171 Office Administrator jobs in South Africa

My client, a well-established company based in Strand, has a career opportunity for an Office Administrator to join their team. The successful candidate must be detail-oriented and have good organisational skills. The ideal candidate must have 2 - 3 years experience in an Office Administration role.

Requirements:

• Minimum 2 years’ experience in an office administration role
• Proficient in MS Word, Excel, and PowerPoint
• Fully bilingual – Afrikaans and English (read, write, speak)
• Strong attention to detail and excellent communication skills
• Able to work independently and as part of a team

• Typing of general correspondence and documentation
• Liaising professionally with clients
• Capturing and updating data in Excel spreadsheets
• Creating and editing presentations in PowerPoint
• Assisting with the preparation of site reports and general admin tasks

Are you a proactive allrounder, bilingual in English & Afrikaans with own transport, who thrives on keeping things organised and running smoothly?

Based in Lansdowne our client requires an individual to play a vital support role in ensuring the day-to-day efficiency of their operations.

The role is a blend of administrative, logistical, and operational assistance across departments, with a strong focus on supporting operations and project teams.

We require your hands-on initiative and ability to stay ahead of the curve, keeping the wheels turning successfully.

Requirements:

• Diploma or certificate in Office Administration, Business Management, or similar
• Experience working in the renewable energy or engineering sectors
• Proven experience as an Office Administrator, Administrative Assistant, or similar role Strong organizational and multitasking skills
• Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong written and verbal communication skills
• Professional attitude and attention to detail
• Ability to work independently and as part of a team
• Experience in a technical or operations-focused environment is advantageous
• Valid driver’s license
• No criminal records

Duties and Responsibilities: :

• Coordinate general office operations, including supplies, filing systems, and communications
• Provide administrative support to the Head of Operations and project managers
• Manage office documentation: drafting, formatting, printing, scanning, and filing
• Assist with travel arrangements and logistics for site teams and visiting personnel
• Track and process incoming and outgoing deliveries, packages, and documentation
• Support HR functions: onboarding paperwork, leave tracking, and attendance registers
• Maintain records related to inventory, equipment, and office expenses
• Schedule and coordinate meetings, take minutes, and distribute notes/actions
• Liaise with suppliers, service providers, and contractors as needed
• Maintain and update databases, spreadsheets, and shared folders on internal platforms (e.g. Monday.com)
• Ensure compliance with company administrative policies and procedures.

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Key Responsibilities

1. Order Management & Processing

Accurately capture customer orders from multiple channels (email, WhatsApp, phone calls, etc.).

Maintain and update order workflows in our task management platform (currently ClickUp).

Coordinate with the operations team to ensure timely order fulfillment and dispatch.

2. Customer Communication & Support

Act as the primary contact for customer queries, order updates, and issue resolution.

Send order confirmations and delivery updates, maintaining proactive and professional client communication.

Collaborate with operations, logistics, and finance to resolve product, service, or supply issues efficiently.

3. Administrative & Office Support

Maintain accurate employee records and assist with employment contracts and HR documentation.

Track and coordinate staff leave with the Operations Director and Managing Director.

Perform routine office tasks including scanning, printing, laminating, filing, and document preparation.

Answer and redirect phone calls and emails in a timely, professional manner.

Provide day-to-day support to directors with ad hoc coordination, scheduling, and internal communication tasks.

4. Financial & System Coordination

Generate and issue invoices in Xero quickly and accurately.

Debtor management in collaboration with the Financial Director.

Maintain updated customer and supplier profiles in Xero and internal systems.

Capture, update, and analyse data in Excel for reporting and operational decision-making.

5. Procurement & Stock Control of Office Supplies and Consumables

Monitor and reorder office supplies, consumables, and operational materials.

Manage petty cash and ensure availability of essential daily-use items (e.g., stickers, printer supplies, tags).

6. Social Media & Digital Communication

Assist with basic content creation and scheduling for Facebook and Instagram.

Coordinate newsletter distribution and customer outreach via Mailchimp.

Load one-off pricing changes, promotions, and specials into Vend and other sales platforms, ensuring pricing accuracy.

Requirements:

3+ years’ experience in admin, order processing, or ops support.
Experience in Excel, & Xero/pastel (or similar task system).
Fluent in Afrikaans and English (written & spoken).
Organised, detail-driven, and comfortable working under pressure.
Experience with Mailchimp, Vend, and social media tools is a bonus.

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries Meat Products Manufacturing

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Application for Office Administrator Position with Accounting Background in Boksburg.

We are currently seeking a highly motivated and detail-oriented Office Administrator with an Accounting background to join our team at Dura Equipment Sales in Boksburg. This position requires a dynamic individual with strong organizational skills, financial acumen, and a solid foundation in administrative operations. If you thrive in a fast-paced environment and possess both office management and accounting expertise, we would love to hear from you. We require a Afrikaans proficient candidates.

Minimum Requirements:

• Proven experience in office administration or similar role (minimum 2-3 years preferred)
• Accounting knowledge or qualification (Diploma or Certificate in Bookkeeping, Accounting, or related field)
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Hands-on experience with accounting software such as SAGE (Pastel), QuickBooks, or similar.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Ability to work independently and as part of a team.
• Attention to detail and high level of accuracy.
• Experience with invoicing, reconciliations, petty cash, and supplier/customer account management is a strong advantage.
• Own reliable transportation.

Key Responsibilities:

• Handle daily office operations and administrative tasks, in a tough environment.
• Maintain financial records and assist with basic bookkeeping functions.
• Capture invoices, process payments, and manage petty cash.
• Prepare reports, assist with reconciliations, and support month-end processes.
• Liaise with clients, suppliers, and service providers.
• Manage office supplies and ensure the smooth running of the office.
• Support management and other departments as needed.

To Apply:

Please email your comprehensive CV along with the following:

1. A brief cover letter or introduction outlining your relevant experience
2. Certified copies of qualifications and certificates
3. Contactable references
4. Availability and salary expectation (if possible)
5. Identification of some sort. (if possible)

Send your application to:

Subject Line: Application – Office Administrator Position

We thank all applicants for their interest. Only shortlisted candidates will be contacted. If you do not hear from us within 14 days of the closing date, please consider your application unsuccessful.

Our client a Financial Planning company in Paarl is looking for a Office Administrator.

The purpose of the role is to provide Administrative support to Financial Advisors. They are looking for a highly efficient and self-driven individual to thrive who thrives in a professional environment.

Requirements:

• Matric with a Tertiary qualification in Office or Business administration.
• At least 5-7 years experience in Office Administration or Financial service administration
• Excellent computer skills
• Must have excellent planning, organizing and time management skills
• Must be a analytical thinker with a passion for administration
• Must have excellent communicational and people skills
• Must be detailed oriented and have the ability to use initiative.

Needing a well presented and well spoken candidate who is energetic, hardworking, ethical and willing to learn

Must have excellent communication skills

Responsibilities

• Answering of incoming calls
• Secretarial duties
• Capturing of invoices
• Passing of credit notes
• Will be taught demand planning: replenishment of stock so should be figure orientated
  
  

• Computer literacy
• Excellent communicator
• Customer services
• Figure orientated
  
  

• Grade 12 / Matric
  
  

A leading ICT Company is currently seeking an experienced Office Administrator to be responsible for the back office administration.

Responsible for parts requisition 

Asset management

Creating purchase orders and quotes

Managing scheduling of Engineers

Matric /Grade 12
Min 3 years experience in office administration handling parts requisition and financial administration

Must be highly proficient on the Microsoft Office package

Salary Market Related

• Other Sectors & Industries

The ideal candidate will be a team focused, mature administrator who will be required to complete multi-level tasks in a professional and timely manner.

Responsibilities

• Processing of invoices and cashbooks
• Interact with IT, phone and personnel as needed
• Reconcile debtors and creditors efficiently
• Submission of VAT and PAYE
• Payroll
• Account reconciliations

Qualifications

• Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Excellent written and verbal communication skills
• Ability to multi-task, organize, and prioritize work
• Experience with Pastel
• Prior experience with debtors and creditors
• Integrity and honesty

Office Administrator

Location: Melkbosstrand / Table View - Remote (South Africa)

Salary: R20 000 per month

Employment Type: Full-Time (12 Month Contract)

Our client is a dynamic property management company dedicated to delivering exceptional service and operational excellence. They are passionate about innovation and are committed to fostering a collaborative, supportive work environment. This is an excellent opportunity to join a forward-thinking team and grow within the property management industry.

As an Office Administrator, you will play a pivotal role in ensuring the smooth operation of daily administrative functions. This role is ideal for someone looking to establish a career in property management, with the chance to gain valuable insights and experience in a fast-paced industry.

• Manage incoming calls and emails within service-level guidelines.
• Maintain data accuracy and system integrity.
• Organise electronic filing and document management.
• Distribute mail, handle mail merges, and create building alerts.
• Provide administrative support during colleagues' leave periods.
• Keep assigned mailboxes organised and clear.

• Must be located in Melkbosstrand or Table View. While the role is predominantly remote, candidates must be available for in-person training and monthly team meetings.
• Excellent telephone manners and communication skills.
• Strong organisational and time-management abilities.
• Ability to quickly adapt to new software and technologies.
• Proactive problem-solving approach with a positive attitude.

Technical Proficiency:

• Strong knowledge of Outlook.
• Familiarity with Teams is an advantage.

• Monday to Friday, UK working hours
• Flexible Friday schedule based on business needs (South African hours).
• IT equipment provided for remote work.
• Three-month probation period.