14 Administrative Support jobs in Pretoria

Introduction

Our client is an international giant within theEnergy Storage & Power Solutions industry.

They arelooking for a highly skilled and driven After-Sales / Customer Service Manager to lead their team.

This key role will be responsible for ensuring outstanding support to both internal and external customers, while maintaining operational excellence across service delivery, technical coordination, and administrative processes.

Duties & Responsibilities

• Prepare accurate service quotes and tenders on time.

• Client relationship management.

• Ensure high customer satisfaction through clear communication and efficient service.

• Lead and manage the Service department independently.

• Oversee technical and admin teams for installations, servicing, and commissioning.

• Collaborate with engineering, production, and sales teams.

• Develop and maintain service documentation and safety files.

• Manage CRM, planning tools, and documentation systems.

• Complete and submit all required internal and external reports.

• Implement and refine processes to improve service efficiency.

Desired Experience & Qualification

• 6 - 8 years relevant experience
• Proven managerial competencies
• Proven experience in drafting quotes and tenders
• BSc, BTech or Ndip in Electrical Engineering (advantageous)
• Pr Eng or Pr Tech or Pr Techni qualification will be advantageous

Package & Remuneration

R 800 000 - R 1.2 mil per annum (depending on experience and qualifications)

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About Us:

Outsourced is a leading Philippines outsourcing company providing dedicated remote staff and offshore staffing services. We specialise in providing staff of the highest quality who will continue to exceed your expectations and provide benchmark offshore solutions to your business. With Outsourced you can scale your organisation quickly, easily and cost effectively with dedicated remote staff based in our modern offices in Manila

Job Description

About Us:

Outsourced is a leading Philippines outsourcing company providing dedicated remote staff and offshore staffing services. We specialise in providing staff of the highest quality who will continue to exceed your expectations and provide benchmark offshore solutions to your business. With Outsourced you can scale your organisation quickly, easily and cost effectively with dedicated remote staff based in our modern offices in Manila

Position Purpose: Providing support to assist the Sales Support and Settlements team with the origination of Equipment Finance transactions. To ensure a high level of data quality for all new customers and maintain and update data as required.

Responsible For

• Perform accurate and complete data when verifying an application and entering details into relevant systems and CRM.
• Supporting our sales, credit, and settlement teams when retrieving information required and facilitating the settlement of new business.
• Reviewing new client documentation to ensure that it is accurately prepared and executed.
• Achieving target outcomes while professionally.
• Developing a full understanding of the company's product and service offerings
• Ad Hoc tasks deemed necessary to effectively complete your role.
• Completed all regulatory and compliance training as required.
• Have reported all incidents and breaches within required timeframes and to the required standard.
• Adhered to all relevant company policies and procedures.
• Complied with all Regulatory and Compliance obligations.
  
  

• Degree in business or related field is desirable but not necessary.
• Confident written English communication skills
• Ability to use a CRM/Microsoft Office suite.
• Experience in data entry and proficient keyboard skills
• Enjoys being busy, meeting deadlines, and a team player.
  
  

• Office-based | Eastwood Quezon City
• 6AM-3PM Manila Time
  
  

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Outsourcing and Offshoring Consulting

Referrals increase your chances of interviewing at Outsourced by 2x

Johannesburg Metropolitan Area 1 week ago

Pretoria, Gauteng, South Africa 3 days ago

Pretoria, Gauteng, South Africa 3 days ago

Pretoria, Gauteng, South Africa 5 months ago

Bryanston, Gauteng, South Africa 1 week ago

Modderfontein, Gauteng, South Africa 1 day ago

Johannesburg Metropolitan Area 17 hours ago

Centurion, Gauteng, South Africa 1 week ago

Pretoria, Gauteng, South Africa 16 hours ago

Johannesburg Metropolitan Area 1 week ago

Pretoria, Gauteng, South Africa 2 weeks ago

Centurion, Gauteng, South Africa 1 week ago

Centurion, Gauteng, South Africa 1 day ago

Centurion, Gauteng, South Africa 1 day ago

Woodmead, Gauteng, South Africa 1 month ago

Midrand, Gauteng, South Africa 2 weeks ago

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Position Purpose:

To provide professional front-desk reception services while supporting the finance team with
junior-level bookkeeping and debtor collection tasks. This role is critical to ensuring the smooth
daily operations of the office and supporting financial efficiency through prompt
communication, administration, and debtor’s follow-up.

Key Responsibilities:

1. Reception & Front Desk Management
? Greet and direct visitors in a professional and friendly manner.
? Answer and route incoming calls and emails promptly.
? Maintain a clean and organized reception area.
? Assist with incoming and outgoing courier/delivery coordination.
? Manage incoming general queries and support ticket routing.
? Shipping and receiving of goods and stock at the front desk.
? Printer Management
? Ad-hoc Reception duties

2. Bookkeeping & Debtors
? Serve as first-line support for financial-related incoming tickets and calls via Bitrix and Dat
? atill.
? Escalate unresolved issues in a timely manner.
? Liaise regarding payment arrangements and account reconciliations.
? Maintain accurate debtor communication and payment records.
? Maintain
? Support Function to Accounts receivable
? Maintain Sufficiency Score (2-hour turnaround time on all incoming tickets)

3. Office Administration
? Manage and track office supplies, ensuring stock levels are maintained.
? Coordinate office maintenance and liaise with relevant service providers.
? Maintain and organize both physical and digital filing systems.
? Support scheduling of internal meetings and events.
? Perform general clerical tasks: scanning, photocopying, document preparation, and data
entry.
? Provide admin support to EXCO members as required.

Key Competencies
? Professional communication skills (written and verbal)
? Strong organizational and time management abilities
? High attention to detail and accuracy
? Discretion and confidentiality
? Team-player with a proactive attitude
? Ability to multitask in a dynamic environment
Qualifications & Experience
? At least 75% on accounting in Matic and or;
? A bookkeeping certificate or similar finance qualification and or;
? Minimum 2 year of experience in a similar role with finance responsibilities
? Basic accounting or finance exposure advantageous
? Proficient in Microsoft Office Suite and Pastel Partner
? Advance Excel skill will be advantageous

Key Responsibilities:

Performance Measures (KRA suggestions)
? Reception and admin duties completed accurately and on time
? Prompt and professional handling of financial support tickets (Turnaround time on tickets)
? Office Administration

Behavioral Measures (KRA suggestions)
? Positive feedback from internal stakeholders and EXCO
? Neat and tidy on self and surroundings
? Friendly and inviting to all clients and staff

Legal Aid SA is a National Public Entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to indigent and vulnerable persons. The organisation has a national footprint in all nine (9) provinces. Legal Aid SA is a credible employer of choice, boasting Top Employer SA accreditation for 16 consecutive years. We offer an exciting Employee Value Proposition with opportunities for development, career growth and an inspiring workplace.

Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis. The position is based at the Legal Aid SA Pretoria Local Office.

1. To create a clean physical environment and render office services as and when required.
2. Serve Legal Practitioners and other Local Office staff by providing excellent office support services such as messenger duties.
3. Ensure that reports and documentation are sent/delivered to the right people, timeously.
4. Maintain an incoming/outgoing fax register per the required format.
5. Incoming mail handled in accordance with Legal Aid SA administrative procedures.
6. All documentation to be correctly/accurately filed.
7. Switchboard to be manned at all times and proper telephone etiquette to be adhered to at all times.
8. Daily collection and posting of mail.
9. Transporting Legal Aid SA staff members to courts/Provincial or National Office as per Legal Aid SA relevant Transport/Fleet Management policy/procedures.

1. National Senior/Matric certificate.
2. A valid driver’s licence.

A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 18 February 2025 , quoting the reference number PRET/OA/31/01/2025 in the subject line to or apply online at .

Applicants must replace the (at) with the @ symbol when sending an email. This will format the email address correctly for sending. It is displayed differently on our website as a cybersecurity protection measure.

Enquiries to Mandisa Kubayi, Tel :

The employment decision shall be informed by the Employment Equity Plan of Legal Aid SA. It is Legal Aid SA’s intention to promote equity (race, gender and disability) through the filling of this post(s) with a candidate whose transfer/promotion/appointment will promote representivity in line with the numerical targets as contained in our Employment Equity Plan. Legal Aid SA reserves the right to withdraw posts or not to make an appointment, if by doing so, the interests of Legal Aid SA will be best served.

APPLICANTS NOT CONTACTED WITHIN TWO (2) MONTHS MAY CONSIDER THEIR APPLICATION UNSUCCESSFUL.