188 Administrative Tasks jobs in South Africa

Roles and Responsibilities:

Front Desk Management

• Greet and assist visitors in a professional and courteous manner.
• Manage incoming calls, emails, and general inquiries, directing them appropriately.
• Ensure compliance with office security protocols.

Administrative Support

• Provide general administrative assistance to management and staff when needed.
• Maintain filing systems for operations documentation.
• Coordinate courier services and handle incoming/outgoing mail.

Office Coordination

• Monitor and order basic office supplies.
• Coordinate courier services and handle incoming/outgoing mail.
• Process purchase requisitions and supplier invoices for office-related expenses.
• Track petty cash usage of stores.

Support to Retail Stores

• Assist stores by providing stationery and basic paperwork support as needed.
• Coordinate document flow between head office and stores.

General Support

• Assist with minor ad hoc tasks assigned by supervisors or management.

• Learn and follow office policies and procedures.

• Matric / Grade 12 or equivalent qualification.

• Basic knowledge of Microsoft Office (Word, Excel, Outlook).
• Strong communication and interpersonal skills.
• Ability to organize and prioritize tasks effectively.
• Professional, friendly, and approachable demeanour.
• Attention to detail and willingness to follow instructions carefully.
• Previous experience in administration, reception, or retail office support is an advantage but not essential.

• Application Deadline: 12 November 2025
• Job Location: Somerset West, Western Cape
• Job Title: Practice Office Administration Manager
• Education Level: Certificate
• Job Level: Senior
• Minimum Experience: 5- 7 Years

Duties and Responsibilities:

• Client Experience, Relationship Management, Workflow & Internal Systems
• Serve as key contact for clients (calls, email, in person) in a friendly, professional manner, building and maintaining client relationships
• Client onboarding: collecting necessary documents, explaining what's expected, ensuring paperwork is complete, serve as liaison between departments
• Assisting with automation of onboarding process including forms
• Schedule meetings / follow-ups between clients and staff.
• Respond to client queries: status of work, billing, deliverables, deadlines.
• Maintain client database / CRM; update client records (eg. contacts, relevant documents).
• Billing, documents & admin
• Prepare and send invoices; follow up on outstanding payments.
• Manage all client documentation: engagement letters, signed agreements, forms.
• Maintain both digital and physical filing systems.
• Assist with report preparation: receivables, billing ageing, client status.
• Timesheet reporting and analysis
• Oversee front-office administration: reception, greeting clients, handling mail/emails, tracking office supplies, liaison for office matters and switchboard management
• Assist with marketing aspects and client communication list management
• Organize events and activities that strengthen team culture.
• Internal systems
• Coordinate with accountants / staff to track status of jobs (e.g. tax returns, financials, bookkeeping tasks).
• Ensure deadlines are met; remind/accountability to staff where needed.
• Work with software tools used by the firm
• Computer & technical skills
• Proficiency in Microsoft Office, especially Excel: spreadsheets for tracking, simple reporting.
• Comfortable learning internal admin/financial software (billing systems, client management)
• Email & calendar management skills
• Soft skills
• Extremely detail-oriented; accuracy is very important.
• Strong communication skills – both written and spoken (English; any other languages like Afrikaans are a plus).
• Systems thinker, problem-solver, and proactive communicator.
• Customer-oriented, friendly and professional.
• Good organisational skills and able to multitask.
• Adaptive and willing to learn new systems
• High integrity, confidentiality (handling sensitive financial/client info).

Minimum Requirements:

• Matric (Grade 12)
• Certificate / diploma in Office Administration, Business Admin, Bookkeeping, or similar. Not essential but preferred.
• Experience in a client-facing role, preferably in accounting / financial services or professional services.
• Demonstrable experience in billing / invoicing, document handling, admin coordination.
• Strong computer literacy, especially Excel, and the ability to manage and utilise further office management systems – experience proficient
• Good written and verbal communication skills

Position: Practice and Office Administration Manager (Client focus) Industry: Accounting Location: Somerset-West Remuneration: R16000 – R25000 neg on exp (CTC) (Benefits offered) Type: Onsite – Full-time position Start date: ASAP Overall role To ensure the daily operations of the accounting practice, in terms of client relations, administration, billing, systems and documentation, while driving continuous improvement, technology adoption, and client experience. Sufficient accounting knowledge to liaise with staff, understand client needs / queries and manage documents will be required although core accounting functions (eg. financial statements, taxation etc.), will not be part of this role. Qualifications & experience

• Matric (Grade 12)
• Certificate / diploma in Office Administration, Business Admin, Bookkeeping, or similar. Not essential but preferred.
• Experience in a client-facing role, preferably in accounting / financial services or professional services.
• Demonstrable experience in billing / invoicing, document handling, admin coordination.
• Strong computer literacy, especially Excel, and the ability to manage and use further office management systems – experience proficient
• Good written and verbal communication skills.

• Serve as key contact for clients (calls, email, in person) in a friendly, professional manner, building and maintaining client relationships
• Client onboarding: collecting necessary documents, explaining what’s expected, ensuring paperwork is complete, serve as liaison between departments
• Assist with automation of onboarding process including forms
• Schedule meetings / follow-ups between clients and staff.
• Respond to client queries: status of work, billing, deliverables, deadlines.
• Maintain client database / CRM; update client records (e.g. contacts, relevant documents).

• Prepare and send invoices; follow up on outstanding payments.
• Manage all client documentation: engagement letters, signed agreements, forms.
• Maintain both digital and physical filing systems.
• Assist with report preparation: receivables, billing ageing, client status.
• Timesheet reporting and analysis
• Oversee front-office administration: reception, greeting clients, handling mail/emails, tracking office supplies, liaison for office matters and switchboard management
• Assist with marketing aspects and client communication list management
• Organize events and activities that strengthen team culture.

• Coordinate with accountants / staff to track status of jobs (e.g. tax returns, financials, bookkeeping tasks).
• Ensure deadlines are met; remind/accountability to staff where needed.
• Work with software tools used by the firm

• Proficiency in Microsoft Office, especially Excel: spreadsheets for tracking, simple reporting.
• Comfortable learning internal admin/financial software (billing systems, client management
• Email & calendar management skills

• Extremely detail-oriented; accuracy is very important.
• Strong communication skills – both written and spoken (English; any other languages like Afrikaans are a plus).
• Systems thinker, problem-solver, and proactive communicator.
• Customer-oriented, friendly and professional.
• Good organizational skills and able to multitask.
• Adaptive and willing to learn new systems
• High integrity, confidentiality (handling sensitive financial/client info).

Are you a lover of
Facebook, Fashion and Data
, and ready to start your career in Data Entry?

We have the perfect opportunity for you

In communities across South Africa, too many people face the daily reality of limited opportunities — last year, unemployment stood at nearly 30%. We believe in a different future, one where talent is nurtured, potential is unlocked, and livelihoods are built. If you're ready to roll up your sleeves and help make that vision a reality, we would love for you to join us.

The Role

If you are a student or early in your career, we are on the lookout for a
Data Entry & Listings Assistant
in Cape Town to
start immediately

This is a short contract with the possibility of renewal with exposure to tech tools, growth potential and the opportunity to work with an exciting and impact-driven brand and team.

As our Data & Listings Assistant you'll be helping us track what our Partners (online sellers) are listing on Facebook Marketplace. Your work will make a big difference, by keeping records accurate and up to date, which helps us understand what's selling and how we can better support our Partners.

You should be reliable, detail-focused, and comfortable with repetitive tasks. Someone who values getting things right the first time. Over time, you'll also get the chance to learn more about sales trends and gain skills that can grow with you.

It's more than just data, it's an opportunity to be part of a community-driven organisation where your work helps others succeed while you build your own experience.

You would be the ideal candidate if:

• You have strong attention to detail and accuracy in your work.
• You're comfortable using a laptop and basic online platforms.
• You are reliable, organised, and able to work independently.
• You're motivated by meaningful work and want to contribute to community impact.
• You enjoy working with data and keeping records up to date.
• You are not afraid of change or of hard work

Key Responsibilities

• Capture, record, and maintain accurate Partner (Online Sellers) product listings and account records.
• Check posts for accuracy and highlight any inconsistencies or notable trends to the Partner Coordinator.
• Support the Partner Coordinator with administrative tasks related to data tracking.

Details of the role

• Type:
  Part-time (2.5 days per week, seasonal)
• Contract Duration:
  20th October – December 2025
• Location:
  Hybrid – Cape Town (mix of in-office and remote)
• Salary:
  R4,000 per month
• Reports to:
  Partner Coordinator
• Start Date & Availability:
  Immediate availability required; role starts on 20th October
• Purpose:
  Maintain accurate and reliable Partner data to help the team provide better support and insights for our Partners

Test Gorilla Assessment (Required)
***

Click Here: Assessment Link

About Us

We are one of the leading e-commerce platforms that serves informal settlements. We provide entrepreneurs based in the informal areas with everything they need to serve their customers. This includes access to product, fast, reliable delivery straight to customers' doors and facilitation of payment. If a resident of a township wants to buy the latest sneaker or fashion item, we are the platform they can trust.

Build your career at Word of Mouth

Are you looking for a place where you can apply your skills in a data-oriented retail business with a high performance culture, but where you feel that what you do matters? Then this is the perfect place for you Our rapidly growing social enterprise is the ideal opportunity for you to kick-start your career in the impact space.

You will work with smart, dynamic individuals and get exposure to the latest no-code technology solutions. You will be more than just a number - your opinion matters to us and you will be a part of decision making processes.

What it is like to work at Word of Mouth

Building a marketplace for the informal economy is a challenging task. It requires energy, good humour, authentic people and a 'roll your sleeves up' attitude. Things that make it harder to achieve: egos, bad tea and low expectations.

We are committed to learning, to new ideas, and to being better than we were last week. We constantly evolve and evaluate how we can improve - and we do it at speed. We expect you to be a part of this process. You will have information to understand decisions and beheld accountable for your contribution to our mission. This fast-paced, high performance environment may not be for everyone, but we know it's just the right environment for the ambitious person we're looking for to thrive in.

Company Name: Virtual Sherpa (US-based company)

Role: Full-time Bookkeeper (Remote Work)

Rate: $1,000-2,000 PER MONTH (USD)

Working Hours: 8 AM-4 PM MST

Start Date: ASAP

We're here to offer opportunities to people who want to harness their accounting expertise while enjoying the freedom to work from home. If you're a self-motivated, highly skilled accountant, and you're ready to balance your career with other life commitments, we'd love to welcome you to our team.

Job Description:

As a bookkeeper, you'll have the chance to work with a diverse group of clients who are seeking financial guidance. Your responsibilities will include:

• Work 40 hours per week max, semi-flexible time, fully remote
• Be a go-to business expert, acting as a first responder and guiding beacon for businesses owners who are looking for serious help and a real financial partner.
• Never get bored You'll be working with a diverse group of clients that will keep you on your toes. Work as a team to provide multi-faceted support from basic monthly bookkeeping to full accounting back office.
• Clean ups and Monthly financial review to help clients make sense of their finances and make better decisions.
• Work with a skilled team to provide TOP NOTCH accounting services, in a realm that chronically underserves business owners and their needs.

Qualifications:

• Previous relevant experience required
• Knowledge of US GAAP is required for ensuring accurate and compliant financial reporting
• Proven experience in bookkeeping with a minimum of 2 years experience in any accounting-related role handling over 50+ clients
• A maestro with accounting software (especially QBO), Microsoft Excel, and Google Suite
• Experience with Financial Cents is preferred.
• Communication and interpersonal skills that sparkle, ability to dive into the personal and sensitive world of financial information, making those tricky topics seem like a walk in the park, a knack for making the complex seem not so complex at all.
• Not just a worker bee, but a self starter who can take charge, work independently, and manage time like a true pro.
• Willing to jump in and take on work to help team members at busy times
• Fluency in English is essential. Must be able to communicate clearly and professionally in both written and spoken English, especially with U.S.-based clients.

Why Join Us?

• Competitive salary
• Remote Work Environment: Enjoy a remote work environment.
• Creative Freedom: Bring your ideas to life and make a real impact.
• Collaborative Team: Work with a supportive and friendly team.
• Professional Growth: Opportunities for learning and career advancement.
• Diverse Responsibilities: Engage in a variety of tasks, keeping your work interesting and dynamic.

How to Apply

Interested candidates should submit their resume, cover letter, and 1-minute introduction video outlining their qualifications and experience to and with the subject line "Bookkeeper Application."

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

To know more about us and what we do, you can check out our LinkedIn profile and website through the following links:

Job Type: Full-time

Pay: R17 400,00 - R34 800,00 per month

Experience:

• Bookkeeping: 2 years (Required)
• US GAAP: 2 years (Required)
• Quickbooks Online: 2 years (Required)
• Financial Cents: 1 year (Preferred)
• Account Management: 2 years (Preferred)
• working with US Clients: 2 years (Required)

Language:

• English (Required)

Work Location: Remote

We are hiring a
Data Entry & Reporting Associate
for a fast-growing recruitment marketing company in the talent acquisition industry. This is a
full-time, remote role
for a U.S.-based company. This role is ideal for someone detail-oriented, process-driven, and passionate about working with data systems to support high-volume recruitment operations.

Key Responsibilities:

• Enter and maintain recruitment marketing data from job boards into ATS systems.
• Track and report on campaign metrics, including cost per application, impressions, and click-through rates.
• Manage candidate survey projects (SurveyMonkey), ensuring surveys are sent, received, and compiled for client reporting.
• Create and maintain weekly reports for clients, summarizing survey outcomes and recruiting funnel performance.
• Collaborate with recruiters and senior managers to ensure data supports decision-making.
• Assist in the rollout of new data tools and reporting integrations (Salesforce, Tableau).
• Maintain strict data accuracy and integrity through systematic quality checks.

Required Qualifications:

• 2+ years of experience in data entry, data administration, or HR/recruitment support.
• Strong Excel/Google Sheets skills (sorting, filtering, pivot tables, formulas).
• Familiarity with survey tools (e.g., SurveyMonkey) and ATS systems.
• Strong organizational skills and ability to manage repetitive but high-impact tasks.
• Excellent attention to detail with proven ability to maintain accuracy in reporting.
• Ability to work U.S. EST hours in a global remote environment.

Preferred Qualifications:

• Experience with Tableau, Salesforce, or other BI tools.
• Prior experience in HR, recruiting, or marketing analytics.
• Exposure to large-scale survey or reporting projects.

Required Skills & Tools:

• Excel / Google Sheets
• SurveyMonkey
• ATS platforms
• Tableau
• Salesforce (preferred)

Schedule & Pay:

• Full-time position; EST working hours.
• This is a fully remote job for the U.S.-based company.
• Pay ranges from
  R14,000 to R16,000 per month
  , depending on experience and skill.
• Annual raises, performance bonuses, and PTO offered.

System Requirements:

• Internet speed of at least 20 Mbps
• Computer with 2.4 GHz processor or higher
• 8 GB of RAM or higher
• Windows 10 or newer, or Mac OS X 10.10 or newer
• HD 720p webcam
• Headset with a microphone

Benefits:

• Competitive pay rates
• Consistent hours and reliable workload
• Company-provided U.S. phone number and business email address
• Full training provided with long-term growth opportunities
• Fully remote with flexibility to work from anywhere
• Stable work with industry-leading global clients
• Supportive team culture with opportunities to advance as the data team scales

If you are detail-oriented, data-driven, and eager to grow with a fast-scaling recruitment marketing company, we'd love to hear from you. Join our team and help us transform how top global brands hire their talent.

Role Description

This is a full-time remote role for a Data Entry Specialist at a growing US based company. You'll be responsible for accurately inputting and maintaining various types of business data in our systems. This position requires strong attention to detail, consistency, and the ability to work independently in a fast-paced, deadline-driven environment.

Qualifications

• 2+ years of experience in data entry, administrative support, or similar roles
• High typing speed (ideally 50+ WPM) with excellent accuracy
• Proficiency in tools such as Google Sheets, Excel, and data entry software
• Strong attention to detail and ability to work on repetitive tasks with high accuracy
• Comfortable working partially or fully in U.S. time zones
• Strong written and verbal English communication skills

Responsibilities

• Accurately enter and update data into internal systems, spreadsheets, or databases
• Review and verify data for completeness, accuracy, and formatting
• Maintain digital records and organize information for easy access
• Communicate with team members to clarify any unclear or missing information
• Perform basic reconciliation of entries to ensure accuracy
• Meet daily or weekly data entry targets and quality standards
• Support additional administrative or clerical tasks as assigned

Details

• Independent contractor agreement paid 2x monthly.
• Client has a desire for long term commitment.

Compensation

$1,000 - $1,500 per month depending on experience.

Responsibilities:

• Identifying, analyzing, and drawing conclusions from raw data
• help identify opportunities to create new revenue streams
• Spotting and predicting trends or patterns in complex data sets
• Delivering presentations to clearly and effectively communicate findings to non-technical colleagues
• Help to enable better-informed decision-making and risk mitigation

Requirements:

• A Degree in a Statistics related course (e.g.: Computer Science, Engineering, Chemistry).
• Individuals with an Honours degree or higher will stand a greater chance of getting hired.