85 Office Administrator jobs in South Africa

A leading ICT Company is currently seeking an experienced Office Administrator to be responsible for the back office administration.

Responsible for parts requisition 

Asset management

Creating purchase orders and quotes

Managing scheduling of Engineers

Matric /Grade 12
Min 3 years experience in office administration handling parts requisition and financial administration

Must be highly proficient on the Microsoft Office package

Salary Market Related

• Other Sectors & Industries

We are looking for a dedicated and experienced Office Administrator to join a team in Paarl.

This role requires a highly organised individual with a 5+ years’ experience in tenders, procurement, HR, and health & safety.

You will be responsible for a variety of administrative tasks and must be able to work independently while maintaining a high standard of professionalism.

Willing and able to travel within the Cape Town area. Must have own transport and valid Driver’s license.

Salary: R12 000 – R15 000 per month.

Key Responsibilities:

• Tenders and Quotes: Manage and prepare tenders and quotes with precision, ensuring compliance with company and client requirements (minimum 5 years of experience).
• Procurement: Handle buying processes, including sourcing and purchasing electrical materials and equipment (minimum 5 years of experience).
• Electrical Knowledge: Demonstrate excellent knowledge of electrical materials and equipment to support procurement and project needs.
• Human Resources: Provide HR support, including recruitment, employee onboarding, and maintaining HR records (minimum 5 years of experience).
• Health & Safety: Ensure compliance with health and safety regulations, conduct risk assessments, and maintain safety documentation (minimum 5 years of experience).
• General Administration: Perform general administrative duties, including data entry, filing, and correspondence.
• Travel: Be willing to travel within the Cape Town area as required.

Key Competencies and Skills:

• Hardworking and Self-Motivated: Ability to work independently and take initiative.
• Organizational Skills: Maintain a neat and organized workspace and ensure tasks are completed efficiently.
• People Skills: Excellent interpersonal skills to interact with clients, vendors, and team members effectively.
• Attention to Detail: High level of accuracy in all tasks, especially in tenders, quotes, and procurement.
• Adaptability: Ability to handle multiple responsibilities and prioritize tasks effectively.

Requirements:

• Minimum of 3-5 years of experience in tenders/quotes, buying, HR, and health & safety.
• Strong knowledge of electrical materials and equipment.
• Proficiency in general administrative tasks.
• Willingness to travel within the Cape Town area.
• Professional demeanour and excellent communication skills.

Are you a people person with top-notch organisational skills and a can-do attitude? We’re looking for a proactive, professional Receptionist & Office Administrator to be the face and heartbeat of our Johannesburg office.

In this dynamic, front-line role, you’ll handle reception duties, keep the office running smoothly, and provide valuable support to our team across a range of functions — from calls and couriers to groceries and corporate events.

Employment Type: 12-month contract.

Start Date: ASAP.

Duties and Responsibilities:

Front Desk & Communication:

• Greet visitors and manage the reception area with professionalism and warmth.
• Answer, screen, and direct incoming calls via the switchboard.
• Take and relay accurate messages promptly.
• Provide general information and assistance to callers and guests.

Administration & Office Support:

• Perform general admin tasks including typing, scanning, printing, and arranging couriers.
• Manage office supplies and place orders as needed.
• Maintain a tidy, organized, and welcoming front-of-house environment.

Facilities & Operations:

• Coordinate weekly online grocery shopping for the Johannesburg office.
• Oversee general office maintenance: monitor and address issues such as sanitaryware, lighting, furniture, and any property repairs.
• Liaise with service providers and maintenance personnel as required.

Ad-Hoc Support:

• Assist with internal events and corporate functions, including setup and logistics.

What We’re Looking For:

• Previous experience in a similar receptionist or office administration role.
• Strong communication and interpersonal skills.
• A proactive and solutions-focused mindset.
• Excellent organisational skills and attention to detail.
• Working knowledge of Microsoft Word and Excel is essential.
• Comfortable using standard office equipment and software.

Are you a proactive allrounder, bilingual in English & Afrikaans with own transport, who thrives on keeping things organised and running smoothly?

Based in Lansdowne our client requires an individual to play a vital support role in ensuring the day-to-day efficiency of their operations.

The role is a blend of administrative, logistical, and operational assistance across departments, with a strong focus on supporting operations and project teams.

We require your hands-on initiative and ability to stay ahead of the curve, keeping the wheels turning successfully.

Requirements:

• Diploma or certificate in Office Administration, Business Management, or similar
• Experience working in the renewable energy or engineering sectors
• Proven experience as an Office Administrator, Administrative Assistant, or similar role Strong organizational and multitasking skills
• Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong written and verbal communication skills
• Professional attitude and attention to detail
• Ability to work independently and as part of a team
• Experience in a technical or operations-focused environment is advantageous
• Valid driver’s license
• No criminal records

Duties and Responsibilities: :

• Coordinate general office operations, including supplies, filing systems, and communications
• Provide administrative support to the Head of Operations and project managers
• Manage office documentation: drafting, formatting, printing, scanning, and filing
• Assist with travel arrangements and logistics for site teams and visiting personnel
• Track and process incoming and outgoing deliveries, packages, and documentation
• Support HR functions: onboarding paperwork, leave tracking, and attendance registers
• Maintain records related to inventory, equipment, and office expenses
• Schedule and coordinate meetings, take minutes, and distribute notes/actions
• Liaise with suppliers, service providers, and contractors as needed
• Maintain and update databases, spreadsheets, and shared folders on internal platforms (e.g. Monday.com)
• Ensure compliance with company administrative policies and procedures.

Our client a Financial Planning company in Paarl is looking for a Office Administrator.

The purpose of the role is to provide Administrative support to Financial Advisors. They are looking for a highly efficient and self-driven individual to thrive who thrives in a professional environment.

Requirements:

• Matric with a Tertiary qualification in Office or Business administration.
• At least 5-7 years experience in Office Administration or Financial service administration
• Excellent computer skills
• Must have excellent planning, organizing and time management skills
• Must be a analytical thinker with a passion for administration
• Must have excellent communicational and people skills
• Must be detailed oriented and have the ability to use initiative.