569 Administration Management jobs in South Africa
Company Secretarial Administration and Management
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The Company Structure is a Private Company with 2 (two) Shareholders. There is a Board of Directors with various Board Committees. The incumbent is responsible for the managing, planning, implementing, processing, and administering of all matters relating to corporate governance and the company secretarial portfolio, including managing the administration of the relevant processes, coordinating the functions of the Board and its Committees and the liaison between the Board and other stakeholders. They will be required to take initiative and responsibility for preparing and controlling various documents, ensuring accuracy, composing and preparing correspondence, gathering information, arranging travel plans and agenda's, preparing and circulating meeting minutes to the relevant stakeholders and ensuring that deadlines are met. The role will require a high level of interaction with board members and senior managers. Additionally, they will control and organise data and documentation to ensure that the information and documentation is effectively captured, stored, updated and is easily accessible.
Objectives were found to be relevant to this job:
Corporate Governance
o Ensuring good corporate governance for the V&A
o Assist the Company Secretary in fulfilling all the statutory duties of a Company Secretary as outlined in the Companies Act, 2008, for the Group and its subsidiaries
o Ensure that the Group complies with the Companies Act and King IV (and any other relevant legislation regulations and guidelines) and update the Group’s compliance checklists in this regard
o Prepare all necessary governance and compliance documentation, such as Board Resolutions, MOIs, AGM,Agendas, Notices etc., for the Group and its subsidiaries
o Attend to all corporate governance and company secretarial statutory matters for the Group, including the timely preparation and submission of statutory documents to CIPC, such as annual returns, registration of new companies, directors’ consent forms, etc.
o Prepare and ensure that directors’ financial and directorships interests are updated annually and as may be required
o Update governance documents regularly reviewed by the Board and Board Committees, such Board and Board Committee charters, Code of Ethics, Limits of Authority and Approval Framework, etc.
o Oversee the annual review of the Committee Terms of References.
o Assist in providing the directors collectively and individually with guidance as to their duties, responsibilities and powers
o Assist in making the directors aware of any laws relevant to or affecting the Company
o Report to the directors any failure on the part of the Company or a director to comply with the Memorandum of Incorporation or rules of the Company or the Acts
o File annual returns of the Company in the manner and form prescribed in the Acts
o Assist with verification documentation and B-BBEE
o Assist in providing Corporate Governance advice to the Board, Board Committees and Executives
o Assist in identifying possible governance and compliance risks or development opportunities for the business
o Collaborate with internal Audit to mitigate governance and compliance risks
o Assist in drafting Board and Company policies where necessary
o Input on ESG Quarterly Reporting.
o Prepare meeting dates and annual workplan for Board and Committee meetings with communication and co-ordination on respect thereof
o Ensure proper storage of documentation (including electronically), Metrofiling and archiving
o Maintaining of statutory records
Administering the functions of the Board and its Committees
o Liaison between the Board and other stakeholders
o Attend and take minutes at AGM, Board meetings (including subsidiaries’ Board meetings), HRRC, Social & Ethics Committee, Property Committee Audit and Risk Committee meetings (as required) and ensure timeous distribution thereof
o Coordinate the compilation and timely distribution of the Notices, Agendas and Board and Committee packs, for the Group and its subsidiaries. Both in hard copy and on the relevant App as may be required
o Liaising with relevant parties on timeous signature of Minutes, resolutions and other documentation
o Provide extracts of meeting minutes as required
o Assist the Chairperson of the Board and Chairperson of the Board Committees with all such necessary tasks to ensure the smooth running of Board meetings and effectiveness of the Board, such as Annual Board / Board Committee Plans
o Coordinating the Board evaluation process and other tasks and processes as require
o Ensure that the minutes of all shareholders’ meetings, board meetings and the meetings of any Committee of the Board are properly recorded in accordance with the Act.
o Ensure that a copy of the Company’s annual financial statements is sent, in accordance with the Act, to every person who is entitled to it
o Making travel arrangements as required
o Respond to general queries regarding FICA, SARS, B-BBEE Verification.
o Liaise with External Auditors regarding statutory records
o Attending to Director Fees and approval of invoices
o Assist with the induction of new Board Members
o Maintaining up to date structure charts, schedules and contacts for the group
Identify potential Board Consultants and manage shortlisting and appointment process
o Point of contact / liaison between the board and any external consultants
o XBRL conversions and submission to CIPC
o Arranging courier for company secretarial documents
o Assist with identifying organizational best practices to drive continuous improvement in processes, procedures and develop and implement plans, practices and processes to better achieve organization goals
o Updating schedules in respect of company secretarial work and related contacts
o Coordinate and schedule all Board and Board Committee meetings
Financial Management
o Responsible for managing the Company Secretarial budget (delegative authority)
o Plan, present and manage the Board of Directors budget in collaboration with the for sign-off
Educational requirements relevant to this job:
o Understanding of the Company Secretariat function
o Chartered Secretaries Southern Africa Qualification
o Experience using company secretarial software
o Microsoft office suite
Advantageous:
o Member of IODSA
Knowledge requirements relevant to this job:
o Legislative matters (Including Companies Act., King IV Code)
o BBBEE
o Corporate policies and procedures
o Ethics
o Industry specific knowledge
Skills requirements relevant to this job:
o Tactical Reasoning
o Impact and influence
o Leadership
o Negotiation
o Emotional Intelligence
o Conflict Resolution
o Networking and collaboration
o Logical reasoning
o Problem solving
o Numerical Reasoning
o Understanding of Financial matters
o Verbal and Written communication
o Multitasking
o Networking and collaboration
o Investigation
o Technologically savvy
Experience requirements relevant to this job:
o 5+ Years’ Experience (PQE) in the corporate governance and company secretarial environment
o PA skills and experience would be advantageous
Please note this position will be filled in accordance with our Employment Equity requirements.
Administrative Support
Posted today
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Administrative Support
Posted today
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Job Description
Responsibilities:
• Ensure that all details are in line with policy rules.
• Refer to marketers and/or broker if it is established that the policy details are not correct, or
an endorsement is required.
• Activate and load policies.
• Ensure clients receive the amended or new contracts timeously and that all details are
• correct.
• Assist client with queries once policy has been issued, e.g. regarding premiums, debit orders
and general policy wording issues
• Keep up to date with the various insurance products and product wording.
• Deal with queries timeously followed by written communication.
• Amend policies where new items are added or changed.
• Keep client fsp profile updated.
• Ensure all relevant correspondence sent to client/sub broker.
• Update electronic file with schedule and any other relevant documents.
• New business. Get all the required information and quote at different insurance companies.
• Ensure professional client service relations with various clients & sub brokers.
• Do amendments on current policies, either on various systems or inform the insurer of
changes
• Review amended schedules received from insurers before sending to client/sub broker.
• Attending to daily incoming calls and emails.
• Send confirmations/border letters/tax certificates to clients or sub brokers.
• Develop relationships with clients and use the opportunity to "upsell" other products.
• Prepare renewals and look up vehicle values where possible.
• Post welcome packs for new policies, where needed.
• Deal with Sub broker/client queries.
• Ensure professional client service relations with various clients & brokers.
Office-based position, Mondays – Fridays from 08h00 – 17h00.
Qualifications: Must have Matric, Class of Business and Regulatory Examination for Representatives Certification.
Send your CV to
Director : Human Resource Administration and Management
Posted 4 days ago
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Overview
Job title : Director : Human Resource Administration and Management
Job Location : Gauteng, Pretoria
Deadline : September 30, 2025
REF NO : DHET 08 / 09 / 2025
Salary: R1 266 714 per annum (Level 13), (all-inclusive remuneration package)
Requirements- An appropriate NQF level 7 qualification in the field of Human Resource / Public Management / Social Sciences Management or equivalent qualification as recognized by SAQA.
- A minimum of 5 years’ experience at middle / senior managerial level within a Human Resource Management environment.
- Indepth knowledge and working experience in transactional Human Resource Management within recruitment, conditions of services and PERSAL system management.
- Training as a PERSAL HR manager will be an added advantage.
- Successful completion of a Nyukela Public Service Senior Management Service Pre-entry Programme.
- Knowledge of Public Service Act, Public Service Regulations, Labour Relations Act, Employment Equity Act, Skills Development Act, Occupational Health and Safety Act, Human Resource Development Strategy, Public Finance Management Act, PSCBC Resolutions, Government financial systems and processes, Treasury Regulations.
- Knowledge of Compensation of Employee budgeting system. Strategic capability and leadership, Programme and Project management, Financial Management, Change Management, Service Delivery Innovation, Problem Solving & Analysis, People Management & Empowerment, Client Orientation & Customer Care, Excellent Communication Skills. Ability to pay attention to details and work through high volume of data.
- Provide strategic leadership and direction on Human Resource Management and Administration functions of the Department.
- Develop and implement Human Resource Management and Administration policies. Administer recruitment of candidates, facilitate selection processes and oversee the appointment of suitable candidates on PERSAL at head office, support Regional Offices and Colleges.
- Facilitate the implementation of PILIR, conduct trends analysis and ensure full compliance. Facilitate and oversee the management of departmental exit strategy and ensure adequate analysis of outcome of exit interviews
CLOSING DATE : 22 September 2025
Related categories: Human Resources jobs
#J-18808-LjbffrOffice Administrator / Creditors and Administrative Support Officer
Posted 13 days ago
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Overview
Office Administrator / Creditors administrative support officer. We are seeking an experienced Creditors and Administrative support officer to manage our creditors function, supplier invoice processing. HR administration and ad-hoc operation support.
The ideal candidate will have strong bookkeeping and Pastel accounting expertise, completed by HR administrative experience.
Requirements- Matric
- Bookkeeping diploma or equivalent qualification
- Minimum 5 years relevant experience
- Proficient in Pastel accounting software
- Experience in HR administration
- Own transport
Note: (Not mandatory)
Preferred- Experience with Pastel Perfect Software
- Logistics Industry experience
- Process and reconcile supplier invoices and payments
- Support HR function including leave management, timesheet capture, employee file maintenance, and reporting
- Assist with operational and administrative tasks as needed
Permanent position
Hours: 07:00 to 16:00
#J-18808-LjbffrAdministrative Support Specialist
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We are hiring an
Administrative Support Specialist
at Lighthouse Finance. Based in Durban, this role is a broad role touching on almost every aspect of the firm and supports both the team as well as our clients. This is a great role for somebody who loves organizing and process management, and provides a springboard to grow into any one of a number of areas within Lighthouse as we continue to grow each year.
KEY AREAS OF RESPONSIBILITY & RELATED TASKS
Client Onboarding & Ongoing Maintenance
- Act as one of the first points of contact for new clients, ensuring a professional and welcoming experience.
- Prepare engagement documents, liaise with clients regarding queries or amendments, and arrange required signatures.
- Collect, verify, and maintain client information and documents for Know Your Client (KYC) and due diligence requirements.
- Support the preparation and updating of KYC checks on internal systems.
- Add new clients to internal boards, workflows, and timesheet systems.
- Prepare and update engagement letters for new and ongoing services.
- Monitor and support timely updates of client due diligence when changes occur or reviews fall due.
CIPC Secretarial (South Africa)
- Assist with the incorporation of new companies (Pty) Ltd.
- Maintain client company records on CIPC (directors, company details, beneficial ownership declarations).
- File annual returns and ensure timely compliance.
- Maintain statutory registers:
- Shareholders
- Directors
- Share certificates & register of certificates
- Allotments
- Prepare company secretarial documents, minutes, and resolutions as required.
- Monitor compliance filing deadlines and ensure compliance to all deadlines
- Ensure all tasks are accurately completed using CIPC-integrated software tools.
SARS & Department of Labour Support
- Support accountants with SARS-related tasks:
- Follow up on cases with SARS and report back to accountants.
- Collect and prepare documents for applications (POAs, board resolutions, proof of address).
- Arrange appointments with SARS offices.
- Perform compliance checks on SARS eFiling.
- Assist with registrations, deregistrations, and maintenance of tax accounts.
- Support accountants with Department of Labour tasks:
- Assist with UIF and Workman's Compensation registrations and compliance.
- Prepare, collect, and arrange documents and signatures.
- Liaise with the Department of Labour via phone, online portals, and in person.
- Create and follow up on cases relating to UIF and Workman's Compensation.
- Assist with preparation of annual returns for Workman's Compensation.
UK Secretarial
- Assist with incorporations, director updates, and shareholder changes at Companies House.
- Maintain statutory records: shareholders, directors, share certificates, allotments, persons of significant control (PSC).
- Assist with preparation and submission of annual Confirmation Statements.
- Support with share allotments, issuance updates, and filing at Companies House.
- Prepare board resolutions and secretarial documents (e.g., dividends, approval of accounts, director appointments/resignations, share issues).
- Monitor compliance filing deadlines and ensure compliance to all deadlines
- Ensure all tasks are accurately completed using Companies House-integrated software tools.
Tax Office & Compliance Support
- Monitor and download correspondence from tax office portals and forward to accountants.
- Maintain a tax letter register for tracking and timely follow-up.
Administrative & Reception Support
- Act as primary receptionist: answer, screen, and direct incoming calls.
- Arrange signatures of documents across teams.
- Prepare, format, and proofread tax questionnaires, corporate reports, and client-facing documents.
- Schedule meetings, appointments, and internal sessions for colleagues.
- Provide general office support and handle ad hoc administrative requests from the leadership team.
- Update and distribute internal dashboards and compliance reports (daily, weekly, monthly).
Employee Onboarding Support
- Liaise with potential candidates to arrange interviews.
- Coordinate onboarding for new hires with managers and team members.
- Prepare and maintain new hire onboarding checklists and documentation.
Other Client & Administrative Support
- Collect client information for Netherlands personal income tax returns.
- Maintain accurate digital and physical filing systems for client and company records.
- Assist in developing and standardizing templates, registers, and checklists for consistent operations.
- Ensure confidentiality and secure handling of sensitive information in compliance with company policies.
KEY SKILLS & COMPETENCIES
- Strong organizational skills with excellent attention to detail.
- Effective communicator, both written and verbal.
- Ability to manage multiple priorities and meet deadlines.
- Proactive problem-solving and follow-up skills.
- Proficiency with Microsoft Office Suite, cloud-based collaboration tools, and intuitive compliance/secretarial software.
- Basic knowledge of SARS eFiling, CIPC, Companies House, and Department of Labour portals (training can be provided).
- Professional, client-focused, and adaptable in a dynamic work environment.
WHAT WE OFFER
We are a relaxed firm with close-knit relationships between colleagues. The role offers the chance to gain both local and international experience, and the successful candidate will gain a broad understanding of 'how things work' in business in the UK, the Netherlands and SA. The salary range for this role is between R8k and R12k per month, depending on experience.
WHO WE ARE
Lighthouse Finance is 'the smallest international accounting firm you've never heard of'. The firm was founded in 2016 in Amsterdam, the Netherlands, and has grown in leaps and bounds year on year. Our staff are based in the Netherlands as well as dotted around South Africa. We are an all-round accounting, tax and payroll firm that supports our clients from A-Z (which is why this role is so important).
Administrative Support Officer
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Job description:
Job Description
Westville Durban, KwaZulu-Natal
MyHealthcare Clinic ) is a fast-growing UK healthcare company that provides private integrated healthcare services (private doctor, dentist and specialists, all 'under-one-roof') to a client base that values high quality healthcare. The company has multiple clinic sites in London and is rapidly expanding.
Purpose of the Role
To provide high-quality administrative support, ensuring smooth day-to-day operations and consistent delivery of processes within the organisation. This role contributes to efficiency, compliance with internal standards, and supports management in meeting business objectives.
Key Responsibilities
- Support the delivery of administrative processes and ensure accurate record-keeping.
- Monitor, update, and maintain departmental systems and databases.
- Assist with the preparation of reports, documentation, and templates for management use.
- Coordinate communications between teams and escalate issues where appropriate.
- Provide support during recruitment, training, or onboarding processes.
- Help implement and maintain standardised processes across the organisation.
Skills & Experience
Essential:
- Strong organisational and administrative skills.
- Proficiency with standard office software and digital tools.
- High attention to detail and accuracy in documentation.
- Ability to manage multiple tasks and prioritise effectively.
- Good written and verbal communication skills.
Desirable:
- Experience in an administrative or office-based role.
- Understanding of compliance and quality assurance processes.
- Ability to work across different departments or sites.
- Medical or nursing background
- Knowledge of HR processes and documentation management.
Attributes
- Methodical and process-driven approach.
- Reliable, proactive, and able to work independently.
- Positive team player with strong interpersonal skills.
- Adaptable to changing priorities and business needs.
Role Type
- Full-time, permanent (flexible working arrangements may be considered).
- Based within the organisation, with potential for hybrid or multi-site support.
Job Type: Temp to perm
Contract length: 3 months
Pay: R8 000,00 per month
Work Location: In person
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Administrative Support Officer
Posted today
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Job Title:
Support Officer: Value-Added Programme and Services
Location:
Centurion
Employment Type:
Fixed term
AGILE is seeking an energetic, detail-oriented and proactive individual to join our team as a support officer for our Value-added Programme. The ideal candidate will have a strong customer-focused approach, organisational skills, and a keen eye for accuracy. The role requires strong skills in Excel, data analysis and organisation to support this initiative.
Key responsibilities
The role involves:
· To provide operational, administrative and analytical support, ensuring efficient coordination of partner promotions and accurate data handling.
· Extract and clean data for analysis and operational use.
· Maintain accurate and up-to-date records in relevant systems.
· Assist with preparing routine and ad-hoc reports on programme performance.
· Manage the value-added programme inbox and other communication channels, ensuring prompt and professional responses.
· Assist with the liaison with partners to coordinate promotions, updates, and special campaigns.
· Order and track promotional materials, ensuring timely distribution.
· Schedule and arrange internal and external meetings, where required.
· Maintain filing systems and documentation for programme activities.
Requirements
- Grade 12 / Matric (tertiary qualification in administration, marketing, or data analysis advantageous).
- Proficiency in Microsoft Office Suite (Excel (pivot tables, lookups, formulas, charts, dashboards), Word, Outlook, PowerPoint).
- At least two years of relevant work experience.
- Strong attention to detail and accuracy in data handling.
- Excellent organisational and time management skills.
- Excellent communication skills (verbal and written).
- Ability to work independently as well as in a team.
- Flexible and adaptable to changing priorities.
- Able to work under pressure, meet deadlines and manage multiple tasks and deadlines.
- Positive, solutions-focused attitude.
Please submit your CV to by 1 October 2025.
Senior Administration Clerk: Fleet Management
Posted today
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Senior Asdministration Clerk: Fleet Management
REF NO: HR4/4/3/1SACFM/UIF (X2 POSTS)
(1 Year Contract)
SALARY: R per annum, plus 37% in lieu of benefits
CENTRE: Unemployment Insurance Fund, Pretoria
REQUIREMENTS: Grade 12 certificate/Senior Certificate or equivalent. A valid code 8 EB driving
license. No experience required. Knowledge: Public Finance Management Act (PFMA). Departmental policies and procedures. National Road Transport Act. Basic Administration. Public Service Regulations (PSR). Public Service Act (PSA). Labour Relations Act (LRA). Basic Conditions of Employment Act (BCEA). Skills: Computer Literacy. Problem Solving. Planning and Organizing. Time Management. Report Writing.
DUTIES: Allocate vehicles booked on the vehicle distribution board. Provide effective
fleet administration for the Fund. Render support service in the maintenance and repair of fleet. Safe keep all fleet documents/records (petrol cards and vehicle keys-both originals and spares).
ENQUIRIES: Mr RM Mathebula Tel No:
APPLICATIONS: email: Jobs-, Acting Chief Director: Corporate Services: P
O Box 1851, Pretoria, 0001 or hand delivery at corner Lilian Ngoyi and Pretorius Street, ABSA Towers Building, Pretoria.
FORATTENTION: Sub-directorate: Human Resources Management, UIF
CLOSINGDATE: 29 September 2025 at 16:00 (walk-in) and 00:00 (online)
NOTE: All attachments for online application must include an application form Z83 and
CV only, in PDF and as one (1) document or attachment, indicate the correct job title and the reference number of the post on the subject line of your email. Use the correct email address associated with the post. JPEG (picture/snapshot) application will not be accepted. Failure to do so, your application will be disqualified. Applications quoting the relevant reference number must be submitted on the new form Z83, obtainable from any Public Service Department or on the internet at Received applications using the incorrect application for employment (old Z83) will not be considered. Each post(s) advert must be accompanied by its own application form for employment and must be fully completed, initialled and signed by the applicant as instructed below. Failure to fully complete, initial and sign the Z83 form will lead to disqualification of the application during the selection process. All fields of Section A, B, C and D of the Z83 must be completed in full. Section E, F, G (Due to the limited space on the Z83 it is acceptable for applicants to indicate refer to CV or see attached. However, the question related to conditions that prevent re-appointment under Part "F" must be answered and declaration signed. Only an updated comprehensive CV (with detailed previous experience if any) and a completed and signed new Z83 application form is required. Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview following the communication from Human Resources and such qualification(s) and other related document(s) will be in line with the requirements of the advert. Non-RSA Citizens/Permanent Resident Permit holders in possession of foreign qualifications must be accompanied by an evaluation report issued by the South African Qualification Authority (SAQA) (only when shortlisted). The Department does not accept applications via fax. Applicants who do not comply with the abovementioned instructions/ requirements, as well as applications received late will not be considered. Failure to submit all the requested documents will result in the application not being considered. Correspondence will be limited to shortlisted candidates only. All shortlisted candidates shall undertake a pre-entry practical exercise as part of the assessment method to determine the candidate's suitability based on the posts's technical and generic requirements. Suitable candidates will be subjected to a personnel suitability check (criminal record, citizenship, credit record checks, qualification verification and employment verification). Please note by responding to the advertisement, you consent to the collection, processing, and storing of your Personal Information in accordance with the Protection of Personal Information Act (POPIA) Your information will be used soley for the purpose of this promotion and will not be shared with third parties without prior consent unless required by law. If you have not been contacted within eight (8) weeks after the closing date of this advertisement, please accept that your application was unsuccessful. The Department reserves the right not to make any appointment(s) to the below advertised post(s). The successful candidate will be required to enter into an employment contract and a performance agreement. The Department is an equal opportunity affirmative action employer. The Employment Equity Plan of the Department shall inform the employment decision. It is the Department's intention to promote equity (race, gender and disability) through the filling of this post(s)
ERRATUM:These posts were advertised on Public Service Vacancy Circular 31 dated 29 August 2025 with a closing date of 12 September 2025. Please note the link provided for responses for the application of the Departmental Trainee Employment Counsellors Programmes for the years is incorrect consequently applicants are unable to direct applications. Here is the attached correct link: Therefore, the Department encourages qualified graduates to follow the link to send their applications. The program initially offered 130 available positions
which now increased to 150 positions allocations as follows: Provincial Office: Gauteng– Ref No: GP/2025/08/ X18 posts), Provincial Office: KwaZulu-Natal-Reference No: ZN/2025/08/ X19 posts), Provincial Office: Eastern Cape-Reference No: EC/2025/08/ X19 posts), Provincial Office: Western Cape- Ref No: WC/2025/08/ X20 posts), Provincial Office: Mpumalanga- Ref No: MP/2025/08/ X10 posts), Provincial Office: North West- Ref No: NW/2025/08/ X16 posts), Provincial Office: Northern Cape- Ref No: NC/2025/08/ X15 posts), Provincial Office: Limpopo- Ref No: LP/2025/08/ X19 posts) and Provincial Office: Free State- Ref No: FS/2025/08/ X14 posts). Therefore, the closing date for these posts is extended to 29 September 2025. Apologies for inconveniences. Essa Sysytem Enquiries: Email: or contact the Alteram Call centre on
Manager, Organizational Development & Administrative Support
Posted 2 days ago
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Position Title
Manager, Organizational Development and Administrative Support
LocationSouth Africa or Ghana
DepartmentAfrica
Reports to (supervisor)Senior Director Global Development, Government Relations and Organizational Development
Organization OverviewSpecial Olympics is a global movement to end discrimination against people with intellectual disabilities. We foster acceptance of all people through the power of sport and programming in education, health, and leadership. With nearly four million athletes and Unified Sports partners and one million coaches and volunteers in more than 170 countries, Special Olympics delivers more than 30 Olympic-type sports and nearly 50,000 games and competitions every year. Learn more at SpecialOlympics.org.
Position SummaryThe Manager of Organizational Development and Administrative Support at Special Olympics Africa Region is responsible for overseeing regional organizational development functions, including accreditation, grants management, board and national director support, and program development to ensure sustainable and well-governed programs. Additionally, the role provides administrative support to senior leadership, coordinates regional events, manages staff calendars and meeting documentation, and supports planning and language translation efforts. Required qualifications include a degree in organizational development or business administration, experience in multicultural organizations, bilingual proficiency in French and English, excellent communication, analytical and project management skills, and the ability to lead teams creatively and innovatively.
Primary ResponsibilitiesThe position is central to enhancing regional operations and local program development, ensuring the organization's programs are sustainable, well-governed, and aligned with its mission.
Organizational Development Responsibilities- Managing regional OD functions such as accreditation, compliance, and census activities.
- Overseeing grants management by conducting needs assessments, providing technical support during proposals, tracking implementation, reporting, and managing the regional grants database.
- Supporting local program development through board management, including updating member databases, tracking training needs, monitoring board rotations, and reporting major changes to senior leadership.
- Assisting National Directors/CEOs by maintaining updated lists, tracking training needs, monitoring turnover, and informing senior leadership of any changes.
- Managing and monitoring single-year action plans and progress towards global and regional goals, providing quarterly updates.
- Handling the regional Programs’ snapshots and supporting other OD functions as assigned by senior leadership.
- The role also includes providing administrative support primarily to the President and Managing Director (PMD) and other senior leaders as required.
- Leading logistics for the regional annual leadership conference and other events in collaboration with senior leadership.
- Monitoring updates to the regional staff team calendar.
- Acting as secretary during staff meetings.
- Collaborating with the regional planning officer to track quarterly submissions of annual planning tools and ensure deadlines are met.
- Providing language translation support as needed.
- A degree in organizational development, business administration, or an equivalent field.
- A bachelor's degree or equivalent professional experience plus three to five years of relevant work experience. Experience and/or coursework in the area of organizational development, business administration or an equivalent field is a plus.
- Proven experience working in multicultural, global or regional fast-paced organizations.
- Advanced bilingual proficiency in French and English.
- Excellent written and oral communication abilities.
- Basic database management and project management skills.
- Proficient analytical skills.
- Demonstrated ability to self-lead and lead teams.
- Creativity and innovation in problem-solving.
This comprehensive description highlights the pivotal role the Manager of Organizational Development and Administrative Support plays in advancing the mission and operational effectiveness of Special Olympics Africa Region.
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