1,740 Junior Administrator jobs in South Africa

The Apex Group was established in Bermuda in 2003 and is now one of the world's largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That's why, at Apex Group, we will do more than simply 'empower' you. We will work to supercharge your unique skills and experience.

Take the lead and we'll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

The Role
As an Administrator within the Client Compliance Team, you are responsible for providing high quality support and assistance to the Client Compliance Officers and Senior administrators on various fund structures such as Managed Entities/Jersey Regulated Collective Investment Funds, Jersey Private Funds, non-regulated Funds and Schedule 2 entities to which Apex services are provided.

Responsibilities include:

• Comply with all internal policies and procedures applicable this role and the wider business
• Ensure that all prescribed training is carried out and completed in a timely manner Assist in the completion of Compliance Monitoring programmes in relation to testing and reporting.
• Assist in the completion of compliance data reconciliation and reporting
• Assist in the drafting of Client Board Compliance reports and packs
• Carry out duties in support of the Senior Members of the Apex Client Compliance Function
• Ensure Business as usual requirements and timed reporting requirements are met Undertake or assist in any planned or ad hoc project work that is identified and become involved with Apex Group initiatives in relation to regulatory, Team or Business issues, liaising with Senior Members of the team and other stakeholders as and when required.
• Assist other team members where required
• Liaise with other Apex business employees on day to day regulatory and compliance matters and assist or appropriately direct queries regarding relevant laws, orders or codes of practice
• Provide support to third party administrators in relation to administrative requests
• Assist in the maintenance and monitoring of registers

Skills

• Have a good working knowledge of Microsoft products, in particular Outlook, Word and Excel as well as having the capability to quickly assimilate working with Apex's key databases.
• Excellent communication skills.
• Be well organised.
• Have the flexibility and adaptability to undertake a variety of tasks at short notice if required.
• Be proactive in your approach; self-motivated, and capable of prioritising workloads as required.

Although training will be provided, the following skills and knowledge would be desirable for this role:

• Knowledge of the Financial Services (Jersey) Law 1998, and any orders issued under the Law.
• Knowledge of the legislation and regulation in Jersey relating to Money Laundering and Financing of terrorism, including the Anti Money Laundering (AML), Countering the Financing of Terrorism (CFT), and Countering Proliferation Financing (CPF) Codes of practice issued under the supervisory bodies law for Trust Company Business, Fund Service Business, Alternative Investment Funds, and Certified Funds.
• The relevant Handbooks for the Prevention and Detection of Money Laundering, the Financing of Terrorism and the countering of Proliferation Financing.
• You must have an awareness of your personal obligations and those of the relevant persons under the laws mentioned above as well as the Terrorism Law, the Directions Law, Terrorist Sanctions Measures

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.

A vacancy exists at Medi logistics Hub for an Administrator based in Ladysmith, reporting to the Distribution Manager. The responsibility of the vacancy of the Administrator is to assist the Medi logistics Hub with the daily activities relating to a specific distribution hub, area or function.

Primary purpose of the job is to

• Managing customer queries as a whole Handling of queries and feedback to clients and the business Ability to arrange special requests & follow through for patients Tracking of parcels across all Medilogistics Hub Any other ad hoc functions that may be appointed from time to time 100% SLA and SOP compliance and adherence to time lines Providing professional and accurate feedback Relationship with Manager Actively involved in office meetings/ communications Relationship with drivers/office staff Communication skills (e-mail) Following correct escalation process of various queries Time keeping Management of absenteeism & leave management Adherence to policies

QUALIFICATION

• Grade 12

EXPERIENCE

• Previous experience in the logistics industry. 1-2 years in a customer services role. Computer literacy. Fully bilingual (English) No criminal record.
• Drivers License

Job Type: Full-time

Pay: R10 000,00 - R11 000,00 per month

Education:

• High School (matric) (Preferred)

Experience:

• Administrative office procedures, practices and equipment: 2 years (Preferred)
• customer service: 2 years (Preferred)
• Logistics Industry: 2 years (Preferred)

Location:

• Ladysmith, KwaZulu-Natal (Preferred)

Work Location: In person

Business Unit: Discovery Life

Function: Administration and Office Support

Date: 20 Oct 2025

Discovery Life

Funeral Policy Administrator

About Discovery

Discovery's core purpose is to make people healthier and to enhance and protect their lives. We seek out and invest in exceptional individuals who understand and support our core purpose, and whose own values align with those of Discovery. Our fast-paced and dynamic environment enables smart, self-driven people to be their best. As global thought leaders, Discovery is passionate about innovating to not only achieve financial success, but to ignite positive and meaningful change within our society.

About Discovery Life

Discovery Life is an ever growing fast paced and dynamic environment that provides innovative risk assurance to individual clients. This environment thrives on customer engagement and customer experience as well as mutually beneficial relationships with our brokers and other stakeholders. It is important for our employees to provide a world class service to our internal and external clients, thereby ensuring long and sustainable relationships.

Key Purpose

The primary purpose of the role is to support the administration of individual funeral policies. Discovery Life has an outsource partner who administers the policies, but our clients and financial advisors need support to ensure timely and accurate processing. The policy Administrator will work with the outsource service provider based on established procedures, and maintain reports as prescribed.

Key Outputs

• Provide customer service to direct clients (attend to inquiries such as: Add or delete lives assured, update premium collection mandate, update contact and/ or beneficiary details, dispatch policy information, provide forms (e.g., Claims) and assist in how to complete forms and route them, etc.).

• Assist clients and financial advisors with credit control queries (provide statements, payment arrangements, refunds, etc.).

• Attend to customer complaints and route escalations to TL/ Manager.

• Support financial advisors with 'How to' information in relation to the individual funeral product.

• Prepare and dispatch reports (weekly/ monthly / daily) to financial advisors and Franchises.

• Maintain prescribed reports and statistics.

Personal attributes and skills

The successful candidate will be expected to perform on, but not be limited to the following competencies:

• Logical, analytical problem-solving ability.
• Numeracy (ability to work with numbers).
• Excellent interpersonal skills.
• Excellent verbal and written communication skills.
• Ability to take accountability, responsibility and ownership.

Qualification & Experience

• Completed Matric (Grade 12)

• Customer service experience (advantageous)

• Post matric qualification (advantageous)

• Computer skills: Microsoft Word, Excel, Outlook

EMPLOYMENT EQUITY

The Company's approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply.

Position: Administrator

Invest in Your Future, Join Our Team.

About our client:

Our client is an award-winning FT Top 100 Advice Firm who deliver outstanding customer care in pension advice, retirement planning and investment services. Our growth is based on our straightforward approach to financial advice and our focus on the service we provide to everyone we work with.

We are continuously expanding and are looking to recruit and retain the best talent. If you are ambitious and proactive, our organization will provide you with an environment to thrive in. We offer competitive salaries, personalized training programs, study support and endless development opportunities to our people.

Overview

This role is ideal for an organized and motivated individual looking to build a career in financial services administration.

The Role & Responsibilities:

Our Administration Team are at the heart of the service we provide to our clients. The team is involved in every area of the business and really drives our internal processes. If you are looking for a technical role where you can hone your skills within Financial Services, this role is perfect.

The key responsibilities will look like:

• Processing Letters of Authority and inputting accurate data into our CRM system.

• Communicating with pension providers daily and requesting scheme information.

• Interpreting, gathering and analysis of key data.

• Analysis of data to ensure all information is correct.

• Submitting business to platforms and providers for our existing clients.

• Ensuring submitted business is progressed through to completion.

• Carefully and accurately completing and recording forms for our existing clients.

• Communicating effectively with clients and 3rd parties.

What We're Looking For:

• An organized, detail focused and proactive individual.

• A good working knowledge of Microsoft Office applications.

• Previous experience using a CRM system.

• Experience of working in a client relationship focused, targeted fast paced environment.

• Excellent attention to detail and able to work quickly and accurately.

• Excellent organizational and communication skills.

Job Purpose:

• Complete submissions for complex business

• Complete packs for complex business

• Complete pipeline for complex business

• General administration as requiredReporting to: RFS & Retirement Servicing Manager

KEY RESPONSIBILITIES

Submissions

• Ensuring careful and accurate completion and recording of forms

• Understanding the importance of detailed and accurate commission profiles

• Communicating with the client to update them on the status of their submission

• Ensure accurate completion and updating of KPI records

• Ensuring submitted files are compliant Pipeline

• Chasing submitted business to completion

• Problem solving any issues that occur

• Keeping the client updated on the status of their business

General Administration

• Answer inbound calls in a polite and friendly manner,

• Complete scanning, filing and printing as and when neededGeneral Responsibilities

• Communicating effectively and respectfully with all co- workers, clients and 3rd parties

• Ensuring general tidiness of the office at all times

• Compliance with all company policies and procedures

• Compliance with the regulator, the FCA

• Undertake any reasonable duties to contribute towards customer care

• Undertake any reasonable duties to help the company reach the goals

• To behave in a fit and proper manner in accordance with a professional organization

• Maintain an open minded, positive outlook whilst maintaining high levels of diligence

CRITICAL TASKS

• Work is accurate and compliance guideline understood and followed.

• All required documents are received, completed and signed where required.

• Raise risk alerts appropriately and consistently in line with policy.

• GDPR and data protection is followed at all times.

• All information is accurately recorded/logged.

Company Description
SGS is the world's leading Testing, Inspection and Certification company. We operate a network of over 2,500 laboratories and business facilities across 115 countries, supported by a team of 99,500 dedicated professionals. With over 145 years of service excellence, we combine the precision and accuracy that define Swiss companies to help organizations achieve the highest standards of quality, compliance, and sustainability.
Job Description
PRIMARY RESPONSIBILITIES
Perform administrative duties and assistance to the Commodity Coordinator, Inspectors and Customers.

Specific Responsibilities
General

• Ensure adherence to Standard Operating procedures
• Ensure adherence to the company Code of Ethics
• Ensure all duties are performed in accordance with accepted service delivery standards
• Maintain quality, efficiency and confidentiality services
• Liaise with and assist Commodity Coordinator
• Perform any other reasonable tasks as assigned by the direct line manager

Administration (any of the following as assigned and trained)

• Liaison with customers via telephone or email.
• Ensure all messages are conveyed to relevant staff.
• Assist with sample registration
• Maintain hard copy Sample Register

Sample handling and distribution of results (any of the following as assigned and trained)

• Ensure prompt and efficient handling of samples per applicable procedure
• Attend to operational matters related to work in progress at sample reception and new instructions received from customers / Operations manager.
• Typing of test reports, emailing of results to customers, manual and electronic filing of job and/or test reports.

Quality & Health & Safety System

• Adhere to all quality and safety requirements of the SGS management system.
• Actively participate in safety-related activities.
• Always wear appropriate protective clothing.
• Adhere to all relevant HSE procedures and protocols.
• Keep workplace and equipment neat and tidy.
• Report deviations and communicate instructions to improve and maintain the quality system.

Specific Authorities

• Cease the use of any equipment that may be deemed to constitute a safety hazard or entry to hazardous environments without the necessary knowledge and protection and take action to address the hazard.
• Cease to carry on with work that may affect the quality (integrity) of services and take action to address the issue.
• Initiate a formal improvement request when a deviation of the system occurs, possible improvements are identified or when nonconformity is identified.

Qualifications
Education

• Tertiary qualification in Logistics, Metallurgical/Chemical Engineering, or Analytical Chemistry
• Computer literacy in MS Office (Word, Excel, Outlook)

Experience

• 2 years administration experience
• Knowledge of process flow within an analytical laboratory environment, or
• Experience in commodity inspection processes such as sampling and testing, tallying of data, and reporting

Competencies

• Attention to detail
• Operate under minimum supervision
• Good interpersonal skills towards colleagues, customers, and suppliers.
• Ability to work under pressure.
• Strong computer skills

Job Description:

The Administrator will make sure all staff paperwork is accurate and up to date daily.

Duties include but are not limited to:

· Issuing devices and sim card stock to sales staff speedily

· Ensuring all Contracts, Upgrades and Insurance claims processed have required documentation as per Vodacom business rules

· Daily Reconciliation - Paperwork corresponds accurately to till receipt

· Capturing all staff Contracts, Connectivity, Insurance, Prepaid and Upgrade sales.

· Daily capturing of prepaid claims and reconciliation

· Assisting sales staff with deal matches and decline reviews

· Assisting with Customer complaints with speedy resolution

· Filling of all paperwork daily

· Answering the telephone when all staff are busy

· Assisting Store Manager with Sales figures

Experience:- Training will be provided

· Proficient in Excel and able to filter and data sort information – Preferred but not required

Job Type: Full-time

Pay: R5 000,00 - R6 000,00 per month

Ability to commute/relocate:

• Parow, Western Cape 7500: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Administrative office procedures, practices and equipment: 1 year (Preferred)

Work Location: In person

Role summary

We are seeking a motivated and enthusiastic Administrator to join our Real Estate Administration team in Cape Town. This role offers the opportunity to work within a dynamic and professional environment. The candidate will operate under the guidance of senior team members based in Jersey and South Africa, escalating complex matters as needed to ensure quality and compliance.

The ideal candidate would have an LLB degree, be an Admitted Attorney and have at least 2 years of relevant experience in the administration and company secretarial duties of corporate entities in a similar organization.

The candidate should be driven and have a strong working knowledge of corporate law, regulatory filings and board governance processes relevant to Jersey. This role offers opportunities for professional development through mentorship and collaboration with senior team members.

Key responsibilities

• Building a detailed understanding of client portfolios, company and entity specific requirements.
• Establish, build and maintain strong relationships and networks with both internal, cross jurisdictional and external contacts.
• Report any identified issues and risks, including legal/regulatory matters and client complaints, to senior management promptly.
• Ensure timely filing of documents in line with group policy.
• Act as a point of contact for clients, directors and intermediaries such as lawyers, auditors, bankers and investment managers as required.
• Assist with facilitating various company/entity transactions, including payments; investments, asset acquisitions, restructuring, and share transfers, ensuring all actions comply with relevant legal and internal policies.
• Obtaining client, investor and third-party due diligence and CDD.
• Assist with the liquidation/termination of companies and other corporate entities.
• Assist with arranging distributions to shareholders and documenting the same.
• Contribute to the development of best practices and operational efficiency within the team.
• Maintain and manage workflows.
• Coordinate client and board meetings and ensure that company secretarial duties are fulfilled.
• Prepare minutes and records.
• Ensure that all compliance and mandatory training is completed within the required timeframe.
• Record time daily and accurately.
• Ensure strict adherence to data protection regulations and internal confidentiality policies, safeguarding all client information and sensitive data from unauthorized access, disclosure, or misuse.
• To act in accordance with all legal and regulatory requirements affecting the company or entity and ensuring that Altum's Policy and Procedure is always adhered to.
• Assisting with the payments processes, in particular drafting payments on a variety of banking platforms.
• Record time daily and accurately.
• Act as a source of guidance to junior team members.

Skills & Experience

• Hold a professional qualification – LLB and Admitted Attorney.
• 2 years of relevant industry/specialist experience in the administration of companies and other corporate entities.
• Excellent attention to detail and high levels of accuracy.
• Proficient in managing competing priorities and time to meet deadlines.
• Undertake the administration of complex structures by collaborating with the team.
• Strong working knowledge of corporate law, regulatory filings and board governance processes.
• Proficient with minute taking.
• Proactive problem-solver with a solution-oriented mindset.
• Excellent communication and organization skills.
• Working knowledge of various jurisdictions' legal and regulatory requirements.
• Experience acting as a point of contact with internal and external stakeholders.
• Experience attending to company/entity updates on the Jersey Financial Services Commission and equivalent regulatory bodies.
• Combination of accounting, taxation, legal, investment, corporate and commercial experience.
• Should be fluent in English and attend to all correspondence in English.
• Experience keeping accurate record of time spent.
• Excellent technical and computer literacy, especially utilizing various software to maintain internal and statutory company/entity information.
• Previous experience in financial services, real estate and utilizing Yardi will be beneficial.

Job Title:
Administrator

Location:
Cape Town

About the Role:

We are expanding our Cape Town office and looking for an exceptional administrator to join our team.

The ideal candidate is highly organised, detail orientated and genuinely interested in the property industry – especially where it involves foreign buyers investing in Cape Town.

Key responsibilities:

• Provide administrative and client support to the Cape Town team
• Coordinate communication and documentation between clients, agents, and internal departments
• Assist with property-related compliance and documentation
• Maintain accurate records and ensure smooth office operations

Requirements:

• Strong administrative or client service experience (in property, finance, or legal fields preferred)
• Excellent attention to detail and communication skills
• Proactive, professional, and able to work independently
• Interest in property sector, particularly foreign investment in Cape Town

What We Offer:

• A professional yet flexible environment
• Opportunity to work closely with industry experts in international property transactions

We are looking for an energetic, motivated, and detail-oriented Office Administrator to join our team. The ideal candidate will be highly organized, efficient, and able to handle a variety of administrative and support tasks to ensure smooth

Requirements

• Office administration/ Management graduate
• Direct sales experience
• Excel/ Microsoft skills
• Good filling skills
• Great english
• Good communication skills

Job Types: Permanent, Graduate

Pay: R3 000,00 - R6 000,00 per month

Work Location: In person