125 Administration Management jobs in South Africa
Company Secretarial Administration and Management
Posted 5 days ago
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Job Description
The Company Structure is a Private Company with 2 (two) Shareholders. There is a Board of Directors with various Board Committees. The incumbent is responsible for the managing, planning, implementing, processing, and administering of all matters relating to corporate governance and the company secretarial portfolio, including managing the administration of the relevant processes, coordinating the functions of the Board and its Committees and the liaison between the Board and other stakeholders. They will be required to take initiative and responsibility for preparing and controlling various documents, ensuring accuracy, composing and preparing correspondence, gathering information, arranging travel plans and agenda's, preparing and circulating meeting minutes to the relevant stakeholders and ensuring that deadlines are met. The role will require a high level of interaction with board members and senior managers. Additionally, they will control and organise data and documentation to ensure that the information and documentation is effectively captured, stored, updated and is easily accessible.
Objectives were found to be relevant to this job:
Corporate Governance
o Ensuring good corporate governance for the V&A
< >o Assist the Company Secretary in fulfilling all the statutory duties of a Company Secretary as outlined in the Companies Act, 2008, for the Group and its subsidiaries < >o Ensure that the Group complies with the Companies Act and King IV (and any other relevant legislation regulations and guidelines) and update the Group’s compliance checklists in this regard!-- (if !supportLists)-->o Prepare all necessary governance and compliance documentation, such as Board Resolutions, MOIs, AGM,Agendas, Notices etc., for the Group and its subsidiaries
< >o Attend to all corporate governance and company secretarial statutory matters for the Group, including the timely preparation and submission of statutory documents to CIPC, such as annual returns, registration of new companies, directors’ consent forms, etc.!-- (if !supportLists)-->o Prepare and ensure that directors’ financial and directorships interests are updated annually and as may be required
!-- (if !supportLists)-->o Update governance documents regularly reviewed by the Board and Board Committees, such Board and Board Committee charters, Code of Ethics, Limits of Authority and Approval Framework, etc.
o Oversee the annual review of the Committee Terms of References.
< >o Assist in providing the directors collectively and individually with guidance as to their duties, responsibilities and powers < >o Assist in making the directors aware of any laws relevant to or affecting the Company < >o Report to the directors any failure on the part of the Company or a director to comply with the Memorandum of Incorporation or rules of the Company or the Acts < >o File annual returns of the Company in the manner and form prescribed in the Acts < >o Assist with verification documentation and B-BBEE < >o Assist in providing Corporate Governance advice to the Board, Board Committees and Executives < >o Assist in identifying possible governance and compliance risks or development opportunities for the business < >o Collaborate with internal Audit to mitigate governance and compliance risks < >o Assist in drafting Board and Company policies where necessary < >o Input on ESG Quarterly Reporting. < >o Prepare meeting dates and annual workplan for Board and Committee meetings with communication and co-ordination on respect thereof!-- (if !supportLists)-->o Ensure proper storage of documentation (including electronically), Metrofiling and archiving
< >o Maintaining of statutory records < >Administering the functions of the Board and its Committeeso Liaison between the Board and other stakeholders
p>o Attend and take minutes at AGM, Board meetings (including subsidiaries’ Board meetings), HRRC, Social & Ethics Committee, Property Committee Audit and Risk Committee meetings (as required) and ensure timeous distribution thereofo Coordinate the compilation and timely distribution of the Notices, Agendas and Board and Committee packs, for the Group and its subsidiaries. Both in hard copy and on the relevant App as may be required
< >o Liaising with relevant parties on timeous signature of Minutes, resolutions and other documentation p>o Provide extracts of meeting minutes as required < >o Assist the Chairperson of the Board and Chairperson of the Board Committees with all such necessary tasks to ensure the smooth running of Board meetings and effectiveness of the Board, such as Annual Board / Board Committee Plans < >o Coordinating the Board evaluation process and other tasks and processes as require < >o Ensure that the minutes of all shareholders’ meetings, board meetings and the meetings of any Committee of the Board are properly recorded in accordance with the Act.!-- (if !supportLists)-->o Ensure that a copy of the Company’s annual financial statements is sent, in accordance with the Act, to every person who is entitled to it
!-- (if !supportLists)-->o Making travel arrangements as required
< >o Respond to general queries regarding FICA, SARS, B-BBEE Verification. < >o Liaise with External Auditors regarding statutory records < >o Attending to Director Fees and approval of invoices < >o Assist with the induction of new Board Members < >o Maintaining up to date structure charts, schedules and contacts for the group < >Identify potential Board Consultants and manage shortlisting and appointment processo Point of contact / liaison between the board and any external consultants
< >o XBRL conversions and submission to CIPC < >o Arranging courier for company secretarial documents < >o Assist with identifying organizational best practices to drive continuous improvement in processes, procedures and develop and implement plans, practices and processes to better achieve organization goals < >o Updating schedules in respect of company secretarial work and related contacts < >o Coordinate and schedule all Board and Board Committee meetingsFinancial Management
o Responsible for managing the Company Secretarial budget (delegative authority)
< >o Plan, present and manage the Board of Directors budget in collaboration with the for sign-offEducational requirements relevant to this job:
o Understanding of the Company Secretariat function
< >o Chartered Secretaries Southern Africa Qualification < >o Experience using company secretarial software < >o Microsoft office suite
o Member of IODSA
< >Knowledge requirements relevant to this job:o Legislative matters (Including Companies Act., King IV Code)
< >o BBBEE < >o Corporate policies and procedures < >o Ethics < >o Industry specific knowledge < >Skills requirements relevant to this job:o Tactical Reasoning
< >o Impact and influence < >o Leadership < >o Negotiation < >o Emotional Intelligence < >o Conflict Resolution < >o Networking and collaboration < >o Logical reasoning < >o Problem solving < >o Numerical Reasoning < >o Understanding of Financial matters < >o Verbal and Written communication < >o Multitasking < >o Networking and collaboration < >o Investigation < > o Technologically savvy
o 5+ Years’ Experience (PQE) in the corporate governance and company secretarial environment
o PA skills and experience would be advantageous
Please note this position will be filled in accordance with our Employment Equity requirements.
Administrative Support Office (The Hague Office)
Posted 18 days ago
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Job Description
The European & Developing Countries Clinical Trials Partnership (EDCTP) is a non-profit organisation with offices in The Hague, the Netherlands; and Cape Town, South Africa. EDCTP is a partnership between European and African countries to accelerate the development of new clinical interventions such as drugs, vaccines, microbicides and diagnostics against poverty-related diseases in Africa (HIV/AIDS, tuberculosis, malaria and neglected infectious diseases). The organisation supports clinical trials, capacity strengthening and networking in Africa and Europe. Visit edctp.lndo.site for more information.
EDCTP is looking for an Administrative Support Officer to be based at the EDCTP Office in The Hague. The Administrative Support Officer, under the supervision of the Director of International Cooperation (Europe), will be responsible for providing administrative support to the cooperation and communication activities in the EDCTP Secretariat in The Hague.
Duties and responsibilitiesThe main duties and responsibilities of the Administrative Support Officer will include, but are not limited to the following:
- Providing administrative support to the international cooperation and communication teams in the EDCTP office in The Hague;
- Taking minutes, drafting, editing and proofreading reports and other texts in English;
- Liaising with partner organisations in Europe, Africa and worldwide;
- Managing databases and media lists;
- Supporting the implementation of advocacy, communication and outreach activities;
- Assisting in updating of the EDCTP website;
- Assisting with tracking of media exposure;
- Collecting data to support preparation of press releases, presentations and reports;
- Any other tasks, duties or specific assignments which may arise during the operations of the EDCTP Secretariat, in particular supporting HR activities.
- A university degree or equivalent training in a relevant field;
- A minimum of 3 years’ experience in an administrative support role;
- Excellent written and spoken English skills;
- Proficient in MS Office; familiarity with desktop publishing software and content management systems is a plus;
- Strong interpersonal and intercultural skills;
- Other language skills, in particular French or Portuguese, would be an additional asset.
Salary scale
EDCTP offers a competitive salary package commensurate with experience and qualifications.
Employment conditions
- The employee will be based at the EDCTP Secretariat office in The Hague.
- Applicants must have a valid working permit in The Netherlands.
- The EDCTP is characterised by a multicultural work environment and English is the official language.
- Flexible and reduced working hours may be possible for this position.
Application
- Applications must include a letter of motivation and CV.
- Applications must be submitted via – Please include the job title in the email subject line.
- Applications must be submitted by midnight (CET) Monday 16 July 2018 .
Please note that only shortlisted applicants will be contacted for interviews. If you do not hear from EDCTP within 12 weeks of the closing date of this advert, please consider that your application has not been successful on this occasion.
Protection of Personal Data
EDCTP is committed to protecting your privacy. It takes every precaution to protect the information you provide. The data you provide will be processed for the purpose of the recruitment procedure and will only be accessed by persons who need to do so for this purpose. Your data will be kept in our system up to one month after the completion of the recruitment procedure (should your application be unsuccessful). For further information or exercise of your rights (such as the right to access, or the right to correct your data), please contact Human Resources at
Procurement Officer / Buyer (with Administrative Support)
Posted 10 days ago
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Job Description
Overview:
We are a dynamic and growing construction company specialising in high-quality woodwork and bespoke joinery solutions. We are seeking a detail-oriented and proactive Procurement Officer / Buyer to manage purchasing activities while providing essential administrative support to the operations team.
This role is ideal for someone who thrives in a fast-paced construction environment, can manage supplier relationships, and ensure efficient procurement processes while assisting with day-to-day office coordination.
Key Responsibilities: Procurement & Buying:
Source, negotiate and purchase raw materials, timber, hardware, consumables, and equipment in line with project requirements and budget constraints.
Monitor stock levels and coordinate timely replenishment to prevent project delays.
Liaise with suppliers and subcontractors to ensure on-time delivery and resolve any supply issues.
Maintain and update the supplier database with pricing, delivery schedules, and performance metrics.
Compare product specifications and evaluate suppliers for quality and reliability.
Raise and process purchase orders, ensuring proper documentation and approvals.
Administrative Duties:
Assist with preparing job cost estimates, procurement schedules, and supplier quotes for project tenders.
Track deliveries and manage documentation (delivery notes, invoices, PODs).
Maintain procurement and inventory records (physical and digital).
Support site teams and the workshop with material requests and procurement updates.
Coordinate logistics, arrange collections/deliveries, and ensure all required paperwork is filed.
Assist with general office tasks such as filing, printing, minute-taking, and basic correspondence.
Requirements:
Proven experience in procurement, buying, or supply chain in a construction or manufacturing environment (woodwork experience is a plus).
Strong administrative and organisational skills.
Solid knowledge of sourcing and procurement techniques.
Excellent negotiation and relationship management skills.
Proficiency in Microsoft Office (especially Excel); knowledge of Pastel, BuildSmart or similar systems is advantageous.
Valid driver’s license (for supplier/site visits if required).
Strong communication skills and attention to detail.
Ability to multitask and work independently in a deadline-driven environment.
Preferred Qualifications:
Diploma or Certificate in Supply Chain Management, Procurement, Construction Management, or a related field.
Experience in the carpentry, woodworking, or construction industries.
What We Offer:
Competitive salary based on experience
Opportunities for growth within a hands-on, skilled team
Supportive work environment that values initiative and accountability
Administrative & Customer Support Specialist
Posted today
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Job Description
Administrative & Customer Support Specialist (ZR_23841_JOB)
Posted 18 days ago
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Job Description
1 week ago Be among the first 25 applicants
We are seeking a proactive and detail-oriented Administrative & Customer Support Specialist to assist with email communications and administrative tasks for a growing B2B-focused business. This is a remote, part-time role ideal for someone with strong written and spoken English communication skills, customer-facing experience, and the ability to think critically and work independently.
Job Highlights
- Hourly Rate : USD 5, the equivalent in your local currency
- Schedule : Monday to Friday, flexible within Eastern Standard Time business hours
- Work Arrangement : Work from home
Side note: Since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process
Key Responsibilities
- Respond to client and customer inquiries via email in a timely and professional manner
- Draft, organize, and manage email correspondence and follow-ups
- Support the business owner with day-to-day administrative tasks as assigned
- Maintain accurate and organized customer records
- Communicate clearly with buyers, store owners, and wholesale clients
- Understand business objectives and contribute to customer satisfaction and relationship management
- Identify ways to streamline processes or improve client communication based on ongoing direction
Requirements
- Must reside within or near the EST timezone (e.g., Eastern Europe, parts of Africa or South America)
- Excellent command of written and spoken English
- Previous experience in a customer-facing role, preferably in a B2B or wholesale environment
- Strong attention to detail and organizational skills
- Ability to take direction, think critically, and work independently without needing micromanagement
- Comfortable with remote communication and task management tools
Preferred Experience
- Working with US-based clients or customers
- Familiarity with wholesale or B2B sales cycles
- Experience supporting small business owners or entrepreneurs
Additional Notes
This role will start with 20 hours per week, with the potential to grow depending on the candidate’s ability to take on additional responsibilities and contribute effectively to the business. The ideal candidate is not just task-oriented but is also a problem-solver who takes initiative.
- Permanent work-from-home
- Immediate hiring
- Steady freelance job
Reminder:
Kindly apply directly to the link provided; you will be redirected to BruntWork’s Career Site. Complete the initial requirements, including the voice recording, pre-screening assessment, and technical check of your computer/device.
ZR_23841_JOB
Seniority level- Seniority level Associate
- Employment type Contract
- Job function Customer Service and Administrative
- Industries Administrative and Support Services
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#J-18808-LjbffrAdministrative Assistant Tender Support
Posted 7 days ago
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• bility to work with Adobe Reader Acrobat. br>• S rong written and verbal communication skills. < r>• G od understanding of document control and office administration procedures. < r>• A tention to detail and ability to work under pressure. < r>• P ofessional demeanour and ability to interact confidently in briefings and meetings. < r>• A tend to emails.
Administrative Assistant Tender Support
Posted today
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Job Description
- Proficiency in Microsoft Excel and Word.
- Ability to work with Adobe Reader Acrobat.
- Strong written and verbal communication skills.
- Good understanding of document control and office administration procedures.
- Attention to detail and ability to work under pressure.
- Professional demeanour and ability to interact confidently in briefings and meetings.
- Attend to emails.
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Office Administrator
Posted 1 day ago
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Job Description
My client, a well-established company based in Strand, has a career opportunity for an Office Administrator to join their team. The successful candidate must be detail-oriented and have good organisational skills. The ideal candidate must have 2 - 3 years experience in an Office Administration role.
Requirements:
- Minimum 2 years’ experience in an office administration role
- Proficient in MS Word, Excel, and PowerPoint
- Fully bilingual – Afrikaans and English (read, write, speak)
- Strong attention to detail and excellent communication skills
- Able to work independently and as part of a team
- Typing of general correspondence and documentation
- Liaising professionally with clients
- Capturing and updating data in Excel spreadsheets
- Creating and editing presentations in PowerPoint
- Assisting with the preparation of site reports and general admin tasks
In return a competetive salary is on offer #J-18808-Ljbffr
Office Administrator
Posted 2 days ago
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Job Description
Are you a proactive allrounder, bilingual in English & Afrikaans with own transport, who thrives on keeping things organised and running smoothly?
Based in Lansdowne our client requires an individual to play a vital support role in ensuring the day-to-day efficiency of their operations.
The role is a blend of administrative, logistical, and operational assistance across departments, with a strong focus on supporting operations and project teams.
We require your hands-on initiative and ability to stay ahead of the curve, keeping the wheels turning successfully.
Requirements:
- Diploma or certificate in Office Administration, Business Management, or similar
- Experience working in the renewable energy or engineering sectors
- Proven experience as an Office Administrator, Administrative Assistant, or similar role Strong organizational and multitasking skills
- Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint)
- Strong written and verbal communication skills
- Professional attitude and attention to detail
- Ability to work independently and as part of a team
- Experience in a technical or operations-focused environment is advantageous
- Valid driver’s license
- No criminal records
Duties and Responsibilities: :
- Coordinate general office operations, including supplies, filing systems, and communications
- Provide administrative support to the Head of Operations and project managers
- Manage office documentation: drafting, formatting, printing, scanning, and filing
- Assist with travel arrangements and logistics for site teams and visiting personnel
- Track and process incoming and outgoing deliveries, packages, and documentation
- Support HR functions: onboarding paperwork, leave tracking, and attendance registers
- Maintain records related to inventory, equipment, and office expenses
- Schedule and coordinate meetings, take minutes, and distribute notes/actions
- Liaise with suppliers, service providers, and contractors as needed
- Maintain and update databases, spreadsheets, and shared folders on internal platforms (e.g. Monday.com)
- Ensure compliance with company administrative policies and procedures.
Office Administrator
Posted 2 days ago
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Job Description
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Direct message the job poster from HH Meat Factory
Key Responsibilities
1. Order Management & Processing
Accurately capture customer orders from multiple channels (email, WhatsApp, phone calls, etc.).
Maintain and update order workflows in our task management platform (currently ClickUp).
Coordinate with the operations team to ensure timely order fulfillment and dispatch.
2. Customer Communication & Support
Act as the primary contact for customer queries, order updates, and issue resolution.
Send order confirmations and delivery updates, maintaining proactive and professional client communication.
Collaborate with operations, logistics, and finance to resolve product, service, or supply issues efficiently.
3. Administrative & Office Support
Maintain accurate employee records and assist with employment contracts and HR documentation.
Track and coordinate staff leave with the Operations Director and Managing Director.
Perform routine office tasks including scanning, printing, laminating, filing, and document preparation.
Answer and redirect phone calls and emails in a timely, professional manner.
Provide day-to-day support to directors with ad hoc coordination, scheduling, and internal communication tasks.
4. Financial & System Coordination
Generate and issue invoices in Xero quickly and accurately.
Debtor management in collaboration with the Financial Director.
Maintain updated customer and supplier profiles in Xero and internal systems.
Capture, update, and analyse data in Excel for reporting and operational decision-making.
5. Procurement & Stock Control of Office Supplies and Consumables
Monitor and reorder office supplies, consumables, and operational materials.
Manage petty cash and ensure availability of essential daily-use items (e.g., stickers, printer supplies, tags).
6. Social Media & Digital Communication
Assist with basic content creation and scheduling for Facebook and Instagram.
Coordinate newsletter distribution and customer outreach via Mailchimp.
Load one-off pricing changes, promotions, and specials into Vend and other sales platforms, ensuring pricing accuracy.
Requirements:
3+ years’ experience in admin, order processing, or ops support.
Experience in Excel, & Xero/pastel (or similar task system).
Fluent in Afrikaans and English (written & spoken).
Organised, detail-driven, and comfortable working under pressure.
Experience with Mailchimp, Vend, and social media tools is a bonus.
- Seniority level Mid-Senior level
- Employment type Full-time
- Job function Administrative
- Industries Meat Products Manufacturing
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