204 Office Manager jobs in South Africa

Job Location : Gauteng, Johannesburg Deadline : July 23, 2025 Quick Recommended Links

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Minimum Requirements :

• Grade 12;
• Bachelor’s Degree in Administration / Business Management / Public Administration / Office Management or related field (NQF level 7);
• 5 - 7 years’ experience in a customer care environment.

Primary Function :

• Support the Office of MMC with information, administrative, and facilitation support duties in order to provide a better service and customer care to internal and external clients.

Key Performance Areas :

• Provide administrative support associated with the office of the MMC;
• Manage the implementation of procedures and systems associated with controlling document flow and regulating record keeping;
• Coordinate specific logistical requirements associated with meetings hosted by the Office of the MMC and sign-off on matters for action;
• Effectively liaise and support the MMC in ensuring qualitative and timeous resolution of Councillor matters and queries;
• Perform specific tasks / activities associated with the provision of Secretarial Support.

Reporting to the Head of Property and Workplace, this position works alongside partners within the office to ensure the provision of best practice support in Property and Workplace.

Liaising with HR, the regional Property and Workplace team and other local business service heads, where necessary to facilitate the smooth running of the office in line with DLA Piper standards and practice.

Responsibility for the provision of efficient office facility services, office health & safety, management, and leadership of all Property & Workplace staff. Areas of management include mail and print services, archiving, catering, and reception with a key focus on delivering a quality client service. Driving local environment and sustainability initiatives and ensuring office compliance with the firm’s Environment & Sustainability Certification.

Key relationships :

• Country / Office Managing Partner
• Head of Property and Workplace
• Legal and business services staff
• It is essential the incumbent is a strong team player who can be flexible and work across all practice and support groups to meet the business needs at hand. Other key stakeholders include HR, Marketing, IT, Finance, Responsible Business, and the wider P&W team including managers in other offices.

Leading and business management :

• Acts as a single point of contact for the management team on P&W related issues, works collaboratively with staff to deliver the best solutions for the business.
• Actively identifies gaps, recommends and implements changes necessary to address risks and improve business processes, working with specialist areas as needed.
• Preparation and management of the annual Property & Workplace budget, including monthly monitoring and quarterly reforecasting.

Development & Performance Management :

• Provides coaching to P&W staff to encourage effective communication and objective problem resolution. Manages complex employee relations in consultation with HR, drives resolution in line with legislation and internal policies.
• Facilitates the annual Performance Management process for P&W staff.
• Working closely with the local Reward Manager to manage the annual salary review process for P&W staff.

Premises and Occupancy :

• Consult with Building Management on all security, tenancy and building maintenance issues and keep Partners and staff informed.
• Ensure sufficient office space and supervise office alterations, office moves and office expansion in consultation with the Head of Property & Workplace.
• Liaise with the Operational Risk team to ensure relevant insurances are maintained and relevant insurances provided to the Landlord.
• Consult with building management to ensure compliance with building Emergency Evacuation procedures.
• Recruit required number of first aiders and floor wardens from within the business to meet Health & Safety requirements, including arranging first aid training as necessary and ensure participation in building evacuation training.
• Day to day operational management of the office, including :

procurement of office supplies, furniture, equipment, stationery (including business cards) and consumables, groceries, flowers,

general office maintenance and repairs (including security),

office relocations,

management of office events,

health and safety requirements.

• Obtain and maintain corporate rates for hotels in South Africa.
• Annual renewal of private bag and collection of post.
• Maintain an up-to-date list of suppliers and their contact details, including monitoring and regular liaison.

Environment & Sustainability :

• Support the firm’s sustainability goals and implement initiatives locally.
• Submission of relevant local data into Sphera system to support international reporting against the firm’s sustainability goals.
• Ensure office compliance with the firm’s ISO14001 related processes, including participation in audits and ensuring there is an annual review of all records, reports and registers and effecting any remedial actions necessary to ensure ongoing improvement and compliance.

Front of House (Reception & Catering) :

• Oversee and Manage reception and catering functions.
• Hiring of crockery and equipment for events and meetings as necessary.
• Manage / oversee catering arrangements for Friday office lunches and client events / meetings.

• Background in Law firm or professional services firm an advantage.
• Strong stakeholder management, influencing, interpersonal and communication skills essential.
• Strong understanding of premises operations, and the experience (or desire to improve) how we provide operational services to the business.
• A positive attitude, a strong, honest and supportive team player with the ability to work autonomously whilst working as part of a team.
• An ambition to run an exceptional P&W offering, and constantly challenge and improve how we do things. A collaborator able to work autonomously.
• Good level of commercial awareness and business acumen.
• Possess strong and thorough knowledge of facilities maintenance and the built environment.
• Able to develop good working relationships with all levels of staff across the location and region.
• Demonstrates flexibility, leadership, initiative and a willingness to take responsibility.
• Able to manage costs to a budget.
• Able to work weekends (if required) or outside of normal office hours when property related issues arise, or property related projects must be completed out of hours, to avoid business interruption.

DLA Piper is a global law firm with lawyers and business service professionals located in more than 40 countries throughout the Americas, Europe, the Middle East, Africa and Asia Pacific. Our global reach ensures that we can help businesses with their legal needs anywhere in the world. We strive to be the leading global business law firm by delivering quality, service excellence and value to our clients and offering practical and innovative legal solutions to help them succeed. Our clients range from multinational, Global 1000, and Fortune 500 enterprises to emerging companies developing industry-leading technologies, as well as government and public sector bodies.

In everything we do connected with our People, our Clients and our Communities, we live by these values :

• Be Supportive – we are compassionate and inclusive, valuing diversity and acting thoughtfully.
• Be Collaborative – we are proactive, passionate team players investing in our relationships.
• Be Bold – we are fearless and inquisitive, challenging ourselves to think big and find creative new solutions.
• Be Exceptional – we are strategic and driven, exceeding standards and expectations.

At DLA Piper, diversity and inclusion underpins how we live our values and everything we do. We believe that everyone has a voice, and that everyone’s voice counts. We know that the rich diversity across our firm makes us stronger, more innovative and creative, which helps us to better serve our clients and communities. We are committed to providing an inclusive working environment and culture across our global firm, where everyone can bring their authentic self to work.

Diversity of perspective, thought, background and culture combine to make us the leading global law firm; that’s why we actively seek to build balanced teams. We welcome the unique contribution that you will bring to our firm and actively encourage applications from all talented people – however your talent is packaged, whatever your background or circumstance and regardless of how you identify.

We recognise that people have responsibilities and interests outside of their career and that as a business, we all benefit from working flexibly. That’s why we are open to discussing with candidates the different ways in which we are able to support requests for agile working arrangements.

In the event that we make an offer to you, and where local legislation permits and where relevant, we will conduct pre-engagement screening checks that may include but are not limited to your professional and academic qualifications, your eligibility to work in the relevant jurisdiction, any criminal records, your financial stability and work-related references.

We are seeking a highly organized and detail-orientated Office Manager to join our dynamic team. The ideal candidate will have a strong background in office administration, demonstrate excellent time management skills, and be comfortable working in a fast-paced environment where meeting deadlines is crucial.

Key Responsibilities:
Oversee daily administrative operations of the office

Manage office documentation and ensure all paperwork is accurate and up to date

Coordinate tasks and deadlines across departments

Support management with reporting and internal processes

Uphold office policies and maintain compliance with procedures

Assist with basic IT tasks and support (advantageous)

Requirements:
Minimum of 3 years’ experience in a managerial or office supervisory role

Exceptional attention to detail and organizational skills

Strong ability to work under pressure and meet tight deadlines

Excellent communication and interpersonal skills

Proficiency in Microsoft Office Suite

IT experience or knowledge will be considered an added advantage

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Main Purpose of the Role : To provide assistance to the Marketing Operations team

Role Requirements:

Diploma or related qualification in Marketing

At least 1 years marketing or project management experience

Role Responsibilities

Customer: Marketing Material

Distribution:

• Compile and maintain the branch distribution list - material quantities, elements
• Update with new/closed branches
• Manage the end to end process for material distribution during National campaigns.
• Query handling

Coordination:

• Coordination of all types of marketing material to and from branches, suppliers and Head
• Office.
• Execute ad-hoc requests - Midrand Support Centre

Promotional items:

• Stock handling and procurement
• Manage all promotional item requests
• Pack, collate and send to stakeholders

Stock:

• Monitor stock levels of generic and promotional marketing material
• Control branding material
• Assist with the printing of replenishment stock
• Handle all SMS briefs for relocations/closures.
• Assist with briefing of branch specific material using template/toolkit
• Collate, pack & distribute branch support material and relocations/moving posters

Operational Excellence: Administration/Office assistance & financial

• Branch lists/RM lists
• Budget updates
• Issuing order numbers
• Track invoices against order numbers
• Prepare invoices for payment and track against monthly spend

Operational excellence: Internal/External stakeholder engagement

• Liaise with internal and external stakeholders, suppliers and Regional managers

Operational Excellence/People: Support Customer Value Management

• Engage with broader team for brainstorming sessions
• Assist team by taking messages and screening calls in their absence.
• Assist ops and design team with projects/events

Projects

• Assist with ad hoc Brand projects
• Competitor review/tracking/research/monitoring

Customer

• Create and maintain productive relationships with internal and external clients by providing
• advice and assistance
• Create understanding of the ‘real’ versus ‘perceived’ need through experience and expertise
• while complying with company polices legislation and regulations
• Keep the client informed about progress through written communication, telephone
• communications and/or face to face meetings
• Build a positive image by exceeding client expectations at all times
• Treat internal and external customers fairly at all times

• Seniority level Associate

• Employment type Contract

• Job function Administrative
• Industries Banking

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We require a highly skilled Office Manager to manage our administrative functions, ensure compliance, and maintain efficient operations.

• Roster planning and management on ERP (Bapple) system
• Timesheet management and attendance tracking
• Contract administration and record-keeping
• Archiving old employee files and maintaining personnel records
• Issuing warnings, deductions, and managing payroll
• Provident fund and PSIRA administration
• Affinity and medical aid scheme management
• Uniform and inventory management
• Client query resolution and escalation
• -ontract and PO management
• Debit order mandate administration
• Memo preparation and distribution to staff
• PSIRA audit compliance and SOP maintenance
• Letter preparation and correspondence
• CCMA preparation and documentation
• Advertising and ad-hoc tasks

• 3+ years of experience in an office management role
• Strong administrative and organizational skills
• Proficient in ERP systems (Bapple) and Microsoft Office and Xero accounting
• Excellent communication and interpersonal skills
• Ability to work under pressure and meet deadlines
• Discretion and confidentiality when handling sensitive information
• Strong attention to detail and problem-solving skills

• Opportunities for growth and development

Stellenbosch : An international Finance & IT Company is seeking to employ an efficient, highly energetic and dynamic Office Manager to support their team in South Africa whilst simultaneously working as part of a global team.

Candidates who currently reside in the Western Cape are invited to apply for this position.

The Office Manager will ensure that the environment is a great place to work and to be the “go-to” person for the young and vibrant team. The successful candidate should be highly organised, detail-conscious, and have experience in managing a busy office environment working alongside ambitious professionals. This position is earmarked for a candidate who has 3 to 4 years' experience in an Office Management role, and who is comfortable with a variety of administrative tasks. Being self-sufficient in finding solutions to meet business needs, alongside running an office smoothly with minimal supervision, is a key factor.

• Minimum qualification: Post-matric qualification in IT, Business Administration, Bookkeeping or relevant field.
• Minimum experience: 3-4 years’ experience as an Office Manager in a medium to large office environment.
• Attention to detail and able to be a self-starter, pre-empting the administrative needs of the business.
• Proven capability across Office 365.
• Ability to thrive in a busy environment with autonomy to complete actions.
• Confident communicator, with the ability to keep multiple stakeholders up to date with progress of a variety of work activity.
• Excellent communication skills with a high level of proficiency in the English language.

• Tracking spend against an office budget in collaboration with the finance department.
• Overall supervision of the Office Assistant in their key responsibilities of maintaining the office.
• Manage IT, equipment and stationery inventories and supply alongside the Office Assistant.
• Manage commercial insurance schedule for the office.
• Site Health and Safety administration.
• Facilities Management liaison, including security, maintenance and access to the office.
• Liaison with suppliers and landlords.
• Assist in administrating EAP program together with HR.
• Meet, greet, and host visitors.
• Point of contact for various ad hoc requests and needs from employees.
• Organise team and corporate socials and events.
• Steward the company brand, working with the Group Employee Experience Officer, regarding merchandising, marketing and office signage/decor.
• Arrange celebratory events and gifting throughout the year for career and professional milestones and personal life events.
• Coordination of onboarding and offboarding, including induction.
• Travel coordination - domestic and international.
• Diary and meeting management.
• Support business tenders – documentation compilation.
• Formatting of reports, information packs or presentation for clients.
• Manage internal booking system for meeting rooms.
• Substitute for reception and switchboard when the Office Assistant is absent.
• Manage office mailbox.
• Assisting the Enabling Functions team in other offices on an ad-hoc basis.

Our client is seeking an experienced Officer Manager to join the Port Elizabeth team.

1. Directly responsible for the supervision of all administration and administration staff (debtors, creditors, reception and wage staff).
2. Oversee and control all aspects relating to building structures and furnishings.
3. Obtain quotations and manage agreements of all acquisitions.
4. Co-ordinate and maintain the firm’s archiving system for easy accessibility.
5. Monitor and co-ordinate the firm’s database.
6. Maintain and control the service agreements with all suppliers and other agents.
7. Prepare the annual budget for the various companies.
8. Oversee the preparation of daily cash flow and interpretation of cash movements.
9. Ensure PAYE and VAT are processed and paid via EFiling.
10. Ensure FICA requirements are met.
11. Inform employees and directors of processes to be followed.
12. Ensure all staff and directors are trained and aware of the FICA reporting requirements.
13. Provide debtors age analysis for all entities every month.
14. Administer all aspects of Greatsoft and maintenance of database.

1. BCom Degree Financial / Management Accounting or Business Management or minimum 10 years’ experience in an Office Manager position.
2. Knowledge of accounting, auditing and taxation procedures.
3. Ability to read and understand financial statements.
4. Proficient in MS Office.
5. Greatsoft and Pastel Accounting experience preferred.

As a Senior Office Administrator, you will play a crucial role in supporting the smooth operation of our office and administrative functions. You will be responsible for managing various administrative tasks and ensuring efficient communication both internally and externally. This role requires a high level of organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment.

Responsibilities:

1. Oversee daily administrative operations, including managing calendars, scheduling appointments, and coordinating meetings.
2. Act as the primary point of contact for internal and external inquiries, providing timely and professional responses.
3. Maintain office supplies inventory and equipment, ensuring adequate stock levels and functionality.
4. Manage office budgets and expenses, including processing invoices and reconciling accounts.
5. Assist in the preparation of reports, presentations, and other documents as needed.
6. Coordinate travel arrangements and accommodations for staff members.
7. Support HR functions such as onboarding new employees, maintaining personnel records, and administering benefits.
8. Collaborate with other departments to streamline processes and improve overall efficiency.
9. Handle confidential information with discretion and integrity.

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Administrative professionals-- are you looking for a way to turn your customer service background and your engaging personality into a challenging and rewarding sales career? Join our TEAM at Ace Handyman Services! We are a national leader in the home improvement and home repair services industry by designing our business around the needs of our customers. As we continue to grow, we are looking for highly organized and motivated candidates just like you to serve as Office Managers to ensure efficient and smooth daily operations.

In this role you will facilitate calls to educate our customers on the types of services & solutions we provide as well as our service model. NO CONSTRUCTION EXPERIENCE REQUIRED! Additionally, you will be a key component to the management of the daily schedule. Listening to customers and helping them solve their problems is the objective. Matching the right craftsmen with the right customer is key to a successful customer journey.

This is a great opportunity for you to grow toward advancement to a leadership role with us, and to apply your skills to a job in which you will face different challenges and solve new problems each and every day. We offer highly-competitive compensation and benefits, and the chance to work with a national organization that still maintains the flexibility and tight-knit feel of a locally owned and independently operated franchise.

If this sounds like the kind of career move you’ve been looking to make, and if you meet our qualifications, we want to talk with you. Contact us today!

Here is just some of what we have to offer:

• Competitive pay ranging from $18
• Vacation
• Company credit card
• Flexible scheduling
• Advancement and growth opportunities
• Regular pay reviews
• Plus more!

Job Responsibilities

As an Office Manager, you will be responsible for inbound and outbound customer sales/education while organizing work and project schedules for our craftsmen. This will require that you provide customers with information and expert advice on our services, pricing, and availability. You will also provide logistical support for our craftsmen, helping them with material ordering and scheduling efficiencies.

Your specific duties in this role will include:

• Respond to job leads in a timely manner
• Coordinating the schedule and material ordering for multiple craftsmen and projects
• Utilizing our dispatching & schedule management software
• Returning customers calls as needed and following up with past customers
• Performing paperwork and filing duties
• Assist in solving operational logistics to ensure a smooth customer journey

Job Requirements

We are looking for professionals who are highly organized and detail-oriented, with a strong administrative background and multi-tasking skills. It is also important that you display excellent verbal and written communication and interpersonal skills, as well as the ability to interact effectively with both customers and our craftsmen. You will also need a strong solution-focused attitude and be quick on your feet.

Specific qualifications for the role include:

• High school diploma or GED
• 3-5 years of administrative assistant/scheduling experience
• Comfortable with sales
• Adaptive to technology
• Strong customer service skills
• Excellent office management skills
• Solid typing skills; ten-key skills, a plus
• Great multitasking and prioritization skills
• Exceptional communication skills
• Sales and/or Marketing – a basic understanding of sales and marketing and the differences between the two, a plus
• QuickBooks Online or other accounting knowledge, a plus
• Customer-facing experience, a plus
• ServiceTitan experience is a major plus

Build fun and rewarding career with an industry leader!

Apply now!