3 Executive Assistant jobs in Pretoria

Join to apply for the Executive Assistant (Office-based - Eastwood Site) role at Outsourced

Join to apply for the Executive Assistant (Office-based - Eastwood Site) role at Outsourced

Get AI-powered advice on this job and more exclusive features.

About Us:

Outsourced. ph is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1,000 talented professionals

Job Description

About Us:

Outsourced. ph is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1,000 talented professionals

Key Responsibilities

Executive & Administrative Support:

• Provide comprehensive diary and schedule management for senior executives
• Book meeting rooms, schedule internal and external meetings
• Prepare professional correspondence, memos, and reports
• Draft, format, and manage documents for e-signature via DocuSign
• Manage incoming communications, prioritize urgent matters, and filter information accordingly
  
  

• Coordinate new hire onboarding: set up emails, phone lines, and tech access
• Compile and maintain employee handbooks, training manuals, and code of conduct documents
• Organize and maintain the company shared drive and internal file systems
• Keep training materials and internal documents up-to-date
  
  

• Assist in the recruitment process by placing job ads and filtering CVs
• Maintain applicant records and coordinate interviews as needed
• Provide general administrative support to different departments when required
  
  

• Make complex travel arrangements including international business trips
• Coordinate logistics for team meetings, conferences, and corporate events
  
  

• Conduct background research and compile findings into clear, actionable reports Support ad hoc projects and ensure timely delivery of tasks across departments
  
  

• Experienced Executive Assistant with a background in supporting a UK-based client.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• Comfortable using scheduling and digital communication tools (Zoom, Slack, etc.) Experience with e-signature platforms like DocuSign Basic project management skills and familiarity with shared drives (Google Drive, OneDrive, etc.)
  
  

• Office-based
• 18th Floor, Citibank Square, Eastwood City Cyberpark,. Quezon City 1110, Metro Manila, Philippines
  
  

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries Outsourcing and Offshoring Consulting

Referrals increase your chances of interviewing at Outsourced by 2x

Pretoria, Gauteng, South Africa 4 hours ago

Pretoria, Gauteng, South Africa 3 days ago

Pretoria, Gauteng, South Africa 9 hours ago

Johannesburg Metropolitan Area 1 week ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Our client is seeking a dynamic and highly organised Executive Personal Assistant to provide strategic and operational support to a senior business leader. This role is pivotal in driving workflow, ensuring efficient office management, and enhancing executive productivity through proactive planning, coordination, and the use of innovative digital tools.

Key Responsibilities:

Administrative and Executive Support:

• Provide high-level administrative and secretarial support to the executive.
• Leverage digital tools (e.g., Microsoft Copilot) to streamline tasks and enhance productivity.
• Manage office operations to ensure smooth and efficient functioning.
• Oversee the executive’s workflow, deadlines, and priorities to optimise productivity.
• Maintain the executive’s diary, schedule appointments, and coordinate logistics.
• Arrange complex travel plans and compile related documentation.
• Screen and prioritise incoming communication, responding independently where appropriate.
• Coordinate meetings and events, including logistics, catering, agendas, minutes, and action plans.
• Maintain accurate filing systems and ensure easy access to documentation.
• Escalate service-related issues and manage queries with internal providers.
• Monitor and control office supplies and ensure compliance with governance requirements.
• Compile and distribute documents and reports to required standards and timelines.
• Review and track departmental budget reports in collaboration with Finance.
• Coordinate decentralised academy training venues for the region.

Client Engagement and Stakeholder Relations:

• Build and maintain strong relationships with internal and external stakeholders.
• Partner with key stakeholders to understand business needs and priorities.
• Develop service level agreements and ensure consistent, accurate stakeholder communication.
• Promote exceptional client service and ensure fair treatment across all interactions.

Teamwork and Self-Development:

• Foster a positive work culture that promotes productivity and engagement.
• Model leadership behaviours aligned with the company’s values and culture.
• Promote continuous learning, innovation, and collaboration within the team.
• Identify and address personal development needs to support ongoing growth.
• Set and monitor performance goals to meet team and business objectives.

Financial and Governance Support:

• Manage allocated financial and company resources responsibly.
• Support the enforcement of financial policies and procedures to prevent misconduct.
• Apply governance, risk, and compliance frameworks within the role’s area of influence.

Qualifications:

• Matric (Grade 12) or equivalent.
• Post-matric qualification in Office Administration or related field (preferred).

Experience:

• Minimum 5 years’ experience in an executive secretarial role.
• 2–3 years’ experience in office administration and management.