8 Travel Arrangements jobs in South Africa

Role Overview

The Security and Travel Coordinator is responsible for delivering high-quality, compliant security operations, ensuring the safety of employees, visitors and assets.

The role supports daily site security, travel risk management, emergency response and access control. It is an 'on the ground' liaison for all security, creating a safe and secure environment to support the Client's operations, corporate reputation and aligning with their global business protection standards.

Experience:

• Minimum 3 years in security operations, risk assessments and travel coordination
• Work-related travel to a minimum of 3 different African countries

Qualifications:

• A qualification (diploma/degree/national certificate) related to Security Management and Risk Assessment.
• PSIRA registration (A, B, C)
• A valid PDP (Professional Driving Permit)
• Business handgun competency and training
• First Aid Level 3
• Fire Marshall/Fighting certification

Role Responsibilities

On-Site Security

• Act as primary liaison between Client and Service Providers
• Deliver high-quality service to employees, guests and VIPs
• Maintain a visible presence to deter threats
• Control and monitor access via CCURE-9000 in line with SOPs
• Patrol facilities, reporting security or maintenance issues
• Manage access control and visitor systems
• Present professionally and maintain punctuality
• Ensure a visible uniformed presence
• Build relationships with local security, law enforcement and vendors

Compliance / Policy

• Conduct risk assessments of offices, hotels, hospitals and venues
• Evaluate physical security, emergency readiness and safety measures
• Deliver security audit reports with recommendations
• Review Assignment Instructions with Client to reflect updates
• Stay compliant with legislation and certifications
• Advise on staffing and additional security needs

Events

• Coordinate event security personnel per Client's plans
• Supervise temporary staff for quality and compliance
• Provide logistical support during trips and site visits

Escalation/Reporting

• Maintain 24/7 comms between Client GSOC and Arcfyre GSOC
• Escalate incidents affecting safety or reputation immediately
• Submit daily updates and monthly SITREPs
• Draft clear incident/risk reports with accurate records
• Manage travel documents for audit compliance
• Monitor comms groups and flag developments
• Notify management of any security incidents

First Aid/Fire Marshal

• Provide first response in medical, natural disaster or security emergencies
• Support emergency evacuations and crisis response

Travel Management

• Arrange transport, accommodation, and itineraries for multiple travellers
• Monitor schedules and resolve issues proactively
• Process visas, passports, and vaccinations
• Act as primary contact, explaining travel and security protocols
• Deliver pre-travel briefings and debriefings
• Maintain contact during trips and support emergency comms

Apply here:
EPloy Application Form

About Us

The Arcfyre Group is a global market leader in protective risk consulting and journey management solutions, positioning ourselves as the primary boutique security provider for Fortune 100 organisations, family offices, multinational and philanthropic organisations.

Headquartered in South Africa, we provide protective and journey management services to clients in over 60 countries across four continents, safeguarding their most valued asset, Human Capital, for over 20 years.

We uphold the importance of the duty of care to protect every individual with dedication, professionalism and integrity in hostile and complex environments.

Job Title:
Wedding Group Travel Coordinator

Location:
Remote (LATAM, Caribbean, West Africa, Philippines preferred)

Compensation based on experience

Work Schedule:
Monday - Friday, 9:00 AM to 5:00 PM (EST)

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Sagan provides a high-performance remote work environment, ensuring access to world-class opportunities for top-tier professionals.

About the Company:

Sagan represents a boutique, US-based travel company that specializes in destination weddings and group travel. Known for its attention to detail and guest-centered approach, the company delivers a smooth, elevated experience for couples and their guests through every step of the planning process.

Position Overview:

We're looking for a Wedding Group Travel Coordinator to manage individual guest reservations for destination wedding groups. This person will be the primary point of contact for guests, ensuring all bookings are accurate and communication is clear. The role is ideal for someone who thrives in a logistics-driven, service-oriented environment and enjoys creating well-organized, supportive guest experiences.

Key Responsibilities:

• Serve as the main point of contact for wedding guests booking accommodations.
• Coordinate room reservations, confirmations, guest updates, and special requests.
• Keep wedding couples informed about guest booking statuses and changes.
• Communicate with resorts and vendors to ensure accurate reservations.
• Maintain guest lists and trackers using spreadsheets or internal systems.
• Respond promptly and professionally to guest inquiries via email and phone.

Qualifications:

• 2+ years of experience in customer service, travel coordination, or hospitality.
• Excellent written and verbal English communication skills.
• Strong organizational skills and high attention to detail.
• Proficiency in Google Workspace (Docs, Sheets, etc.), Slack, and CRM tools.
• Ability to work independently while managing multiple guest interactions.

Nice-to-Haves:

• Experience with group travel, destination weddings, or luxury hospitality.
• Experience working remotely with US-based teams.

Cerba Lancet Africa Pty Ltd stands at the forefront of clinical pathology and medical diagnosis networks in Africa. With a presence in more than 14 countries across the continent, we deliver top-tier pathology and biomedical services to patients and medical communities, maintaining the highest standards of quality and professionalism.

Position:
Executive Assistant and Travel Coordinator

Reports to:
Chief Executive Officer & Head of People Africa

Location:
Office based; Milpark, Johannesburg, South Africa

The
Executive Assistant and Travel Coordinator
, based at
Cerba Lancet Africa Headquarters in Johannesburg, South Africa
, will provide comprehensive support to the CLA Executive team while overseeing reception, travel arrangements, and general office operations. This role is responsible for ensuring seamless day-to-day operations, efficient communication, and the professional representation.

Position Overview:

1. Compliance & Processes

2. Comply with the Cerba Lancet Africa company policies and procedures.

3. Follow the Health, Safety and Environmental regulations.
4. Drive the Cerba Lancet Africa values.

5. Ensure compliance with all statutory requirements including ISO requirements, audits, finance, and accounting management requirements

6. Executive & Administrative Support

7. Managing the Executive's calendars, meeting coordination, and logistical arrangements.

8. Record and distribute meeting minutes and action items.
9. Prepare meeting agendas, minutes, and executive reports to facilitate effective meetings and follow-ups.
10. Act as a point of contact between management, employees, and external stakeholders.
11. Conduct research and compile briefing materials and supporting documentation to inform decision-making.
12. Handle sensitive and confidential information with the utmost professionalism and discretion.
13. Provide administrative support for special projects, strategic initiatives, and corporate events as required.

14. Handle correspondence, phone calls, and emails on behalf of the Executive.

15. Reception and Office Maintenance

16. Front Desk

17. Answer, screen, and direct telephone calls and emails promptly and professionally.

18. Greet and assist visitors, ensuring a professional front-office experience.
19. Liaise with internal departments to facilitate smooth communication and workflow.

20. Ensure visitors follow the company policies and procedures and log all visitors' records.

21. Petty Cash & Company Card Management

22. Manage petty cash with proper documentation.

23. Handle company travel cards responsibly and as per policy.
24. Ensure that prior approvals are obtained before incurring any petty cash or company card expenditure.
25. Capture invoices on the Company financial system and track approvals.
26. Ensure vendors are paid on time with the proper governance/approvals.

27. Audit purchasing and invoice operations to ensure cost-effectiveness.

28. Security & Records

29. Ensure staff clock-in and visitor registers are completed.

30. Maintain health, safety, and security procedures.
31. Update and distribute staff contact list quarterly.

32. Update and post notices on the notice boards.

33. Office Maintenance

34. Oversee boardroom bookings, visitor preparation and cleanliness as per policy.

35. Ensure booking calendars are updated daily.
36. Manage mail, couriers, and third-party communications.
37. Assist with stationery orders and general office supplies.
38. Perform clerical tasks (filing, photocopying, scanning).
39. In alignment with the Company's Corporate Social Responsibility objectives, ensure cost effective reductions in electricity, water and paper usage.
40. Support management in organising staff functions and corporate events
41. Together with the Head of People, supervise office cleaners and ensure workplace standards.
42. Coordinate vendor communication and office services.

43. Oversee purchase of office detergents and amenities.

44. Travel Coordination

45. Coordinate regional and international travel and accommodation.

46. Ensure compliance with company travel policies.
47. Identify high-risk travel destinations and brief travellers accordingly.
48. Liaise with travel agents to book cost-effective flights and accommodation.
49. Assist with visa applications and supporting documentation.
50. Manage travel claims, allowances, and cost reporting.
51. Proactively research and plan travel to minimise disruptions and optimise costs.

QUALIFICATIONS

• Bachelor's degree in business administration, Office Management, or related field.
• Minimum 5 years' experience supporting C-suite executives as an EA/PA/Secretary.
• Strong background in office management, travel coordination, and vendor relations.
• Experience in multinational or healthcare/laboratory services organisations preferred.
• Skills in petty cash management, expense reconciliation, invoice processing, travel expense tracking, and basic bookkeeping
• Mastery in scheduling, prioritising meetings, and managing complex calendars using tools like Outlook, Google Calendar, or enterprise scheduling systems.
• Expertise in booking travel arrangements, visa requirements, travel compliance, and cost optimisation.
• Excellent computer literacy including MS Office, Outlook, Excel, Word, Power Point etc
• Written and verbal fluency in English is mandatory.
• Inspires and drives excellence in all aspects of work

COMPETENCIES REQUIRED TO DO THE JOB

Technical Competencies:

• Ability to produce accurate reports, presentations, minutes, and executive correspondence.
• Ability to work under pressure and meet set deadlines
• High level of numerical and analytical skills
• Ability to handle sensitive and confidential information.
• Ability to work as part of a team.
• Advance communication and interpersonal skills

Behavioural Competencies:

• Ability to work autonomously and hold themselves accountable.
• Ability to work under pressure and meet set deadlines.
• Maintain high a level of honesty and integrity
• Active listening to understand needs, plus strong written and verbal communication for interacting with executives,
• Ability to manage multiple priorities, deadlines, and complex scheduling under pressure.
• Builds trust and strong working relationships with executives, staff, and external partners.

Interested candidates should submit their applications to , no later than the

24 October 2025.

Applications must include the following information:

Copy of cv and qualifications, contact details, references, bio data, and expected salary package.

Shortlisted candidates will undergo an Assessment test.

Thank you for expressing interest in Cerba Lancet Africa. While we value all applications received, only candidates chosen for an interview will be contacted. If you have not heard from us within 30 days, please consider your application unsuccessful. Rest assured; your information will be retained for future recruitment opportunities within the company.

• Strong knowledge of Southern Africa (East Africa experience a plus).
• Proficiency in Tourplan and Wetu .
• 810 years experience in the Inbound Tourism Industry .
• Creative flair with a sharp eye for detail and market trends.
• Ability to work independently while being a proactive team player.

• • Travel Operations Coordinator (TOC)
    Be the driving force behind seamless incentive travel operations and team coordination
    Johannesburg | R40,000 - R60,000 per month | 8:00 - 17:00

    About Our Client
    Our client is a well-established incentive travel and events business, known for delivering exceptional global experiences that inspire and motivate. With a reputation for creativity, precision, and service excellence, they pride themselves on a people-first culture where collaboration, innovation, and attention to detail set them apart. Joining this team means being part of a dynamic environment where your contribution directly shapes client success and team performance.

    The Role: Travel Operations Coordinator (TOC)
    As the Travel Operations Coordinator, you will act as the operational hub of the travel teambalancing account management, coordination, and team mentorship. You'll personally manage a select portfolio of high-value files, oversee processes to ensure consistent standards, and support the Executive Director in driving team development, culture, and performance. This role is key to ensuring operational excellence, financial integrity, and exceptional client experiences.

    Key Responsibilities

    • Manage 5+ years of incentive travel or event operations experience, including personal responsibility for high-value client files

    • Personally oversee up to two large-scale operational files, supported by junior team members

    • Lead new business quotations, proposals, and client presentations alongside sales and leadership

    • Implement and monitor operational processes, ensuring alignment and consistency across the team

    • Drive file margin management, maintaining a minimum delivery level of 14%

    • Mentor junior staff, supporting their development roadmaps, feedback sessions, and performance reviews

    • Oversee vendor negotiations and stakeholder management across airlines, hotels, DMCs, and partners

    • Support team meetings, quarterly goal-setting, and ad hoc projects directed by the Executive Director

    About You

    • 5+ years experience in incentive travel, events, or travel operations with direct client account management

    • Proven track record in project management, budgeting, and multi-vendor coordination

    • Strong financial acumen with experience in cost control, ROI management, and margin tracking

    • Excellent communicator with the ability to present persuasively in both written and verbal formats

    • Empathetic, detail-oriented, calm under pressure, and proactive in solving challenges

    • Flexible and adaptable, with strong cultural awareness and sensitivity to global contexts

    • Technology-savvy with experience in travel management software, CRMs, budgeting, and presentation tools

    • Natural leader with the ability to motivate teams, mentor juniors, and foster collaboration

The Sales Coordinator will handle safari enquiries from global travel partners, preparing accurate quotes and itineraries, and providing outstanding service throughout the sales process. You will liaise with agents, manage bookings end-to-end, and support the regional sales team in achieving performance targets.

Responsibilities include creating tailored safari proposals, ensuring timely communication, managing reservations and documentation, maintaining CRM data, and collaborating closely with product and operations teams. The ideal candidate is commercially astute, highly organised, and thrives in a fast-paced environment.

Package:

Full-time hybrid position, based in Cape Town

Competitive salary with career growth potential

Flexible working model after probation period

5–10 years' experience in hospitality, travel, or tourism (safari experience preferred)

Experience with booking and reservation systems

Excellent written and verbal communication skills

Strong attention to detail and organisational skills

Proven ability to meet sales targets and manage client relationships

Team-oriented with a proactive "can-do" attitude

Between 5 - 7 Years

As Agent Support Coordinator , you will play a key role in strengthening trade partner relationships, particularly with small and mid-volume travel agents. Acting as the first point of contact, you'll handle enquiries, guide agents through booking processes, and promote the use of digital tools such as availability portals and itinerary builders. You will also assist in creating onboarding guides, hosting webinars, and preparing sales collateral to improve agent engagement and self-sufficiency.

Beyond day-to-day support, you'll contribute to trade campaigns, research new prospects, assist with event logistics, and help ensure that the sales team delivers a best-in-class service to its global network of partners. This is a unique opportunity to gain first-hand exposure to B2B sales in the safari and luxury travel space while contributing to a company deeply committed to conservation and community impact.

Join a team where your work directly contributes to protecting Africa's most iconic wilderness areas while delivering world-class travel experiences.

Package & Conditions:

Full-time, remote role based in South Africa.

Standard office hours with flexibility; overtime may be required in peak seasons.

Occasional travel opportunities within the region.

2–4 years' experience in sales support, customer service, or trade-facing roles (travel/tourism preferred).

Tech-savvy, confident with CRM systems and digital platforms.

Strong written and verbal communication skills with a professional, service-driven approach.

Highly organised, proactive, and self-motivated in a remote work environment.

Passion for travel, conservation, and responsible tourism.

Between 3 - 5 Years