, and catering. Negotiate contracts, monitor SLAs, and approve invoices.
• Security & Access Administration: Administer site access with IT/security teams; issue badges/keys, maintain access lists and parking allocations, coordinate with IT on security systems, organize visitor access, and liaise with contracted security as needed.
• Space Planning & Moves: Maintain seating plans and workspace allocations; coordinate moves and setup for new hires; work with Facilities Engineer for infrastructure changes; manage inventory of furniture and supplies.
• Budgeting & Record-Keeping: Manage budgets for office supplies and services; track expenditures; maintain contracts and maintenance records; provide monthly/quarterly facility metrics to management.
• Support Environmental Health & Safety (EHS) & Compliance: Work with the EH&S Manager to uphold health and safety standards, schedule drills, maintain first aid kits, post safety signage, and ensure regulatory compliance in communal spaces. May assist with COVID/biosafety protocols as applicable.
• Site Culture & Employee Experience: Contribute to a positive work culture, assist HR with onboarding, coordinate site communications, and help plan company events from a facilities perspective.

Note: The above responsibilities are not exhaustive and other similar duties may be required from time to time.

• Bachelor’s degree or equivalent experience in business administration, office management, or related field. Experience in biotech/pharmaceutical/laboratory environments is a plus.
• 4-5 years of experience in office administration or facilities coordination; GMP-regulated or laboratory experience is beneficial; experience in biotech/start-up environments is highly desirable.

• Excellent organization and multitasking abilities; capable of managing schedules, vendors, and requests in a dynamic environment.
• Strong communication and people skills; professional reception and customer-service orientation.
• Experience managing vendors or service contracts; basic negotiation and budgeting skills.
• Familiarity with office software and facilities-related tools (ticketing systems, badge management, etc.).
• Understanding of basic safety and security practices; knowledge of OSH acts for offices (and labs, if applicable) is advantageous.
• Ability to lift moderate packages or office equipment and perform light hands-on tasks as needed.

• Submit a PDF with a letter of motivation and resume/CV highlighting relevant qualifications and experience at watchmakergenomics.com.
• Application deadline: Friday, 10 October 2025. The position may close earlier if high volume of applications is received.
• Applications without a Letter of Motivation will not be considered. Applicants must be South African or eligible to work in South Africa with valid work permits/visas or ability to obtain them before responding.
• If selected for interview, provide three professional references and a current payslip if requested.
• NO RECRUITMENT AGENCIES. We are accepting direct applications only; unsolicited resumes from third-party recruiters will not be considered.

Equal Opportunity
WE ARE AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER. Watchmaker Genomics is committed to a diverse environment. All qualified applicants will receive consideration without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, veteran status, or any other protected characteristic. South African citizens preferred.

This position may be subject to pre-employment checks, including driving history, drug screening, and a background check relevant to the duties. All checks will comply with applicable laws.

Overview

OFFICE MANAGER

Cape Town: My client, an industry-leading environmental and green-building consultancy is recruiting a dynamic, seasoned Office Manager for its Westlake office. This role offers the chance to work with a high-calibre team and to advance your career within a forward-thinking, people-focused company.

Candidates living within easy commuting distance of Westlake or the Southern Suburbs are encouraged to apply

Candidate: The ideal candidate thrives in a fast-paced setting, remains calm and adaptable to last-minute changes, and handles multiple tasks with ease. They bring enthusiasm and a positive, good-natured attitude, value a supportive, family-like workplace, and demonstrate commitment and loyalty.

Purpose: To ensure the smooth day-to-day functioning of the office, HR administration, site logistics, and company travel/vehicle systems.

The Office Manager provides the backbone of operational support, enabling technical teams to focus on project delivery through organisational discipline, proactive problem-solving, and consistent coordination between the office, HR, and site teams.

• Office Management & Administration: Oversee daily running of the office environment including facilities, supplies, and workspace organisation
• Manage calendars and schedule meetings with the utmost efficiency
• Ensure all office systems (IT, phones, filing, server access, consumables, security, maintenance and repairs) function reliably
• Coordinate service providers and liaise with external vendors
• Maintain office supplies and conduct monthly stock takes
• Keep the office environment professional, safe, and aligned with company values
• Implement and coordinate HSE in collaboration with outsourced consultants
• Work closely with the office cleaner to maintain cleanliness and ensure the kitchen is fully stocked
• HR Administration: Support recruitment logistics including posting adverts, scheduling interviews, candidate communication, and reference checks
• Facilitate onboarding for all new hires: contracts, induction, system access, and first-day readiness
• Maintain HR records (contracts, leave, training logs) in compliance with BCEA and labour law
• Ensure professional memberships and registrations for team members are current
• Site Logistics Support: Manage and coordinate logistics for field teams including transport, accommodation, equipment, documentation, and PPE
• Assist with deployment logistics for new projects to avoid delays
• Coordinate site access requirements for specialists
• Oversee site vehicles, including maintenance, repairs, and rentals
• Maintain a central log of all site logistics, updated weekly
• Ensure annual medical renewals and book team training such as First Aid and Advanced Driving
• Travel & Vehicle Administration: Manage all company travel bookings including flights, accommodation, and car hire
• Oversee company vehicle scheduling, licensing, insurance claims, and service/maintenance tracking
• Ensure compliance with company policies for travel claims, fuel usage, and vehicle management

• Diploma or degree in business administration or equivalent qualification advantageous
• Minimum 3 years’ experience in office management and administration, preferably in a small business or SME working directly with a Founder or Director
• Strong organisational, multitasking, attention to detail, and coordination skills
• Proficiency in Microsoft Office, document management, and online booking systems
• Outgoing personality, adaptable to change, and able to multi-task
• Fluency in English (read, speak and write) with a good proficiency of business Afrikaans
• Must reside in or within close proximity to Westlake / Cape Town Southern Suburbs
• Valid driver’s licence and own vehicle essential

Overview

Department: IT Infrastructure: Facilities Team
Reports To: IT Ops Manager
Employment Status: Permanent
Location: Bedfordview (With possibility of hybrid)

An established player in the South African long term insurance market with over 25 years of experience in non-traditional sectors. We sell and administer a full range of funeral insurance products in the trade union environment and have a very close working relationship with NEHAWU. We are focused on client centricity and solving needs for South Africans with innovation, unique & creative solutions, and products.

This role will require the candidate to manage the Facilities team, who are responsible for the maintenance and upkeep of the building.

• General maintenance and upkeep of the building, including the physical infrastructure, utilities and security systems.
• Logging, tracking and ensuring the resolution of any faults with the building or its components.
• Cleaning and maintenance of the building and its grounds.
• The operations of the company canteen.
• The Asset register for all building assets is maintained.

• Minimum of 5 years of experience in managing of a similar team.
• Proven experience and success in the management of teams to follow schedules and carry out the related tasks.
• Ability to coordinate with vendors and contractors for specialized maintenance and cleaning services.
• Being able to manage expenses related to building upkeep and supplies.
• Plan and organize maintenance, cleaning schedules, and inspections efficiently.

• Tickets are handled professionally, and within TAT.
• The building is kept clean and well maintained.
• Individuals in the teams are well managed, according to objective KPI criteria, as well as upskilled and trained to ensure effective performance of the above criteria.
• There is a routine maintenance schedule, and it is carried out according to schedule.
• The canteen operates effectively.
• Good stock and cost controls are in place.

• Market-related based on experience.
• Performance-based annual bonus.
• Subsidised Life and Disability Cover.
• Funeral Cover

Overview

Location : Bedfordview (Hybrid Possibility)

Employment Type : Full-Time, Permanent

Industry : Facilities Management | Insurance | IT Infrastructure

WatersEdge Solutions is looking for a proactive and experienced Office Manager to lead the day-to-day facilities and infrastructure operations of a well-established financial services organisation. This hands-on role is ideal for a self-starter with strong leadership and coordination skills—ensuring a clean, safe, and well-maintained working environment for all staff.

About the Role

• Oversee general maintenance and physical infrastructure of the office building
• Manage utilities, cleaning, and building security systems
• Coordinate and track resolution of facility-related issues and faults
• Maintain building cleanliness and oversee external grounds upkeep
• Operate and manage the staff canteen
• Maintain and update the building asset register
• Coordinate external vendors and contractors for maintenance and cleaning
• Plan maintenance schedules, cleaning rosters, and facility inspections
• Monitor expenses related to supplies and facility upkeep
• Track success metrics such as ticket resolution time, cleanliness, and cost control

• Minimum 5 years of experience managing facilities or office operations teams
• Demonstrated success in managing teams to schedules and KPI-based performance
• Experience managing vendors and coordinating specialist services
• Strong organisational and planning abilities
• Budget awareness and cost control experience
• Excellent communication and leadership skills
• High attention to detail and ability to work independently

• Prior experience in the insurance or financial services industry
• Knowledge of building compliance and health & safety regulations
• Familiarity with digital facilities management tools or platforms

• Market-related salary based on experience
• Performance-based annual bonus
• Subsidised Life and Disability Cover
• Funeral Cover
• The opportunity to shape and improve internal facilities operations

At WatersEdge Solutions, we align driven professionals with companies that value operational excellence and employee well-being. You’ll be joining a collaborative, client-focused organisation with a strong emphasis on team accountability, service delivery, and long-term growth.

If you have not been contacted within 10 working days, please consider your application unsuccessful.

Overview

Office Manager - 6-Month Fixed-Term Contract (Starting June 2025)

About Schroders

We're a global investment manager. We help institutions, intermediaries and individuals around the world invest money to meet their goals, fulfil their ambitions, and prepare for the future.

We have around 6,000 people on six continents. And we've been around for over 200 years but keep adapting as society and technology changes. What doesn't change is our commitment to helping our clients, and society, prosper.

Schroders has had an office in South Africa since 2015 and we focus entirely on providing offshore investment solutions to local intermediaries and institutions. Schroders has 21 FSCA-approved offshore funds available to South African investors, which are available on several offshore platforms. Our relationship with Sanlam Collective Investments also gives investors access to our strategies through a number of onshore ZAR feeder funds and our Schroder European Real Estate Investment Trust is listed on the JSE.

• Provide full secretarial support to Country Manager and limited support to Sales Managers (calendar meeting support only during Fund Manager visits / events)
• Deliver all South Africa live events professionally, efficiently and within the specified budget which includes our annual SISSA flagship event and Portfolio Manager visits throughout the year
• Arrange all travel logistics for events for domestic and international travellers
• Develop and maintain a Corporate Responsibility program for South Africa, which includes organisation of all charity events in line with Schroders' global sustainability campaigns
• Manage the general activities of both offices (CPT and JHB) including rent payments, lease renewals, furnishings, IT troubleshooting, HSE risk assessments
• Finance : Coordinate the payment of all invoices timeously and tracking payments as requested by suppliers
• Manage corporate cards for SA team and reconcile all corporate card expenses
• Assist HR with the onboarding of all new staff
• Support the team’s activities in South Africa, including arranging client meetings, travel, expenses and general administration
• Pull weekly Salesforce reports for the team for weekly SA business update meetings, including MTD and YTD stats

• Proven experience as an Office Manager or similar role
• High level organisation and secretarial skills with attention to detail
• Effective communication with clients, colleagues and vendors
• The ability to prioritise and manage complex logistics and multiple travel schedules simultaneously
• Ability to adapt to hybrid working environments
• Event management skills
• Proficiency in office software (e.g., MS Office Suite) and office management systems

• A high level of focus, discipline, tenacity and self-motivation
• Ability to work independently within a small dynamic team

We recognise potenti al, whoever you are

Our purpose is to provide excellent investment performance to clients through active management. Diversity of thought, facilitated by an inclusive culture, will allow us to make better decisions and better achieve our purpose. This is why inclusion and diversity are a strategic priority for us and why we are an equal opportunities employer. You are welcome here, regardless of your age, disability, gender identity, religious beliefs, sexual orientation, socio-economic background, or any other protected characteristic.

Overview

Office Manager / Personal Assistant

Location: Benrose, Johannesburg

Type: Permanent | Administration & Support

Organise. Support. Deliver.

We’re looking for a highly organised and proactive Office Manager / PA to ensure smooth day-to-day operations and provide direct support to senior management. If you thrive in a fast-paced environment and enjoy managing multiple priorities, this is the role for you.

• Manage general office administration, invoicing, and GRVs


• Maintain accurate records and spreadsheets


• Assist senior management with scheduling, meetings, and follow-ups


• Liaise with freight and courier services for timely deliveries


• Support sales through purchase order capture and supplier coordination

• Matric (essential)


• Prior experience as an Office Manager, PA, or Senior Administrator


• Strong computer literacy (Excel, Microsoft Office)


• Knowledge of Sage Pastel (advantageous)


• Experience in invoicing and GRVs


• Excellent attention to detail and time management skills


• Own transport (advantageous)

An organised, efficient office that runs smoothly, with leadership supported and customers well-served.

We require a highly skilled Office Manager to manage our administrative functions, ensure compliance, and maintain efficient operations.

• Roster planning and management on ERP (Bapple) system
• Timesheet management and attendance tracking
• Contract administration and record-keeping
• Archiving old employee files and maintaining personnel records
• Issuing warnings, deductions, and managing payroll
• Provident fund and PSIRA administration
• Affinity and medical aid scheme management
• Uniform and inventory management
• Client query resolution and escalation
• -ontract and PO management
• Debit order mandate administration
• Memo preparation and distribution to staff
• PSIRA audit compliance and SOP maintenance
• Letter preparation and correspondence
• CCMA preparation and documentation
• Advertising and ad-hoc tasks

• 3+ years of experience in an office management role
• Strong administrative and organizational skills
• Proficient in ERP systems (Bapple) and Microsoft Office and Xero accounting
• Excellent communication and interpersonal skills
• Ability to work under pressure and meet deadlines
• Discretion and confidentiality when handling sensitive information
• Strong attention to detail and problem-solving skills

• Opportunities for growth and development