12 Event Planning jobs in South Africa

Job Description:

We are seeking a dynamic and experienced boutique hotel manager with a knack for event planning to oversee the daily operations of our esteemed guesthouse, The Wesley Boutique Hotel. The ideal candidate must have a passion for delivering exceptional guest experiences and have a proven track record in hospitality management and event coordination. As the boutique hotel manager and event planner, you will be responsible for orchestrating memorable events while ensuring the smooth operation of our guesthouse.

Roles and responsibilities include but are not limited to:

• Managing and coordinating staff schedules and duties, including event staff for special occasions.

• Responding to and resolving guest inquiries and complaints promptly and professionally.

• Ensuring the cleanliness and maintenance of guest rooms, common areas, and event spaces.

• Overseeing the seamless check-in and check-out process for guests attending events or staying at the guesthouse.

• Monitoring and managing guest reservations and bookings, including those for events and special occasions.

• Implementing and maintaining initiatives to enhance guest satisfaction during their stay and at events.

• Managing inventory and ordering supplies, including those necessary for events.

• Planning, organizing, and executing various events, ranging from intimate gatherings to larger celebrations, ensuring each event meets or exceeds guest expectations.

Skills and Attributes:

• Excellent communication and interpersonal skills to liaise effectively with guests, staff, and vendors.

• Strong leadership qualities and problem-solving abilities to manage both day-to-day operations and event logistics.

• Attention to detail and ability to multitask effectively in a fast-paced environment.

• Capacity to work both independently and collaboratively as part of a team, fostering a positive work environment.

• Experience in hospitality or guest services, with a demonstrated background in event planning and management.

• Familiarity with reservation management software and event planning tools is advantageous.

Requirements:

• Must possess your own or reliable transportation and hold a valid driver's license.

• Minimum of 3 years' experience in a similar managerial position within the hospitality industry.

• Willingness to live on-site as a live-in manager.

• Flexible availability to work weekends and public holidays, as required.

• Fluency in English is essential; proficiency in other languages is beneficial.

Expected start date: Immediate (Urgently hiring)

Job Type: Full-time

Ability to Commute:

• Bryanston, Gauteng (Required)

Job Type: Full-time

Experience:

• Hospitality: 3 years (Preferred)

Work Location: In person

Conference & Events Coordinator (Cape Town Office – Supporting UK Hotels)

Location: Cape Town, South Africa (Central Reservations Office – Turas Hotels)

Reports to: Group Revenue & Reservations Manager

Employment Type: Full-time, Permanent

About Turas Hotels

Turas Hotels is a growing collection of distinctive properties across Scotland, known for delivering warm hospitality and exceptional guest experiences. Our Central Reservations Office (CRO) in Cape Town supports the group's UK operations with professional, high-quality reservations and events coordination services.

We're seeking a detail-oriented and customer-focused Conference & Events Coordinator to join our Cape Town-based team. The role supports the planning and coordination of events held at Turas Hotels in Scotland — ensuring that every enquiry, booking, and event runs smoothly from start to finish.

Role Overview

The Events Coordinator is responsible for managing all event enquiries and ensuring the seamless coordination and delivery of weddings, conferences, funerals, training courses, and private functions across the Turas Hotels portfolio.

Working closely with hotel-based operations teams in the UK, the role ensures high standards of communication, organisation, and customer service are maintained throughout the event process.

Key Responsibilities

• Act as the main point of contact for all event-related enquiries, including weddings, conferences, funerals, training courses, private functions, etc.
• Respond promptly and professionally to incoming emails, phone calls, and online enquiries.
• Meet with clients to discuss their event requirements, provide guidance on packages, menus, and options available, and conduct venue show rounds when needed.
• Prepare and issue event contracts, ensuring all details are accurately recorded and confirmed with the client.
• Liaise with internal departments (kitchen, front desk, housekeeping, maintenance, etc.) to communicate event details and requirements.
• Maintain an up-to-date event schedule and ensure all relevant teams are informed of upcoming bookings.
• Handle administrative work related to contracts, deposits, and basic event documentation.
• Support the delivery of events on the day as required, ensuring smooth execution and guest satisfaction.
• Provide post-event follow-up when necessary, including confirming final details or feedback.

Skills & Experience Required

• Minimum 2–3 years' experience in event coordination, hospitality, or hotel reservations.
• Strong organisational and administrative skills with keen attention to detail.
• Excellent written and verbal communication skills (English essential).
• Ability to manage multiple priorities across different time zones (SA–UK).
• Confident using Microsoft Office and hospitality systems (Opera, Delphi, or similar).
• A proactive, customer-service mindset and a passion for hospitality.

Job Type: Full-time

Pay: R20 000,00 - R21 000,00 per month

Work Location: In person

Company Description

Plated & Co. is dedicated to offering crafted catering services with uncompromised quality. Every plate is purposefully made, showcasing where comfort meets class. We pride ourselves on delivering real food with refined service, ensuring every dish is plated to perfection and served right every time.

Role Description

This is a full-time on-site role for an Event Coordinator, located in the Johannesburg Metropolitan Area. The Event Coordinator will be responsible for planning and managing events, ensuring seamless execution from start to finish. Daily tasks include coordinating with clients, managing event schedules, liaising with vendors, and providing exceptional customer service. The role also involves overseeing event logistics and sales activities to ensure successful outcomes.

Qualifications

• Event Planning and Event Management skills
• Strong Communication and Customer Service skills
• Excellent organizational and multitasking abilities
• Ability to work on-site in the Johannesburg Metropolitan Area
• Food background a plus

Requirements

• Own car
• Laptop
• Able to work early mornings, late nights & Sundays
• Not afraid of hard work
• Able to handle a team at events / functions

Company Description

Eventus International is a summit and exhibition company that organises exclusive, niche events in the gaming sector, focusing on industry development and networking opportunities. The company ensures gender diversity and inclusion in all its events and operates in profitable vertical industries with international growth potential.

Role Description

This is a contract remote role for an Event Coordinator at Eventus International. The Event Coordinator will be responsible for event planning, communication with stakeholders, providing exceptional customer service, managing events, and driving sales for the company.

Qualifications

• Event Planning and Event Management skills
• Strong Communication skills
• Customer Service skills
• Sales skills
• Experience in the gaming industry is a plus
• Ability to work independently and remotely
• Bachelor's degree in Event Management or related field

Like It Love It is a UK based Live Events Company that is expanding into South Africa.

We specialise in themed parties / club nights, as well as outdoor summer events & food / drink-based parties.

Please note that currently these positions are "Contractor" / "Freelance" based roles & are not full time.

We are currently touring our brand Bed By 10 & Shrek Rave: //

Regional Event Co-Ordinator

As the Regional Event Co-Ordinator, you oversee everything that's going on in your city You are the face of Like It Love It and will call the shots on the day of the event in your city.

You will be reporting to the UK Office On Call Office Team, as well as:

• Managing the events live on the ground

• Dealing with customer queries/complaints at the event

• Networking with local Venues / Suppliers / DJs / Performers / Musicians

• Assisting in local promotion as & when needed

The ideal candidate will have worked in the events industry for 1 year &/or is currently studying event management with real life experience, have connections within the industry & be driven to grow the Like It Love brand.

Perks:

• A supportive team for someone who's starting out in the industry & wanting to take on a big responsibility

• Individual growth, this role is what you make of it. This could lead to a full-time position (long term we plan to open an SA office) &/or work at our London office.

• Creativeness & supportiveness of ideas, as a company all staff's ideas are treated equally (if you come up with a good idea, we'll back it).

• We're looking to have 1-2 Event Co-Ordinators in each city, we'd love that these people will be able to collaborate / build friendships with other likeminded people & allow for more flexibility if the other is busy on event dates.

Interviews:

• We'd like to meet in person. The owner of the company will be in the following locations during these dates & would like to meet final candidates face to face:

Johannesburg - 10th October - 16th October

Cape town - 16th October - 21st October

Money Money Money:

SA Event Manager = R1,400

2Gether Travels - Boutique Conference & Corporate Travel

Location:
Johannesburg, South Africa (Hybrid/Flexible)

Type:
Contract | Start: ASAP

About 2Gether Travels

We're a boutique travel partner for professionals and conferences—managing hotel reservations, group blocks, airport transfers, VIP handling, and curated tour experiences. We're scaling to support major events across Africa and Europe.

The Role

We're hiring a detail-driven, relationship-savvy
Events Coordinator
to own logistics end-to-end for conference delegates and corporate clients. You'll coordinate hotel blocks and rooming lists, manage suppliers, build smooth transport plans, and craft memorable add-on experiences that elevate every trip.

What You'll Do

• Own event logistics:
  Set up and manage group hotel blocks, rooming lists, cut-off dates, allocations, upgrades, and special requests.
• Transport & arrivals:
  Coordinate airport transfers, shuttles, meet-and-greet desks, and on-site wayfinding.
• Itineraries & experiences:
  Build professional, time-tight itineraries; curate tours, dining, and networking add-ons.
• Supplier & venue management:
  Source, negotiate, and manage hotels, transport providers, guides, and venues.
• Delegate services & CRM:
  Handle enquiries, confirmations, changes, and VIP needs; keep data accurate in the CRM.
• Budget & admin:
  Track costs, reconcile invoices, monitor attrition/penalties, and report on savings and service levels.
• On-site delivery:
  Provide confident on-the-ground support and issue resolution during peak event periods.
• Quality & risk:
  Maintain service standards, manage contingencies, and ensure guest safety and compliance.
• Content & comms:
  Produce sleek joining instructions, welcome letters, travel tips, and post-event feedback summaries.

What You'll Bring

• 2–4+ years in events/travel operations (TMC/DMC, MICE, hospitality, or corporate events).
• Strong group-booking skills (allocations, rooming lists, attrition, cut-offs) and supplier negotiation.
• Confident with spreadsheets and CRM/booking tools; excellent written & verbal communication.
• Calm under pressure, high attention to detail, and superb client service mindset.
• Flexibility to work peak event hours and travel for on-site delivery.
• Nice to have: Familiarity with Cape Town hospitality & tour ecosystem; driver's licence.

What We Offer

• Remuneration is Commission based.
• Hybrid work, supportive team, and fast growth opportunities.
• Hands-on exposure to high-profile professional conferences.
• Training, familiarisation trips (where applicable), and a clear development path.

Success Looks Like

• 95%+ delegate satisfaction (NPS/feedback).
• On-time delivery of all milestones and rooming list accuracy >99%.
• Achieving or beating budget while maintaining 5-star service.

How to Apply

Email with your CV, a 1-page cover letter, and a short note on a complex event you coordinated (what made it complex and how you delivered).

Please include your location, notice period, and salary expectations.

plans, organizes, and executes events, managing everything from initial concept and budgeting to venue selection, vendor coordination, and on-site setup to ensure events meet client objectives and run smoothly

The primary purpose of this role is to ensure that each event is seamlessly managed, meets the high standards of the our cafe, and delivers an exceptional experience for event and weekend market visitors.

The Events Coordinator serves as the main point of contact for weekend markets, working closely with them to understand their needs and preferences, while overseeing, with the managers support, all aspects of the event to ensure successful execution.

must be orginized and tidy by nature

Job Type: Part-time

Pay: R5 000,00 - R25 000,00 per month

Expected hours: 8 – 24 per week

Application Question(s):

• are you Tidy and Orginized by nature?

Education:

• Certificate (Preferred)

Experience:

• event organizing: 3 years (Preferred)

Language:

• afrikaans (Preferred)

License/Certification:

• drivers licence (Required)

Willingness to travel:

• 50% (Required)

Work Location: In person

Role purpose

Assume responsibility for the full end to end management, coordination and execution of medium to large scale events as requested by the various internal business units, and in line with approved budgets and company policies and procedures.

Key accountabilities and decision ownership

Responsible for the delivery of the following:

• Internal and external (customers/clients inside and outside of organisation) events, including banquets, conferences, team builds, staff launches, CEO Awards and or similar medium to large sized events.
• Provide event support for Event Managers and Events: HOD.
• Ensure that all Health and Safety requirements are fulfilled and adhered to prior to, during and post event, and assisting clients where necessary to meet these requirements.
• Liaising with clients regarding event requirements and ensuring that their needs are effectively met in the form of written confirmations.
• Liaising with suppliers re client requirements (caterers, hiring, technical, etc.)
• Operational roll out, to include the supervising and coordinating of all event suppliers in conjunction with operations staff on the day / evening of the event.
• Ensuring that quality compliance per event brief and scope of work is maintained and upheld per client/customer standards and satisfaction.
• Full event conceptualization to meet client objectives and deliverables.
• Complete financial management on medium to large sized events.
• Manage external event agencies to assist with the implementation and roll out of medium to large sized events.

§ Manage and track the event status with external event agencies to ensuring delivery and accountability of all agency related responsibilities.

Competencies

Knowledge

Knowledge of client's systems & end to end processes and other training as stipulated by client

Knowledge of the Basic conditions of employment act.

Skills

Problem solving Negotiation skills Financial Management

Management and leadership Analytical skills Co-ordination

Reporting Administration Communication

Computer proficiency Presentation skills Interpersonal

Decision making Training and coaching Teamwork

Supply Chain Management Planning Health and Safety

Attitudes

Customer centric Self-motivated Quality orientated

Attention to detail Strategic thinker Stress tolerant

Solutions driven Energetic Dynamic

Well mannered Agile Fun and professional

Requirements

Experience and Qualifications:

§ Matric

§ Higher Certificate/diploma in Hospitality/Events Management with at least 4 - 5 years' experience with large scale events.

Other:

§ Valid driver's license

§ Own reliable, roadworthy, and insured vehicle

§ A good individual credit record is required

§ Be contactable at all times

§ Willingness to travel

*But not limited to the above

Join Our Team:
Events Coordinator Intern

Location:
Cape Town or Gauteng

Company:
2Gether Travels

Employment Type:
Fixed-Term Contract (6 Months)

Salary:
R3500 to R5000

Working Arrangement:
Hybrid

Closing Date:
Friday, 12 September 2025

Contact:
|

2Gether Travels is a boutique travel partner for professionals and conferences. We manage hotel reservations, group bookings, airport transfers, VIP handling, and curated tour experiences. We are growing rapidly to support major events across Africa and Europe — and we're excited to welcome interns who want to learn and grow with us.

About the Internship

This internship is ideal for students or recent graduates who want hands-on experience in events, hospitality, and travel management. You'll work under close supervision to support our team in coordinating logistics for conference delegates and corporate clients.

You'll learn how to:

·   Coordinate group hotel bookings and manage rooming lists.

·   Assist with airport transfers, shuttles, and on-site logistics.

·   Build itineraries that include professional events, tours, and networking add-ons.

·   Work with hotels, transport providers, and venues.

·   Provide delegate support and keep CRM data accurate.

·   Assist with budget tracking, admin tasks, and supplier payments.

·   Support the team with communications, such as welcome letters and travel guides.

·   Join our team at events to gain on-the-ground delivery experience.

Who We Are Looking For

We're looking for motivated individuals who are:

·   Experience in Events, Tourism, Hospitality, or Business.

·   Strong communicators with good organisational and multitasking skills.

·   Comfortable with spreadsheets, emails, and digital tools (training provided).

·   Eager to learn, proactive, and detail oriented.

·   Able to work flexible hours during peak event times.

·   Based in Gauteng or Cape Town.

(Bonus: Familiarity with Cape Town's hospitality scene or a driver's licence is an advantage but not required.)

What We Offer

·   Practical, hands-on experience working on major conferences.

·   Exposure to hospitality, travel, and corporate events.

·   Mentorship from experienced professionals.

·   Opportunities to join site visits and familiarisation trips.

·   A chance to grow your career in events and travel.

How to Apply

Email your CV to with:

·   CV

·   One-page cover letter

·   Short note explaining a complex event you coordinated (what made it complex and how you delivered).

·   Include your location, notice period, and salary expectations.

Applications are reviewed on a rolling basis.