10 Travel Arrangements jobs in South Africa

Job Title:
Wedding Group Travel Coordinator

Location:
Remote (LATAM, Caribbean, West Africa, Philippines preferred)

Compensation based on experience

Work Schedule:
Monday - Friday, 9:00 AM to 5:00 PM (EST)

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Sagan provides a high-performance remote work environment, ensuring access to world-class opportunities for top-tier professionals.

About the Company:

Sagan represents a boutique, US-based travel company that specializes in destination weddings and group travel. Known for its attention to detail and guest-centered approach, the company delivers a smooth, elevated experience for couples and their guests through every step of the planning process.

Position Overview:

We're looking for a Wedding Group Travel Coordinator to manage individual guest reservations for destination wedding groups. This person will be the primary point of contact for guests, ensuring all bookings are accurate and communication is clear. The role is ideal for someone who thrives in a logistics-driven, service-oriented environment and enjoys creating well-organized, supportive guest experiences.

Key Responsibilities:

• Serve as the main point of contact for wedding guests booking accommodations.
• Coordinate room reservations, confirmations, guest updates, and special requests.
• Keep wedding couples informed about guest booking statuses and changes.
• Communicate with resorts and vendors to ensure accurate reservations.
• Maintain guest lists and trackers using spreadsheets or internal systems.
• Respond promptly and professionally to guest inquiries via email and phone.

Qualifications:

• 2+ years of experience in customer service, travel coordination, or hospitality.
• Excellent written and verbal English communication skills.
• Strong organizational skills and high attention to detail.
• Proficiency in Google Workspace (Docs, Sheets, etc.), Slack, and CRM tools.
• Ability to work independently while managing multiple guest interactions.

Nice-to-Haves:

• Experience with group travel, destination weddings, or luxury hospitality.
• Experience working remotely with US-based teams.

Role Overview

The Security and Travel Coordinator is responsible for delivering high-quality, compliant security operations, ensuring the safety of employees, visitors and assets.

The role supports daily site security, travel risk management, emergency response and access control. It is an 'on the ground' liaison for all security, creating a safe and secure environment to support the Client's operations, corporate reputation and aligning with their global business protection standards.

Experience:

• Minimum 3 years in security operations, risk assessments and travel coordination
• Work-related travel to a minimum of 3 different African countries

Qualifications:

• A qualification (diploma/degree/national certificate) related to Security Management and Risk Assessment.
• PSIRA registration (A, B, C)
• A valid PDP (Professional Driving Permit)
• Business handgun competency and training
• First Aid Level 3
• Fire Marshall/Fighting certification

Role Responsibilities

On-Site Security

• Act as primary liaison between Client and Service Providers
• Deliver high-quality service to employees, guests and VIPs
• Maintain a visible presence to deter threats
• Control and monitor access via CCURE-9000 in line with SOPs
• Patrol facilities, reporting security or maintenance issues
• Manage access control and visitor systems
• Present professionally and maintain punctuality
• Ensure a visible uniformed presence
• Build relationships with local security, law enforcement and vendors

Compliance / Policy

• Conduct risk assessments of offices, hotels, hospitals and venues
• Evaluate physical security, emergency readiness and safety measures
• Deliver security audit reports with recommendations
• Review Assignment Instructions with Client to reflect updates
• Stay compliant with legislation and certifications
• Advise on staffing and additional security needs

Events

• Coordinate event security personnel per Client's plans
• Supervise temporary staff for quality and compliance
• Provide logistical support during trips and site visits

Escalation/Reporting

• Maintain 24/7 comms between Client GSOC and Arcfyre GSOC
• Escalate incidents affecting safety or reputation immediately
• Submit daily updates and monthly SITREPs
• Draft clear incident/risk reports with accurate records
• Manage travel documents for audit compliance
• Monitor comms groups and flag developments
• Notify management of any security incidents

First Aid/Fire Marshal

• Provide first response in medical, natural disaster or security emergencies
• Support emergency evacuations and crisis response

Travel Management

• Arrange transport, accommodation, and itineraries for multiple travellers
• Monitor schedules and resolve issues proactively
• Process visas, passports, and vaccinations
• Act as primary contact, explaining travel and security protocols
• Deliver pre-travel briefings and debriefings
• Maintain contact during trips and support emergency comms

Apply here:
EPloy Application Form

About Us

The Arcfyre Group is a global market leader in protective risk consulting and journey management solutions, positioning ourselves as the primary boutique security provider for Fortune 100 organisations, family offices, multinational and philanthropic organisations.

Headquartered in South Africa, we provide protective and journey management services to clients in over 60 countries across four continents, safeguarding their most valued asset, Human Capital, for over 20 years.

We uphold the importance of the duty of care to protect every individual with dedication, professionalism and integrity in hostile and complex environments.

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SUMMARY:

Are you passionate about delivering exceptional experiences in travel or events?

Our client in Cape Town specialises in crafting bespoke travel experiences for both small and large groups visiting Southern Africa. They’re looking for someone to coordinate all aspects of the journey: flights, accommodation, restaurant reservations and more. Then, bring these itineraries to life through engaging, visually appealing video presentations.

Inbound Travel Coordinator and Designer

Recruiter:

Time Personnel

Job Ref:

CPT /Jol

Date posted:

Friday, July 11, 2025

Location:

Century City, South Africa

SUMMARY:

Are you passionate about delivering exceptional experiences in travel or events?

Our client in Cape Town specialises in crafting bespoke travel experiences for both small and large groups visiting Southern Africa. They’re looking for someone to coordinate all aspects of the journey: flights, accommodation, restaurant reservations and more. Then, bring these itineraries to life through engaging, visually appealing video presentations.

Proficiency in PowerPoint and/or Canva is essential. Bonus if you can enhance presentations with music or voiceovers!

POSITION INFO:

Requirements

• Minimum of 3 years of experience in travel program design, itinerary planning, or a related role within the tourism industry
• Proficient in PowerPoint (experience with animation/moving graphics is a big bonus)
• Experience with Canva or similar design tools
• Strong knowledge of Southern Africa’s travel landscape, including popular destinations, cultural experiences and adventure activities
• Strong communication and interpersonal skills, with the ability to collaborate effectively with diverse stakeholders.
• Excellent organizational and project management skills, with the ability to manage multiple projects simultaneously.
• Creative problem-solving skills and passion for designing unique travel experiences.
• Familiarity with sustainable tourism practices and environmental conservation efforts.
• Graphic design skills will be a strong advantage.
  
  

• Design and develop unique travel itineraries and programs that highlight South Africa’s attractions, culture and experiences
• Catering to various client preferences and budgets.
• Conduct research on destinations, activities & local partners to ensure offerings are current and relevant, and appealing.
• Stay informed about industry trends and emerging travel experiences.
• Work closely with local suppliers, guides and partners to curate high-quality experiences and negotiate contracts that benefit both the company and its clients.
• Collaborate with the sales and operations teams to understand client needs and preferences, ensuring that programs are tailored to meet and exceed expectations.
• Monitor quality assurance as to the success of programs, gathering feedback
• Assist in developing budgets for programs, ensuring profitability while maintaining quality and value for clients.
• Maintaining an efficient product library filing system.
• Provide training and support to sales team regarding new programs, ensuring they have the necessary knowledge to effectively sell and promote offerings.
  
  

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Management and Manufacturing
• Industries Advertising Services

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Job Summary

We are seeking a detail-oriented and customer-focused Group Travel Coordinator with specialized expertise in Cruise Reservations & Logistics . This role is ideal for a professional who thrives on creating seamless, memorable group travel experiences across global cruise destinations. The successful candidate will handle group bookings, logistics coordination, client communication, and vendor relationships, ensuring high levels of satisfaction and operational excellence.

• Plan, coordinate, and manage group cruise reservations for leisure, corporate, educational, or incentive travel programs.

• Liaise with cruise lines to secure group space, negotiate rates, and manage allotments .

• Coordinate with clients to gather passenger details, manage rooming lists, and special requests.

• Oversee the full pre-departure process , including invoicing, documentation, visa support, and payment follow-ups.

• Act as the primary point of contact during cruise execution to resolve issues, ensure client satisfaction, and provide real-time support.

• Manage logistics such as ground transportation, pre/post-cruise hotel arrangements , and optional excursions.

• Collaborate with internal teams including marketing, sales, and finance to ensure smooth end-to-end execution.

• Monitor cruise promotions, industry trends, and supplier changes to maintain competitive offerings.

• Maintain detailed records and generate reports for performance tracking and invoicing.

• Bachelors degree in Travel & Tourism, Hospitality Management, Business Administration , or related field.

• Proven experience with cruise reservation systems (e.g., Polar Online, Espresso, or CruisePro) and GDS platforms (Sabre, Amadeus, etc.).

• Strong organizational and multitasking abilities with a keen eye for detail .

• Exceptional communication and client relationship skills.

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); knowledge of CRM tools is a plus.

• Ability to handle complex logistics, deadlines, and last-minute changes with professionalism.

• 3–5 years of experience in group travel coordination , preferably with a focus on cruise travel.

• Prior experience working with large group logistics or incentive travel is highly desirable.

• International travel planning experience is a plus.

• Monday to Friday: 9:00 AM to 6:00 PM (IST)

• Flexibility required for different time zones and occasional weekend coordination during active trips.

• Remote/hybrid work environment with occasional travel opportunities.

• Comprehensive understanding of cruise itineraries, fare structures, onboard services, and visa regulations.

• Ability to stay calm under pressure and solve problems creatively and efficiently.

• High degree of customer service orientation and cultural sensitivity.

• Passion for travel and global destinations.

• Self-starter with initiative and accountability.

• Competitive salary with incentive opportunities.

• Flexible working arrangements (WFH/hybrid).

• Paid vacation, sick leave, and floating holidays.

• Travel discounts and cruise perks.

• Learning & development programs.

• Positive and collaborative team culture.

At Houston Skilled Consultancy, we believe in delivering excellence through innovation and dedication. Join a team that values your passion for travel, your attention to detail, and your commitment to exceeding expectations. Work alongside experienced professionals in a supportive environment where your ideas are welcomed, and your career can thrive. Whether you are crafting dream vacations or building logistics behind the scenes, your work makes unforgettable experiences possible.

Ready to set sail on an exciting career journey? Send your updated resume and a brief cover letter outlining your relevant experience to us with the subject line: Application for Group Travel Coordinator – Cruise Logistics.

Applications will be reviewed on a rolling basis. Early applications are encouraged.

Travel Operations Coordinator (TOC)
Be the driving force behind seamless incentive travel operations and team coordination
Johannesburg | R40,000 - R60,000 per month | 8:00 - 17:00

About Our Client
Our client is a well-established incentive travel and events business, known for delivering exceptional global experiences that inspire and motivate. With a reputation for creativity, precision, and service excellence, they pride themselves on a people-first culture where collaboration, innovation, and attention to detail set them apart. Joining this team means being part of a dynamic environment where your contribution directly shapes client success and team performance.

The Role: Travel Operations Coordinator (TOC)
As the Travel Operations Coordinator, you will act as the operational hub of the travel teambalancing account management, coordination, and team mentorship. You'll personally manage a select portfolio of high-value files, oversee processes to ensure consistent standards, and support the Executive Director in driving team development, culture, and performance. This role is key to ensuring operational excellence, financial integrity, and exceptional client experiences.

Key Responsibilities

• Manage 5+ years of incentive travel or event operations experience, including personal responsibility for high-value client files

• Personally oversee up to two large-scale operational files, supported by junior team members

• Lead new business quotations, proposals, and client presentations alongside sales and leadership

• Implement and monitor operational processes, ensuring alignment and consistency across the team

• Drive file margin management, maintaining a minimum delivery level of 14%

• Mentor junior staff, supporting their development roadmaps, feedback sessions, and performance reviews

• Oversee vendor negotiations and stakeholder management across airlines, hotels, DMCs, and partners

• Support team meetings, quarterly goal-setting, and ad hoc projects directed by the Executive Director

About You

• 5+ years experience in incentive travel, events, or travel operations with direct client account management

• Proven track record in project management, budgeting, and multi-vendor coordination

• Strong financial acumen with experience in cost control, ROI management, and margin tracking

• Excellent communicator with the ability to present persuasively in both written and verbal formats

• Empathetic, detail-oriented, calm under pressure, and proactive in solving challenges

• Flexible and adaptable, with strong cultural awareness and sensitivity to global contexts

• Technology-savvy with experience in travel management software, CRMs, budgeting, and presentation tools

• Natural leader with the ability to motivate teams, mentor juniors, and foster collaboration

• • Travel Operations Coordinator (TOC)
    Be the driving force behind seamless incentive travel operations and team coordination
    Johannesburg | R40,000 - R60,000 per month | 8:00 - 17:00

    About Our Client
    Our client is a well-established incentive travel and events business, known for delivering exceptional global experiences that inspire and motivate. With a reputation for creativity, precision, and service excellence, they pride themselves on a people-first culture where collaboration, innovation, and attention to detail set them apart. Joining this team means being part of a dynamic environment where your contribution directly shapes client success and team performance.

    The Role: Travel Operations Coordinator (TOC)
    As the Travel Operations Coordinator, you will act as the operational hub of the travel teambalancing account management, coordination, and team mentorship. You'll personally manage a select portfolio of high-value files, oversee processes to ensure consistent standards, and support the Executive Director in driving team development, culture, and performance. This role is key to ensuring operational excellence, financial integrity, and exceptional client experiences.

    Key Responsibilities

    • Manage 5+ years of incentive travel or event operations experience, including personal responsibility for high-value client files

    • Personally oversee up to two large-scale operational files, supported by junior team members

    • Lead new business quotations, proposals, and client presentations alongside sales and leadership

    • Implement and monitor operational processes, ensuring alignment and consistency across the team

    • Drive file margin management, maintaining a minimum delivery level of 14%

    • Mentor junior staff, supporting their development roadmaps, feedback sessions, and performance reviews

    • Oversee vendor negotiations and stakeholder management across airlines, hotels, DMCs, and partners

    • Support team meetings, quarterly goal-setting, and ad hoc projects directed by the Executive Director

    About You

    • 5+ years experience in incentive travel, events, or travel operations with direct client account management

    • Proven track record in project management, budgeting, and multi-vendor coordination

    • Strong financial acumen with experience in cost control, ROI management, and margin tracking

    • Excellent communicator with the ability to present persuasively in both written and verbal formats

    • Empathetic, detail-oriented, calm under pressure, and proactive in solving challenges

    • Flexible and adaptable, with strong cultural awareness and sensitivity to global contexts

    • Technology-savvy with experience in travel management software, CRMs, budgeting, and presentation tools

    • Natural leader with the ability to motivate teams, mentor juniors, and foster collaboration

Sales Coordinator – Do Not Disturb & We Are Africa Overview

Welcome to This is Beyond, a dynamic and forward-thinking B2B events company based in the heart of West London. From our humble beginnings as an ambitious startup, we've swiftly risen to become a global leader in pioneering B2B events that redefine industry standards. Renowned as thought leaders in the luxury travel sector, we've left an indelible mark by spearheading innovative approaches and cultivating fervent communities around distinct travel niches. Our diverse portfolio boasts a mix of groundbreaking global travel trade shows tailored for elite influencers and trendsetters. At This is Beyond, we're relentless in our pursuit of crafting unparalleled experiences. We meticulously curate our guest list, recognising that chemistry is paramount, and we vehemently reject mundane formats. Prepare to be immersed in exclusive, inspiring environments that blur the lines between work and leisure - because that's where true business brilliance thrives. Join us on our journey, where innovation knows no bounds and excellence is the standard. At This is Beyond, we create bold, transformative travel trade events that bring the world’s leading luxury travel brands and buyers together. Our flagship shows – We Are Africa and Do Not Disturb – are redefining the way the luxury travel community connects. We’re a vibrant, global team with a shared passion for travel, innovation, and excellence. As part of our Buyer Team, you’ll help deliver seamless experiences that keep our community inspired and engaged.

We’re looking for a highly organised and detail-oriented Sales Coordinator(Buyers) to support the recruitment and coordination of world-class buyers across our events. This role is perfect for someone starting out in the luxury travel or events industry who wants to learn fast, grow their skills, and play a meaningful role in delivering unforgettable buyer experiences.

• Keep buyer records up-to-date across Salesforce and appointment platforms.

• Support the recruitment and onboarding process for new buyers.

• Handle buyer communications, including invitations, confirmations, and travel details.

• Coordinate logistics such as accommodation, registration, and appointment scheduling.

• Provide on-the-ground support at events, managing check-in and troubleshooting queries.

• Assist with reporting and tracking progress against recruitment goals.

• Research new shows and monitor competitor activity to support programme development.

• Stay informed on travel industry trends to help shape buyer strategy.

• Up to 1 year’s experience in an administrative, coordination, or client-facing role.

• Strong organisational skills and attention to detail.

• Confident, professional communication style – written and verbal.

• Proficiency with Microsoft Office (Excel/Outlook); Salesforce experience a plus.

• Ability to multitask in a fast-paced, deadline-driven environment.

• A positive, can-do attitude, flexibility during event periods, and willingness to travel occasionally.

Enjoy a range of benefits, including: Pension Scheme, Hybrid working arrangement, Health Cash Plan/BUPA coverage, Ongoing Learning & Development opportunities, Bonus Earning Potential, Social Events & Travel Opportunities

Permanent, with a 4-day working week. Our hybrid model includes 3 days in the office (located in Claremont, Cape Town), 1 day working from home, and every Friday as a non-working day as standard.

At This is Beyond, we’re dedicated to fostering an inclusive workplace where diversity is celebrated. We prohibit discrimination and harassment based on factors such as race, colour, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic.

Ready to join our team? Explore all our available career opportunities and apply by visiting our careers site at careers.thisisbeyond.com. Connect with our network and discover how you can contribute to our exciting journey!

As Agent Support Coordinator , you will play a key role in strengthening trade partner relationships, particularly with small and mid-volume travel agents. Acting as the first point of contact, you'll handle enquiries, guide agents through booking processes, and promote the use of digital tools such as availability portals and itinerary builders. You will also assist in creating onboarding guides, hosting webinars, and preparing sales collateral to improve agent engagement and self-sufficiency.

Beyond day-to-day support, you'll contribute to trade campaigns, research new prospects, assist with event logistics, and help ensure that the sales team delivers a best-in-class service to its global network of partners. This is a unique opportunity to gain first-hand exposure to B2B sales in the safari and luxury travel space while contributing to a company deeply committed to conservation and community impact.

Join a team where your work directly contributes to protecting Africa's most iconic wilderness areas while delivering world-class travel experiences.

Package & Conditions:

Full-time, remote role based in South Africa.

Standard office hours with flexibility; overtime may be required in peak seasons.

Occasional travel opportunities within the region.

2–4 years' experience in sales support, customer service, or trade-facing roles (travel/tourism preferred).

Tech-savvy, confident with CRM systems and digital platforms.

Strong written and verbal communication skills with a professional, service-driven approach.

Highly organised, proactive, and self-motivated in a remote work environment.

Passion for travel, conservation, and responsible tourism.

Between 3 - 5 Years