301 Office Administrator jobs in South Africa

Essential Duties And Responsibilities

• Cape Town Office / Support Centre Management

• Manage office activities, including procurement, event planning, and any ad hoc tasks required by the Cape Town Sales or Nursing Teams.

• Communicate and coordinate annual payments and contracts for fire and safety checks, Wi-Fi, office maintenance, access tags, security/armed response, cleaning, waste removal, and clinical supplies.

• Coordinate, set up, and cater for events at the Cape Town Office.

• Manage boardroom bookings for the Cape Town Office.

• Receive stock/sample stock for the Sales Team and coordinate the delivery of marketing materials to Coloplast/OMS (including sending OMS marketing materials to the Garden Route and Eastern Cape).

• Provide front office support, including basic reception duties and Support Centre diary management.

• Nursing Administrative Support

• Report on nursing care (nurse register and monthly Support Centre registers).

• Conduct stock takes and update stock sheets, flagging any discrepancies that may appear. Compare monthly stock sheets with CommEx.

• Receive sample order requests, compare with current stock on hand, and coordinate approvals from the relevant team leads.

• Order nursing consumables with Head Office (e.g., stitch cutters, linen savers).
• Working hours from 0800 to 1330 Monday to Friday.

• General

• Portray a positive company image and engage in professional and consumer-centric communication with customers.

• Stay up to date with and comply with all SOPs, providing suggestions for improvement.

• Essential Qualifications / Experience

• Tertiary qualification preferred.

• 3 years' experience in office administration or practice management preferred.

• Required Knowledge, Skills, Abilities

• Effective written and verbal communication skills (in-person and telephonic).

• Proven success with organization and time management skills.

• Proficient in Microsoft Office Excel, Word, and PowerPoint.

• High attention to detail.
• Ability to prioritize multiple tasks to support internal and external customers as well as end users.
• Must be self-driven with the ability to work independently.
• Domestic travel required.
• Must permanently reside in or near Cape Town.

Pursuing an ambitious growth agenda, Coloplast develops and markets products and services that make life easier for people with intimate healthcare needs. Employing about people and with products available in more than 143 countries, we are one of the world´s leading medical device companies. We are constantly growing our business and always looking for new ways to move forward – we explore, learn and look for new ways of doing things.
Coloplast is committed to being an inclusive organization, where people bring their differences to work each day, fulfil their potential and have a strong sense of belonging because – and not despite – of their differences. We therefore encourage all qualified candidates to apply regardless of gender, age, race, nationality, ethnicity, sexual orientation, religious belief or physical ability.
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We're Hiring

Office Administrator & Sales Representative

Salt Rock Home and Garden Centre – Salt Rock, KZN

Are you highly experienced in sales and administration? Do you thrive in a dynamic environment where no two days are the same? We're looking for a dedicated, organised and self-driven team member to join us at Salt Rock Home and Garden Centre.

Requirements:

• Minimum 10 years experience in sales and office administration
• Excellent communication skills – verbal and written
• Proven ability to work independently and handle pressure
• Driver's license – essential
• Confidence to assist walk-in customers and close sales
• Strong admin skills – from ordering supplies to client follow-ups
• Good time management and attention to detail
• Ability to multi-task across various responsibilities
• Basic computer skills (email, Excel, quotes, and order processing)

Duties Include:

• Showroom sales to walk-in clients
• Placing and following up on orders with suppliers
• Customer service and aftersales follow-up
• General office administration
• Calling on existing and potential clients
• Managing day-to-day tasks and helping the business run smoothly

Working Hours:

• Monday to Friday: 7:00 AM – 4:00 PM
• Saturdays: 8:00 AM – 12:00 PM
• (Sundays off)

About Us:

Salt Rock Home and Garden Centre is a growing outdoor lifestyle showroom, offering everything from paving and cladding to plants, jungle gyms and more. We're passionate about outdoor living and exceptional service.

To Apply:

Send your CV and a short motivation letter to / WhatsApp

Only candidates meeting the experience requirements will be considered

Job Type: Full-time

Work Location: In person

Company Description

At One More Time, we specialize in the circular economy by recovering, reimagining, and reinventing products from discarded materials. Starting with lithium-ion batteries from single-use vapes and EVs, we've developed systems that extract valuable components and transform them into new technologies. Our focus is on creating scalable solutions that unlock new value from all types of waste, using design thinking and engineering innovation. One More Time is committed to building a future where materials are continuously repurposed.

Role Description

The Office Administrator is responsible for ensuring the smooth day-to-day running of the company's administrative functions. This includes HR coordination, payroll, basic bookkeeping, office management, secretarial and compliance support, and general admin duties. The role requires attention to detail, reliability, and a hands-on approach to both routine and ad-hoc tasks that keep the team and office functioning effectively.

Location: Observatory, Cape Town

Type: Full-time, in-person (Monday - Friday, 9am - 5pm)

Salary: R15k - R20k dependant on experience

Reports to:

CEO & Chief of Staff

Key Responsibilities

1. HR Administration

2. Prepare and publish job adverts when required.

3. Coordinate recruitment logistics (shortlisting, scheduling interviews, reference checks).
4. Maintain employee records, including leave registers and contracts.
5. Coordinate payroll administration.
6. Support onboarding and offboarding of staff (induction checklists, exit admin).

7. Logistics for team building events.

8. Finance / Bookkeeping Support

9. Manage petty cash and record transactions.

10. Capture and reconcile invoices, receipts, and expense claims.
11. Prepare supplier and salary payment schedules.
12. Support monthly bank reconciliations.

13. Liaise with accountant/bookkeeper for month-end and year-end close.

14. Office Management

15. Purchase consumables (kitchen supplies, stationery, fruit, etc.)

16. Manage asset registers (laptops, phones, furniture, tools).
17. Coordinate IT support (laptops, software licences, email accounts).
18. Reception duties: welcoming guests, answering phones, receiving deliveries.
19. Oversee cleaning staff and ensure office facilities are maintained.

20. Arrange staff lunches or refreshments when required.

21. Company Secretarial & Compliance

22. File CIPC changes (e.g., director updates).

23. Liaise with external accountant for annual financial statements and annual returns.
24. Maintain compliance calendars (CIPC, SARS, UIF, PAYE, Workmen's Comp, etc.).

25. Keep company records up to date (share register, director info).

26. General Administration & Support

27. Prepare simple reports (leave summaries, petty cash reports, expense reports).

28. Coordinate travel bookings (flights, accommodation, visas, car hire).
29. Support events and workshops (venue booking, catering, logistics).
30. Act as point of contact for landlord, service providers, insurers, and other external stakeholders.
31. Other ad hoc tasks as required by management

Requirements

• Minimum two years experience in administration, bookkeeping, or office support. Please do not apply if you do not have relevant experience.
• Basic understanding of HR processes and bookkeeping principles.
• Computer literacy (Google Workspace; Xero/QuickBooks or similar a plus).
• Strong organisational skills, attention to detail, and ability to multitask.
• Professional, approachable, and proactive.
• Must have right to work in South Africa

Advantageous

• Own car
• Experience with company secretarial work and CIPC submissions
• Qualifications in bookkeeping, HR or other business administration areas

Attributes

• Reliable and discreet with sensitive company and staff information.
• Hands-on and willing to assist with a wide range of tasks ("no job too small" mindset).
• Strong communicator who keeps management updated and follows through on commitments.
• Calm under pressure and solution-oriented when issues arise.

Company Description

TG Tracking is a diverse turnkey asset tracking company dedicated to simplifying processes and information for everyday consumers. Our expertise lies in converting raw data into useful information, setting us apart in the industry. TG Tracking has created game-changing solutions for a variety of unique applications. We strive to deliver innovations that have never been done before, making tracking more efficient and effective.

Role Description

This is a full-time role for an Administrative Assistant located in Fourways. The Administrative Assistant will be responsible for handling administrative tasks, phone etiquette, communication, and providing support / assistance to colleagues and customers. Daily duties include managing schedules, performing clerical tasks, and offering support to the team.

Qualifications

Administrative Assistance and Administrative Assistance skills

Phone Etiquette and Communication skills

Clerical skills

Excellent organisational and multitasking abilities

Proficiency in Microsoft Office Suite

High school diploma or equivalent; additional qualifications as an Administrative Assistant will be a plus.

Key Responsibilities

⁠Front Desk: Greet and welcome visitors, and manage a multi-line phone system. Answer and direct incoming calls and general email enquiries.

⁠dministrative Support: Prepare and distribute correspondence, such as memos and letters. Organize and maintain both digital and physical filing systems.

heduling: Assist with scheduling and updating calendars for team members.

fice Support: Monitor and order office supplies to maintain inventory. Handle incoming and outgoing mail and packages.

cument Processing: Perform data entry and maintain accurate records.

ecial Projects: Assist with ad-hoc projects and general office duties as needed.

Salary Package

R R per month plus benefits.

Incentive structure and annual bonus applicable.