2,329 Personal Assistant jobs in South Africa

Join us as an Executive Personal Assistant, an indispensable force in our efficient workspace, catering to our CEO's needs with foresight and precision.

• Age Range : 26 to 35 | No Dependents
• A minimum of 5 to 10 years experience as an Executive Personal Assistant to a Managing Director or CEO
• Flexibility for both local and international travel
• Access to reliable personal transportation
• Proficiency in MS Office; familiarity with Salesforce is an advantage

Key Responsibilities

As an integral member of our team, your responsibilities will encompass :

• Craftsmanship of comprehensive reports
• Skillful management of schedules and appointments
• Orchestrating seamless events and meetings
• Preparing compelling presentations
• Thriving in a corporate ecosystem

Qualities We Value

To excel in this role, you should possess :

• Exceptional interpersonal finesse
• Proficiency in impactful communication
• A polished and confident demeanor
• Adaptability to varying situations
• A robust work ethic, including availability for extended hours

Your Future with Us

This is your opportunity to thrive in a role that demands both strategic thinking and on-the-fly problem solving. Join us in maintaining a high-performing environment where dedication and efficiency converge.

Application

Ready to shine? Provide reliable references and step into a rewarding career as a vital part of our top-tier corporate setting. Apply today.

Salary Structure

• Basic Salary of R 28 000 to R 35 000 based on experience
• Provident Fund

Only suitable candidates will be shortlisted and contacted within 14 days)

Personal Assistant • Johannesburg, South Africa

Reference : CPT -NP-1

Location: Worcester

We are seeking a highly organized, proactive, and detail-oriented Executive Personal Assistant to support Directors and ensure the smooth running of their professional and personal affairs. This role offers a unique blend of executive support, day-to-day coordination, and light property administration, making it ideal for someone who enjoys variety and thrives in a dynamic environment.

• Diary and Schedule Management: Coordinate calendars, schedule meetings, and proactively manage deadlines to ensure directors' time is optimized.
• Travel Coordination: Arrange domestic and international travel, including flights, accommodation, visas, and detailed itineraries for directors and their families.
• Meeting Preparation & Follow-up: Prepare briefing documents and follow up on action items.
• Correspondence & Communication: Draft, review, and manage email and written communications on behalf of the directors.
• Personal Task Management: Handle a range of personal and family-related tasks discreetly and efficiently.
• Project and Event Assistance: Support special projects and events, ensuring smooth planning and execution.
• Financial & Administrative Support: Manage expense claims, oversee payments (personal and business-related), and maintain budgets where needed.
• Document Preparation: Draft, proofread, and file confidential documents, including contracts, company secretarial documents, and audit support materials.
• Errands & Ad Hoc Support: Coordinate errands, client gifting, and day-to-day assistance as required.
• Property Administration Support: Liaise with tenants and agents on property-related queries, coordinate solutions, assist with insurance claims, lease document management, utility tracking, and handle municipal queries (City of Cape Town, Eskom). Post and manage online property advertisements as needed.

• Matric certificate; further administrative or business qualifications preferred.
• Proven experience as a Personal or Executive Assistant, ideally at director level.
• Strong organizational and multitasking skills with the ability to manage a broad variety of tasks.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High level of discretion, professionalism, and emotional intelligence.
• Valid driver’s license and own transport.

If you're interested in this opportunity, please:

• Apply online at the company website
• Click on the Apply button
• Or email a comprehensive CV with 'PERSONAL ASSISTANT' in the subject line

We thank all applicants for their interest. Please note that only shortlisted candidates will be contacted.

Senior Care, Time Management, Google Docs, Hoyer Lift, QuickBooks, Infection Control Training, Caregiving, Office Experience, Personal Assistant Experience, Home Care, Alzheimer's Care, Administrative Experience

Employment Type: Full-Time

Experience: Years

Vacancy: 1

Overview

The University of Cape Town Lung Institute ( ) requires applications for an experienced EXECUTIVE ASSISTANT who is proactive and able to work in a fast-paced, deadline-driven environment. The successful candidate must be highly organised and detail-oriented and will assist and provide secretarial assistance to the Managing Director, Chief Financial Officer and Chief Operating Officer.

• Grade 12 / Matric equivalent
• Post Matric qualification in either Business Administration or secretarial and Office Management Diploma or equivalent (Other University graduates with management experience may be considered)
• 3 – 5 years’ experience as an executive level assistant; preferably in an educational / medical institution
• Advanced Computer Literacy (MS Office, internet browsers and web applications)
• Strong organizational, co-ordination and administrative skills
• Excellent communication and interpersonal skills
• Proactive and ability to work well under pressure and in a fast-paced environment
• Ability to use discretion and maintain confidentiality
• Able to work autonomously
• Valid GCP Certificate (advantageous)
• Valid Driver’s License

• Organize and maintain diaries and make appointments
• Assist with MD’s email correspondence
• Manage MD, CFO and COO’s electronic calendar
• Co-ordinate local, national and international teleconferences / conferences
• Screen phone calls, enquiries and requests (often managing them in the absence of MD by delegating to relevant doctors or staff)
• Assist with publication of journals and website searches
• Work closely with Finance Manager and Unit Heads
• Arrange staff meetings and manage minutes
• Produce PowerPoint presentations and posters
• Assist with liaising and correspondence with international, national and internal committees, advisory boards and societies
• Screen and receive visitors of all levels of institutions, universities, hospitals, pharmaceutical companies, both locally, nationally and internationally
• Organize and set up meetings to ensure the MD / CFO / COO are well prepared for meetings (i.e. assist with communication and scheduling, catering of meetings)
• Schedule visits for monitors and statutory inspections
• Dictaphone typing up, scanning of various documents, papers, reports etc.
• Manage billings
• Liaise with clients, suppliers and other staff with respect to the purchase of various office equipment, stationary, office furniture, computer equipment etc.
• Assist with travel arrangements for MD (both national and international) i.e. correspondence in setting up itineraries, flight bookings, insurance, VISA and passport applications and collections.
• Assist with arranging events for the Institute
• Managing cleaning staff and order cleaning consumables
• Ensure the operational and functional needs are met in terms of IT, telephone, furniture and other related requests.
• Deal with equipment repair technicians and IT technicians

• This position will be based in Mowbray, Cape Town.
• 12-month Fixed Term Contract
• Working Hours - 40 hours per week

Closing Date : 06 October 2025

Only shortlisted candidates will be contacted. Should you not receive a response within 30 days of the closing date, please consider your application unsuccessful.

The University of Cape Town Lung Institute is committed to equity in our employment practices and reserves the right not to appoint.

The selection process will be guided by the Employment Equity Plan and Targets of the University of Cape Town Lung Institute (Pty) Ltd.

Please note that when applying for any position, reference checks will be completed, and personal information defined in the protection of personal information Act 4 of 2013 will be processed. In applying for this position, applicants will be deemed to have consented to such processing as defined in the policy statement.

Note: This Position is not on UCT Conditions of Service.

Minimum Requirements :

• Grade 12 / Matric equivalent
• Post Matric qualification in either Business Administration or secretarial and Office Management Diploma or equivalent (Other University graduates with management experience may be considered)
• 3 5 years experience as an executive level assistant; preferably in an educational / medical institution
• Advanced Computer Literacy (MS Office, internet browsers and web applications)
• Strong organizational, co-ordination and administrative skills
• Excellent communication and interpersonal skills
• Proactive and ability to work well under pressure and in a fast-paced environment.
• Ability to use discretion and maintain confidentiality.
• Able to work autonomously.
• Valid GCP Certificate (advantageous)
• Valid Drivers License

• Organize and maintain diaries and make appointments
• Assist with MDs email correspondence
• Manage MD, CFO and COOs electronic calendar
• Co-ordinate local, national and international teleconferences / conferences
• Screen phone calls, enquiries and requests (often managing them in the absence of MD by delegating to relevant doctors or staff)
• Assist with publication of journals and website searches
• Work closely with Finance Manager and Unit Heads
• Arrange staff meetings and manage minutes.
• Produce PowerPoint presentations and posters
• Assist with liaising and correspondence with international, national and internal committees, advisory boards and societies
• Screen and receive visitors of all levels of institutions, universities, hospitals, pharmaceutical companies, both locally, nationally and internationally
• Organize and set up meetings to ensure the MD / CFO / COO are well prepared for meetings (i.e. assist with communication and scheduling, catering of meetings)
• Schedule visits for monitors and statutory inspections
• Dictaphone typing up, scanning of various documents, papers, reports etc.
• Manage billings
• Liaise with clients, suppliers and other staff with respect to the purchase of various office equipment, stationary, office furniture, computer equipment etc.
• Assist with travel arrangements for MD (both national and international) i.e. correspondence in setting up itineraries, flight bookings, insurance, VISA and passport applications and collections.
• Assist with arranging events for the Institute
• Managing cleaning staff and order cleaning consumables
• Ensure the operational and functional needs are met in terms of IT, telephone, furniture and other related requests.
• Deal with equipment repair technicians and IT technicians

• This position will be based in Mowbray, Cape Town.
• 12-month Fixed Term Contract
• Working Hours - 40 hours per week

Closing Date : 06 October 2025

Only shortlisted candidates will be contacted. Should you not receive a response within 30 days of the closing date, please consider your application unsuccessful.

EMPLOYMENT EQUITY STATEMENT

The University of Cape Town Lung Institute is committed to equity in our employment practices and reserves the right not to appoint.

The selection process will be guided by the Employment Equity Plan and Targets of the University of Cape Town Lung Institute (Pty) Ltd.

POPIA STATEMENT

Please note that when applying for any position, reference checks will be completed, and personal information defined in the protection of personal information Act 4 of 2013 will be processed. In applying for this position, applicants will be deemed to have consented to such processing as defined in the policy statement.

Note : This Position is not on UCT Conditions of Service.

Minimum Requirements

• Must have a minimum of 5 years experience in a similar role within a Manufacturing Environment
• National Diploma in Legal Secretarial | Paralegal
• Proficiency in MS Office
• Strong knowledge of Office practice | Imports processing | Administration support | Secretarial duties | Insurance portfolio management | Forex handling | Event planning
• Skilled with Excellent organisational skills | Strong administration skills | Good verbal & written communication | Problem-solving
• Valid Drivers License Essential | Code 8
• Contactable References and Payslips required

• Basic Salary negotiable based on experience

Only suitable candidates will be shortlisted and contacted within 14 days

Description

RPOs client is actively seeking a skilled Personal Assistant to join our client in Blackheath Cape Town . This is an exciting opportunity for a dedicated administrative professional to provide comprehensive support to senior executives. If you have experience supporting senior-level executives and possess strong organizational and communication skills we want to hear from you!

Responsibilities :

Provide comprehensive administrative and clerical support to the CEO and / or other senior executives including managing calendars scheduling meetings arranging travel and handling correspondence.

Manage office logistics maintain filing systems (physical and digital) and ensure timely follow-up on action items.

Act as a liaison between executives and internal / external stakeholders building positive relationships and managing confidential information with discretion.

Assist with project coordination including planning timeline management and data compilation to support decision-making.

Requirements :

Minimum of 1 years experience supporting senior-level executives.

High proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and familiarity with collaboration tools.

Excellent organizational time management and communication skills.

Demonstrated professionalism discretion and a proactive solution-oriented mindset.

Ability to work independently manage multiple priorities and be fully bilingual.

Benefits :

Permanent office-based contract with standard Monday to Friday hours (08h00 to 17h00 Mon-Thu 08h00 to 15h00 Fri) with rare overtime.

Competitive Salary inclusive of a 10% Pension Fund contribution (5% employer 5% employee) and a 13th cheque in the birthday month.

15 annual leave working days per annum with a forced December shutdown.

Contact RPO Recruitment for your next career opportunity.

Apply for this role today contact Justin Peach at or on LinkedIn.

You can also visit the RPO Recruitment website : or email us your CV : .

We will contact you telephonically in 3 days should you be suitable for this vacancy. If you are not suitable we will put your CV on file and contact you regarding any future vacancies that arise.

Package & Remuneration

Market Related

About Us

RPO is a Recruitment Specialist focused on providing recruitment solutions specifically tailored to our valued clients.

RPO focuses on select market segments namely Engineering Finance Supply Chain Manufacturing Information Technology and Mining.

With over 12 years of experience in the recruitment industry RPO has access to many high-caliber candidates across various industries all accessible through our highly trained and specialised recruiters. We focus on helping you reach your personal and professional goals by connecting you to bigger and better career paths.

Key Skills

Senior Care,Time Management,Google Docs,Hoyer Lift,QuickBooks,Infection Control Training,Caregiving,Office Experience,Personal Assistant Experience,Home Care,Alzheimers Care,Administrative Experience

Employment Type : Full-Time

Experience : years

Vacancy : 1

Job title : Executive Personal Assistant

Job Location : Gauteng, Johannesburg

Deadline : October 23, 2025

Key responsibilities and requirements for the Executive Personal Assistant role.

• Act as an ambassador and first point of contact for allocated Partners
• Develop and maintain internal and external networks, building knowledge of key client handling teams and issues in order to effectively identify and communicate priorities.
• Build strong relationships with clients and their PAs identifying opportunities to enhance EY’s reputation.

• Provide comprehensive diary management in consultation with your Partners.
• Proactively monitor meeting attendance, taking ownership to ensure enquiries and issues are appropriately delegated and resolved effectively.
• Facilitate all logistical arrangements and ensure all documentation is prepared in advance of meetings – with oversight from a Manager / Advance Intermediate PA / Partner

• Proactive itinerary planning, researching and considering reasonable alternative cost effective travel, to include assistance with visas.
• Maximise cost reduction opportunities, utilising preferred travel provider in line with travel and expenses policy.

• Manage communications, monitor emails, post and calls taking appropriate action, escalating or delegating accordingly.

• Project manage events that only require internal bookings of rooms, catering and attendance management.
• Ensuring compliance with policies and approved budgets.
• Work with facilities to confirm logistical arrangements and attend events as required, proactively ensuring relevant documentation is available at the event as approved by the Partner / Manager.
• Manage budget in consultation with the Partner / Manager.

• Prepare and submit timesheets.
• Collate and process expenses and invoices ensuring compliance with policy and approval process.
• Reconcile credit card / bank statements with receipts as appropriate.

• Delegate meetings, events, travel, accommodation and ad hoc tasks
• Maintain client contact and relationship databases.
• Provide ad hoc project support.
• Loading external training CPD hours
• Mercury S2P support
• Stationery maintenance
• Meet and greet visitors to EY offices.
• Provide cover for colleagues during absences as appropriate.

• Experience in a corporate professional services environment is preferred.
• The confidence to engage with senior / high profile contacts and clients and their teams.
• Attention to detail and ownership for the delivery of high-quality work.
• Ability to build relationships across diverse teams both locally and globally.
• Ability to work as part of a team, ensuring seamless service to the firm and clients.
• Confident approach to administration and agile to different Partner expectations
• The ability to plan ahead and anticipate potential problems.
• Strong organisational skills with ability to prioritise a busy and often conflicting workload.
• A flexible and professional approach, remaining calm under pressure.
• Knowledge of time zones and best means of travel between multinational locations.
• Broad knowledge of Microsoft Office packages.
• Administrative / Management jobs

Key Responsibilities Relationship management

• Act as an ambassador and first point of contact for allocated Partners
• Develop and maintain internal and external networks, building knowledge of key client handling teams and issues in order to effectively identify and communicate priorities.
• Build strong relationships with clients and their PA’s identifying opportunities to enhance EY’s reputation.

• Provide comprehensive diary management in consultation with your Partners.
• Proactively monitor meeting attendance, taking ownership to ensure enquiries and issues are appropriately delegated and resolved effectively.
• Facilitate all logistical arrangements and ensure all documentation is prepared in advance of meetings – with oversight from a Manager/Advance Intermediate PA/Partner

• Proactive itinerary planning, researching and considering reasonable alternative cost effective travel, to include assistance with visas.
• Maximise cost reduction opportunities, utilising preferred travel provider in line with travel and expenses policy.

• Manage communications, monitor emails, post and calls taking appropriate action, escalating or delegating accordingly.

• Project manage events that only require internal bookings of rooms, catering and attendance management.
• Ensuring compliance with policies and approved budgets.
• Work with facilities to confirm logistical arrangements and attend events as required, proactively ensuring relevant documentation is available at the event as approved by the Partner/Manager.
• Manage budget in consultation with the Partner/Manager.

• Prepare and submit timesheets.
• Collate and process expenses and invoices ensuring compliance with policy and approval process.
• Reconcile credit card/bank statements with receipts as appropriate.

• Delegate meetings, events, travel, accommodation and ad hoc tasks
• Maintain client contact and relationship databases.
• Provide ad hoc project support.
  • Loading external training CPD hours
  • Mercury S2P support
  • Stationery maintenance
• Meet and greet visitors to EY offices.
• Provide cover for colleagues during absences as appropriate.

• Experience in a corporate professional services environment is preferred.
• The confidence to engage with senior/high profile contacts and clients and their teams.
• Attention to detail and ownership for the delivery of high-quality work.
• Ability to build relationships across diverse teams both locally and globally.
• Ability to work as part of a team, ensuring seamless service to the firm and clients.
• Confident approach to administration and agile to different Partner expectations
• The ability to plan ahead and anticipate potential problems.
• Strong organisational skills with ability to prioritise a busy and often conflicting workload.
• A flexible and professional approach, remaining calm under pressure.
• Knowledge of time zones and best means of travel between multinational locations.
• Broad knowledge of Microsoft Office packages.

We are looking for a trusted business advisor who appreciates a collaborative culture by nurturing team members through mentoring and coaching, knowledge sharing and adapting relevant ideas from previous projects or experiences. We are interested in a specialist with a strong commitment to professional and client service excellence who comes from a consulting background and exudes strong communication, presentation and influencing skills

As one of our valued employees in EY, you get to work with inspiring, meaningful and challenging projects. Our focus is education and coaching alongside practical experience to ensure your personal development. At EY we value our employees and you will be able to control your own development with an individual progression plan. You will quickly grow into a responsible role with challenging and stimulating assignments. In addition to these, you will be part of an interdisciplinary environment that encourages high quality and knowledge exchange. Furthermore, we offer excellent working conditions, in a stimulating, inclusive and enjoyable environment. We offer:

• Support, coaching and feedback from some of the most engaging colleagues around
• Opportunities to develop new skills and progress your career
• The freedom and flexibility to handle your role in a way that’s right for you

As a global leader in assurance, tax, consulting, strategy and transaction services, we hire and develop the most passionate people in their field to help build a better working world. This starts with a culture that believes in giving you the training, opportunities and creative freedom to make things better. So that whenever you join, however long you stay, the exceptional EY experience lasts a lifetime.

If you can confidently demonstrate that you meet the criteria above, please contact us as soon as possible.

Join us in building a better working world.

Key Responsibilities

Relationship management

• Act as an ambassador and first point of contact for allocated Partners
• Develop and maintain internal and external networks, building knowledge of key client handling teams and issues in order to effectively identify and communicate priorities.
• Build strong relationships with clients and their PAs identifying opportunities to enhance EY’s reputation.

Diary and meeting management

• Provide comprehensive diary management in consultation with your Partners.
• Proactively monitor meeting attendance, taking ownership to ensure enquiries and issues are appropriately delegated and resolved effectively.
• Facilitate all logistical arrangements and ensure all documentation is prepared in advance of meetings – with oversight from a Manager/Advance Intermediate PA/Partner

Travel management

• Proactive itinerary planning, researching and considering reasonable alternative cost effective travel, to include assistance with visas.
• Maximise cost reduction opportunities, utilising preferred travel provider in line with travel and expenses policy.

Communication management

• Manage communications, monitor emails, post and calls taking appropriate action, escalating or delegating accordingly.

Events management

• Project manage events that only require internal bookings of rooms, catering and attendance management.
• Ensuring compliance with policies and approved budgets.
• Work with facilities to confirm logistical arrangements and attend events as required, proactively ensuring relevant documentation is available at the event as approved by the Partner/Manager.
• Manage budget in consultation with the Partner/Manager.

Time and expense management

• Prepare and submit timesheets.
• Collate and process expenses and invoices ensuring compliance with policy and approval process.
• Reconcile credit card/bank statements with receipts as appropriate.

General administrative and project support

• Delegate meetings, events, travel, accommodation and ad hoc tasks
• Maintain client contact and relationship databases.
• Provide ad hoc project support.
  • Loading external training CPD hours
  • Mercury S2P support
  • Stationery maintenance
• Meet and greet visitors to EY offices.
• Provide cover for colleagues during absences as appropriate.

Experience and skills required

• Experience in a corporate professional services environment is preferred.
• The confidence to engage with senior/high profile contacts and clients and their teams.
• Attention to detail and ownership for the delivery of high-quality work.
• Ability to build relationships across diverse teams both locally and globally.
• Ability to work as part of a team, ensuring seamless service to the firm and clients.
• Confident approach to administration and agile to different Partner expectations
• The ability to plan ahead and anticipate potential problems.
• Strong organisational skills with ability to prioritise a busy and often conflicting workload.
• A flexible and professional approach, remaining calm under pressure.
• Knowledge of time zones and best means of travel between multinational locations.
• Broad knowledge of Microsoft Office packages.

What we look for:

We are looking for a trusted business advisor who appreciates a collaborative culture by nurturing team members through mentoring and coaching, knowledge sharing and adapting relevant ideas from previous projects or experiences. We are interested in a specialist with a strong commitment to professional and client service excellence who comes from a consulting background and exudes strong communication, presentation and influencing skills

What working at EY offers:

As one of our valued employees in EY, you get to work with inspiring, meaningful and challenging projects. Our focus is education and coaching alongside practical experience to ensure your personal development. At EY we value our employees and you will be able to control your own development with an individual progression plan. You will quickly grow into a responsible role with challenging and stimulating assignments. In addition to these, you will be part of an interdisciplinary environment that encourages high quality and knowledge exchange. Furthermore, we offer excellent working conditions, in a stimulating, inclusive and enjoyable environment. We offer:

• Support, coaching and feedback from some of the most engaging colleagues around
• Opportunities to develop new skills and progress your career
• The freedom and flexibility to handle your role in a way that’s right for you

About EY

As a global leader in assurance, tax, consulting, strategy and transaction services, we hire and develop the most passionate people in their field to help build a better working world. This starts with a culture that believes in giving you the training, opportunities and creative freedom to make things better. So that whenever you join, however long you stay, the exceptional EY experience lasts a lifetime.

If you can confidently demonstrate that you meet the criteria above, please contact us as soon as possible.

Join us in building a better working world.