233 Office Administrator jobs in South Africa

Are you an organized proactive and energetic individual looking to take the next step in your administrative career My Client is seeking a Skilled Office Administrator to join our dynamic Operations team. This position plays a pivotal role in ensuring the daytoday smooth functioning of the office. The successful candidate will be responsible for debtor collections office administration and ensuring optimal support to internal departments and external clients.

What We re Looking For : You have a knack for multitasking a passion for people and an eye for detail . You thrive in a fastpaced office environment and your administrative and accounting support skills are second to none

Key Responsibilities :

Administrative Support

Provide clerical support and ensure a wellmaintained and organized office environment.

Maintain structured filing systems and document repositories (physical and electronic).

Ensure all office equipment is functional and maintained.

Oversee debtor collections and maintain accurate records of accounts receivable using Xero.

Follow the full Accountability Process for overdue clients and escalate where necessary.

Monitor deposits petty cash and reimbursements; ensure proper documentation and reconciliations.

People & Meeting Coordination

Track staff attendance leave forms absenteeism and late arrivals.

Schedule internal and client meetings (physical and virtual) including calendar invites and room bookings.

Support internal training SEESA arrangements and webinar participation.

Monitor prepare and track retainer agreements including proposals and debit instructions.

Handle submission of annual returns (CIPC) and maintain client records on MFiles.

General Office Support

Handle adhoc administrative tasks for the Director Operations Manager and Sales department.

Manage office supplies liaise with suppliers and ensure timely procurement of stationery and consumables.

Support finance and sales team in processing payments and client communication.

Requirements

Diploma or relevant tertiary qualification in Office Administration .

Minimum 3 years experience in business administration office management or accounting support.

Strong command of Microsoft Word Excel and Outlook .

Fluent in English and Afrikaans verbal and written.

Skills and Competencies Required :

• Excellent planning organizational and time management abilities.
• Ability to handle confidential information with discretion and trust.
• Strong interpersonal communication and conflict resolution skills.
• Calm and levelheaded in highpressure environments .
• High emotional intelligence (EQ) and adaptability.
• Friendly presentable and professional demeanor with exceptional telephone etiquette .

Office Administration Debtors Microsoft Office

Education

Degree or Diploma

Key Skills

Employment Type : Full Time

Experience : years

Vacancy : 1

A reputable public sector organization in Pretoria is seeking a highly efficient Office Administrator to provide direct support senior Directors. This is an exciting opportunity for someone who thrives in a fast-paced environment and is looking to grow within an office administration career.

Key Responsibilities:

• Manage Directors' diaries, appointments, and meeting schedules.
• Handle incoming calls, record messages, and respond to queries timeously.
• Provide secretarial support including preparing agendas, taking minutes, and managing correspondence.
• Draft and edit documents, submissions, and standard responses.
• Maintain electronic and manual filing systems and ensure easy retrieval of documents.
• Track progress on follow-up actions and provide feedback to Directors.
• Coordinate strategic report submissions (e.g., performance reports, audit documents).
• Arrange travel, accommodation, and process related claims.
• Provide procurement and financial administration support, including monitoring unit cash flow and petty cash management.

Minimum Requirements:

• Grade 12 Senior Certificate (NQF 4)
• Good understanding of office administration processes.
• Computer literacy: Proficient in MS Office (Word, Excel, PowerPoint), internet, and email.
• Strong communication and interpersonal skills.
• Ability to take initiative, multi-task, and work both independently and as part of a team.
• Administrative experience in a government or public sector environment will be advantageous.
• Knowledge of public sector policies, regulations, and the Public Finance Management Act (PFMA) will be an advantage.

Key Competencies:

• Administrative, planning, and organizing skills.
• Professional minute-taking and meeting coordination.
• Attention to detail and time management.
• Stakeholder engagement and service excellence.

Desired Skills:

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• MS Outlook
• Diary Management
• General Office Administration

Desired Qualification Level:

• Grade 12 / Matric

Needing a well presented and well spoken candidate who is energetic, hardworking, ethical and willing to learn

Must have excellent communication skills

Responsibilities

• Answering of incoming calls
• Secretarial duties
• Capturing of invoices
• Passing of credit notes
• Will be taught demand planning: replenishment of stock so should be figure orientated
  
  

• Computer literacy
• Excellent communicator
• Customer services
• Figure orientated
  
  

• Grade 12 / Matric
  
  

The Office Administrator will be responsible for overseeing the daily operations of the office and ensuring a productive, organized, and efficient work environment. The office administrator will maintain the workplace culture, operational excellence and support company- wide initiatives.

Key Responsibilities include but not limited to the following :

• Serve as the main contact for clients and visitors, delivering excellent service and ensuring visitors register is managed.
• Responsible for greeting visitors, answering and transferring phone calls, taking messages, scheduling appointments, managing email enquiries, provide relevant information to callers and direct visitors appropriately.
• Ensure the reception area is kept clear and tidy at all times.
• Handle daily administrative tasks, including filing systems, databases, and document preparation.
• Ensure adequate office supplies is managed, organised and all necessary materials are stocked and available.
• Manage office equipment vendor relationships and support administrative team members.
• Coordinate meetings, events, travel arrangements and ensure effective calendar management.
• Prepare meeting rooms for meetings and ensure the necessary equipment is available and set up.
• Oversee facility maintenance and liaise with building management.
• Monitor budgets and assist with expense tracking and reporting.
• Source and vet new suppliers.
• Test and validate product quality from suppliers.
• Collaborate with team members to streamline processes and improve office efficiency.
• Ensure compliance with company policies and procedures as well as health and safety regulations.
• Support Human Resource functions such as onboarding and employee engagement and maintaining confidential information is a secure manner.

Minimum Qualifications, Experience, and Knowledge :

• Grade 12 (Matric)
• A National Diploma / Degree in Administration is advantageous.
• Proven experience in budgeting and financial tracking and working as an Administrator and / or or similar role.
• Experience in managing office operations in a small-to-large organization.
• Project management certification or experience.
• Good problem-solving and decision-making capabilities.
• Strong organizational and leadership abilities.
• Excellent communication and interpersonal skills
• Friendly warm manner required.
• Flexible and adaptable multi-tasker.
• Good organizational skills with high standards in attention to detail.
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office suite and office management software (Excel, Outlook, Word and PowerPoint.

If you do not hear from us within 2 weeks after closing date, please consider your application unsuccessful.

Office Administrator

Location: Melkbosstrand / Table View - Remote (South Africa)

Salary: R20 000 per month

Employment Type: Full-Time (12 Month Contract)

Our client is a dynamic property management company dedicated to delivering exceptional service and operational excellence. They are passionate about innovation and are committed to fostering a collaborative, supportive work environment. This is an excellent opportunity to join a forward-thinking team and grow within the property management industry.

As an Office Administrator, you will play a pivotal role in ensuring the smooth operation of daily administrative functions. This role is ideal for someone looking to establish a career in property management, with the chance to gain valuable insights and experience in a fast-paced industry.

• Manage incoming calls and emails within service-level guidelines.
• Maintain data accuracy and system integrity.
• Organise electronic filing and document management.
• Distribute mail, handle mail merges, and create building alerts.
• Provide administrative support during colleagues' leave periods.
• Keep assigned mailboxes organised and clear.

• Must be located in Melkbosstrand or Table View. While the role is predominantly remote, candidates must be available for in-person training and monthly team meetings.
• Excellent telephone manners and communication skills.
• Strong organisational and time-management abilities.
• Ability to quickly adapt to new software and technologies.
• Proactive problem-solving approach with a positive attitude.

Technical Proficiency:

• Strong knowledge of Outlook.
• Familiarity with Teams is an advantage.

• Monday to Friday, UK working hours
• Flexible Friday schedule based on business needs (South African hours).
• IT equipment provided for remote work.
• Three-month probation period.

Job Location : Gauteng, Johannesburg Deadline : August 03, 2025 Quick Recommended Links

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Principal Accountabilities :

Administration Support

• Provide comprehensive administrative support to enhance the productivity of the sales department.
• Manage documentation, including filing and maintaining up-to-date information.
• Take minutes during meetings.
• Compile accurate reports and statistics, such as presentations, proposals, and sales figures.
• Respond to general inquiries.
• Arrange necessary travel accommodations.
• Process purchase orders and other expense items.
• Book venues and coordinate catering arrangements.
• Oversee contractor employment contracts and payments.

Facilities

• Liaise with internal departments and external suppliers to resolve issues related to office equipment and maintenance.
• Maintain the stock of kitchen, cleaning and stationary supplies.
• Ensure adherence to security protocols.

Reception

• Manage the reception area and provide professional service.

Requirements

Qualifications and Experience

• National Senior Certificate
• Certificate in Administration, or equivalent is advantageous
• Minimum of 2 years of administrative experience.
• Proven experience in minute taking.
• Demonstrated ability to arrange travel bookings.
• Proficiency in diary management.
• Experience in managing a reception area.
• Proficient in Microsoft Office
• Strong organisational and planning skills

Reference: CPT003428-Amy-L-1
Do you live in the northern suburbs in Gauteng and have all-round experience in an administration and client liaison role? Our client requires you to have your own transport and be bilingual in English and Afrikaans with excellent communication skills. They are requiring an enthusiastic and confident attitude to join their highly successful business to be the front face of their organisation.

• Matric, further education highly advantageous
• Proficient in Word and Excel
• Minimum 1 - 2 years in a similar role
• Have a reliable means of transport
• Experience working in a busy Administration and Reception role
• Excellent communication skills in English and Afrikaans

• Provide an efficient warm and welcoming introduction to all customers entering the showroom/office or calling on the phone to promote a positive professional image of the company
• Answering, screening, and forwarding calls in a timely and professional manner
• Dealing with customer queries/complaints/orders and ensuring that their needs are met
• Oversee maintenance of the office, equipment, air conditioning, and plumbing as well as ensuring that any tenant is looked after in the same way as prescribed by the body corporate rules
• Managing the leads list and allocating to the Sales Representatives
• Manage Petty Cash, reconcile and report to the finance department
• Ensure all necessary slips/invoices are sent to the finance department in a timely manner with the correct billing address
• Create and manage all quotations/invoices for the service department and check that all outstanding payments are made promptly (either by emailing or calling the client).
• Filing and scanning emails to staff and clients
• Manage the company’s vehicle licenses and renewals
• Order and distribute office supplies as requested and go shopping for groceries at Makro weekly/monthly as required
• Purchase electricity for the office as required.
• Purchase cake for birthdays that fall within the week.

Salary: R negotiable dependent on experience

A leading ICT Company is currently seeking an experienced Office Administrator to be responsible for the back office administration.

Responsible for parts requisition 

Asset management

Creating purchase orders and quotes

Managing scheduling of Engineers

Matric /Grade 12
Min 3 years experience in office administration handling parts requisition and financial administration

Must be highly proficient on the Microsoft Office package

Salary Market Related

• Other Sectors & Industries

We are seeking a detail-oriented and proactive Office Administrator to manage and oversee daily administrative operations. This role is critical to ensuring the smooth running of the office, supporting staff, and maintaining effective communication and coordination across departments.

Key Responsibilities:

Manage front desk activities including greeting visitors, answering calls, and handling correspondence.

Organize and maintain office files, records, and documentation (physical and digital).

Oversee office supply inventory and place orders when necessary.

Coordinate meetings, appointments, and travel arrangements for staff and management.

Support HR functions such as onboarding new employees and maintaining personnel records.

Prepare reports, presentations, and other documents as required.

Ensure the office environment is tidy, professional, and conducive to productivity.

Assist in coordinating company events, staff meetings, and training sessions.

Liaise with service providers, vendors, and building management as needed.

Handle basic bookkeeping tasks and work with finance personnel for expense tracking.

Qualifications & Skills:

Proven experience as an Office Administrator, Office Assistant, or similar role.

Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint).

Strong organizational and time-management skills.

Excellent verbal and written communication.

Ability to work independently and handle multiple tasks simultaneously.

High level of discretion and confidentiality.

Knowledge of office management systems and procedures.

Diploma or degree in Business Administration or a related field is preferred.