329 Payroll Administrator jobs in South Africa

Job Advert Summary

An opportunity has arisen for a Payroll Administrator responsible for effective and efficient payroll administration. The incumbent will support HR Operations and the Head Office Payroll Team and perform the full payroll function from processing, verifying and reconciling of pay information taking into account Legislation, Company Policy and Audit Requirements.

• Perform the full payroll function from processing, verifying and reconciling of pay information taking into account Legislation, Company Policy and Audit Requirement.
• Perform various reconciliations which includes the National Bargaining Council Leave versus the Sage300 People balance.
• Ensure accurate payment of salaries and wages.
• Prepare a detailed analytical review of the salaries for the pay period.
• Explain material variances from prior to current month.
• Provide support to the Payroll Supervisor.
• Internal / external audit preparation.
• Other adhoc payroll-related tasks as assigned by management.

Qualification & Experience :

• Grade 12 / Matric
• Bookkeeping / Accountancy / Payroll Certificate or Diploma
• At least 5 years in a same or similar role
• At least 3 years processing payroll using SAGE300 People
• Knowledge / Exposure to the National Bargaining Council Collective Agreement for the Road Freight Industry is an advantage
• Experience with Africa payrolls and legislation is advantageous

• Strong payroll principals computer and payroll system skills
• Work independently as well as part of a team
• Attention to detail
• Working knowledge of all labour legislation
• Good understanding and practical knowledge of employees tax and statutory requirements
• Ability to co-ordinate and control information from distant regions

Required Experience : Unclear Seniority

Key Skills

Data Entry,Paychex,Accounting,UltiPro,Workers' Compensation Law,Ceridian,Paylocity,HRIS,Payroll,ADP,Kronos,Human Resources

Employment Type : Full-Time

Department / Functional Area : Administration

Experience : years

Vacancy : 1

Stefanutti Stocks Corporate Services is looking for enthusiastic and specialized Payroll Administrator to join our team. The successful candidate will be responsible to manage and execute the full payroll function using Sage 300, ensuring accurate and timely processing of employee salaries and wages, statutory deductions, and reporting. The role also requires proficiency in Microsoft Office 365 tools to streamline payroll operations, reporting, and collaboration.

Key Responsibilities :

Payroll Processing (Sage 300)

• Process monthly payroll for salaried and hourly employees across multiple jurisdictions.
• Maintain employee records and payroll data integrity.
• Process new hires, terminations, and changes in employee status.
• Ensure compliance with tax laws and statutory requirements (PAYE, UIF, SDL, etc.).
• Reconcile payroll reports and general ledger accounts.

Reporting & Compliance

Microsoft Office 365 Integration

Audits & Controls

Stakeholder Engagement

Overview

Job title : Payroll Administrator

Job Location: Western Cape, Cape Town

Deadline: October 28, 2025

• An opportunity has arisen for a Payroll Administrator responsible for effective and efficient payroll administration.
• The incumbent will support HR, Operations and the Head Office Payroll Team, and perform the full payroll function from processing, verifying and reconciling of pay information taking into account Legislation, Company Policy and Audit Requirements.

• Grade 12 / Matric
• Bookkeeping / Accountancy / Payroll Certificate or Diploma
• At least 5 years in a same or similar role
• At least 3 years processing payroll using SAGE300 People
• Knowledge / Exposure to the National Bargaining Council Collective Agreement for the Road Freight Industry is an advantage
• Experience with Africa payrolls and legislation is advantageous

• Strong payroll principals, computer and payroll system skills
• Work independently as well as part of a team
• Attention to detail
• Working knowledge of all labour legislation
• Good understanding and practical knowledge of employees tax and statutory requirements
• Ability to co-ordinate and control information from distant regions

• Performing the full payroll function from processing, verifying and reconciling of pay information taking into account Legislation, Company Policy and Audit Requirement.
• Performing various reconciliations which includes the National Bargaining Council Leave versus the Sage300 People balance.
• Ensuring accurate payment of salaries and wages.
• Preparation of a detailed analytical review of the salaries for the pay period.
• Explaining material variances from prior to current month.
• Provide support to the Payroll Supervisor.
• Internal / external audit preparation.
• Other adhoc payroll-related tasks as assigned by management.

2025 / 09 / 09

EndFragment

Pretoria (West): My client, a respected organisation known for excellence in their field, is seeking to appoint a Temporary Payroll Administrator with strong experience in payroll processing and the Jarrison Time & Attendance system.
CANDIDATES WHO RESIDE IN CLOSE PROXIMITY TO PRETORIA WEST, OR WHO WILL BE RESIDENT AT THE TIME OF COMMENCEMENT OF WORK, WILL BE CONSIDERED FOR THIS ROLE

Purpose of the Role: To ensure accurate and timeous processing of payroll, with responsibility for maintaining employee records, time and attendance data, and ensuring compliance with statutory and company requirements. The role provides hands-on support within the HR function and reports to the HR Business Partner.

Key Responsibilities Include but Are Not Limited To

• Processing payroll accurately and on time using the Jarrison Payroll and Time & Attendance system
• Capturing and reconciling time, shifts, and overtime data from biometric systems
• Ensuring compliance with BCEA, tax legislation, and company policies in payroll processing
• Preparing payroll reports and reconciliations for management and audit purposes
• Maintaining and updating employee payroll files and records
• Assisting with statutory submissions and payments (PAYE, UIF, SDL, etc.)
• Responding to employee payroll queries and resolving discrepancies
• Supporting the HR team with payroll-related administration and reporting
• Assisting with audit and compliance reviews as required

• Demonstrated experience with Jarrison Payroll / Time and Attendance system essential
• Matric with a relevant tertiary qualification in Payroll, HR, or related field
• Minimum 3–5 years’ proven payroll administration experience
• Strong knowledge of BCEA, SARS payroll requirements, and general HR administration
• Proficiency in MS Office (Excel essential)
• Language Proficiency: Fluent in English (written and spoken), with a good command of Afrikaans and a 3rd SA cultural language is essential
• High attention to detail, accuracy, and ability to work under pressure with strict deadlines
• Confidential, professional, and reliable with a proactive approach

• Coordinating between Financeand HR to ensure the seamless flow and integrity of employee data.

• Managing the end-to-end payroll process ensuring all input is received, verified, and captured timeously and accurately.

• Ensuring monthly salary inputs are approved and signed off by relevant stakeholders.

• Generating and distributing detailed monthly payroll reports to management.

• Handling payroll-related queries with professionalism and urgency .

• Managing and submitting statutory reports and payments (including EMP501, EMP201, and SARS reconciliations – mid and year-end).

• Reconciling and processing third-party payments such as garnishees and provident fund contributions .

• Reviewing and verifying advances, travel, and overtime claims .

• Ensuring meticulous record-keeping of staff data and payroll documentation.

• Monthly processing of cashbooks and payroll journals using Maconomy .

• Preparing reallocation journals and assisting with payroll-related month-end reporting .

• Providing comprehensive payroll analysis reports for internal MMM reporting.

• Communicating all payroll-related changes to the Finance Manager promptly.

• PaySpace (essential)

• Maconomy or similar ERP/finance system

• Advanced Excel skills for reporting and analysis

• Knowledge of SARS submissions and statutory compliance

• Diploma / BCom in Financial Accounting
  

• Three plus years in a Payroll Office performing all payroll functions.
• Payspace experience
• Excellent skills using MS Excel, and Internet Explorer

Overview

Old Mutual is a firm believer in the African opportunity and our diverse talent reflects this. Job Description: A Payroll Administrator's job specification includes calculating wages, processing payroll, managing deductions, issuing payments, maintaining employee records, and ensuring compliance with payroll laws and regulations. Key responsibilities involve accurately computing salaries, benefits, and taxes, generating payroll reports, resolving employee queries, and coordinating with HR and finance departments. Essential skills include strong attention to detail, excellent organizational and communication abilities, proficiency with payroll software, and knowledge of relevant employment laws.

• Payroll Processing: Calculate and process employee salaries, wages, bonuses, and commissions accurately and on time.
• Deduction Management: Manage and apply all deductions, including tax, insurance, and retirement contributions.
• Record Maintenance: Keep employee payroll records, benefit information, and personal data up-to-date and accurate.
• Employee Data Management: Coordinate with HR to maintain accurate employee information in the system.
• Compliance: Ensure adherence to all federal, state, and local labour laws and regulations related to payroll.
• Tax Filings: Accurately file payroll taxes and other deductions with the relevant authorities.
• Reporting: Generate and analyse payroll reports to identify discrepancies and provide data to management.
• Employee Support: Serve as the primary point of contact for employees' payroll and benefits-related inquiries.

• Accuracy and Attention to Detail: Crucial for handling sensitive financial information and ensuring precise calculations.
• Communication Skills: Strong written and verbal communication skills to interact effectively with employees and other departments.
• Technical Proficiency: Experience with payroll software (e.g., ADP, Workday, or SAP) and strong Microsoft Office skills, especially Excel.
• Analytical & Problem-Solving Skills: Ability to analyse data, identify issues, and find effective solutions to payroll problems.
• Organizational Skills: Ability to manage multiple tasks, prioritize responsibilities, and maintain organized records.
• Knowledge of Employment Law: Familiarity with payroll tax rules and employment legislation.
• Experience Knowledge & Skills: 1-2 years experience payroll
• Education: Matric, Administration Certificate

Skills: Computer Literacy, Data Analysis, Data Compilation, Data Controls, Data Management, Desktop Publishing (DTP), Executing Plans, Human Capital Management Systems, Information Management, Knowledge Management, Learning and Development (L&D), Numerical Aptitude, Oral Communications, Policies & Procedures, Report Review.

Competencies: Business Insight, Collaborates, Communicates Effectively, Decision Quality, Ensures Accountability, Financial Acumen, Manages Complexity, Optimizes Work Processes.

Education: NQF Level 3 & NQF Level 2 - Below school leaving.

14 September 2025, 23:59

The appointment will be made from the designated group in line with the Employment Equity Plan of Old Mutual South Africa and the specific business unit in question.

Overview

Let's Write Africa's Story Together!

Old Mutual is a firm believer in the African opportunity and our diverse talent reflects this.

Job Description

A Payroll Administrator's job specification includes calculating wages, processing payroll, managing deductions, issuing payments, maintaining employee records, and ensuring compliance with payroll laws and regulations. Key responsibilities involve accurately computing salaries, benefits, and taxes, generating payroll reports, resolving employee queries, and coordinating with HR and finance departments. Essential skills include strong attention to detail, excellent organizational and communication abilities, proficiency with payroll software, and knowledge of relevant employment laws.

• Payroll Processing:

• Calculate and process employee salaries, wages, bonuses, and commissions accurately and on time.

• Deduction Management:

• Manage and apply all deductions, including tax, insurance, and retirement contributions.

• Record Maintenance:

• Keep employee payroll records, benefit information, and personal data up-to-date and accurate.

• Employee Data Management:

• Coordinate with HR to maintain accurate employee information in the system.

• Compliance:

• Ensure adherence to all federal, state, and local labour laws and regulations related to payroll.

• Tax Filings:

• Accurately file payroll taxes and other deductions with the relevant authorities.

• Reporting:

• Generate and analyse payroll reports to identify discrepancies and provide data to management.

• Employee Support:

• Serve as the primary point of contact for employees' payroll and benefits-related inquiries.

• Accuracy and Attention to Detail:

• Crucial for handling sensitive financial information and ensuring precise calculations.

• Communication Skills:

• Strong written and verbal communication skills to interact effectively with employees and other departments.

• Technical Proficiency:

• Experience with payroll software (e.g., ADP, Workday, or SAP) and strong Microsoft Office skills, especially Excel.

• Analytical & Problem-Solving Skills:

• Ability to analyse data, identify issues, and find effective solutions to payroll problems.

• Organizational Skills:

• Ability to manage multiple tasks, prioritize responsibilities, and maintain organized records.

• Knowledge of Employment Law:

• Familiarity with payroll tax rules and employment legislation.

• Experience Knowledge & Skills:

• 1-2 years experience payroll

• Matric

• Administration Certificate

Computer Literacy, Data Analysis, Data Compilation, Data Controls, Data Management, Desktop Publishing (DTP), Executing Plans, Human Capital Management Systems, Information Management, Knowledge Management, Learning and Development (L&D), Numerical Aptitude, Oral Communications, Policies & Procedures, Report Review

Business Insight Collaborates Communicates Effectively Decision Quality Ensures Accountability Financial Acumen Manages Complexity Optimizes Work Processes

NQF Level 3 & NQF Level 2 - Below school leaving

14 September 2025 , 23:59

The appointment will be made from the designated group in line with the Employment Equity Plan of Old Mutual South Africa and the specific business unit in question.

The Old Mutual Story!

The purpose of the role is to ensure accurate and timely payroll processing in line with company policies, South African legislation, and best practice standards. The Payroll Administrator is responsible for capturing, maintaining, updating, and terminating employee data accurately; ensuring statutory compliance; and processing payroll with accuracy and on schedule. This role builds trust, minimizes financial risk, and supports a positive employee experience through efficient payroll administration.

Primary Objectives

• Customers (Internal & External)
• Provide accurate monthly payroll check reports to employees and line managers on time.
• Respond professionally and timeously to payroll queries, escalating delays with required urgency where necessary.
• Advise employees on payroll-related policies and procedures when appropriate.
• Collaborate closely with HR, Finance, and sites to ensure seamless payroll processing and other timekeeping system requirements. (for example, PRP)
• Accurate and On -time Payroll Processing, Reports and Validations
• Minimise financial risk by capturing payroll data accurately and reconciling own inputs before submission for approval.
• Collect, sort, and validate payroll information from HR and sites to ensure completeness on the payroll system.
• Verify that all processing information is fully supported by required documentation and authorisations.
• Load new employees, maintain records (e.g., banking detail changes), process once-off changes (annual increases), and finalise terminations including final pay and leave encashment.
• Complete statutory and compliance submissions, including UIF (UI-19), certificates of service, provident fund claims, and maternity documentation.
• Accurately process all relevant payroll elements for the current period, including, but not limited to: Earnings, Deductions, Company Contributions, Fringe Benefits, Leave Transactions.
• File salary input monthly, ensuring records are complete and audit-ready.
• Prepare monthly payroll reports per checklist for submission to the payroll team leader.
• Provide general administrative support and assist with ad hoc payroll-related tasks.
• Continuous Improvement: Business Processes
• Identify payroll process inefficiencies or compliance risks and raise improvement opportunities, particularly in relation to own stakeholder engagement (e.g., required procedures and documentation from line managers).
• Share lessons learned and collaborate with colleagues to improve accuracy and consistency.
• Take initiative to upskill and broaden own payroll knowledge (systems, legislation, reporting) to add value within the payroll team.
• Ecowize Values
• Demonstrate Partnership by fostering collaboration across HR, Finance, and operational teams.
• Show Excellence through accuracy, diligence, and delivering error-free payroll outputs.
• Uphold Integrity by protecting confidential employee data, ensuring compliance, and applying payroll rules consistently and fairly.

Join to apply for the Payroll Administrator role at Fidelity Services Group

Join to apply for the Payroll Administrator role at Fidelity Services Group

You will also be required to work closely with current Area and Operations Managers. This position will also report directly to the allocated Payroll Managers.

The overall purpose of this position is Payroll Administrator.

Minimum Requirements

• Must come from a Cleaning and Hygiene Organisation
• At least Matric certificate and SAP experience would be an added advantage.
• Proficiency in MS Outlook, MS Word, PowerPoint and Excel is essential.
• Strong administration and organizational skills.
• Numerical accuracy and high methodical working methods are required.
• Strong interpersonal and communication skills.
• Ability to liaise professionally with personnel at all levels.
• Ability to work without supervision, under pressure and meet strict deadlines.
• Must have own transport.
  
  

• Ensure route files are to be neat and tidy at all times.
• Ensure route files are up to date.
• All bookings are to be up to date on a daily basis.
• All posting sheet queries must be resolved within 48 hours and should this not occur, you are to escalate the matter to your direct manager.
• No posting sheets with queries reflecting on them are to be filed. These are to be attached to the front cover of the file up until resolved. These queries to be resolved within 24 hours.
• You are to follow up and obtain company numbers for all 102’s booked. An individual booking with an ID number is to have a company number and is to be booked back within 24 hours. Should this not occur you are to escalate the matter to your manager.
• All 103’s booked on the posting sheets are to have a red line drawn through the open line item/a reason from the employee completing the posting sheet to be stipulated and this to be signed off by the manager concerned.
• All pay queries are to be attended to and feedback supplied on the day a query has been received. A memo and payroll order number is to be supplied to whom submitted the query
• Any and all corrections are to be submitted on a valid posting sheet and the posting sheet would be marked as a correction posting sheet.
• You are to perform daily courtesy calls to the managers and site who supply you with posting sheets.
• Time books are to be submitted to management for all the employees booking under your sphere of duty.
• Ensure Route files are to be checked back.
• Ensuring accurate calculations of rate of pay changes.=
• Ensuring all relevant deductions are submitted and processed, such as 3rd party, Deductions, garnishee orders, maintenance orders.
• Processing of all leave.
• Checking and capturing of posting sheets daily.
• Ensuring all pay related queries are dealt with promptly and feedback is given immediately.
  
  

• Accuracy
• Attention to detail
• Vibrant
• Go getter
• Deadline driven
• People’s Person
• Able to communicate at all levels
• Microsoft Outlook/Microsoft Excel/Microsoft Word/SAP
  
  

• Seniority level Entry level

• Employment type Full-time

• Job function Human Resources
• Industries Security and Investigations

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