18 Executive Assistant jobs in Pretoria

• Must have a relevant Diploma; A Bachelor's degree will be an advantage
• Minimum 5 years experience in a similar role reporting directly to a C-Suite Executive
• Experience in administration of operational back-office processes for a small to medium enterprise is essential
• Strong organizational skills and ability to prioritize multiple tasks seamlessly with attention to detail
• Very strong interpersonal skills and the ability to build relationships with key stakeholders
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), and social media web platforms
• Proven ability to interpret data and produce insightful reports
• Experience in planning and leading strategic initiatives
• Strong time management skills, including managing own workload and coordinating others
• Excellent verbal and written communication abilities
• Effective planning and organizational skills

• Managing professional and personal scheduling for the CEO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics.
• Performing administrative and office support tasks, such as managing the diary, typing, creating spreadsheets, preparing presentations and reports, faxing, and maintaining the filing system and contact database.
• Building and leading the daily operations of the CEOs office.
• Leading strategic initiatives, facilitating special projects, and ensuring action items are being executed on behalf of the CEO.
• Acting as an extension of the CEO and serving as an information funnel, filter, and facilitator with internal and external stakeholders.
• Acting as the point of contact for the CEOs direct reports and triaging all incoming requests for the executives time to ensure calendar alignment with organizational priorities.
• Proactively following up with the CEOs team when goals are not being achieved, identifying the root causes, and providing actionable recommendations for improvement.
• Supporting meeting productivity by owning the planning, agenda, and note-taking process.
• Producing high-impact internal and external communications on behalf of the CEO.
• Assisting the Office Manager with operational activities.
• Providing ad-hoc support as needed.

Executive Assistant (Officebased - Eastwood Site)

Join to apply for the Executive Assistant (Officebased - Eastwood Site) role at Outsourced

Outsourced.ph is an ISO‑certified offshore outsourcing company based in the Philippines. We provide dedicated remote staff to leading international firms and have earned Great Place to Work certification. Employees enjoy competitive salaries, growth opportunities, and a supportive work environment.

Key responsibilities include comprehensive diary and schedule management for senior executives, coordination of onboarding and internal operations, recruitment support, travel and event logistics, research and reporting, and ad‑hoc project assistance.

• Diary and schedule management for senior executives
• Book meeting rooms and schedule internal and external meetings
• Prepare professional correspondence, memos, and reports
• Draft, format, and manage documents for e‑signature via DocuSign
• Filter incoming communications and prioritize urgent matters
• Coordinate new‑hire onboarding (emails, phone lines, tech access)
• Maintain employee handbooks, training manuals, and code of conduct documents
• Organize shared drive and internal file systems
• Assist recruitment process by placing ads and filtering CVs
• Support general administrative tasks across departments
• Arrange complex travel plans, including international business trips
• Coordinate logistics for meetings, conferences, and corporate events
• Conduct background research and compile findings into actionable reports
• Support ad‑hoc projects and ensure timely delivery across departments

• Experienced Executive Assistant supporting a UK‑based client
• Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• Comfortable using Zoom, Slack, and other scheduling tools
• Experience with e‑signature platforms like DocuSign
• Basic project management skills and familiarity with shared drives (Google Drive, OneDrive)

4:00 PM – 1:00 AM (Manila time)

Office‑based, 18th Floor, Citibank Square, Eastwood City Cyberpark, Quezon City 1110, Metro Manila, Philippines

By clicking on the "I'm Interested" button I hereby allow Outsourced Quality Assured Services, Inc. to store and collect my personal information for the purposes of employment application. I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above‑stated purpose and to retain my personal information for a period of 1 year.

Location:
Centurion and/or Middelburg

Job Type:
Full-time

Industry:
Auctioneering & Sales

Are you a
disciplined, dependable, and hands-on
who enjoys working in a fast-paced environment? We're looking for a
Personal Assistant
to join our high-energy auctioneering team and support senior management in day-to-day operations, travel, and auction prep. This is a
no-nonsense role
for someone with initiative, focus, and the ability to perform under pressure and tight deadlines. You must be
ready to travel and independently problem-solve on the ground across various site conditions
— structure, adaptability, and resilience are key.

Key Responsibilities:

• Manage executive calendars, appointments, and travel (local & international)
• Prepare documentation, respond to emails, and handle correspondence
• Assist with auction setup and post-sale admin
• Liaise with clients, bidders, and team members across departments
• Maintain orderly records, files, and systems
• Handle sensitive info with full confidentiality

Requirements:

• Strong organizational and time-management skills
• Fluent in
  Afrikaans and English
• Confident with
  MS Office / Google Workspace
• Admin or PA experience preferred (not essential)
• Can stay cool under pressure and meet deadlines
• Valid passport and driver's license
• Own reliable transport
• Willing to travel when needed – flexibility is key

Why This Role May Suit You:

• Work directly with senior leadership in a respected company
• Be involved in exciting, fast-moving auctions and logistics
• Join a team that values reliability, results, and trust
• Great opportunity for growth in a unique industry

Apply Today
– Send your CV and a short cover letter to

Overview

The Land and Agricultural Development Bank of South Africa (Land Bank) is South Africa's only specialist agricultural bank established in 1912. The bank's sole objective is to serve South African commercial and emerging farmers and bring specially designed financial services within their reach. These services enable farmers to finance land, equipment, improve assets and obtain production credit. The Land Bank provides financial services that have moved with the times and continues to provide services to agri-business and constantly reviews its offerings to ensure that they match the needs of an industry. As change has swept across the sector in South Africa, the socio-economic makeup of agriculture has altered bringing new entrants from historically disadvantaged backgrounds on to the land. These new farmers facing the challenges of establishing sustainable agri-businesses across the agricultural value chain. Land Bank has been a commercial lifeline offering appropriately designed financial products that facilitate personal and commercial viability in a sector that is vital to the sustainability of South Africa and its people.

Main purpose of the job: Provide secretarial and administrative support to the Chief Technology and Operations Officer (CTOO) and assist with scheduling, planning and coordinating all Divisional activities.

• Required Experience: Unclear Seniority
• Key Skills: Office Manager Experience, Time Management, Microsoft Office, Google Docs, Adobe Acrobat, Microsoft Outlook, Microsoft Word, QuickBooks, Personal Assistant Experience, Microsoft Powerpoint, Administrative Experience, Google Suite

• Employment Type: Full-Time
• Experience: years
• Vacancy: 1

An Executive Personal Assistant will be required to provide an efficient and accurate executive administrative support service to the PPSHA CEO and the Executive Team for the smooth operation of the business.

The role of an Assistant involves a great deal of multitasking. You will work with teams, groups, management, and Executives. Engage in planning functions, flight, accommodation, agendas, communication, PowerPoint, according to the needs. Much of the work involves oral and written communication, word processing and dealing with email and telephone inquiries. A successful P.A. is critical to the efficiency of an organization and we are looking for an individual who can become an integral part of our business and culture.

Education:

• Grade 12 essential
• Personal Assistant Qualification

Experience

• Medical Scheme administration experience
• MS Office
• Industry/legislation and regulations
• Council circulars
• Product knowledge
• PPSA processes
• Policies and Procedures
• ISO Principles

Knowledge and Skills (maximum of 10):

• Outstanding organisational and time management skills
• Ability to demonstrate knowledge of a broad range of stakeholder relations activities.
• Organisational and planning skills
• Drive for results
• Ability to multitask and prioritize daily workload
• Ability to use initiative and self-starter.
• Analytical thinker
• Excellent verbal and written communications skills
• Excellent interpersonal skills including the ability to influence across the organisation and externally.
• Discretion and confidentiality

Competencies (maximum of 8):

• Accurate
• Ability to meet deadlines
• Empathetic
• Diplomatic
• First time right
• Team player
• Respect
• Willing to go the extra mile/ do the extraordinary
• Ownership
• Honesty
• Willing to learn
• Enthusiasm
• Customer orientated
• Approachable
• Business orientated
• Creative
• Attention to detail
• Flexible
• Passion for customer service
• Motivational
• Goal orientated
• Committed to customer satisfaction
• Driven, high energy & results orientation
• Disciplined, self-confidence, assertiveness & excellent interpersonal skills

• Acting as a first point of contact: dealing with correspondence and phone calls.
• Managing diaries and organising meetings and appointments, often controlling access to the manager/executive.
• Booking and arranging travel, transport and accommodation
• Organising events and conferences.
• Reminding the manager/executive of important tasks and deadlines
• Typing, compiling and preparing reports, presentations and correspondence
• Managing databases and filing systems.
• Implementing and maintaining procedures/administrative systems
• Liaising with staff, suppliers and clients.
• Collating and filing expenses.
• Miscellaneous tasks to support their manager, which will vary according to the sector and to the manager's remit, e.g. completing some corporate governance reporting (to ensure that the business is being run properly and complying with legislation and regulations) or conducting research.
• Take dictation and minutes.
• Source office supplies.
• Produce reports, presentations and briefs.
• Replying to emails, faxes and post.
• Assisting with projects their manager might be working on by researching or writing reports.
• Behave in alignment with PPSHA values.

Job Description,
An Executive Personal Assistant will be required to provide an efficient and accurate executive administrative support service to the PPSHA CEO and the Executive Team for the smooth operation of the business.

The role of an Assistant involves a great deal of multitasking. You will work with teams, groups, management, and Executives. Engage in planning functions, flight, accommodation, agendas, communication, PowerPoint, according to the needs. Much of the work involves oral and written communication, word processing and dealing with email and telephone inquiries. A successful P.A. is critical to the efficiency of an organization and we are looking for an individual who can become an integral part of our business and culture.

,
Requirements
,

Education

• Grade 12 essential
• Personal Assistant Qualification

Experience

• Medical Scheme administration experience
• MS Office
• Industry/legislation and regulations
• Council circulars
• Product knowledge
• PPSA processes
• Policies and Procedures
• ISO Principles

Knowledge And Skills (maximum Of 10)

• Outstanding organisational and time management skills
• Ability to demonstrate knowledge of a broad range of stakeholder relations activities.
• Organisational and planning skills
• Drive for results
• Ability to multitask and prioritize daily workload
• Ability to use initiative and self-starter.
• Analytical thinker
• Excellent verbal and written communications skills
• Excellent interpersonal skills including the ability to influence across the organisation and externally.
• Discretion and confidentiality

Competencies (maximum Of 8)

• Accurate
• Ability to meet deadlines
• Empathetic
• Diplomatic
• First time right
• Team player
• Respect
• Willing to go the extra mile/ do the extraordinary
• Ownership
• Honesty
• Willing to learn
• Enthusiasm
• Customer orientated
• Approachable
• Business orientated
• Creative
• Attention to detail
• Flexible
• Passion for customer service
• Motivational
• Goal orientated
• Committed to customer satisfaction
• Driven, high energy & results orientation
• Disciplined, self-confidence, assertiveness & excellent interpersonal skills

,
Duties and Responsibilities
,

• Acting as a first point of contact: dealing with correspondence and phone calls.
• Managing diaries and organising meetings and appointments, often controlling access to the manager/executive.
• Booking and arranging travel, transport and accommodation
• Organising events and conferences.
• Reminding the manager/executive of important tasks and deadlines
• Typing, compiling and preparing reports, presentations and correspondence
• Managing databases and filing systems.
• Implementing and maintaining procedures/administrative systems
• Liaising with staff, suppliers and clients.
• Collating and filing expenses.
• Miscellaneous tasks to support their manager, which will vary according to the sector and to the manager's remit, e.g. completing some corporate governance reporting (to ensure that the business is being run properly and complying with legislation and regulations) or conducting research.
• Take dictation and minutes.
• Source office supplies.
• Produce reports, presentations and briefs.
• Replying to emails, faxes and post.
• Assisting with projects their manager might be working on by researching or writing reports.
• Behave in alignment with PPSHA values.

Our client is seeking a dynamic and highly organised Executive Personal Assistant to provide strategic and operational support to a senior business leader. This role is pivotal in driving workflow, ensuring efficient office management, and enhancing executive productivity through proactive planning, coordination, and the use of innovative digital tools.

Key Responsibilities:

Administrative and Executive Support:

• Provide high-level administrative and secretarial support to the executive.
• Leverage digital tools (e.g., Microsoft Copilot) to streamline tasks and enhance productivity.
• Manage office operations to ensure smooth and efficient functioning.
• Oversee the executive’s workflow, deadlines, and priorities to optimise productivity.
• Maintain the executive’s diary, schedule appointments, and coordinate logistics.
• Arrange complex travel plans and compile related documentation.
• Screen and prioritise incoming communication, responding independently where appropriate.
• Coordinate meetings and events, including logistics, catering, agendas, minutes, and action plans.
• Maintain accurate filing systems and ensure easy access to documentation.
• Escalate service-related issues and manage queries with internal providers.
• Monitor and control office supplies and ensure compliance with governance requirements.
• Compile and distribute documents and reports to required standards and timelines.
• Review and track departmental budget reports in collaboration with Finance.
• Coordinate decentralised academy training venues for the region.

Client Engagement and Stakeholder Relations:

• Build and maintain strong relationships with internal and external stakeholders.
• Partner with key stakeholders to understand business needs and priorities.
• Develop service level agreements and ensure consistent, accurate stakeholder communication.
• Promote exceptional client service and ensure fair treatment across all interactions.

Teamwork and Self-Development:

• Foster a positive work culture that promotes productivity and engagement.
• Model leadership behaviours aligned with the company’s values and culture.
• Promote continuous learning, innovation, and collaboration within the team.
• Identify and address personal development needs to support ongoing growth.
• Set and monitor performance goals to meet team and business objectives.

Financial and Governance Support:

• Manage allocated financial and company resources responsibly.
• Support the enforcement of financial policies and procedures to prevent misconduct.
• Apply governance, risk, and compliance frameworks within the role’s area of influence.

Qualifications:

• Matric (Grade 12) or equivalent.
• Post-matric qualification in Office Administration or related field (preferred).

Experience:

• Minimum 5 years’ experience in an executive secretarial role.
• 2–3 years’ experience in office administration and management.

1. Provide secretarial and administrative duties (TCF)

• Attend to all incoming calls
• Attend to and sort mail
• Manage Executive Head diary
• Arrange and co-ordinate internal and external meetings / functions
• Compile and type letters
• Order stationary
• Liaise with IT on technical issues
• Attend to payment requests and credit card statements
• Record keeping of all committee documents and correspondence
• Receive visitors for Executive courteously
• Compile Presentations and ReportsMonitor budget

• Compile and distribute board packs and meetings / committees
• Compile and co-ordinate monthly management reports
• Provide executive with all relevant documentation Arrange refreshments for meetings
• Compile and distribute agendas and notice for meetings
• Take and distribution of minutes

• Make and process travel and accommodation arrangements
• Process related claims