2,241 Assistant jobs in South Africa

Wat ga je precies doen

Als office assistent speel je een centrale rol in de dagelijkse operaties van onze klanten. Met jouw organisatorische talent en administratieve vaardigheden zorg je voor een gestroomlijnde werkomgeving. Je staat voor uitdagende taken die niet alleen om precisie vragen, maar ook om het vermogen snel te schakelen en prioriteiten te stellen in een dynamische handelsomgeving.

Wat Ga Je Doen

• Efficiënt agendabeheer en het plannen van vergaderingen en afspraken.
• Verwerken van inkomende en uitgaande correspondentie, zowel digitaal als per post.
• Beheren en archiveren van documenten voor optimale toegankelijkheid en overzicht.
• Coördineren van de voorraad kantoorbenodigdheden en het plaatsen van bestellingen.
• Functioneren als eerste aanspreekpunt voor interne en externe relaties en bijdragen aan een gastvrije sfeer.
  
  

Wat bieden we jou

Wij zorgen ervoor dat je de kans krijgt om te werken in een dynamische en ondersteunende werkomgeving waar jouw persoonlijke en professionele groei centraal staan. We bieden een aantrekkelijk pakket aan voordelen dat aansluit bij jouw ambities en behoeften.

• Een salaris wat kan oplopen tot €3.200,- bruto per maand.
• Een tijdelijk contract met uitzicht op een vast dienstverband.
• Een parttime of fulltime werkweek van 28 tot 40 uur, naar keuze.
• 25 vakantiedagen en 8,33% vakantiegeld (op fulltime basis).
• Reiskostenvergoeding van €0,19 per kilometer.
• Ruimte voor persoonlijke ontwikkeling en doorgroeimogelijkheden.
• Energieke werkomgevingen bij diverse organisaties in Zeeland.
  
  

Functie-eisen

Wij zijn op zoek naar een office assistent die uitblinkt in structuur en initiatief.

• Uitstekend in plannen en organiseren
• Communicatief sterk, in woord en geschrift
• Ervaring in administratie is een pré
• Zelfstandig met een proactieve aanpak
• Bedreven in Microsoft Office
• Eigen vervoer is gewenst
  
  

Over het bedrijf

Bij Unique hebben wij verschillende mogelijkheden om te bieden aan secretarieel medewerkers. Wij kijken graag samen met jou naar jouw wensen en gaan op zoek naar een passende functie. Tijdelijk of voor de lange termijn? Wil jij parttime of fulltime werken? De perfecte baan voldoet aan jouw wensen!

Unique werkt met verschillende opdrachtgevers. Hierbij moet je denken aan grote multinationals en MKB-bedrijven. In een gesprek met jou vinden wij het belangrijk om te kijken naar jouw ambities, talenten en drijfveren om zo de perfecte match te maken!

Onze klanten zijn gevestigd in de omgeving Goes, Vlissingen, Tholen, Bruinisse, Bergen op Zoom, Terneuzen en Zierikzee.

Heb jij verder nog vragen of zie jij jezelf al helemaal aan de slag gaan als office assistent en herken jij je in dit profiel? Neem dan contact met ons op door te bellen naar 0113 – 211 223 of mail naar #J-18808-Ljbffr

• Minimum of 4 years' experience in office administration and reception duties.
• Proficiency in Microsoft Word, Excel and Outlook (Intermediate level).
• Advantageous : Vehicle and valid Drivers License.
• Experience in the construction industry will be advantageous.
• Professional communication and telephone etiquette.

Roles and Responsibilities :

Reception Duties :

• Welcome and direct clients and visitors in a courteous and professional manner.
• Answer, screen and direct incoming calls and handle general inquiries.
• Maintain a neat and organised reception and conference room area.
• Coordinate and schedule appointments, meetings, and boardroom bookings.
• Prepare meeting agendas and take accurate minutes.
• Manage incoming and outgoing mail and courier deliveries.
• Handle sensitive and confidential information discreetly.
• Ensure proper visitor identification and maintain security protocols.

Fleet Management :

• Issue vehicle checklists to Drivers and monitor vehicle usage.
• Schedule and arrange vehicle servicing and roadworthy testing.
• Procure fleet-related maintenance items and complete license renewal documentation.
• Submit insurance claims and compile incident reports.
• Reconcile fleet statements and maintain tracking systems and logbooks.
• Prepare and submit monthly fleet management reports.

Security & Building Maintenance :

• Oversee general maintenance of the office building.
• Monitor and manage health and safety equipment and infrastructure.
• Ensure functionality of security systems, including access controls and intercoms.
• Enforce building safety and emergency protocols

Travel Coordination :

• Book flights, car rentals, and accommodation for staff and management.
• Manage travel documentation and confirmations.
• Ensure travel arrangements are aligned with internal policies

Administrative Support :

• Respond to emails and internal queries in a timely and professional manner.
• Order and manage office supplies such as stationery, cleaning materials, and groceries.
• Coordinate with IT service providers for system issues and equipment setups.
• Assist in preparing documents, performing data entry, filing, and photocopying.
• Support internal teams with cross-functional administrative tasks.
• Organise and facilitate expos, open days and company events as required.

Communication & Media :

• Manage company telecommunications systems and internet providers.
• Coordinate the ordering of printed marketing materials such as business cards and brochures.
• Maintain and update contact with service providers and external stakeholders.

Insurance and Health & Safety Management :

• Maintain records of insurance policies and manage claims when necessary.
• Monitor and implement basic health and safety protocols in the workplace.
• Assist with compliance documentation and periodic audits.

Closing Date

Submissions for this vacancy will close on 25 July 2025, however, you will still have the opportunity to submit your CV for this position till 16 August 2025.

Please Note

Thank you for submitting your CV to Marvel Placement Consultants. We value your submission, and we try our utmost best to get back to each applicant. However, should your application be successful, we will be in contact with you. Should you not hear from us within two weeks of application, please consider your application as unsuccessful. We are however recruitment specialists and will keep your details on our database for possible future opportunities.

PoPI Act

Please note that Marvel Placement Consultants adhere to the POPI Act (Act No. 4 of 2013 : Protection of Personal Information Act, 2013). Section 9 of PoPI states that "Personal Information may only be processed if, given the purpose for which it is processed, it is adequate, relevant and not excessive".

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Minimum Requirements:

• Matric (Grade 12).
• Minimum of 4 years' experience in office administration and reception duties.
• Proficiency in Microsoft Word, Excel and Outlook (Intermediate level).
• Advantageous: Vehicle and valid Drivers License.
• Experience in the construction industry will be advantageous.
• Professional communication and telephone etiquette.

Roles and Responsibilities:
Reception Duties:

• Welcome and direct clients and visitors in a courteous and professional manner.
• Answer, screen and direct incoming calls and handle general inquiries.
• Maintain a neat and organised reception and conference room area.
• Coordinate and schedule appointments, meetings, and boardroom bookings.
• Prepare meeting agendas and take accurate minutes.
• Manage incoming and outgoing mail and courier deliveries.
• Handle sensitive and confidential information discreetly.
• Ensure proper visitor identification and maintain security protocols.

Fleet Management:

• Issue vehicle checklists to Drivers and monitor vehicle usage.
• Schedule and arrange vehicle servicing and roadworthy testing.
• Procure fleet-related maintenance items and complete license renewal documentation.
• Submit insurance claims and compile incident reports.
• Reconcile fleet statements and maintain tracking systems and logbooks.
• Prepare and submit monthly fleet management reports.

Security & Building Maintenance:

• Oversee general maintenance of the office building.
• Monitor and manage health and safety equipment and infrastructure.
• Ensure functionality of security systems, including access controls and intercoms.
• Enforce building safety and emergency protocols

Travel Coordination:

• Book flights, car rentals, and accommodation for staff and management.
• Manage travel documentation and confirmations.
• Ensure travel arrangements are aligned with internal policies

Administrative Support:

• Respond to emails and internal queries in a timely and professional manner.
• Order and manage office supplies such as stationery, cleaning materials, and groceries.
• Coordinate with IT service providers for system issues and equipment setups.
• Assist in preparing documents, performing data entry, filing, and photocopying.
• Support internal teams with cross-functional administrative tasks.
• Organise and facilitate expos, open days and company events as required.

Communication & Media:

• Manage company telecommunications systems and internet providers.
• Coordinate the ordering of printed marketing materials such as business cards and brochures.
• Maintain and update contact with service providers and external stakeholders.

Insurance and Health & Safety Management:

• Maintain records of insurance policies and manage claims when necessary.
• Monitor and implement basic health and safety protocols in the workplace.
• Assist with compliance documentation and periodic audits.

Closing Date
Submissions for this vacancy will close on 25 July 2025, however, you will still have the opportunity to submit your CV for this position till 16 August 2025.

Please Note
Thank you for submitting your CV to Marvel Placement Consultants. We value your submission, and we try our utmost best to get back to each applicant. However, should your application be successful, we will be in contact with you. Should you not hear from us within two weeks of application, please consider your application as unsuccessful. We are however recruitment specialists and will keep your details on our database for possible future opportunities.

PoPI Act
Please note that Marvel Placement Consultants adhere to the POPI Act (Act No. 4 of 2013: Protection of Personal Information Act, 2013). Section 9 of PoPI states that "Personal Information may only be processed if, given the purpose for which it is processed, it is adequate, relevant and not excessive".

Outdoor ProWash is seeking a highly organized and detail-oriented Office Assistant to join our dynamic team. In this role, you will provide essential administrative support to the office, ensuring efficient and smooth operations. You will be responsible for a variety of tasks, from answering phones and managing correspondence to scheduling appointments and assisting with bookkeeping.

Key Responsibilities:

• Answer and direct phone calls professionally and efficiently.
• Manage incoming and outgoing emails, responding promptly and appropriately.
• Draft, format, and send business correspondence, including letters, memos, and reports.
• Schedule and manage appointments, meetings, and travel arrangements for team members.
• Maintain accurate and organized filing systems, both electronic and paper-based.
• Prepare presentations and proposals as directed, ensuring high-quality and professional presentation.
• Conduct research and compile data as needed to support business decisions.
• Coordinate office supply orders, maintain inventory, and manage equipment.
• Assist with bookkeeping tasks, such as managing expenses, processing invoices, and maintaining financial records.
• Provide general support to visitors and maintain a welcoming office environment.
• Perform other administrative duties as assigned.

Qualifications:

• High school diploma or equivalent; associate’s or bachelor’s degree in a relevant field (e.g., Business Administration, Office Management) preferred.
• Minimum of 5 years of experience in an administrative or office support role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational skills with meticulous attention to detail.
• Strong written and verbal communication skills.
• Ability to multitask effectively and prioritize tasks in a fast-paced environment.
• Ability to work independently and take initiative.
• Discretion and professionalism when handling confidential information.
• Competitive pay, Flexible scheduling, Paid time off, Health insurance, 401(k)

To Apply:

Please submit your resume and a cover letter outlining your qualifications and experience below:

#J-18808-Ljbffr

Remote Office Assistant required in Cape Town.

WHY YOU SHOULD APPLY:

Coalition Technologies is devoted to delivering clients the highest quality work while providing our team a fun, thriving, and innovative environment. Along with the opportunity for tremendous career growth and rapid advancement, CT offers:

The most competitive profit-sharing bonus plan in the industry, paying up to 50% of company profits to full-time employees each month.
A highly competitive Paid Time Off plan, promoting quality work-life balance.
Subsidized gym memberships to help team members feel their best.
Medical, dental, vision, and life insurance packages for all US-based team members.
International Health Insurance Reimbursement Program for all international team members, a benefit unique to Coalition.
Device upgrade and learning reimbursement programs.
Motivating career development plans with clearly defined goals and rewards.
Additional job-specific incentives and bonuses.
Plus, 100% of our team works remotely with the support of time tracking software. Our company culture specializes in supporting remote team members, and we’ve been doing so for more than a decade. CT welcomes your application, wherever in the world it’s coming from!

YOUR DUTIES AND TASKS:

• Answering phones and emails.
• Completing entry-level bookkeeping, including recording expenses, organizing receipts, and completing other transaction records.
• Resolving billing issues with clients and internal team members.
• Providing account access, usage reports, data analysis, and other ad hoc requests for team members.
• Supporting quality assurance checks of various internal and client facing reporting.
• Organizing new client contracts, create invoices, and process client payments.
• Contributing to internal database maintenance, upkeep and data entry.
• Researching, ordering, & distributing company-wide gifts (2-3 times per year).
• Organizing company events, competitions, and special projects throughout the year.
• Facilitating company holiday, time off, and schedule variation calendars.

YOU SHOULD HAVE:

• Willingness to learn, grow, and collaborate with the team and company as a whole.
• Excellent verbal and written communication skills.
• A high level of discretion, ethics, and trustworthiness.
• Intermediate spreadsheet skills (preferred)
• Innovative thinking and a willingness to challenge existing methods where improvement is possible.
• Experience in bookkeeping / financial record keeping (preferred).
• Experience with Google Sheets or Excel, Quickbooks Online, and G-Suite (preferred).
• The availability to work 40 hours per week from 9:00 am to 6:00 pm PST.
• A reliable space to work remotely with a fast computer, quality internet, camera, microphone, and speakers.
• This is a position with a high opportunity for the right candidate to grow! Our successful office assistants have seen fast growth and promotion, both within the Accounting team and to other teams.

We are looking for talented and diligent candidates who excel in our skills tests, and will consider these candidates even if past experience or educational background criteria aren’t met.

California, New York, Washington, and Colorado: starting base pay for this position ranges between $15 – $25 per hour. Compensation may vary based on factors such as experience, qualifications, skills test performance, geographic location, and seniority of the position offered. Outside of California, New York, Washington, and Colorado compensation may fall outside the above ranges.

#J-18808-Ljbffr

It’s not just about your career or job title… It’s about who you are and the impact you will make on the world. Because whether it’s for each other or our customers, we put People First. When our people come together, we Expand the Possible and continuously look for ways to improve what we create and how we do it. If you are constantly striving to grow, you’re in good company. We are revolutionizing the way the world moves for future generations, and we want someone who is ready to move with us.

Role: Executive and Office Assistant

Position Overview

The purpose of this role is to provide high-level administrative support to the leadership team while ensuring an efficient operation of the office. The role serves as a critical link between leadership, employees and external stakeholders

Key Responsibilities

Leadership Team Support

• Understand leadership team’s schedules annually / quarterly / monthly / weekly / daily
• Proactively plan and schedule and handle correspondence of meetings, conference calls, and meetings for the leadership team
• Continuously review/re-prioritize, and update the leadership team’s calendars according to the ever-evolving schedules
• Understand, arrange and book all logistics related to the leadership team’s travel schedules… airline tickets, airport shuttles, hotel/accommodation bookings, etc.
• Follow up to ensure all travel goes according to plan and any issues are immediately resolved with service providers
• Contact and build relationships with other C-Suite executive assistants (internal & external) to be able to schedule meetings with their principals on behalf of the local leadership team
• Ensure that the travel expenses for the leadership team are promptly processed in the T&E tool on Workday
• Manage in advance, working with the company secretary, the planning and scheduling of the South Africa board of directors’ meetings and corresponding board committee meetings
• Manage the planning and scheduling of the monthly regional all hands meetings including consolidation of the presentation material
• Assisting with the administrative and logistical aspects of all visa applications and related processes for staff
• Maintain confidentiality and handle sensitive information with discretion

Office Management

• Act as the first point of contact for office-related inquiries

• Fully manage the office to ensure fully functionality and support to the work force, including all routine office supplies and supplies for meetings and events.
• This involves tracking inventory, ordering supplies, coordinating with vendors, and ensuring equipment is in good order.
• Ensure a structured, orderly, and safe environment for the staff including scheduling and preparation of key meetings and events with external parties/visitors
• Supervise all service providers and contractors performing any work or maintenance in the office including liaising with the landlord
• Proactively manage all key employee communication to the staff and as needed/requested by the leadership team / management
  • Managing phone calls, emails, and other forms of communication, and ensuring messages are relayed to the appropriate individuals.
  • Assisting with tasks like data entry, report preparation, and document management.
  • Planning and organizing in-house events, team-building activities, and other social gatherings.

Indirect/Office sourcing support

• Proactively review and identify office/business and Leadership Team needs through a needs analysis with management and staff,
• Support the global sourcing team in obtaining supplier/service providers’ quotes, evaluating and ensuring best value for money for the company via competitive bidding where applicable
• Raise requisitions for business/office services on Oracle ERP & collaborate with Global Sourcing to ensure Purchase Orders are placed
• Collaborate with the end users to ensure the purchased goods/services are receipted in the system to enable 3 Way Matching for payments by the AP team, including any issue resolution for on-time and accurate supplier payments;
• Support the Global Sourcing team with supplier onboarding for new suppliers by ensuring all required information/documents (Tax, CIPC, B-BBEE, Bank letters) are collected and the supplier is accurately set up in Oracle ERP

HR & CSI organizing & communication support

• Collaborate with and understand the HR Function’s priorities for the year/quarter/month to be able to support with key employee communications including training announcement and related scheduling, new employee onboarding and related document packs, employee engagement initiatives/events e.g. Heritage Day, Christmas Party, etc.
• Collaborate with and understand the Localization function’s priorities for the year/quarter/month to be able to support with key employee communications including CSI/Team Building events and other employee engagement initiatives that support the BBBEE socio economic agenda e.g. volunteering events

Desired Characteristics

• Organized & a good Planner
• High level of professionalism and confidentiality
• Proactive & Anticipates
• Strong organizational and multitasking abilities
• Flexible & Agile
• People skills – relationship building
• Good clear communicator – written & verbal
• Critical thinking & problem solving
• High Say/Do ration & can work independently

Qualification

• Business Administration, or a related field Qualification
• Minimum of 5 years proven experience as an Executive Assistant and Office Administrator.
• Proficiency in Microsoft Office(Word, Excel, Powerpoint, Outlook) and all internet workspace

Who are we?

Wabtec Corporation is a leading global provider of equipment, systems, digital solutions, and value-added services for freight and transit rail as well as the mining, marine, and industrial markets. Drawing on nearly four centuries of collective experience across Wabtec, GE Transportation, and Faiveley Transport, the company has grown to become One Wabtec, with unmatched digital expertise, technological innovation, and world-class manufacturing and services, enabling the digital-rail-and-transit ecosystems.

Wabtec is focused on performance that drives progress and unlocks our customers’ potential by delivering innovative and lasting transportation solutions that move and improve the world. We are lifelong learners obsessed with making things better to drive exceptional results. Wabtec has approximately 27K employees in facilities throughout the world. Visit our website to learn more!

Our Commitment to Embrace Diversity:

Wabtec is a global company that invests not just in our products, but also our people by embracing diversity and inclusion. We care about our relationships with our employees and take pride in celebrating the variety of experiences, expertise, and backgrounds that bring us together. At Wabtec, we aspire to create a place where we all belong and where diversity is welcomed and appreciated.

To fulfill that commitment, we rely on a culture of leadership, diversity, and inclusion. We aim to employ the world’s brightest minds to help us create a limitless source of ideas and opportunities. We have created a space where everyone is given the opportunity to contribute based on their individual experiences and perspectives and recognize that these differences and diverse perspectives make us better.

We believe in hiring talented people of varied backgrounds, experiences, and styles… People like you! Wabtec Corporation is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, or protected Veteran status. If you have a disability or special need that requires accommodation, please let us know.

#J-18808-Ljbffr

It's not just about your career or job title. It's about who you are and the impact you will make on the world. Because whether it's for each other or our customers, we put People First. When our people come together, we Expand the Possible and continuously look for ways to improve what we create and how we do it. If you are constantly striving to grow, you're in good company. We are revolutionizing the way the world moves for future generations, and we want someone who is ready to move with us.
**Role:** **Executive and Office Assistant**
**Position Overview**
The purpose of this role is to provide high-level administrative support to the leadership team while ensuring an efficient operation of the office. The role serves as a critical link between leadership, employees and external stakeholders
**Key Responsibilities**
**Leadership Team Support**
+ Understand leadership team's schedules annually / quarterly / monthly / weekly / daily
+ Proactively plan and schedule and handle correspondence of meetings, conference calls, and meetings for the leadership team
+ Continuously review/re-prioritize, and update the leadership team's calendars according to the ever-evolving schedules
+ Understand, arrange and book all logistics related to the leadership team's travel schedules. airline tickets, airport shuttles, hotel/accommodation bookings, etc.
+ Follow up to ensure all travel goes according to plan and any issues are immediately resolved with service providers
+ Contact and build relationships with other C-Suite executive assistants (internal & external) to be able to schedule meetings with their principals on behalf of the local leadership team
+ Ensure that the travel expenses for the leadership team are promptly processed in the T&E tool on Workday
+ Manage in advance, working with the company secretary, the planning and scheduling of the South Africa board of directors' meetings and corresponding board committee meetings
+ Manage the planning and scheduling of the monthly regional all hands meetings including consolidation of the presentation material
+ Assisting with the administrative and logistical aspects of all visa applications and related processes for staff
+ Maintain confidentiality and handle sensitive information with discretion
**Office Management**
+ Act as the first point of contact for office-related inquiries
+ Fully manage the office to ensure fully functionality and support to the work force, including all routine office supplies and supplies for meetings and events.
+ This involves tracking inventory, ordering supplies, coordinating with vendors, and ensuring equipment is in good order.
+ Ensure a structured, orderly, and safe environment for the staff including scheduling and preparation of key meetings and events with external parties/visitors
+ Supervise all service providers and contractors performing any work or maintenance in the office including liaising with the landlord
+ Proactively manage all key employee communication to the staff and as needed/requested by the leadership team / management
+ Managing phone calls, emails, and other forms of communication, and ensuring messages are relayed to the appropriate individuals.
+ Assisting with tasks like data entry, report preparation, and document management.
+ Planning and organizing in-house events, team-building activities, and other social gatherings.
**Indirect/Office sourcing support**
+ Proactively review and identify office/business and Leadership Team needs through a needs analysis with management and staff,
+ Support the global sourcing team in obtaining supplier/service providers' quotes, evaluating and ensuring best value for money for the company via competitive bidding where applicable
+ Raise requisitions for business/office services on Oracle ERP & collaborate with Global Sourcing to ensure Purchase Orders are placed
+ Collaborate with the end users to ensure the purchased goods/services are receipted in the system to enable 3 Way Matching for payments by the AP team, including any issue resolution for on-time and accurate supplier payments;
+ Support the Global Sourcing team with supplier onboarding for new suppliers by ensuring all required information/documents (Tax, CIPC, B-BBEE, Bank letters) are collected and the supplier is accurately set up in Oracle ERP
**HR & CSI organizing & communication support**
+ Collaborate with and understand the HR Function's priorities for the year/quarter/month to be able to support with key employee communications including training announcement and related scheduling, new employee onboarding and related document packs, employee engagement initiatives/events e.g. Heritage Day, Christmas Party, etc.
+ Collaborate with and understand the Localization function's priorities for the year/quarter/month to be able to support with key employee communications including CSI/Team Building events and other employee engagement initiatives that support the BBBEE socio economic agenda e.g. volunteering events
**Desired Characteristics**
+ Organized & a good Planner
+ High level of professionalism and confidentiality
+ Proactive & Anticipates
+ Strong organizational and multitasking abilities
+ Flexible & Agile
+ People skills - relationship building
+ Good clear communicator - written & verbal
+ Critical thinking & problem solving
+ High Say/Do ration & can work independently
**Qualification**
+ Business Administration, or a related field Qualification
+ Minimum of 5 years proven experience as an Executive Assistant and Office Administrator.
+ Proficiency in Microsoft Office(Word, Excel, Powerpoint, Outlook) and all internet workspace
**Who are we?**
Wabtec Corporation is a leading global provider of equipment, systems, digital solutions, and value-added services for freight and transit rail as well as the mining, marine, and industrial markets. Drawing on nearly four centuries of collective experience across Wabtec, GE Transportation, and Faiveley Transport, the company has grown to become One Wabtec, with unmatched digital expertise, technological innovation, and world-class manufacturing and services, enabling the digital-rail-and-transit ecosystems.
Wabtec is focused on performance that drives progress and unlocks our customers' potential by delivering innovative and lasting transportation solutions that move and improve the world. We are lifelong learners obsessed with making things better to drive exceptional results. Wabtec has approximately 27K employees in facilities throughout the world. Visit our website to learn more! Commitment to Embrace Diversity:**
Wabtec is a global company that invests not just in our products, but also our people by embracing diversity and inclusion. We care about our relationships with our employees and take pride in celebrating the variety of experiences, expertise, and backgrounds that bring us together. At Wabtec, we aspire to create a place where we all belong and where diversity is welcomed and appreciated.
To fulfill that commitment, we rely on a culture of leadership, diversity, and inclusion. We aim to employ the world's brightest minds to help us create a limitless source of ideas and opportunities. We have created a space where everyone is given the opportunity to contribute based on their individual experiences and perspectives and recognize that these differences and diverse perspectives make us better.
We believe in hiring talented people of varied backgrounds, experiences, and styles. People like you! Wabtec Corporation is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, or protected Veteran status. If you have a disability or special need that requires accommodation, please let us know.

Job Purpose

The incumbent will perform general office functions, such as arranging meetings functions, booking venues, coordinate events and assist where required in meetings with minute taking as well as all general office operations.

Key Responsibilities

• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Prepare responses to correspondence containing routine inquiries.
• Prepare agendas and arrangements for committee, board, and other meetings.
• Compile, transcribe, and distribute minutes of meetings.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Arrange travel and accommodation for office personnel.
• Schedule office maintenance and repairs.
• Arrange Company events and special office days.
• Send and receive courier parcels.
• Coordinating personal appointments, family-related tasks, and events for the CEO.

Competencies

• Sound written and verbal communication skills
• Strong time management,
• Attention to detail, 
• Ability to multitask,
• Proficiency in office software
• Demonstrate initiative and resourcefulness
• Planning and Prioritization

Education

• Matric - Essential

Experience

• 2–3 years of relevant experience in office or personal assistant roles

Other requirements

• Must have own car - Essential

Introduction

A well-established ISP Business management consultancy, based in Orange Grove, Johannesburg, is looking for an experienced Office Administrator / Assistant to join their dynamic small team.

Duties & Responsibilities

1. Proficient in MS Excel, with the ability to use formulas as needed.
2. Good knowledge of MS Word.
3. Basic knowledge of MS PowerPoint.
4. Excellent written communication skills, with proficiency in Outlook/emails for communication with customers and suppliers.
5. Ability to perform reconciliations.
6. Manage invoices and delivery notes in Excel.
7. Create purchase orders to suppliers in Excel.
8. Filing documents systematically.
9. Coordinate collections with Freight Forwarders and Couriers.
10. Receive deliveries from Freight Forwarders and Couriers.
11. Allocate packages to the correct customers.
12. Verify that the correct items have been dispatched.
13. Capture Serial Numbers accurately.
14. Dispatch items to customers.

Desired Experience & Qualifications

• Common sense and the ability to think independently.
• Attention to detail and ability to work independently.
• Good communication skills.
• Relevant tertiary qualification.
• Fluent in English, both written and spoken.
• Flexible, willing to learn new tasks.
• Own transport; safe parking available.

Package & Remuneration

R 10 000 - R 15 000 CTC per month.

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