15 Event Specialist jobs in South Africa

Event Technology AV Support Specialist - EY wavespace

EY Technology:

Technology is central to EY's operations, supporting over 400,000 employees across more than 140 countries. Our technology infrastructure includes laptops, mobile devices, internal tools, and external solutions that enable seamless client and internal services.

EY Technology is organized into three units:

1. Client Technology (CT): Focuses on developing new technology services for clients, enabling faster identification and pursuit of technology opportunities.
2. Enterprise Technology (ET): Supports core business functions with cost-effective, quality technology infrastructure and enhances internal user experience.
3. Information Security (Info Sec): Protects data and systems from cyber risks through prevention, detection, response, and mitigation.

The opportunity

EY wavespaces are key to our Digital Strategy, recognized as industry leaders in digital transformation. With 25 flagship and approximately 25 satellite locations, they serve as hubs for client engagement and innovation, helping clients navigate digital disruptions.

The wavespace AV/Technology Support Specialist will act as a dedicated on-site support for wavespace events, serving as the first technical contact. The role requires delivering quality client service, maintaining strong relationships with regional, global, teams, and other EY technology units, and providing technical expertise across EY’s technology landscape.

Supporting operations in Johannesburg, this role involves providing technical support for events using AV technology and other tools tailored to client needs.

Your key responsibilities

• Provide on-site and remote support for wavespace sessions, including understanding network infrastructure and internal networks.
• Deploy and configure hardware and software for end users and support hardware repairs and reinstallation.
• Support and maintain AV components such as screens, projectors, microphones, cameras, and related software like Ventuz, Light Key, and Crestron.
• Assist with lab-specific hardware and operating systems, including Windows and Mac OS.
• Manage relationships with vendors, analyze network issues, and handle incident tracking and resolution.
• Provide after-hours support for escalated issues, ensuring minimal disruption to sessions.
• Stay informed about EY’s technology offerings and anticipate end-user needs to enhance productivity.

Analytical/Decision Making Responsibilities:

Requires strong analytical skills to troubleshoot and resolve technical issues efficiently and proactively.

Manager, Digital Marketing & Events Diners Club

Job Overview

Business Segment: Business & Commercial Banking

Location: ZA, Gauteng, Johannesburg, 4 Ellis Street, Constantia Kloof

To develop, design, implement and oversee the marketing strategy, including the communication and events planning that is specific to Diners Club International (South Africa) in order to drive sales, scale brand presence in South Africa and reinforce the value proposition.

Qualifications

Minimum Qualifications
Type of Qualification: First Degree
Field of Study: Marketing

Experience Required
Brand experience: Previous experience in managing people and a marketing/communications function. Effective management of a brand, ensuring the best public image of the Diners Club Card is seen. B2B experience, experience in multiple industries and marketing across South Africa.

Additional Information

• Adopting Practical Approaches
• Conveying Self-Confidence
• Exploring Possibilities
• Developing Marketing Insights
• Measuring Marketing and Communication
• Project Management (Project Mgmt)
• Campaign Management
• Brand Management

Manager, Digital Marketing & Events Diners Club

Job Overview

Business Segment: Business & Commercial Banking

Location: ZA, Gauteng, Johannesburg, 4 Ellis Street, Constantia Kloof

To develop, design, implement and oversee the marketing strategy, including the communication and events planning that is specific to Diners Club International (South Africa) in order to drive sales, scale brand presence in South Africa and reinforce the value proposition.

Qualifications

Minimum Qualifications
Type of Qualification: First Degree
Field of Study: Marketing

Experience Required
Brand experience: Previous experience in managing people and a marketing/communications function. Effective management of a brand, ensuring the best public image of the Diners Club Card is seen. B2B experience, experience in multiple industries and marketing across South Africa.

Additional Information

• Adopting Practical Approaches
• Conveying Self-Confidence
• Exploring Possibilities
• Developing Marketing Insights
• Measuring Marketing and Communication
• Project Management (Project Mgmt)
• Campaign Management
• Brand Management

Role Purpose:

Responsible for the consistent delivery of expected service levels as well as effective communication both with clients as well as ensuring cross departmental communication. Liaising with the kitchen department, clients and all other parties involved to ensure successful logistics pertaining to events being hosted, ensuring the necessary staff complement and that the venues are presented at the highest quality, resulting in outstanding guest satisfaction. Responsible for the smooth running of the beverage and events section, managing areas of profit, stock, wastage control, hygiene practices and training within the department as well as any other tasks as deemed necessary by management.

Responsibilities:

Staff Management & Quality Control

• Should advocate sound financial/business decision making, demonstrating honesty, integrity and lead by example.
• To coordinate and manage functions and ensure that a high level of client satisfaction is maintained at said functions.
• Prepare and implement daily function list.
• Supply daily menus for catering to the executive chef in the form of quotations supplied to the clients.
• Daily setups prepared and communicated to supervisors on duty.
• Manage cleaning staff to ensure all function and associated areas are maintained in a clean/neat/tidy condition.
• Display exceptional leadership by providing a positive work environment, counselling employees as appropriate and demonstrating a dedicated and professional approach to management.
• Ensure disciplinary procedures and documentation are completed according to the ELGC code of conduct.

Stock Control

• Regularly assess, together with the F&B Supervisors, to ensure that beverage stock quantities are maintained for forthcoming functions and events.
• Assist with bar stock checks when F&B Supervisors are on leave or off sick.
• Perform ADHOC cellar stock checks.
• Input month-end stock takes of beverage and other relevant supplies into Jonas.

Client Liaison

• Meet with prospective clients to provide information as to the nature of the function venues and menus available.
• Provide written quotation to potential clients based on information provided in meetings, phone calls and via email.
• Maintaining good client relations by ensuring that they are accurately informed of the information they are required to submit to facilitate their bookings and payments.
• Ensure that payments are received upfront and event charged based on final numbers provide by the client one week prior the event.
• Regularly following up on provisional bookings until they are confirmed.
• Manage client and member requests and concerns and provide feedback to the relevant parties.

Office Administration

• Ensure all quotations are submitted timeously.
• Populate, maintain and coordinate booking diaries with daily changes and updates.
• Assist with placing of stock orders for function team and bar staff as and when needed.
• Provide support to all key staff to manage and implement functions when they are on leave.

Venue Set-up and Preparation

• Venue set-up to client specifications.
• Venue preparation inspection and control on a day-to-day basis to ensure compliance with client specifications.

Other:

• Brainstorming and implementing event plans and concepts.
• Handling budgeting and invoicing.
• Liaising and negotiating with vendors making sure the necessary documents are provided pertaining to BBBEE compliance.
• Negotiating relevant sponsorship deals to the benefit of the club.
• Handling all event logistics.
• Updating senior management.
• Manage all pre-event planning liaising with clients to find out their exact event requirements to ensure effective planning
• Produce detailed proposals for events (including timelines, venues, suppliers, legal obligations, staffing and budgets)
• Research new suppliers and contractors to ensure competitive prices and hire ensuring cost effectiveness.
• Manage and coordinate suppliers and all event logistics (for example, venue, catering, travel)
• Liaise with sales and marketing teams to publicise and promote the event as well as manage branding and communication.
• Coordinate suppliers, handle client queries and troubleshoot on the day of the event to ensure that all runs smoothly and to budget effectively
• Manage a team of staff, giving full briefings on hosting of the event
• Organise facilities for car parking, traffic control, security, first aid, hospitality and the media where necessary.
• Make sure that insurance, legal, health and safety obligations are followed
• Oversee the dismantling and removal of the event and clear venues efficiently
• Produce and handle post-event evaluation and reports build customer database
• Research opportunities for new clients and events.
• Developing event feedback surveys.
• Build customer database and effectively communicate and follow up to promote future business
• Work together as a team, delegating as appropriate to develop supervisors and subordinates to accept responsibility and meet clearly defined goals.
• To perform any other reasonable tasks as requested by management.

• Design and implement eventing and training across the company.
• Manage internal communication activities.
• Organize events such as product launches, training, and company experiences.
• Design, plan, and coordinate company staff and customer events/experiences.
• Manage invitations, budgeting, event planning, and execution.

Training Event Logistics:

• Coordinate training stock and shipments to ensure timely delivery.
• Manage operational event elements: lighting, sound, and projector facilities for training events.
• Oversee the execution of the event checklist to ensure all aspects are covered.

Marketing Collateral and Promotional Material Management:

• Manage merchandise stock and inventory efficiently.
• Production quotes, vendor coordination, and distribution.
• Plan and execute stock logistics for expos, including communication with accounts, freight services, and booth builders.
• Maintain communication with event organizers to ensure all requirements are met.
• Coordinate with various vendors (electricity, booth builders, catering) to ensure a smooth expo experience.
• Manage staff and roster for expos to ensure adequate coverage and support.

Travel Coordination in conjunction with events:

• Arrange flights and accommodations for staff and relevant stakeholders for company events.

Database Management:

• Facilitate the collection of customer contact details at events.
• Build and manage databases of clients, end-users, installers, etc. to support sales.

Experience:

• Brand marketing/eventing/event management experience.
• Experience in marketing, advertising, and communications.

Skills:

• Creative and energetic.
• Ability to manage and collate budgets.
• Time and project management skills.
• Good verbal and written communication.

Qualifications:

• Previous experience in event logistics, stock management, and expo planning.
• Strong organizational and coordination skills.
• Excellent communication skills for effective interaction with vendors, event organizers, and team members.
• Proficiency in database management and data collection.
• Ability to handle multiple tasks simultaneously and work under pressure.
• Detail-oriented and committed to delivering high-quality event experiences.

Market Related Salary

Please only apply for this position if you meet all the requirements.

• Design and implement eventing and training across the company.
• Manage internal communication activities.
• Organize events such as product launches, training, and company experiences.
• Design, plan, and coordinate company staff and customer events/experiences.
• Manage invitations, budgeting, event planning, and execution.

Training Event Logistics:

• Coordinate training stock and shipments to ensure timely delivery.
• Manage operational event elements: lighting, sound, and projector facilities for training events.
• Oversee the execution of the event checklist to ensure all aspects are covered.

Marketing Collateral and Promotional Material Management:

• Manage merchandise stock and inventory efficiently.
• Production quotes, vendor coordination, and distribution.
• Plan and execute stock logistics for expos, including communication with accounts, freight services, and booth builders.
• Maintain communication with event organizers to ensure all requirements are met.
• Coordinate with various vendors (electricity, booth builders, catering) to ensure a smooth expo experience.
• Manage staff and roster for expos to ensure adequate coverage and support.

Travel Coordination in conjunction with events:

• Arrange flights and accommodations for staff and relevant stakeholders for company events.

Database Management:

• Facilitate the collection of customer contact details at events.
• Build and manage databases of clients, end-users, installers, etc. to support sales.

Experience:

• Brand marketing/eventing/event management experience.
• Experience in marketing, advertising, and communications.

Skills:

• Creative and energetic.
• Ability to manage and collate budgets.
• Time and project management skills.
• Good verbal and written communication.

Qualifications:

• Previous experience in event logistics, stock management, and expo planning.
• Strong organizational and coordination skills.
• Excellent communication skills for effective interaction with vendors, event organizers, and team members.
• Proficiency in database management and data collection.
• Ability to handle multiple tasks simultaneously and work under pressure.
• Detail-oriented and committed to delivering high-quality event experiences.

Market Related Salary

Please only apply for this position if you meet all the requirements.