924 Office Administrator jobs in South Africa

Overview

An established home renovations company in Durban North is looking for a proactive Office Administrator to join their team on a part-time basis.

• Invoicing on QuickBooks
• Personal assistant to Director
• Responding to emails
• VAT Calculations to hand over to accountants
• Online shopping
• Updating of business details on Google and other social media channels

• Proficient computer skills
• Experience with QuickBooks will be an advantage
• Ability to work well within a team
• Availability for either half-day or three days per week

Should you not receive a response within the next 2 weeks please consider your application unsuccessful. Vacancies are advertised on our website you wish to keep abreast with our active roles.

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I hereby consent for Talented Recruitment to process my personal information as part of the recruitment process. Talented Recruitment shall take all reasonable measures to protect the personal information of applicants and for the purpose of this disclaimer personal information shall be defined as detailed in the Protection of Personal Information Act Act 4 of 2013 (POPIA).

• Required Experience: Unclear Seniority
• Key Skills: Office Manager Experience, Microsoft Office, Data Entry, Microsoft Outlook, Microsoft Word, QuickBooks, Office Experience, Microsoft Excel, Filing, Administrative Experience, Microsoft Outlook Calendar, Bookkeeping
• Employment Type: Full-Time
• Experience: years
• Vacancy: 1

We are looking for a dedicated and experienced Office Administrator to join a team in Paarl.

This role requires a highly organised individual with a 5+ years’ experience in tenders, procurement, HR, and health & safety.

You will be responsible for a variety of administrative tasks and must be able to work independently while maintaining a high standard of professionalism.

Willing and able to travel within the Cape Town area. Must have own transport and valid Driver’s license.

Salary: R12 000 – R15 000 per month.

Key Responsibilities:

• Tenders and Quotes: Manage and prepare tenders and quotes with precision, ensuring compliance with company and client requirements (minimum 5 years of experience).
• Procurement: Handle buying processes, including sourcing and purchasing electrical materials and equipment (minimum 5 years of experience).
• Electrical Knowledge: Demonstrate excellent knowledge of electrical materials and equipment to support procurement and project needs.
• Human Resources: Provide HR support, including recruitment, employee onboarding, and maintaining HR records (minimum 5 years of experience).
• Health & Safety: Ensure compliance with health and safety regulations, conduct risk assessments, and maintain safety documentation (minimum 5 years of experience).
• General Administration: Perform general administrative duties, including data entry, filing, and correspondence.
• Travel: Be willing to travel within the Cape Town area as required.

Key Competencies and Skills:

• Hardworking and Self-Motivated: Ability to work independently and take initiative.
• Organizational Skills: Maintain a neat and organized workspace and ensure tasks are completed efficiently.
• People Skills: Excellent interpersonal skills to interact with clients, vendors, and team members effectively.
• Attention to Detail: High level of accuracy in all tasks, especially in tenders, quotes, and procurement.
• Adaptability: Ability to handle multiple responsibilities and prioritize tasks effectively.

Requirements:

• Minimum of 3-5 years of experience in tenders/quotes, buying, HR, and health & safety.
• Strong knowledge of electrical materials and equipment.
• Proficiency in general administrative tasks.
• Willingness to travel within the Cape Town area.
• Professional demeanour and excellent communication skills.

Overview

POSITION OVERVIEW The Office Administrator will provide efficient administrative and clerical support to ensure smooth operations at the Minexcel Holdings head office. This role is responsible for office coordination, reception duties, document control, scheduling, and general support to executives and departments. The Office Administrator plays a key role in promoting a professional corporate image and ensuring operational effectiveness through well-managed office systems.

• Perform general office duties, including filing, photocopying, scanning, and record-keeping.
• Manage incoming and outgoing correspondence (emails, calls, courier, and mail).
• Prepare reports, letters, presentations, and meeting packs as required.
• Maintain office supplies inventory and place orders as necessary.
• Welcome and assist visitors, clients, and service providers professionally.
• Manage the reception area to ensure a tidy and welcoming environment.
• Answer and direct incoming calls and take messages when required.
• Coordinate office maintenance, repairs, and cleaning services.
• Ensure office equipment (printers, phones, IT systems) is functional and well-maintained.
• Assist with travel arrangements, meeting room bookings, and catering logistics.
• Maintain updated records of business registration documents, compliance certificates, and contracts.
• Support preparation and filing of documentation for audits, procurement, and corporate governance.
• Uphold confidentiality and secure handling of sensitive company information.
• Assist the CEO’s office, Operations, HR, and Finance teams with scheduling and administrative tasks.
• Organize internal meetings, take minutes, and follow up on action items.
• Support coordination of internal events, board meetings, and stakeholder engagements.

Overview

We’re looking for an experienced Office Administrator with a strong background in logistics or distribution. This role supports operations across multiple branches and requires someone who’s highly organised, confident in bookkeeping, and comfortable managing HR admin in a fast-paced environment.

• Full creditors function and supplier invoice processing
• Petty cash reconciliation across multiple locations
• HR admin: leave tracking, timesheets, employee files
• Operational support: vehicle checks, stationery orders, Health & Safety file upkeep

• Bookkeeping diploma or equivalent
• Minimum 5 years’ experience in a logistics or distribution environment
• Proficiency in Pastel Accounting
• HR administration experience
• Own transport

Location

Cape Town (On-Site)

Full-Time, Permanent

Electrical Engineering | Support Services | Internal Operations

WatersEdge Solutions is hiring a detail-oriented Office Administrator to support internal operations across HR, fleet management, telecommunications, and administrative systems. This role offers the opportunity to work within a dynamic support team and ensure the efficient running of the organisation’s day-to-day functions.

• Maintain Jobsys system: capture timesheets, update employee profiles, manage labour cost data
• Process vehicle licence renewals, new purchases, ownership transfers, and manage traffic fines
• Manage corporate telecommunications: Euphoria line activations, call reports, user maintenance
• Administer email systems: create accounts, reset passwords, manage storage and signatures
• Draft and distribute internal communications (e.g. leave notices, birthdays, meetings)
• Manage asset register, delivery notes, requisition books, job cards, and site instructions
• Coordinate internal events, gifts, and year-end functions
• Prepare expense reports and assist with ad hoc administrative duties

• Matric (Grade 12) is essential
• 2–3 years’ administrative experience in a corporate or office environment
• Intermediate to advanced Excel skills (pivot tables, reporting)
• Proficiency in Microsoft Word, Outlook, and PowerPoint
• Familiarity with office systems, document management, and reporting tools
• Strong attention to detail, time management, and multitasking ability
• Strong verbal and written communication skills
• Able to work independently and handle confidential information professionally

• A Certificate or Diploma in Office Administration or similar
• Experience in fleet or telecommunications administration
• Exposure to IT systems support or record-keeping platforms

• A permanent, on-site position with stability and long-term growth potential
• Collaborative and supportive internal culture
• Opportunity to contribute to operational efficiency across a dynamic company

WatersEdge Solutions partners with companies who value operational excellence and high-performance support teams. You’ll be joining a culture that thrives on precision, initiative, and service. This is a great opportunity to be part of an organisation that recognises and rewards behind-the-scenes impact.

If you have not been contacted within 10 working days, please consider your application unsuccessful.

We're looking for a detail-driven and dependable administrator to join our dynamic team! If you're a master of MS-Office, take pride in your punctuality, and are known for being honest and reliable, you might be exactly who we need.

• Ensure smooth day-to-day office operations, handling administrative duties with precision and care.
• Create, format, and manage documents, spreadsheets, and presentations using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Maintain filing systems, digital and physical, with a sharp eye for detail and accuracy.
• Support internal teams by coordinating meetings, managing calendars, and preparing reports.
• Act as a first point of contact for administrative queries, demonstrating discretion and integrity.

• Strong command of Microsoft Office tools and general computer literacy.
• Exceptional attention to detail; you spot what others miss.
• Trustworthy and discreet, especially when handling sensitive information.
• Punctual and reliable; you show up on time and can be counted on to deliver.
• Able to multitask, prioritize, and maintain calm under pressure.

Office Administrator required in Bellville, Cape Town.

We are seeking an experienced Office Administrator to join our client in Bellville Cape Town. You must have experience in office administration, debtors and creditors administration, excellent computer skills and overall office administration / PA.

Salary: Up to R20 000 per month (Depends on experience) – plus performance bonus.

Minimum Requirements:

• 4 – 5 Years’ experience as Office Administrator with debtors and creditors experience reporting to the outsourced accountants
• Reception and switchboard duties
• Proficient computer skills, with advanced expertise in Microsoft Excel.
• One of the following: Pastel / Sage / QuickBooks / Xero accounting software experience – added bonus
• Ability to attend meetings and compile detailed reports.

Key Responsibilities:

• GeneralOfficeAdministrationexperienceincludingreceptionduties,dealingwithdebtorsandcreditorsandjustbetheoverallofficegotoperson.
• AttendmeetingswiththeCEOandcompilecomprehensivereports/documentsasrequired.
• Providegeneraladministrativesupporttotheofficeasneeded.

The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling client meetings to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner.

• Matric
• Diploma / Degree in Business Administration / Office Management (preferred)
• Minimum of 3 years’ experience in office administration or related functions

• Matric
• Diploma / Degree in Business Administration / Office Management (preferred)
• Minimum of 3 years’ experience in office administration or related functions

• Strong organizational and problem-solving skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Budgeting and cost-control awareness
• Ability to manage multiple tasks simultaneously and meet deadlines

• Strong service orientation and interpersonal skills
• Agility and ability to adapt to changing needs
• High attention to detail with commitment to accuracy
• Integrity, discretion, and accountability

• Manage the reception area and staff to ensure effective communication both internally and externally
• Provide office guests with a hospitable experience
• Manage day-to-day office operations to ensure a professional and well-maintained working environment
• Oversee office leasing, maintenance, renovations, and property management
• Handle procurement of office supplies and consumables (stationery, coffee, tea, sugar, refreshments, cleaning materials, etc.)
• Manage vendor relationships for administrative services (cleaning, security, catering, couriers, etc.)
• Assist with coordinating employee services, including travel arrangements, visas, air tickets, and transport logistics
• Ensure proper asset management of office equipment, furniture, and IT hardware
• Oversee administrative procurement processes, ensuring cost efficiency and compliance with company procedures
• Manage budgets and monitor expenses to avoid waste, preparing regular reports for management
• Supervise office logistics, courier services, and mail distribution
• Support HR and management with office events, meetings, and internal staff activities
• Act as the first point of contact for all office-related queries from employees and visitors

Overview

Administrator Brackenfell Cape Town

We are seeking an experienced Office Administrator to join our technical client in Brackenfell Cape Town. You must have experience in office administration, debtors and creditors, administration, excellent computer skills and overall office administration / PA.

• 4 years plus experience as an Administrator with some debtors and creditors administration experience
• Reception and switchboard duties
• Proficient computer skills, with advanced expertise in Microsoft Excel
• One of the following: Pastel / Sage / QuickBooks / Xero accounting software experience – added bonus
• Ability to attend meetings and compile detailed reports.
• Valid driver’s license and own reliable personal transport.

• General Office Administration experience including reception duties, dealing with debtors and creditors and just be the overall office go to person.
• Attend meetings with the CEO and compile comprehensive reports/documents as required.
• Provide general administrative support to the office as needed.

Please apply online.

FROGG Recruitment