226 Senior Administrative Assistant jobs in South Africa

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Reports To : Operations Manager & Director

Department : Operations / Administration

Employment Type : Full-Time | Office-Based

Job Title: Administrative Clerk

Location : Centurion, Gauteng

Reports To : Operations Manager & Director

Department : Operations / Administration

Employment Type : Full-Time | Office-Based

The Administrative Clerk plays a key role in the daily administrative and operational support functions of AfriSouth Logistics Pty Ltd. Based in our Centurion office, the clerk is responsible for ensuring the accuracy, timeliness, and organisation of administrative tasks that contribute to the smooth operation of the transport and logistics business. The role requires a high level of attention to detail, the ability to handle pressure, and a willingness to support the growth and development of the business.

• Capture and manage operational data and documentation accurately.
• Handle invoicing, billing, and reconciliation processes using MS Excel and Sage.
• Process and file Proof of Deliveries (PODs), waybills, GIT insurance documents, and other compliance paperwork.
• Maintain well-organised filing systems (both digital and physical) for easy retrieval.

• Assist with scheduling and coordinating vehicle dispatches and deliveries.
• Track fleet movement using GPS tracking software and report exceptions or delays.
• Monitor and record fuel usage, maintenance schedules, and vehicle compliance status.
• Provide operational support in day-to-day tasks as instructed by the Operations Manager and Director.

• Perform back-office support for client communications and requests.
• Liaise with drivers, subcontractors, and service providers where necessary.
• Ensure professional communication when representing AfriSouth Logistics via email or telephone.

• Proficiently use Microsoft Office Suite (Excel, Word, Outlook) and Sage for financial/admin tasks.
• Operate logistics platforms and fleet tracking tools to support real-time operations.

• Collaborate with office staff, drivers, and external partners to meet business goals.
• Work independently on tasks while contributing to team objectives.
• Assist the Operations Manager and Director with administrative functions supporting business growth, such as research, proposals, and process improvements.

• Trustworthy : Handles confidential and sensitive business information with integrity.
• Punctual & Reliable : Dependable and consistent in attendance and task delivery.
• Organised & Detail-Oriented : Maintains high accuracy and order in all documentation.
• Pressure-Resilient : Can work effectively under time constraints and high-volume conditions.
• Communication Skills : Clear and professional in written and verbal communication.
• Problem Solver : Takes initiative in resolving admin and operational challenges.

• Matric Certificate (required); relevant diploma or certificate in Administration/Logistics (advantageous).
• 1–2 years experience in an administrative or logistics environment preferred.
• Competency in MS Office (Excel, Outlook, Word); Sage and logistics tracking platforms experience is a plus.

Please email your reference letter and CV to

• Should you not hear back from us within 14 days please do not re-apply. We look forward to hearing from you.

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Advertising Services

Referrals increase your chances of interviewing at Hashtag South Africa Pty Ltd by 2x

Pretoria, Gauteng, South Africa 2 weeks ago

Pretoria, Gauteng, South Africa 3 weeks ago

Pretoria, Gauteng, South Africa 11 months ago

Sandton, Gauteng, South Africa 5 days ago

Centurion, Gauteng, South Africa 2 days ago

Sandton, Gauteng, South Africa 3 hours ago

Sandton, Gauteng, South Africa 6 hours ago

Pretoria, Gauteng, South Africa ZAR8,000.00-ZAR8,000.00 5 days ago

Sandton, Gauteng, South Africa 6 days ago

Midrand, Gauteng, South Africa 3 weeks ago

Kempton Park, Gauteng, South Africa 1 week ago

Centurion, Gauteng, South Africa 1 week ago

Pretoria, Gauteng, South Africa 3 weeks ago

Pretoria, Gauteng, South Africa 2 days ago

Kempton Park, Gauteng, South Africa 2 weeks ago

Clayville, Gauteng, South Africa 1 month ago

Centurion, Gauteng, South Africa 5 days ago

Midrand, Gauteng, South Africa 2 weeks ago

Sandton, Gauteng, South Africa 1 month ago

Sandton, Gauteng, South Africa 3 hours ago

Johannesburg, Gauteng, South Africa 5 days ago

Pretoria, Gauteng, South Africa 2 days ago

Clayville, Gauteng, South Africa 3 days ago

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Join to apply for the Administrative Assistant role at Macrotec Engineering

Join to apply for the Administrative Assistant role at Macrotec Engineering

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Macrotec Engineering is seeking a detail-oriented Administrative Assistant with a strong accounting background to support our finance and project teams. This role combines financial data management with project-related administrative tasks, requiring someone who can handle diverse responsibilities while maintaining accuracy and efficiency.

Responsibilities

Financial Administration

• Capture and process financial data including cash books, invoices, and purchase orders
• Maintain accurate financial records in compliance with company procedures
• Assist with month-end reconciliations and financial reporting
• Process expense claims and maintain petty cash records
• Support the finance team with data entry and document filing
  
  

• Update and maintain project-related spreadsheets and databases
• Coordinate travel arrangements including flight bookings and accommodation
• Process visa applications and ensure travel documentation is complete
• Track project timelines and assist with scheduling
• Maintain project files and documentation
  
  

• Provide general office support including answering phones and managing correspondence
• Coordinate meetings and prepare meeting materials
• Maintain office supplies inventory
• Assist with reception duties as needed
• Support other departments with administrative tasks as required
  
  

• Proven experience in data capturing and financial administration
• Accounting background with understanding of basic accounting principles
• Excellent verbal and written communication skills
• Ability to work independently with minimal supervision
• Exceptional attention to detail and organizational skills
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Certificate or diploma in accounting, bookkeeping, or related field

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative

Referrals increase your chances of interviewing at Macrotec Engineering by 2x

Durban, KwaZulu-Natal, South Africa 3 days ago

Durban, KwaZulu-Natal, South Africa 6 days ago

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MacRobert Attorneys is looking for an Admin Assistant in the Financial Recoveries Department of our Pretoria Branch.

1. Strong administration skills;
2. Must have intermediate to advanced Excel experience;
3. Knowledge of legal processes and the banking industry;
4. Able to manage a team;
5. Organised, able to work under pressure and independently;
6. Strong attention to detail;
7. Experience with report writing.

This is a skilled vacancy. Please only apply if you have experience working in a legal environment and meet the above requirements.

MacRobert Attorneys is looking for an Admin Assistant in the Financial Recoveries Department of our Pretoria Branch.

1. Strong administration skills.
2. Must have intermediate to advanced Excel experience.
3. Knowledge of legal processes and the banking industry.
4. Able to manage a team.
5. Organised, able to work under pressure and independently.
6. Strong attention to detail.
7. Experience with report writing.

This is a skilled vacancy. Please only apply if you have experience working in a legal environment and meet the above requirements.

All applications are to please include an updated CV, ID copy and latest payslip.

The Administrative Assistant provides essential support to the organization by handling daily administrative tasks.

This role ensures smooth office operations, allowing staff to focus on their core responsibilities.

Key Responsibilities

• Assist Directors and Client Managers with administrative tasks
• Support client management and invoicing processes
• Perform general office management duties
• Handle travel arrangements
• Maintain records and databases
• Assist with document preparation and reporting
• Provide operational support as needed
• Perform various ad hoc tasks as required
  
  

• Office-based role with occasional remote work, subject to team requirements
• Some travel may be required
• Continuous professional development is encouraged
  
  

• Matric (Required) (strong grades in Mathematics & Accounting beneficial)
• Certificate or Diploma in Administration or Office Management (Preferred)
• 1-2 years of administrative experience (Preferred, but not required)
• Experience in an accounting, legal, or professional service firm is beneficial
• HR experience would be an advantage
  
  

• Microsoft Office Suite
• Xero, Draftworx, Dext, SARS platforms (Beneficial)
• Practice Management Software
  
  

• High accuracy and attention to detail
• Ability to handle confidential information
• Strong organizational and time management skills
• Professional communication and presentation
• Ability to work under pressure and meet deadlines
• Intermediate computer skills
• Proficient in Afrikaans & English (Read, Write, Speak)
• Strong interpersonal skills
• Tech-savvy and proactive
• Ability to work well in a team and independently
• Basic numerical skills (spreadsheets, calculations)

Job category: Admin, Office Support and Services

Location: Cape Town

Contract: Permanent

EE position: Yes

Clicks Group

We’re seeking a detail-oriented and proactive Administrative Assistant to join our IT Finance team. You'll support the team with essential financial and administrative tasks, helping to keep everything running smoothly behind the scenes.

Job Objectives:

1. Process purchase orders
2. Ensure the AP process is followed within the required timelines
3. Maintain accurate trackers for vendor spend and purchase orders raised within IT
4. Assist with onboarding new vendors
5. Liaise with vendors, procurement, and internal IT stakeholders to resolve billing or payment issues
6. Respond appropriately and timeously to escalations from vendors
7. Investigate and reconcile vendor accounts
8. Assist with the preparation of accruals and prepayments
9. Accurately process relevant month-end journal entries on time
10. Assist with preparing spreadsheets and reports for internal use
11. Assist with audit requests
12. Perform ad hoc financial tasks and administrative duties as required
13. Planning and organizing
14. Ability to work under pressure whilst maintaining accuracy
15. Deliver results and meet customer expectations
16. Follow instructions and procedures
17. Work collaboratively with people

Qualifications and Experience:

1. Qualification in Accounting
2. 1 year experience in a similar role
3. Basic Excel skills
4. SAP knowledge advantageous

Skills, Abilities and Job Related Knowledge:

1. A keen interest in finance and a willingness to learn
2. Ability to work under pressure without constant supervision
3. Strong attention to detail and accuracy
4. Self-motivated and results-driven
5. Able to strictly follow policies and procedures

Job Description

The Special Project Department provides an environment where temple patrons may have a positive and uplifting experience by maintaining temples at standards established by the First Presidency. The Administrative Assistant performs administrative duties for the Area Temple Facilities Manager and the department.

Responsibilities

1. Typical responsibilities include, but are not limited to:
2. Preparing documents, reports, charts, and graphs.
3. Maintaining and updating calendars, scheduling, and/or coordinating meetings.
4. Making travel arrangements.
5. Creating and/or maintaining filing systems.
6. Reviewing and distributing mail, collecting data, and compiling information.
7. Answering telephone calls and responding to routine inquiries.
8. Providing a wide variety of administrative and support services for a workgroup, department, and Area Temple Facilities Manager.
9. Making decisions and performing tasks that are moderately complex and often non-routine. Sound judgment, accuracy, and timeliness are required, especially when assisting in resolving complex issues and problems.
10. Assisting in budget preparation and control activities.
11. Administering programs, projects, and/or processes specific to the operating unit served.
12. Serving as an administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities, and operations.
13. Conducting research, analyzing information, and preparing recommendations.
14. Resolving conventional problems, questions, or situations in conformance with defined criteria, practices, or protocols.
15. Assisting in orienting and training lower-level employees.
16. Handling confidential information.

Qualifications

1. Must be worthy to hold a current Temple Recommend.
2. High School qualification plus two years of post-high school education or training.
3. Six years of related experience; advanced office skills which include: Excellent communication skills, highly efficient with computerized business applications (spreadsheet, tables, forms and charts), good research, analytical, and data summation skills.
4. Ability to author correspondence with minimal supervision.
5. Tasks require sound judgment, accuracy, and timeliness.
6. Skill level requirement: completion of the following assessment tests with a passing score: Microsoft Word-Experienced Users, Excel Basic and PowerPoint Essentials.

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Direct message the job poster from Tower Group (Pty) Ltd

REMOTE – WORK FROM HOME!

Hours: Monday to Friday | 1:00 AM – 9:00 AM (SA Time)

Our client is a well-established, Australian-based international company offering outsourced staffing solutions. Since launching in 2008, they have grown to 200+ employees across Australia, the Philippines, and now South Africa - creating exciting opportunities for motivated individuals!

They pride themselves on a fun, flexible, and values-driven culture and are looking for self-

starters who want to make a real impact. If you are positive, driven, and seeking a long-term

career with a prestigious global employer, this may be your perfect fit.

Role Summary:

The role is working with one of their clients, helping them manage various administrative duties.

Key Responsibilities:

• General ad hoc administrative tasks as assigned by your customer

• Execute on service-related tasks

• Handle escalated customer issues and provide timely resolutions

• Assist in developing and implementing policies and procedures

• Maintain customer records, update databases, and ensure accurate documentation of

interactions

• Respond to customer inquiries in a professional manner, through email, chat and calls

Requirements:

• Fluent in English (written and spoken)

• Minimum 3+ years’ admin experience

• Matric + tertiary qualification preferred (or equivalent experience)

• Strong understanding of admin principles, best practices, and problem-

solving techniques

• Ability to manage and prioritise multiple customer requests efficiently.

• Proficient with CRM software and support tools

• Excellent interpersonal and problem-solving skills

• Strong interpersonal skills to build relationships with customers and internal teams.

• Able to work independently and follow processes

• High attention to detail

• Ability to work independently and make decisions while following company policies• A proactive and customer-focused mindset with a commitment to service excellence

• Dedicated, quiet home workspace

• Willingness to use productivity/time-tracking software

Preferred Skills:

• Proficient in Microsoft Office and Google Suite

• Quick to learn new systems and processes

• Exposure to AI tools like ChatGPT or Gemini

• Strong team player with independent working ability

Please note: This description provides an overview of the role and may evolve as the role

develops.

• Seniority level Not Applicable

• Employment type Contract

• Job function Administrative
• Industries Marketing Services

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