20 Event Planner jobs in South Africa

As an Event Planner for Crew Life at Sea, your primary responsibility will be to assist in organizing and preparing events across Africa to interview cruise ship crew members. These interviews will be conducted on a one-on-one basis by cruise ship acquisition talent interviewers. Additionally, you will be responsible for organizing, booking, and preparing the entire trip from start to finish for over 10 high-end clients.

Responsibilities:

• Event Coordination:
  • Collaborate with the recruitment agency and cruise ship acquisition talent interviewers to understand the event requirements, objectives, and timeline.
  • Assist in selecting suitable event venues and locations across Africa that meet the specific needs and preferences of the clients and interviewers.
  • Coordinate and manage event logistics, including transportation, accommodations, catering, and audiovisual equipment.
  • Liaise with vendors, suppliers, and service providers to ensure smooth event operations and timely delivery of services.
  • Develop and maintain event budgets, ensuring cost-effectiveness and adherence to financial guidelines.
• Travel and Accommodation Arrangements:
  • Plan and arrange travel logistics for the cruise ship crew members, including flights, visas, and transportation to and from event venues.
  • Coordinate with hotels, resorts, or other accommodations to secure suitable and comfortable stays for the clients and interviewers.
  • Ensure all necessary documentation, such as passports and visas, is obtained in a timely manner for the clients and interviewers.
• Client Management:
  • Serve as the main point of contact for the high-end clients, ensuring clear and effective communication throughout the event planning process.
  • Understand the unique needs and preferences of each client, providing personalized and exceptional service to enhance their experience.
  • Maintain strong relationships with clients, addressing any concerns or issues promptly and professionally.
• Event Marketing and Promotion:
  • Collaborate with the marketing team to develop event promotional materials and strategies to attract cruise ship crew members to attend the interviews.
  • Utilize various marketing channels, such as social media, email marketing, and industry networks, to reach potential candidates.
  • Monitor and evaluate the effectiveness of marketing campaigns, making necessary adjustments to optimize results.
• On-site Event Management:
  • Oversee event set-up, ensuring that all necessary equipment and materials are in place for smooth operations.
  • Coordinate the arrival and check-in process for the clients, interviewers, and cruise ship crew members.
  • Provide on-site support and troubleshoot any issues that may arise during the event.
  • Ensure all participants adhere to the event schedule and guidelines.

Qualifications:

• Proven experience in event planning and coordination, preferably with a focus on high-end or corporate events.
• Strong organizational and time management skills, with the ability to multitask and meet tight deadlines.
• Excellent communication and interpersonal skills to effectively liaise with clients, vendors, and stakeholders.
• Attention to detail and a strong sense of professionalism.
• Knowledge of the cruise ship industry and recruitment processes is an asset.
• Proficient in event management software and tools.
• Ability to travel and work flexible hours, including evenings and weekends, as required.

Note: This job description is a general overview of the typical responsibilities and qualifications for an event planner assisting Crew Life at Sea. Specific duties and requirements may vary based on the needs and expectations of the company.

Job description

Virtual Event Planner

At Eventors, we are at the forefront of revolutionizing the event planning industry through our innovative platform that connects clients with top-notch vendors for all their event needs. With a commitment to excellence and a passion for creating unforgettable experiences, we provide a seamless and efficient solution for organizing events of all sizes and types. Our platform is designed to simplify the process of event planning, making it accessible, enjoyable, and hassle-free for everyone involved.

Role Introduction: Event Planning Sales Agent

As a Virtual Event Planning Sales Agent at Eventors, you will play a pivotal role in transforming how events are planned and executed. This dual-faceted role combines the dynamics of sales with the creativity and meticulousness of event planning. You will be the primary point of contact for clients seeking to plan events, guiding them virtually through the journey of vendor selection, planning, and execution. Your role is crucial in ensuring that each client receives personalized attention, expert advice, and exceptional service, leading to successful and memorable events.

Role Responsibilities:

Daily Responsibilities:

• Client Consultations:
  Engage in daily communications with potential and existing clients to understand their event needs, preferences, and budget.
• Vendor Recommendations:
  Utilize the company's platform to match clients with suitable vendors, including caterers, decorators, entertainers, and more, based on their event requirements.
• Sales Follow-ups:
  Conduct follow-up communications with clients to advance the sales process, address any concerns, and ensure their satisfaction with the proposed solutions.
• Vendor Recruitment:
  Proactively research and identify potential vendors that align with Eventors' standards and target market. Engage in outreach efforts to attract new vendors to join the platform. Maintain a well-curated list of quality vendors across various event categories.

Weekly responsibilities:

• Sales Meetings:
  Participate in weekly sales team meetings to discuss progress, share insights, and strategize on improving client engagement and conversion rates.
• Event Planning Coordination:
  Coordinate with vendors and clients to ensure all event planning aspects are progressing smoothly and assist with Floor Plan Design.
• Performance Review:
  Analyze your sales and planning performance weekly to identify areas for improvement and adjust strategies accordingly.

Monthly responsibilities:

• Market Analysis:
  Conduct a monthly review of industry trends, competitor offerings, and client feedback to stay ahead of market demands and improve the platform's vendor offerings.
• Client Feedback Collection:
  Reach out to clients post-event to collect feedback on their experience with the platform, vendors, and the overall event execution.
• Professional Development:
  Engage in ongoing learning and professional development activities to enhance your sales techniques, event planning knowledge, and understanding of the latest industry trends.

As an Event Planning Sales Agent at Eventors, you will not only contribute to the growth and success of our company but also have a profound impact on creating joyous and successful events for our clients. Your role is essential in maintaining our reputation for quality, innovation, and customer satisfaction.

Vendor Recruitment Manager

The Vendor Recruitment Manager is responsible for leading and optimizing the process of on boarding and maintaining a high-quality vendor network for This individual will manage the Vendor Recruitment team and Listing Coordinators, ensuring the platform attracts, retains, and promotes top-tier event service providers. The Manager will develop strategies to expand the vendor base, enhance listing quality, and cultivate strong relationships with vendors to ensure customer satisfaction and platform growth.

Responsibilities:

Team Leadership:

• Hire, train, mentor, and evaluate Vendor Recruitment and Listing Coordinators.
• Set performance goals, provide regular feedback, and foster a collaborative team environment.

Strategy Development:

• Develop and execute strategies to attract vendors in high-demand categories and geographic areas.
• Design and implement processes for efficient vendor outreach, on boarding, and listing optimization.
• Analyze market trends and competitor activity to identify opportunities for vendor acquisition.

Vendor Relationship Management:

• Cultivate strong relationships with key vendors, addressing their concerns and providing support.
• Develop programs to incentivize vendor engagement and loyalty.
• Negotiate contracts and agreements with vendors, ensuring mutually beneficial terms.

Quality Assurance:

• Establish and enforce quality standards for vendor listings, ensuring accurate and compelling information.
• Monitor vendor performance metrics, such as customer ratings and responsiveness, and address any issues.
• Develop and implement processes for regular vendor review and performance improvement.

Data Analysis & Reporting:

• Track and analyze key metrics related to vendor acquisition, listing quality, and vendor performance.
• Prepare reports for senior management, highlighting successes, challenges, and areas for improvement.

Qualifications:

• Experience:
  3+ years of experience in management, business development, or a related field. Experience in the event industry is a strong plus.
• Leadership:
  Proven ability to lead and motivate a team, with strong coaching and mentoring skills.
• Communication:
  Excellent interpersonal, written, and verbal communication skills.
• Negotiation:
  Strong negotiation skills, with the ability to secure favorable agreements.
• Analytical Skills:
  Proficient in data analysis, with the ability to interpret metrics and make data-driven decisions.
• Problem-Solving:
  Demonstrated ability to identify and resolve complex issues effectively.
• Adaptability:
  Ability to work in a fast-paced environment and adapt to changing priorities.

Salary:
R13 000 per month

Location:
Remote Cape Town

• Hours:
  9 AM - 5 PM PST (6 PM to 2 AM South African Time)

Our award-winning company-based in Rosebank, Johannesburg- is looking to hire a creative individual for an event and catering planning role with the following criteria:

•Experience in the industry

•Knowledge of food

•Own transport

•organised, team player

•enjoy social life and be a people's person

Please send your CV to

Why choose Logicalis?

It's not just IT solutions, It's IT global know-how Logicalis is an international multi-skilled solution provider providing digital enablement services to help customers harness digital technology and innovative services to deliver powerful business outcomes.

Our customers span industries and geographical regions; and our focus is to engage in the dynamics of our customers' vertical markets; including financial services, TMT (telecommunications, media and technology), education, healthcare, retail, government, manufacturing and professional services, and

• Employee Type:

Full-Time
- Location:

Johannesburg
- Job Type:

Management
- Experience:

Not Specified
- Date Posted:

9/29/2025

Job Description:

We are seeking a dynamic and experienced boutique hotel manager with a knack for event planning to oversee the daily operations of our esteemed guesthouse, The Wesley Boutique Hotel. The ideal candidate must have a passion for delivering exceptional guest experiences and have a proven track record in hospitality management and event coordination. As the boutique hotel manager and event planner, you will be responsible for orchestrating memorable events while ensuring the smooth operation of our guesthouse.

Roles and responsibilities include but are not limited to:

• Managing and coordinating staff schedules and duties, including event staff for special occasions.

• Responding to and resolving guest inquiries and complaints promptly and professionally.

• Ensuring the cleanliness and maintenance of guest rooms, common areas, and event spaces.

• Overseeing the seamless check-in and check-out process for guests attending events or staying at the guesthouse.

• Monitoring and managing guest reservations and bookings, including those for events and special occasions.

• Implementing and maintaining initiatives to enhance guest satisfaction during their stay and at events.

• Managing inventory and ordering supplies, including those necessary for events.

• Planning, organizing, and executing various events, ranging from intimate gatherings to larger celebrations, ensuring each event meets or exceeds guest expectations.

Skills and Attributes:

• Excellent communication and interpersonal skills to liaise effectively with guests, staff, and vendors.

• Strong leadership qualities and problem-solving abilities to manage both day-to-day operations and event logistics.

• Attention to detail and ability to multitask effectively in a fast-paced environment.

• Capacity to work both independently and collaboratively as part of a team, fostering a positive work environment.

• Experience in hospitality or guest services, with a demonstrated background in event planning and management.

• Familiarity with reservation management software and event planning tools is advantageous.

Requirements:

• Must possess your own or reliable transportation and hold a valid driver's license.

• Minimum of 3 years' experience in a similar managerial position within the hospitality industry.

• Willingness to live on-site as a live-in manager.

• Flexible availability to work weekends and public holidays, as required.

• Fluency in English is essential; proficiency in other languages is beneficial.

Expected start date: Immediate (Urgently hiring)

Job Type: Full-time

Ability to Commute:

• Bryanston, Gauteng (Required)

Job Type: Full-time

Experience:

• Hospitality: 3 years (Preferred)

Work Location: In person

• Design and implement eventing and training across the company.
• Manage internal communication activities.
• Organize events such as product launches, training, and company experiences.
• Design, plan, and coordinate company staff and customer events/experiences.
• Manage invitations, budgeting, event planning, and execution.

Training Event Logistics:

• Coordinate training stock and shipments to ensure timely delivery.
• Manage operational event elements: lighting, sound, and projector facilities for training events.
• Oversee the execution of the event checklist to ensure all aspects are covered.

Marketing Collateral and Promotional Material Management:

• Manage merchandise stock and inventory efficiently.
• Production quotes, vendor coordination, and distribution.
• Plan and execute stock logistics for expos, including communication with accounts, freight services, and booth builders.
• Maintain communication with event organizers to ensure all requirements are met.
• Coordinate with various vendors (electricity, booth builders, catering) to ensure a smooth expo experience.
• Manage staff and roster for expos to ensure adequate coverage and support.

Travel Coordination in conjunction with events:

• Arrange flights and accommodations for staff and relevant stakeholders for company events.

Database Management:

• Facilitate the collection of customer contact details at events.
• Build and manage databases of clients, end-users, installers, etc. to support sales.

Experience:

• Brand marketing/eventing/event management experience.
• Experience in marketing, advertising, and communications.

Skills:

• Creative and energetic.
• Ability to manage and collate budgets.
• Time and project management skills.
• Good verbal and written communication.

Qualifications:

• Previous experience in event logistics, stock management, and expo planning.
• Strong organizational and coordination skills.
• Excellent communication skills for effective interaction with vendors, event organizers, and team members.
• Proficiency in database management and data collection.
• Ability to handle multiple tasks simultaneously and work under pressure.
• Detail-oriented and committed to delivering high-quality event experiences.

Market Related Salary

Please only apply for this position if you meet all the requirements.

• Design and implement eventing and training across the company.
• Manage internal communication activities.
• Organize events such as product launches, training, and company experiences.
• Design, plan, and coordinate company staff and customer events/experiences.
• Manage invitations, budgeting, event planning, and execution.

Training Event Logistics:

• Coordinate training stock and shipments to ensure timely delivery.
• Manage operational event elements: lighting, sound, and projector facilities for training events.
• Oversee the execution of the event checklist to ensure all aspects are covered.

Marketing Collateral and Promotional Material Management:

• Manage merchandise stock and inventory efficiently.
• Production quotes, vendor coordination, and distribution.
• Plan and execute stock logistics for expos, including communication with accounts, freight services, and booth builders.
• Maintain communication with event organizers to ensure all requirements are met.
• Coordinate with various vendors (electricity, booth builders, catering) to ensure a smooth expo experience.
• Manage staff and roster for expos to ensure adequate coverage and support.

Travel Coordination in conjunction with events:

• Arrange flights and accommodations for staff and relevant stakeholders for company events.

Database Management:

• Facilitate the collection of customer contact details at events.
• Build and manage databases of clients, end-users, installers, etc. to support sales.

Experience:

• Brand marketing/eventing/event management experience.
• Experience in marketing, advertising, and communications.

Skills:

• Creative and energetic.
• Ability to manage and collate budgets.
• Time and project management skills.
• Good verbal and written communication.

Qualifications:

• Previous experience in event logistics, stock management, and expo planning.
• Strong organizational and coordination skills.
• Excellent communication skills for effective interaction with vendors, event organizers, and team members.
• Proficiency in database management and data collection.
• Ability to handle multiple tasks simultaneously and work under pressure.
• Detail-oriented and committed to delivering high-quality event experiences.

Market Related Salary

Please only apply for this position if you meet all the requirements.