166 Office Administrator jobs in South Africa

About the role

The Office Administrator's duties are to maintain office services by organizing office operations and procedures, controlling correspondence, designing filing systems, ensuring adherence to relevant company procedures and policies, and also keeping databases in check and updating them regularly.

Task :

• Preparing, organizing, and building mentorship reports for impact partners
• Dealing with queries on the phone and by email.
• Greeting visitors at reception, maintaining visitors register.
• Managing incubation hub calendar events.
• Maintaining the applicant database.
• Arranging post and deliveries.
• Taking minutes at meetings.
• Updating computer records using a database.
• Printing and photocopying.
• Ordering office supplies.
• Liaising with suppliers and contractors
• Hosting Job Seekers Training.

Minimum Requirements

Please consider your application unsuccessful when you have not heard from the Signa Opportunity team within two weeks of submitting your application.

We are Hiring .

An opportunity for a young, vibrant and energetic individual to join a client based in Pinetown Durban . The Administrator will be responsible for ensuring smooth office operations by managing administrative tasks, supporting staff, and maintaining accurate records. This role involves handling day-to-day office duties , coordinating communication, and assisting with various projects as needed.

Duties

• Gather payroll information from various client sites, ensure deadlines are adhered to for processing (new employees, terminations, changes etc)
• Data capturing and processing of salaries on payroll system weekly and monthly
• Solving and handling of employee queries
• All administration relating to Leave
• Assist with ensuring the all-new employees are loaded onto the relevant systems
• Maintaining employee records on system
• Reporting
• Day to day adhoc activities

Requirements

Are you a proactive allrounder, bilingual in English & Afrikaans with own transport, who thrives on keeping things organised and running smoothly?

Based in Lansdowne our client requires an individual to play a vital support role in ensuring the day-to-day efficiency of their operations.

The role is a blend of administrative, logistical, and operational assistance across departments, with a strong focus on supporting operations and project teams.

We require your hands-on initiative and ability to stay ahead of the curve, keeping the wheels turning successfully.

Requirements:

• Diploma or certificate in Office Administration, Business Management, or similar
• Experience working in the renewable energy or engineering sectors
• Proven experience as an Office Administrator, Administrative Assistant, or similar role Strong organizational and multitasking skills
• Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong written and verbal communication skills
• Professional attitude and attention to detail
• Ability to work independently and as part of a team
• Experience in a technical or operations-focused environment is advantageous
• Valid driver’s license
• No criminal records

Duties and Responsibilities: :

• Coordinate general office operations, including supplies, filing systems, and communications
• Provide administrative support to the Head of Operations and project managers
• Manage office documentation: drafting, formatting, printing, scanning, and filing
• Assist with travel arrangements and logistics for site teams and visiting personnel
• Track and process incoming and outgoing deliveries, packages, and documentation
• Support HR functions: onboarding paperwork, leave tracking, and attendance registers
• Maintain records related to inventory, equipment, and office expenses
• Schedule and coordinate meetings, take minutes, and distribute notes/actions
• Liaise with suppliers, service providers, and contractors as needed
• Maintain and update databases, spreadsheets, and shared folders on internal platforms (e.g. Monday.com)
• Ensure compliance with company administrative policies and procedures.

Office Administrator

Location: Melkbosstrand / Table View - Remote (South Africa)

Salary: R20 000 per month

Employment Type: Full-Time (12 Month Contract)

Our client is a dynamic property management company dedicated to delivering exceptional service and operational excellence. They are passionate about innovation and are committed to fostering a collaborative, supportive work environment. This is an excellent opportunity to join a forward-thinking team and grow within the property management industry.

As an Office Administrator, you will play a pivotal role in ensuring the smooth operation of daily administrative functions. This role is ideal for someone looking to establish a career in property management, with the chance to gain valuable insights and experience in a fast-paced industry.

• Manage incoming calls and emails within service-level guidelines.
• Maintain data accuracy and system integrity.
• Organise electronic filing and document management.
• Distribute mail, handle mail merges, and create building alerts.
• Provide administrative support during colleagues' leave periods.
• Keep assigned mailboxes organised and clear.

• Must be located in Melkbosstrand or Table View. While the role is predominantly remote, candidates must be available for in-person training and monthly team meetings.
• Excellent telephone manners and communication skills.
• Strong organisational and time-management abilities.
• Ability to quickly adapt to new software and technologies.
• Proactive problem-solving approach with a positive attitude.

Technical Proficiency:

• Strong knowledge of Outlook.
• Familiarity with Teams is an advantage.

• Monday to Friday, UK working hours
• Flexible Friday schedule based on business needs (South African hours).
• IT equipment provided for remote work.
• Three-month probation period.

We are seeking a highly organized and reliable Office Administrator to join our dynamic team. If you have a passion for administration, excellent attention to detail, and thrive in a structured environment, we’d love to hear from you!

Key Responsibilities:
Manage general office administration and support day-to-day operations

Prepare tender documentation and handle vendor application submissions

Organize and maintain filing systems and schedule appointments

Liaise professionally with clients, suppliers, and service providers

Ensure accuracy and confidentiality in document handling

Requirements:
Proven administrative experience

Strong organizational and time management skills

Excellent communication and interpersonal abilities

High level of honesty, integrity, and discretion

My client, a well-established company based in Strand, has a career opportunity for an Office Administrator to join their team. The successful candidate must be detail-oriented and have good organisational skills. The ideal candidate must have 2 - 3 years experience in an Office Administration role.

Requirements:

• Minimum 2 years’ experience in an office administration role
• Proficient in MS Word, Excel, and PowerPoint
• Fully bilingual – Afrikaans and English (read, write, speak)
• Strong attention to detail and excellent communication skills
• Able to work independently and as part of a team

• Typing of general correspondence and documentation
• Liaising professionally with clients
• Capturing and updating data in Excel spreadsheets
• Creating and editing presentations in PowerPoint
• Assisting with the preparation of site reports and general admin tasks

Our client a Financial Planning company in Paarl is looking for a Office Administrator.

The purpose of the role is to provide Administrative support to Financial Advisors. They are looking for a highly efficient and self-driven individual to thrive who thrives in a professional environment.

Requirements:

• Matric with a Tertiary qualification in Office or Business administration.
• At least 5-7 years experience in Office Administration or Financial service administration
• Excellent computer skills
• Must have excellent planning, organizing and time management skills
• Must be a analytical thinker with a passion for administration
• Must have excellent communicational and people skills
• Must be detailed oriented and have the ability to use initiative.

A leading ICT Company is currently seeking an experienced Office Administrator to be responsible for the back office administration.

Responsible for parts requisition 

Asset management

Creating purchase orders and quotes

Managing scheduling of Engineers

Matric /Grade 12
Min 3 years experience in office administration handling parts requisition and financial administration

Must be highly proficient on the Microsoft Office package

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