6 Administrative Support jobs in Pretoria

Position Title: Manager, Organizational Development and Administrative Support

Location: South Africa or Ghana

Department: Africa

Reports to (supervisor): Senior Director Global Development, Government Relations and Organizational Development

Organization Overview:

Founded in 1968, Special Olympics is a global movement to end discrimination against people with intellectual disabilities. We foster acceptance of all people through the power of sport and programming in education, health, and leadership. With nearly four million athletes and Unified Sports® partners and one million coaches and volunteers in more than 170 countries, Special Olympics delivers more than 30 Olympic-type sports and nearly 50,000 games and competitions every year. Learn more at SpecialOlympics.org.

Position Summary:

The Manager of Organizational Development and Administrative Support at Special Olympics Africa Region is responsible for overseeing regional organizational development functions, including accreditation, grants management, board and national director support, and program development to ensure sustainable and well-governed programs. Additionally, the role provides administrative support to senior leadership, coordinates regional events, manages staff calendars and meeting documentation, and supports planning and language translation efforts. Required qualifications include a degree in organizational development or business administration, experience in multicultural organizations, bilingual proficiency in French and English, excellent communication, analytical and project management skills, and the ability to lead teams creatively and innovatively.

The position is central to enhancing regional operations and local program development, ensuring the organization's programs are sustainable, well-governed, and aligned with its mission.

• Managing regional OD functions such as accreditation, compliance, and census activities.
• Overseeing grants management by conducting needs assessments, providing technical support during proposals, tracking implementation, reporting, and managing the regional grants database.
• Supporting local program development through board management, including updating member databases, tracking training needs, monitoring board rotations, and reporting major changes to senior leadership.
• Assisting National Directors/CEOs by maintaining updated lists, tracking training needs, monitoring turnover, and informing senior leadership of any changes.
• Managing and monitoring single-year action plans and progress towards global and regional goals, providing quarterly updates.
• Handling the regional Programs’ snapshots and supporting other OD functions as assigned by senior leadership.

The role also includes providing administrative support primarily to the President and Managing Director (PMD) and other senior leaders as required. Responsibilities encompass:

• Leading logistics for the regional annual leadership conference and other events in collaboration with senior leadership.
• Monitoring updates to the regional staff team calendar.
• Acting as secretary during staff meetings.
• Collaborating with the regional planning officer to track quarterly submissions of annual planning tools and ensure deadlines are met.
• Providing language translation support as needed.

• A degree in organizational development, business administration, or an equivalent field.
• A bachelor's degree or equivalent professional experience plus Three to Five years of relevant work experience. Experience and/or coursework in the area of organizational development, business administration or an equivalent field is a plus.
• Proven experience working in multicultural, global or regional fast‑paced organizations.
• Advanced bilingual proficiency in French and English.
• Excellent written and oral communication abilities.
• Basic database management and project management skills.
• Proficient analytical skills.
• Demonstrated ability to self‑lead and lead teams.
• Creativity and innovation in problem‑solving.

This comprehensive description highlights the pivotal role the Manager of Organizational Development and Administrative Support plays in advancing the mission and operational effectiveness of Special Olympics Africa Region.

Legal Aid SA is a National Public Entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to indigent and vulnerable persons. The organisation has a national footprint in all nine (9) provinces. Legal Aid SA is a credible employer of choice, boasting Top Employer SA accreditation for 16 consecutive years. We offer an exciting Employee Value Proposition with opportunities for development, career growth and an inspiring workplace.

Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis. The position is based at the Legal Aid SA Pretoria Local Office.

1. To create a clean physical environment and render office services as and when required.
2. Serve Legal Practitioners and other Local Office staff by providing excellent office support services such as messenger duties.
3. Ensure that reports and documentation are sent/delivered to the right people, timeously.
4. Maintain an incoming/outgoing fax register per the required format.
5. Incoming mail handled in accordance with Legal Aid SA administrative procedures.
6. All documentation to be correctly/accurately filed.
7. Switchboard to be manned at all times and proper telephone etiquette to be adhered to at all times.
8. Daily collection and posting of mail.
9. Transporting Legal Aid SA staff members to courts/Provincial or National Office as per Legal Aid SA relevant Transport/Fleet Management policy/procedures.

1. National Senior/Matric certificate.
2. A valid driver’s licence.

A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 18 February 2025 , quoting the reference number PRET/OA/31/01/2025 in the subject line to or apply online at .

Applicants must replace the (at) with the @ symbol when sending an email. This will format the email address correctly for sending. It is displayed differently on our website as a cybersecurity protection measure.

Enquiries to Mandisa Kubayi, Tel :

The employment decision shall be informed by the Employment Equity Plan of Legal Aid SA. It is Legal Aid SA’s intention to promote equity (race, gender and disability) through the filling of this post(s) with a candidate whose transfer/promotion/appointment will promote representivity in line with the numerical targets as contained in our Employment Equity Plan. Legal Aid SA reserves the right to withdraw posts or not to make an appointment, if by doing so, the interests of Legal Aid SA will be best served.

APPLICANTS NOT CONTACTED WITHIN TWO (2) MONTHS MAY CONSIDER THEIR APPLICATION UNSUCCESSFUL.

SUMMARY

Personal Assistant Office Manager - Centurion

We are seeking a dynamic, bilingual (Afrikaans and English) Personal Assistant / Office Manager to support the executive team and ensure the smooth daily operations of the office. This individual will act as the professional and personable face of the company, managing administrative, organizational, and light accounting tasks with efficiency and enthusiasm. The ideal candidate will have a lively, well-presented personality that brings energy and cohesion to the team.

• Provide comprehensive administrative and personal assistance to the company directors and management team.
• Manage daily office operations, ensuring a professional and welcoming environment.
• Handle incoming calls, emails, and correspondence in both Afrikaans and English.
• Schedule meetings, appointments, and travel arrangements efficiently.
• Prepare and manage documentation, reports, and presentations.
• Maintain and organize company records, filing systems, and databases.
• Liaise with clients, suppliers, and partners, representing the company in a polished and professional manner.
• Oversee basic accounting functions, including invoicing, billing, and expense tracking.
• Assist in coordinating company events, internal communications, and team-building activities.
• Support HR functions such as onboarding, maintaining staff records, and coordinating staff meetings.
• Monitor and order office supplies, equipment, and refreshments.

Language: Fully bilingual in Afrikaans and English (spoken and written).

Experience: Minimum 3 years of experience in a Personal Assistant, Office Manager, or Administrative role.

Education: Relevant diploma or certification in Office Administration, Business Management, or similar.

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with accounting or billing software (e.g., Sage, Xero, QuickBooks) advantageous.
• Strong organizational and multitasking abilities.

• Professional, well-groomed, and articulate.
• Bubbly, approachable, and positive personality.
• Strong interpersonal and communication skills.
• Trustworthy, discreet, and able to handle confidential information.
• Team-oriented with a natural ability to uplift and connect people.

Opportunity to work in a dynamic, people-driven company culture.

A role that combines administration, PR, and light financial coordination.

Exposure to diverse business operations and growth opportunities.

A vibrant and collaborative work environment.

Position Overview:

We are seeking a dynamic, bilingual (Afrikaans and English) Personal Assistant / Office Manager to support the executive team and ensure the smooth daily operations of the office. This individual will act as the professional and personable face of the company, managing administrative, organizational, and light accounting tasks with efficiency and enthusiasm. The ideal candidate will have a lively, well-presented personality that brings energy and cohesion to the team.

Key Responsibilities:

• Provide comprehensive administrative and personal assistance to the company directors and management team.
• Manage daily office operations, ensuring a professional and welcoming environment.
• Handle incoming calls, emails, and correspondence in both Afrikaans and English.
• Schedule meetings, appointments, and travel arrangements efficiently.
• Prepare and manage documentation, reports, and presentations.
• Maintain and organize company records, filing systems, and databases.
• Liaise with clients, suppliers, and partners, representing the company in a polished and professional manner.
• Oversee basic accounting functions, including invoicing, billing, and expense tracking.
• Assist in coordinating company events, internal communications, and team-building activities.
• Support HR functions such as onboarding, maintaining staff records, and coordinating staff meetings.
• Monitor and order office supplies, equipment, and refreshments.

Requirements:

Language: Fully bilingual in Afrikaans and English (spoken and written).

Experience: Minimum 3 years of experience in a Personal Assistant, Office Manager, or Administrative role.

Education: Relevant diploma or certification in Office Administration, Business Management, or similar.

Technical Skills:

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with accounting or billing software (e.g., Sage, Xero, QuickBooks) advantageous.
• Strong organizational and multitasking abilities.

Personal Attributes:

• Professional, well-groomed, and articulate.
• Bubbly, approachable, and positive personality.
• Strong interpersonal and communication skills.
• Trustworthy, discreet, and able to handle confidential information.
• Team-oriented with a natural ability to uplift and connect people.

Why Join Us:

Opportunity to work in a dynamic, people-driven company culture.

A role that combines administration, PR, and light financial coordination.

Exposure to diverse business operations and growth opportunities.

A vibrant and collaborative work environment.

Position Overview:

We are seeking a dynamic, bilingual (Afrikaans and English) Personal Assistant / Office Manager to support the executive team and ensure the smooth daily operations of the office. This individual will act as the professional and personable face of the company, managing administrative, organizational, and light accounting tasks with efficiency and enthusiasm. The ideal candidate will have a lively, well-presented personality that brings energy and cohesion to the team.

Key Responsibilities:

• Provide comprehensive administrative and personal assistance to the company directors and management team.
• Manage daily office operations, ensuring a professional and welcoming environment.
• Handle incoming calls, emails, and correspondence in both Afrikaans and English.
• Schedule meetings, appointments, and travel arrangements efficiently.
• Prepare and manage documentation, reports, and presentations.
• Maintain and organize company records, filing systems, and databases.
• Liaise with clients, suppliers, and partners, representing the company in a polished and professional manner.
• Oversee basic accounting functions, including invoicing, billing, and expense tracking.
• Assist in coordinating company events, internal communications, and team-building activities.
• Support HR functions such as onboarding, maintaining staff records, and coordinating staff meetings.
• Monitor and order office supplies, equipment, and refreshments.

Requirements:

Language: Fully bilingual in Afrikaans and English (spoken and written).

Experience: Minimum 3 years of experience in a Personal Assistant, Office Manager, or Administrative role.

Education: Relevant diploma or certification in Office Administration, Business Management, or similar.

Technical Skills:

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with accounting or billing software (e.g., Sage, Xero, QuickBooks) advantageous.
• Strong organizational and multitasking abilities.

Personal Attributes:

• Professional, well-groomed, and articulate.
• Bubbly, approachable, and positive personality.
• Strong interpersonal and communication skills.
• Trustworthy, discreet, and able to handle confidential information.
• Team-oriented with a natural ability to uplift and connect people.

Why Join Us:

Opportunity to work in a dynamic, people-driven company culture.

A role that combines administration, PR, and light financial coordination.

Exposure to diverse business operations and growth opportunities.

A vibrant and collaborative work environment.