7 Event Management jobs in South Africa

• Design and implement eventing and training across the company.
• Manage internal communication activities.
• Organize events such as product launches, training, and company experiences.
• Design, plan, and coordinate company staff and customer events/experiences.
• Manage invitations, budgeting, event planning, and execution.

Training Event Logistics:

• Coordinate training stock and shipments to ensure timely delivery.
• Manage operational event elements: lighting, sound, and projector facilities for training events.
• Oversee the execution of the event checklist to ensure all aspects are covered.

Marketing Collateral and Promotional Material Management:

• Manage merchandise stock and inventory efficiently.
• Production quotes, vendor coordination, and distribution.
• Plan and execute stock logistics for expos, including communication with accounts, freight services, and booth builders.
• Maintain communication with event organizers to ensure all requirements are met.
• Coordinate with various vendors (electricity, booth builders, catering) to ensure a smooth expo experience.
• Manage staff and roster for expos to ensure adequate coverage and support.

Travel Coordination in conjunction with events:

• Arrange flights and accommodations for staff and relevant stakeholders for company events.

Database Management:

• Facilitate the collection of customer contact details at events.
• Build and manage databases of clients, end-users, installers, etc. to support sales.

Experience:

• Brand marketing/eventing/event management experience.
• Experience in marketing, advertising, and communications.

Skills:

• Creative and energetic.
• Ability to manage and collate budgets.
• Time and project management skills.
• Good verbal and written communication.

Qualifications:

• Previous experience in event logistics, stock management, and expo planning.
• Strong organizational and coordination skills.
• Excellent communication skills for effective interaction with vendors, event organizers, and team members.
• Proficiency in database management and data collection.
• Ability to handle multiple tasks simultaneously and work under pressure.
• Detail-oriented and committed to delivering high-quality event experiences.

Market Related Salary

Please only apply for this position if you meet all the requirements.

The main purpose: The role is responsible for effectively planning all services required as per the assigned event, to be the main point of contact during the event, manage all subordinates adequently, anticipating the client’s needs while guiding the clients through CTICC processes whilst maintaining a professional relationship at all times and upholding standards set within the department.

Reporting to the: Banqueting and Back of House Manager

Key responsibilities will include but are not limited to :

1) Management of the restaurant’s daily operations

• Managing the client’s requests for the assigned events.

• Ensure that adherence to the safety standards is maintained by both the clients and staff.

• Ensure that cleanliness is maintained througout the building.

• Acquire full briefing and handover from colleagues before the event, and deliver a detailed handover report at the end of shift.

• Direct and manage other event staff, including subcontractors.

• Collect all necessary forms from clients and sub-contractors during build up and report on irregularities.

• Manage the build-ups and breakdowns of events with the Safety Officer - check the floor throughout the event for blocked pathways and other issues.

• Manage the machinery used within the department and ensure that maintenance issues are reported timeously.

• Ensure that operating equipment (cutlery, glassware, etc) is used available when necessary and that breakages are reported and replaced.

• Ensure enough consumable stock (including food, beverages, stationery) is available for all events as per scripting and ensure correctness in monthly counts are recorded.

• Ensure you have a clear understanding of the Standard Operating Procedures and that they are followed by all staff.

• Maintain customer satisfaction and take appropriate action on customer complaints.

• Write out all charges – including additional charges – and have them signed off by the client.

• Use the correct format of the forms you need to complete and file on to EBMS.

• Use the correct procedure to order and return access keys.

• Conduct weekly meetings with event staff to discuss valid points noted during your meeting and discuss customer satisfaction reports.

• Manage all coffee sales within the department.

• Ensure signage is correct and displayed at appropriate events.

2) Staff Management

• Ensure that staffing levels are correct and to agreed standards and as per the event requirement.

• Performance reviews to be done quarterly with Assistant Event Services Managers, Hospitality Hosts and Waitrons.

• Manage workplace diversity.

• Act in case of staff discipline and resolve any staff issues.

• Conduct on-the-job training and assessment daily.

• Ensure that all EBMS reports and ESM reports with numbers are up to date.

• Ensure that all orders are requisitions and timeously received.

• Conduct staff assessments based on organisational requirements and assist with training need analysis.

3) Create an organised service area though planning and always organising

• Ensure that you have adequate food and beverage knowledge related to your event to be able to anticipate the clients / guests needs and exceed their individual expectations through valued customer service.

• Get a full briefing from your seniors and event executives of the events taking place in our building.

• Ensure the venues are correctly setup as per function sheets and during service.

• Perform walkabouts of the venues and floors ensuring all set ups etc. are in order.

• Ensure that the staff practise the “Clean as you go “slogan during work at all times”.

• Keep all pathways clean and flow free of table, chairs, banners, or coffee stations etc.

• Ensure that the staff use all the equipment with the utmost care to avoid accidents and losses.

• Work harmoniously with the fellow colleagues and pass the necessary information in your handovers within department.

• Teamwork – As a team player your communication level with each other should be flawless thus allowing you to take control of things more successfully.

• Plan and give the necessary information to the set-up staff in the evening to make mis-en-place for the next morning so that setup teams can set venues quickly and efficiently for the early morning shift this is imperative that is checked before you leave the building.

4) Inventory Management

• Manage the operating equipment used within the department.

• Ensure that all stock is safe guarded from loss through delegation of responsibility to all subordinates and ensuring standard operating procedures are maintained and reviewed on a regular basis.

• Ensure correct stock is ordered and par levels are always maintained.

• Ensure that breakages and losses of equipment are monitored, and action taken when abuse is identified.

• Ensure par levels of glassware and bar smalls are maintained.

Minimum qualifications and experience:

• A Diploma in Hospitality or Food and Beverage Management qualification (NQF Level 5).

• Minimum of three (3) years’ experience at a supervisory level in the hospitality / food and beverage industry at a five (5) star establishment.

• Experience in managing and leading a team is essential.

• Extensive experience in negotiating with clients and staff is essential.

• Event Health and Safety knowledge will be advantageous.

Skills and Attributes:

• Well-groomed with a vibrant personality.

• Stress resistant and flexibility.

• Strong management, planning and organizational skills.

• Extensive client networking and relationship building skills.

• Able to provide clear and effective communication of ideas, processes and targets.

• Excellent negotiation and financial management skills.

• Reporting skills.

• Ability to manage complaints.

• Innovative thinker.

• Communication and Conflict handling skills.

• Time management.

• Hands on – Pragmatic.

• Quality driven.

• Inspiring personality.

• Negotiator.

Kindly apply for this position through our applicant tracking system: before 17h00 on the 22 July 2025 by completing the Employment Application Form and submitting your highest qualifications and CV. Only shortlisted candidates and complete applications will be considered.

The CTICC is committed to Employment Equity and take the approved EE Plan into account during the recruitment process. Remuneration will be discussed with the successful candidate.

The CTICC reserves the right to close this advert at any given time and should you not hear from CTICC within 30 days consider your application unsuccessful.

For more information on the Cape Town International Convention Centre please visit:

The main purpose: The role is responsible for effectively planning all services required as per the assigned event, to be the main point of contact during the event, manage all subordinates adequently, anticipating the client’s needs while guiding the clients through CTICC processes whilst maintaining a professional relationship at all times and upholding standards set within the department.

Reporting to the: Banqueting and Back of House Manager

Key responsibilities will include but are not limited to :

1) Management of the restaurant’s daily operations

• Managing the client’s requests for the assigned events.

• Ensure that adherence to the safety standards is maintained by both the clients and staff.

• Ensure that cleanliness is maintained througout the building.

• Acquire full briefing and handover from colleagues before the event, and deliver a detailed handover report at the end of shift.

• Direct and manage other event staff, including subcontractors.

• Collect all necessary forms from clients and sub-contractors during build up and report on irregularities.

• Manage the build-ups and breakdowns of events with the Safety Officer - check the floor throughout the event for blocked pathways and other issues.

• Manage the machinery used within the department and ensure that maintenance issues are reported timeously.

• Ensure that operating equipment (cutlery, glassware, etc) is used available when necessary and that breakages are reported and replaced.

• Ensure enough consumable stock (including food, beverages, stationery) is available for all events as per scripting and ensure correctness in monthly counts are recorded.

• Ensure you have a clear understanding of the Standard Operating Procedures and that they are followed by all staff.

• Maintain customer satisfaction and take appropriate action on customer complaints.

• Write out all charges – including additional charges – and have them signed off by the client.

• Use the correct format of the forms you need to complete and file on to EBMS.

• Use the correct procedure to order and return access keys.

• Conduct weekly meetings with event staff to discuss valid points noted during your meeting and discuss customer satisfaction reports.

• Manage all coffee sales within the department.

• Ensure signage is correct and displayed at appropriate events.

2) Staff Management

• Ensure that staffing levels are correct and to agreed standards and as per the event requirement.

• Performance reviews to be done quarterly with Assistant Event Services Managers, Hospitality Hosts and Waitrons.

• Manage workplace diversity.

• Act in case of staff discipline and resolve any staff issues.

• Conduct on-the-job training and assessment daily.

• Ensure that all EBMS reports and ESM reports with numbers are up to date.

• Ensure that all orders are requisitions and timeously received.

• Conduct staff assessments based on organisational requirements and assist with training need analysis.

3) Create an organised service area though planning and always organising

• Ensure that you have adequate food and beverage knowledge related to your event to be able to anticipate the clients / guests needs and exceed their individual expectations through valued customer service.

• Get a full briefing from your seniors and event executives of the events taking place in our building.

• Ensure the venues are correctly setup as per function sheets and during service.

• Perform walkabouts of the venues and floors ensuring all set ups etc. are in order.

• Ensure that the staff practise the “Clean as you go “slogan during work at all times”.

• Keep all pathways clean and flow free of table, chairs, banners, or coffee stations etc.

• Ensure that the staff use all the equipment with the utmost care to avoid accidents and losses.

• Work harmoniously with the fellow colleagues and pass the necessary information in your handovers within department.

• Teamwork – As a team player your communication level with each other should be flawless thus allowing you to take control of things more successfully.

• Plan and give the necessary information to the set-up staff in the evening to make mis-en-place for the next morning so that setup teams can set venues quickly and efficiently for the early morning shift this is imperative that is checked before you leave the building.

4) Inventory Management

• Manage the operating equipment used within the department.

• Ensure that all stock is safe guarded from loss through delegation of responsibility to all subordinates and ensuring standard operating procedures are maintained and reviewed on a regular basis.

• Ensure correct stock is ordered and par levels are always maintained.

• Ensure that breakages and losses of equipment are monitored, and action taken when abuse is identified.

• Ensure par levels of glassware and bar smalls are maintained.

Minimum qualifications and experience:

• A Diploma in Hospitality or Food and Beverage Management qualification (NQF Level 5).

• Minimum of three (3) years’ experience at a supervisory level in the hospitality / food and beverage industry at a five (5) star establishment.

• Experience in managing and leading a team is essential.

• Extensive experience in negotiating with clients and staff is essential.

• Event Health and Safety knowledge will be advantageous.

Skills and Attributes:

• Well-groomed with a vibrant personality.

• Stress resistant and flexibility.

• Strong management, planning and organizational skills.

• Extensive client networking and relationship building skills.

• Able to provide clear and effective communication of ideas, processes and targets.

• Excellent negotiation and financial management skills.

• Reporting skills.

• Ability to manage complaints.

• Innovative thinker.

• Communication and Conflict handling skills.

• Time management.

• Hands on – Pragmatic.

• Quality driven.

• Inspiring personality.

• Negotiator.

Kindly apply for this position through our applicant tracking system: before 17h00 on the 22 July 2025 by completing the Employment Application Form and submitting your highest qualifications and CV. Only shortlisted candidates and complete applications will be considered.

The CTICC is committed to Employment Equity and take the approved EE Plan into account during the recruitment process. Remuneration will be discussed with the successful candidate.

The CTICC reserves the right to close this advert at any given time and should you not hear from CTICC within 30 days consider your application unsuccessful.

For more information on the Cape Town International Convention Centre please visit:

Our client, a leading foundry company based in Boksburg, is seeking an experienced Event Coordinator to join their team. The successful candidate will be responsible for coordinating and executing various events, including golf days, expos, and marketing events, to promote the company's brand and products. This is a full-time position with a salary range of R 35 000 to R 40 000 per month.

Key Responsibilities:

- Plan, organize, and coordinate all company events, including golf days, expos, and marketing events.

- Develop and maintain relationships with vendors, sponsors, and other event partners.

- Create event budgets and manage expenses to ensure cost-effectiveness.

- Coordinate event logistics, including venue selection, catering, transportation, and audiovisual equipment.

- Collaborate with the marketing team to develop event marketing materials and promote events through various channels.

- Manage event registration and attendee communication.

- Oversee event setup, execution, and breakdown.

- Conduct post-event evaluations and report on event success and areas for improvement.

- Stay up-to-date with industry trends and best practices in event coordination.

Qualifications and Experience:

- Bachelor's degree in marketing, communications, or a related field.

- Minimum of 3 years of experience in event coordination, preferably in the industrial or manufacturing industry.

- Proven track record of successfully planning and executing events of various sizes.

- Excellent project management, organizational, and time management skills.

- Strong communication and interpersonal skills.

- Ability to work independently and as part of a team.

- Proficiency in MS Office and event management software.

- Knowledge of event marketing and social media strategies.

- Willingness to work flexible hours, including evenings and weekends, as required for events.

If you are a highly motivated and organized individual with a passion for event planning and marketing, we encourage you to apply for this exciting opportunity. Our client offers a competitive salary and a dynamic work environment. Don't miss this chance to join a growing company in the foundry industry. Apply now!

The Ecoforestry Institute Society is the trustee and steward of Wildwood Ecoforest. They hold the property on behalf of the people of BC and provide a range of educational opportunities. They are seeking Board members with an interest or hands-on experience in Ecoforestry, education, Homestead operations (booking and guest interactions), infrastructure building, truth and reconciliation, youth, communications, and public events.

Minimum Requirements:

1. Project management and communication skills.
2. Ability to be a team player.
3. Good computer skills.
4. Event coordination skills.
5. Fundraising skills.

Events Coordinator

The Ecoforestry Institute will be hosting several public events at Wildwood, including a birthday party, open houses, music, and arts events. Volunteers for the Events Coordinator position need the ability to plan and organize an event from beginning to end (training provided), have good people skills, be a good team player, and have a good eye for detail. Volunteers who live in the Ladysmith, Yellow Point, Nanaimo, and Cedar areas would be helpful.

Lumi Global powers the meetings and elections that matter for the world’s most trusted decisions, ensuring seamless, engaging experiences for all stakeholders. Lumi’s innovative technology seamlessly connects virtual and in-person participants in one interactive, near-real-time environment.

With over 30 years of industry leadership, Lumi Global specializes in simplifying the complex, offering personalized service and global support. We transform elections, annual meetings, member-based meetings, legislative meetings, IR meetings, and earnings calls, enabling virtual and in-person participants to make the most informed decisions.

Role Overview

We are seeking a proactive and organized Event Logistics and Social Media Coordinator to join our South Africa team. This hybrid role combines marketing event planning expertise with social media coordination to ensure the seamless execution of events and the delivery of engaging digital content.

Key Responsibilities

Event Logistics (60%)

1. Strategic Alignment: Apply the integrated marketing event strategy across all coordinated events, ensuring consistency with Lumi Global's annual objectives through collaboration with internal teams.
2. Planning & Execution: Coordinate logistics for Lumi Global marketing events, including exhibitions, conferences, and webinars.
3. Vendor Management: Liaise with venues, suppliers, partners, and vendors to secure contracts, manage budgets, and ensure timely delivery of services.
4. Data Processing & Campaign Planning: Manage and process attendee lists, enhancing data accuracy by completing missing details. Collaborate with the campaign team to develop targeted strategies for maximizing exposure and engagement around event attendance.
5. On-Site Execution Support: Brief and coordinate with the on-site team to ensure all booked and confirmed logistics, including venue setup and vendor deliverables, are executed as planned for seamless event operations.
6. On-Site Coordination: Oversee event setup, participant authentication, and troubleshooting to ensure smooth operations for virtual, hybrid, and in-person environments.
7. Post-Event Reporting: Collect feedback, analyze event performance, and provide detailed reports to stakeholders.
8. Webinar Management: Lead the end-to-end coordination of Lumi Global’s webinars, including conceptualizing topics, crafting engaging content, securing expert speakers, and working with the campaign team to manage invitations, pre-webinar promotions, and post-webinar follow-ups to maximize audience engagement and impact.

Social Media Management (40%)

1. Social Media Posting: Schedule and post content across social media platforms according to the strategies and schedule provided by the content and digital teams.
2. Content Creation: Develop, schedule, and manage social media posts to promote Lumi’s events and engage audiences on platforms like LinkedIn and Instagram.
3. Live Event Coverage: Provide real-time updates on social media during Lumi Global’s events to boost online engagement.
4. Community Engagement: Interact with followers, respond to inquiries, and build meaningful connections with Lumi’s Global online community.
5. Staying up to date: Stay up to date with the latest social media trends, tools, and best practices.
6. Analytics & Insights: Monitor social media performance metrics, evaluate success, and optimize content strategies.
7. Campaign Alignment: Work closely with Lumi Global’s marketing team to ensure social media efforts align with broader campaigns and objectives.

Skills & Experience

1. Experience: 2–3 years in event planning, social media management, or a related role.
2. Education: A Bachelor’s degree in Marketing, Communications, Event Management, or a related field is preferred.

Technical Skills:

1. Proficiency in social media platforms and tools (e.g., Hootsuite, Buffer).
2. Basic graphic design skills (e.g., Canva, Adobe Creative Suite) are highly recommended.
3. HubSpot experience is a plus.

What We Offer:

1. Competitive salary and benefits package.
2. Flexible hybrid work environment.
3. Opportunities for career growth and professional development within a global organization.
4. A collaborative team culture that values innovation, creativity, and excellence.

Application Process

Interested candidates are invited to apply by submitting their CV. A cover letter detailing their relevant experience and why they are a good fit for this role is not mandatory but highly appreciated. Our recruitment team will review applications and contact shortlisted candidates for an initial introductory call. Successful candidates will then be invited for a three-stage interview process: the first stage will focus on your technical and analytical skills. The second stage will involve a more in-depth conversation with senior management, focusing on your business acumen, experience, and how you align with our company's goals. Finally, you will be asked to complete a practical case study assessment to demonstrate your technical skills and problem-solving abilities.

Use our contact form and select "I'm interested in jobs at Lumi Global" to share your details with us.