266 Personal Assistant jobs in South Africa

Our client based in the North Coast of KwaZulu-Natal Province, seeks to appoint a suitably qualified Personal Assistant to provide administrative assistance and support to the organisations CEO and Board, in line with applicable compliance reporting.

Requirements :

• Bachelor’s degree or a 3-year National Diploma in Public Management, Administration or an equivalent qualification.
• 3 to 5 years working experience in Office Management, Secretariat or Compliance or Performance Information reporting within the private and public sector environment.
• Valid driver’s license.
• Experience working in a corporate governance reporting environment.
• Knowledge of the public sector strategic and annual compliance reporting frameworks.
• Work well under pressure and in a team

Knowledge and Skills

• Experience in working in a corporate governance reporting environment
• Knowledge of public sector strategic and annual compliance reporting framework
• Administration and report writing skills
• Planning and organising skills
• Desktop research and presentation skills
• Unendorsed driver’s license, & willingness to travel
• Extremely organized, detail oriented and efficient
• Ability to work under pressure and able to undertake multiple assignments
• Document control
• Planning and organisation
• Ethical conduct and confidentiality
• Interpersonal skills
• Working well under pressure
• Integrity
• Flexibility
• Planning
• Ability to comply with rules and regulations diligently

All Applications should be sent by registered mail to :

Enquiries : Fempower (during working hours 08h00 - 16h00).

THE CLOSING DATE FOR SUBMISSION OF APPLICATIONS IS : 16 SEPTEMBER 2022.

No faxed applications will be accepted. Please send a covering letter with your application stating the position you are applying for, a detailed resume with a list of traceable references and certified copies of all qualifications. Appointment is subject to the verification of educational qualifications, previous experience, reference checks and security vetting. Only short-listed candidates will be contacted. If you have not heard from us by 30 September 2022 consider your application to have been unsuccessful.

• Administrative Support: Handle day-to-day administrative tasks, including managing schedules, arranging appointments, and organizing meetings.
• Communication Management: Screen and respond to emails, phone calls, and other forms of communication on behalf of the individual. Draft and prepare correspondence.
• Calendar Management: Manage and coordinate the calendar of appointments, meetings, and events. Ensure timely reminders and follow-ups.
• Travel Arrangements: Arrange travel plans, including flights, accommodations, and transportation. Prepare itineraries and ensure smooth travel logistics.
• Document Preparation: Assist in the preparation of reports, presentations, and other documents. Proofread and edit materials as necessary.
• Data Management: Maintain organized and up-to-date files, databases, and records. Handle confidential information with discretion.
• Task Prioritization: Prioritize tasks and deadlines to ensure efficient workflow. Anticipate needs and proactively address them.
• Team Collaboration: Collaborate with other team members, departments, and external contacts to facilitate smooth communication and cooperation.
• Problem Solving: Address and resolve routine issues and challenges, escalating complex matters as needed.
• Reporting: Prepare and generate regular reports on key activities, outcomes, and performance metrics. Ensure accuracy and timely submission of reports to stakeholders.
  
  

• Administrative Support: Handle day-to-day administrative tasks, including managing schedules, arranging appointments, and organizing meetings.
• Communication Management: Screen and respond to emails, phone calls, and other forms of communication on behalf of the individual. Draft and prepare correspondence.
• Calendar Management: Manage and coordinate the calendar of appointments, meetings, and events. Ensure timely reminders and follow-ups.
• Travel Arrangements: Arrange travel plans, including flights, accommodations, and transportation. Prepare itineraries and ensure smooth travel logistics.
• Document Preparation: Assist in the preparation of reports, presentations, and other documents. Proofread and edit materials as necessary.
• Data Management: Maintain organized and up-to-date files, databases, and records. Handle confidential information with discretion.
• Task Prioritization: Prioritize tasks and deadlines to ensure efficient workflow. Anticipate needs and proactively address them.
• Team Collaboration: Collaborate with other team members, departments, and external contacts to facilitate smooth communication and cooperation.
• Problem Solving: Address and resolve routine issues and challenges, escalating complex matters as needed.
• Reporting: Prepare and generate regular reports on key activities, outcomes, and performance metrics. Ensure accuracy and timely submission of reports to stakeholders.
  
  

• Matric
• 3 years experience in Administration and Diary Management
• Must be proficient in Microsoft Excel
  
  

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries Restaurants

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SUMMARY : POSITION INFO :

A well-established and reputable figure in the insurance industry is looking for a dedicated and professional Personal Assistant.

Key Responsibilities :

• Managing switchboard and reception duties
• Handling general administration and office support tasks
• Management of Directors' diaries - assisting with scheduling and organizing appointments
• Providing PA support to senior management
• Expanding the Wills division of the business (training will be provided)
• Maintaining accurate records and documentation
• Ensuring smooth day-to-day office operations

Requirements :

The ideal candidate :

If you meet these requirements and are ready to contribute to the growth of an established business, we encourage you to apply.

Please note : An assessment will be required during the application process which will incur costs from the applicant.

IMPORTANT :

Inspired Education is the leading global group of premium schools, with a portfolio of 118 premium private schools in 27 countries spanning 6 continents which utilise proven educational practices from every corner of the globe, ensuring over 90,000 students receive a world-class learning experience from Kindergarten to Year 13.

Founded in 2013 by Nadim M. Nsouli, Inspired is backed by investors such as Stonepeak, GIC, TA Associates, and the Oppenheimer and Mansour family offices. The Group is experiencing 20% per annum growth through acquisition, greenfield site expansion, and the development of existing schools within its portfolio. In 2023, Inspired was recognised by Beauhurst as one of the UK's top 10 highest-value private companies.

OUR SCHOOL :

Reddam House Helderfontein is a premier, private school, situated in the picturesque Helderfontein Estate Valley, surrounded by the leafy suburbs of Dainfern, Fourways, Lonehill and Broadacres. The Helderfontein Campus provides a beautiful, tranquil, secure, nurturing, enabling, learning-and-exploring environment. The natural, surrounding beauty encourages our teachers to bring the outdoor environment into the classroom. Reddam House Helderfontein offers a balanced, holistic, innovative, learning experience, encouraging students to realize their unique gifts, talents and abilities in pursuit of academic excellence. Being part of the Fourways area offers convenience, security and exclusivity, providing premium education to families living in the Fourways, Sandton & Gauteng vicinity. We offer weekly and termly boarding from Grade 6 – 12, providing a home-away-from-home to students outside South Africa from neighbouring countries including : Botswana, Zambia and Mozambique.

ROLE SUMMARY :

As the PA, you will serve as a key support to the Head of School and Senior Executive Team. This is a pivotal role requiring discretion, initiative, and a genuine commitment to efficiency and excellence.

KEY RESPONSIBILITIES :

• Provide high-level administrative and diary management support to the Executive Head.
• Prepare agendas, minutes, presentations, and confidential documents with precision.
• Serve as a liaison between the Executive Team and internal / external stakeholders.
• Coordinate meetings, school events and travel arrangements.
• Assist in communication management including emails, reports and internal memos.
• Ensure smooth day-to-day operations through proactive planning and problem-solving.

WHAT WERE LOOKING FOR :

SAFEGUARDING STATEMENT

Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitmentpractices and pre-employment background checks will be undertaken before any appointment is confirmed.

Visit our careers site for more information;

Our consultant client in Claremont Cape Town is looking for a Personal Assistant with 5 years experience in office coordination, planning, bookings. arranging, and setting up meetings and functions. You need exceptional office software experience like powerpoint, excel, ms office and others.

Salary R 25000 pm

FROGG Recruitment

Personal Assistant • Claremont, 7708, Cape Town, Western Cape, South Africa

Description

To provide relevant support to the Executive and Business Unit in their daily professional or personal life so that they may focus on high-level tasks.

Job Responsibilities

1. Act responsibly with work-related resources to contribute to cost containment.
2. Effectively plan and schedule manager's activities to continuously improve quality and service delivery within the area.
3. Continuously assess own performance, seek timely and clear feedback, and request development where appropriate.
4. Produce high-quality work by adhering to predefined standards and procedures and in accordance with compliance and governance standards.
5. Deliver on contracted performance objectives according to set procedures and agreed service level agreements.
6. Comply with relevant statutory, legislative, policy, and governance requirements and adhere to processes and procedures related to the area of specialization.
7. Contribute to a culture of service excellence, building positive relationships and providing opportunities for feedback and exceptional service.
8. Build and maintain stakeholder relationships.

Additional Requirements

• Minimum qualification: NQF level 6
• Minimum experience: 3-5 years
• Excellent administration skills
• Excellent stakeholder management skills

Job Details

Please note that applications will not be accepted on or after 03 / 07 / 25 . Kindly submit applications before the closing date.

All appointments will be made in line with FirstRand Group’s Employment Equity plan. The Bank supports the recruitment and advancement of individuals with disabilities. Candidates may disclose disability information voluntarily. This information will be kept confidential unless required by law.

Position Headline

Supports an Executive or Manager in accomplishing their targets, duties, and responsibilities.

Responsibilities of the Role

• Completes assigned advanced administrative and clerical duties
• Provides support and solutions to business unit managers
• Extensive diary management
• Schedules appointments and meetings
• Types, formats/edits, and prepares protocols
• Structures agendas and takes minutes at meetings
• Follows up on actions from meetings on behalf of the Executive
• Coordinates travel arrangements and expense reports
• Screens and responds to emails/correspondence
• Prepares presentations, reports, and briefings
• Disseminates internal communications
• Builds and maintains relationships with external parties and clients

Qualifications and Experience

• Relevant Office Management Qualification
• 3-5 Years of prior experience
• Excellent business writing skills
• Interpersonal skills and the ability to influence
• Strong organizational and planning skills
• Strong administrative skills and attention to detail
• Proactive nature and ability to work under pressure

Skills and Attributes

• Effective handling of irate customers
• Maintains confidentiality of information
• Communicates the Executive's instructions to staff
• Adapts and responds effectively in a shifting environment
• Builds and maintains relationships and networks

• Administrative Support: Handle day-to-day administrative tasks, including managing schedules, arranging appointments, and organizing meetings.
• Communication Management: Screen and respond to emails, phone calls, and other forms of communication on behalf of the individual. Draft and prepare correspondence.
• Calendar Management: Manage and coordinate the calendar of appointments, meetings, and events. Ensure timely reminders and follow-ups.
• Travel Arrangements: Arrange travel plans, including flights, accommodations, and transportation. Prepare itineraries and ensure smooth travel logistics.
• Document Preparation: Assist in the preparation of reports, presentations, and other documents. Proofread and edit materials as necessary.
• Data Management: Maintain organized and up-to-date files, databases, and records. Handle confidential information with discretion.
• Task Prioritization: Prioritize tasks and deadlines to ensure efficient workflow. Anticipate needs and proactively address them.
• Team Collaboration: Collaborate with other team members, departments, and external contacts to facilitate smooth communication and cooperation.
• Problem Solving: Address and resolve routine issues and challenges, escalating complex matters as needed.
• Reporting: Prepare and generate regular reports on key activities, outcomes, and performance metrics. Ensure accuracy and timely submission of reports to stakeholders.

• Matric
• 3 years experience in Administration and Diary Management
• Must be proficient in Microsoft Excel

A well-established and professional organization is seeking a highly capable Personal Assistant to provide comprehensive support to senior executives.

This role requires a resourceful, discreet, and highly organized individual who can confidently manage both professional and personal tasks in a fast-paced environment.

Responsibilities include :

Managing calendars, scheduling meetings, and arranging travel

Handling confidential correspondence and screening communications

Coordinating office tasks, maintaining filing systems, and managing logistics

Assisting with personal tasks and errands when required

Supporting ongoing projects and tracking deliverables

Minimum Requirements :

Grade 12 (Senior Certificate)

Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)

At least 1 year experience supporting executive-level staff

Strong communication skills and exceptional attention to detail

Ability to manage multiple priorities with professionalism

Fully bilingual (verbal and written)

Package Includes :

Gross monthly salary : ± R15,

13th cheque (paid in birthday month)

Pension fund contribution (5% employer + 5% employee)

Office hours : Monday–Thursday 08h00–17h00, Friday 08h00–15h00

15 annual leave days with a December shutdown

IMPORTANT :

Only applications submitted via the Ditto Jobs platform will be considered

Only candidates who are shortlisted will be contacted

No social media messages / comments will be responded to

Personal Assistant • Cape Town, Western Cape