306 Office Manager jobs in South Africa

Job Functions:

1. Provide a comprehensive Executive PA service to CEO.

• Manage executive diary.
• Manage corporate credit card : purchases, functions, staff welfare, day to day office requirements.
• Book and manage all local and international travel arrangements.
• Arrange executive and clients’ meetings.
li>Research for and prepare meeting agendas.
• Produce professionally typed documents as requested.

2. Provide a comprehensive day to day service on the smooth running of the office.

• File and store documents neatly and appropriately for easy retrieval.
• Prepare, type, and produce tenders and proposal.
• Liaise with staff, suppliers, and customers in relation to queries and attempt to resolve rather than escalate.
• Escalate unresolved queries to CEO, COO, and related departments.
• Manage personal administration and documents.
• Ensure the smooth running of the office on a day-to-day basis.
• Oversee maintenance of office equipment.
• Support staff in maintaining a positive, work effective environment at the office.
• Manage with IT our Cell C Company

From the day we opened our doors in 1971, MRI Software has built flexible, game-changing real estate software solutions to improve people’s lives. The only way to carry out that mission is to hire the absolute best employees on earth. People like you.

Work hard, play hard. Always. Our relentless commitment to client success, our employee resource groups and our promise to empower our teams to reach their full potential are a few examples of what makes MRI Software special.

And we’re insanely dedicated to creating a work environment that you look forward to every single day. That’s why we invest heavily in our employee engagement, so you enjoy the tech industry’s best perks. Together with the whole Pride, (lion roar for "family") employees, customers, and partners, we’re on a mission to break new ground and lead the real estate industry into a digital-first future.

We are looking for a highly organised and experienced Office Manager to oversee the operations of our Cape Town corporate office, which supports approximately 600 employees. This is a key leadership role responsible for ensuring our office functions smoothly, efficiently, and in alignment with company values and health and safety standards.

The ideal candidate is a proactive problem-solver with strong leadership, interpersonal, and multitasking skills, capable of managing people, processes, and resources across a dynamic workplace environment.

Office Operations & Facility Management
• Manage all day-to-day office functions to maintain a productive, safe, and positive work environment.
• Liaise with building management, cleaning, maintenance, and security contractors to ensure high facility standards.
• Oversee office layout, desk allocations, and capacity planning in collaboration with HR and department leads.
• Maintain office supplies, stationery, kitchen stock, and manage procurement of related goods and services.

Employee and Administrative Support
• Lead a team of office coordinators.
• Assist in coordination staff engagement activities, internal communications, wellness initiatives, and office events.
• Provide on-site support for new employee onboarding, office access, and general orientation.

Vendor & Budget Oversight
• Manage relationships and service-level agreements with vendors (e.g. security, cleaning, catering).
• Work with Workplace Experience Leadership on the office management budget, ensuring all spend is tracked and cost-effective.

Compliance, Health & Safety
• Ensure compliance with South African labour laws, health and safety regulations (including OHSA), and internal company policies.
• Conduct regular workplace inspections and manage incident reporting and safety drills in collaboration with the Health & Safety Officer.

Technology & Workspace Coordination
• Coordinate with the IT department to ensure seamless functionality of office equipment and systems.
• Support meeting room scheduling, A/V needs, and hybrid working setups where applicable.

Minimum Requirements:
• Bachelor’s degree or National Diploma in Office Administration, Business Management, Facilities Management, or a related field.
• At least 5 years of proven experience in office management or operations, ideally in a medium-to-large corporate environment.
• Strong leadership and team management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office 365, and office management software.
• Familiarity with South African labour and occupational health & safety legislation.

Preferred:
• Experience managing corporate facilities or office relocations in South Africa.
• Previous oversight of large office teams or spaces with 300+ employees.
• Familiarity with internal communication platforms (e.g., MS Teams).

We’re obsessed with making this the best job you’ve ever had!

We want our teams to love working here, so we’ve created some incredible perks for you to enjoy:

• We want our staff to love working here, and so we’ve created a few unique perks such as office breakfasts, quarterly lunches and virtual social events. Additionally, we value your input in your employee experience and have employee-led groups such as our DEI committee, employee resource groups such as Women and Allies, and our Pride Event Group

• Have confidence in your health with our offered Medical Aid Scheme.

• Invest in our competitive Personal Pension plan and help set you up for your future.

• Big on family? So are we! Here at MRI Software we recognise that your family is important, and being able to spend quality time with your family as it grows is a wonderful experience. Therefore, the MRI Software Parental Leave benefit is designed to give you the opportunity to spend time with your new arrival(s).

• Enjoy a fantastic work-life balance with 25 days of annual leave plus public Holidays, in addition to a

We require a highly skilled Office Manager to manage our administrative functions, ensure compliance, and maintain efficient operations.

• Roster planning and management on ERP (Bapple) system
• Timesheet management and attendance tracking
• Contract administration and record-keeping
• Archiving old employee files and maintaining personnel records
• Issuing warnings, deductions, and managing payroll
• Provident fund and PSIRA administration
• Affinity and medical aid scheme management
• Uniform and inventory management
• Client query resolution and escalation
• -ontract and PO management
• Debit order mandate administration
• Memo preparation and distribution to staff
• PSIRA audit compliance and SOP maintenance
• Letter preparation and correspondence
• CCMA preparation and documentation
• Advertising and ad-hoc tasks

• 3+ years of experience in an office management role
• Strong administrative and organizational skills
• Proficient in ERP systems (Bapple) and Microsoft Office and Xero accounting
• Excellent communication and interpersonal skills
• Ability to work under pressure and meet deadlines
• Discretion and confidentiality when handling sensitive information
• Strong attention to detail and problem-solving skills

• Opportunities for growth and development

Albida City of Cape Town, Western Cape, South Africa

Albida City of Cape Town, Western Cape, South Africa

Direct message the job poster from Albida

We are hiring on behalf of one of our customers for an experienced Office Manager who will lead, develop, and support the office initiatives and operations, creating a modern, effective, and efficient workplace. This role will involve managing budgets, providing operational admin support, and serving as the primary contact for all office and workplace operations-related matters.

Key Responsibilities:

• Liaise with Building management teams to ensure all services, commitments, and requirements are met by all parties.
• Develop. Coordinate and manage the Business Continuity Planning and requirements
• Support investigations, when necessary, into incidents on or off-site that affect the company’s staff.
• Deliver and support the staff onboarding
• Develop and track annual administrative budget in collaboration with others.
• Handling finances: You'll be responsible for managing the Office finances, including creating and managing budgets, handling invoices, and tracking expenses.
• Liaise with contractors to ensure projects, works, and services are delivered to expected standards and scope
• Collaborate with other leaders to identify efficiencies, create standards, and ensure consistent practices to effectively support operational excellence.

Key Skills & Experience:

• Experience in office management with progressively increasing levels of responsibility.
• Experience in designing and implementing return-to-office initiatives and operating in hybrid workplaces.
• Proven experience of managing budgets and delivering operational admin support, alongside responding to ad-hoc requests.
• Knowledge of office management best practices.
• Proficient in Microsoft Office Suite, with high proficiency in Outlook, Teams, Word, Excel, and G Suite and VC system.
• Communication and organizational expertise.

This is a fantastic opportunity to join a leading Global organization with an office in Cape Town.

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Consulting
• Industries Business Consulting and Services

Referrals increase your chances of interviewing at Albida by 2x

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Job Summary: Beck Family Hospitality is seeking a highly organized and proactive Office Manager. In this pivotal role, you will serve as the central coordinator for project management across all departments, ensuring smooth operations and efficient workflow management.

Desired Qualifications: Diploma in Office Management, Certificate in Project Management will be advantageous

Minimum Work Experience: At least 3 – 5 years in a similar role

Core Responsibilities:

Project Management & Coordination

• HOD Support: Assist Heads of Departments in managing their tasks, deadlines, and project timelines.
• Task Tracking: Implement and maintain a comprehensive project management system to monitor business-wide initiatives.
• Progress Reporting:
• Meeting Coordination: Schedule and facilitate cross-departmental meetings, prepare agendas, and track action items
• Create regular status reports and updates for management on various projects..
• Systems Management: Maintain and optimize organization-wide administrative systems.
• Documentation: Ensure proper documentation of processes, procedures, and project outcomes.
• Office Supplies Management: Oversee the inventory and ordering of office supplies to ensure the office is well stocked.
• Facility Management: Coordinate maintenance and repair of office equipment and facilities.
• Reception Duties: Manage the reception area, greet visitors, and handle incoming calls and correspondence.
• Budget Management: Assist in managing office budgets and expenses, ensuring cost-effective operations.
• Health and Safety Compliance: Ensure the office complies with health and safety regulations and conduct regular inspections.
• Employee Support: Provide administrative support to staff, including managing schedules, travel arrangements, and expense reports.
• Vendor Management: Liaise with vendors and service providers to ensure timely delivery of services and supplies.
• Event Coordination: Organize office events, meetings, and training sessions.
• Minute Taking: Accurately record and distribute minutes of meetings, ensuring all action items are tracked and followed up.
• Required Skills & Qualities:
• Project Management: Proven experience in coordinating multiple projects simultaneously.
• Tech Proficiency: Strong skills in Microsoft Office Suite and project management software.
• Organization: Exceptional organizational and time management abilities.
• Communication: Excellence in both written and verbal communication.
• Problem-Solving: Strong analytical and critical thinking skills.

Additional Requirements:

• Own transport and valid driver’s license.
• Flexibility to adapt to changing priorities.
• Strong attention to detail.

Stellenbosch : An international Finance & IT Company is seeking to employ an efficient, highly energetic and dynamic Office Manager to support their team in South Africa whilst simultaneously working as part of a global team.

Candidates who currently reside in the Western Cape are invited to apply for this position.

The Office Manager will ensure that the environment is a great place to work and to be the “go-to” person for the young and vibrant team. The successful candidate should be highly organised, detail-conscious, and have experience in managing a busy office environment working alongside ambitious professionals. This position is earmarked for a candidate who has 3 to 4 years' experience in an Office Management role, and who is comfortable with a variety of administrative tasks. Being self-sufficient in finding solutions to meet business needs, alongside running an office smoothly with minimal supervision, is a key factor.

• Minimum qualification: Post-matric qualification in IT, Business Administration, Bookkeeping or relevant field.
• Minimum experience: 3-4 years’ experience as an Office Manager in a medium to large office environment.
• Attention to detail and able to be a self-starter, pre-empting the administrative needs of the business.
• Proven capability across Office 365.
• Ability to thrive in a busy environment with autonomy to complete actions.
• Confident communicator, with the ability to keep multiple stakeholders up to date with progress of a variety of work activity.
• Excellent communication skills with a high level of proficiency in the English language.

• Tracking spend against an office budget in collaboration with the finance department.
• Overall supervision of the Office Assistant in their key responsibilities of maintaining the office.
• Manage IT, equipment and stationery inventories and supply alongside the Office Assistant.
• Manage commercial insurance schedule for the office.
• Site Health and Safety administration.
• Facilities Management liaison, including security, maintenance and access to the office.
• Liaison with suppliers and landlords.
• Assist in administrating EAP program together with HR.
• Meet, greet, and host visitors.
• Point of contact for various ad hoc requests and needs from employees.
• Organise team and corporate socials and events.
• Steward the company brand, working with the Group Employee Experience Officer, regarding merchandising, marketing and office signage/decor.
• Arrange celebratory events and gifting throughout the year for career and professional milestones and personal life events.
• Coordination of onboarding and offboarding, including induction.
• Travel coordination - domestic and international.
• Diary and meeting management.
• Support business tenders – documentation compilation.
• Formatting of reports, information packs or presentation for clients.
• Manage internal booking system for meeting rooms.
• Substitute for reception and switchboard when the Office Assistant is absent.
• Manage office mailbox.
• Assisting the Enabling Functions team in other offices on an ad-hoc basis.

Our client is seeking an experienced Officer Manager to join the Port Elizabeth team.

1. Directly responsible for the supervision of all administration and administration staff (debtors, creditors, reception and wage staff).
2. Oversee and control all aspects relating to building structures and furnishings.
3. Obtain quotations and manage agreements of all acquisitions.
4. Co-ordinate and maintain the firm’s archiving system for easy accessibility.
5. Monitor and co-ordinate the firm’s database.
6. Maintain and control the service agreements with all suppliers and other agents.
7. Prepare the annual budget for the various companies.
8. Oversee the preparation of daily cash flow and interpretation of cash movements.
9. Ensure PAYE and VAT are processed and paid via EFiling.
10. Ensure FICA requirements are met.
11. Inform employees and directors of processes to be followed.
12. Ensure all staff and directors are trained and aware of the FICA reporting requirements.
13. Provide debtors age analysis for all entities every month.
14. Administer all aspects of Greatsoft and maintenance of database.

1. BCom Degree Financial / Management Accounting or Business Management or minimum 10 years’ experience in an Office Manager position.
2. Knowledge of accounting, auditing and taxation procedures.
3. Ability to read and understand financial statements.
4. Proficient in MS Office.
5. Greatsoft and Pastel Accounting experience preferred.

As a Senior Office Administrator, you will play a crucial role in supporting the smooth operation of our office and administrative functions. You will be responsible for managing various administrative tasks and ensuring efficient communication both internally and externally. This role requires a high level of organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment.

Responsibilities:

1. Oversee daily administrative operations, including managing calendars, scheduling appointments, and coordinating meetings.
2. Act as the primary point of contact for internal and external inquiries, providing timely and professional responses.
3. Maintain office supplies inventory and equipment, ensuring adequate stock levels and functionality.
4. Manage office budgets and expenses, including processing invoices and reconciling accounts.
5. Assist in the preparation of reports, presentations, and other documents as needed.
6. Coordinate travel arrangements and accommodations for staff members.
7. Support HR functions such as onboarding new employees, maintaining personnel records, and administering benefits.
8. Collaborate with other departments to streamline processes and improve overall efficiency.
9. Handle confidential information with discretion and integrity.