5 Administrative Manager jobs in Pretoria
Administrative Manager
Posted today
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Job Description
The minimum requirements for this position are:
REQUIRED LEVEL OF EXPERIENCE
- Minimum Grade 12 qualification
- National Diploma in Administration or equivalent to
- Degree in Administration would be an advantage
- Minimum of 8 years' relevant experience
- Driver's license
KEY RESPONSIBILITIES
Secretarial
- Prepare correspondence, reports, and materials for publications and presentations.
- Prepare and maintain expense report for the Division.
- Setup and co-ordinate meetings, training and conferences
- Create, transcribe and distribute meeting agendas and minutes for the directorate or as requested.
- Maintain hard copy and electronic filing system
- Monitoring and co-ordination of project information
- Handle procurement processes for the directorate including sourcing required resources and obtaining approvals from designated signatories in accordance with procurement policies.
- Prepare all relevant documentation for procurement recording.
- Provide Technical support during construction and site show ground.
- Coordinate with sub-contractors, suppliers and consultants.
- Participate in site works, inspection and planning. If and when needed
- Prepares and reviews documentation, such as correspondence, reports, and presentations.
Tendering
- Prepares and reviews documentation, tenders, BID documents before submitting to CEO
- Manage the process of obtaining briefings and papers/tender documents (as required) on behalf of the CEO/Director, to ensure that they are fully prepared for all engagements.
Quality Management System
- Be p
roficient with the KMSD Quality Management System. - Manager QMS system, workflow and ensure compliance.
- Support QAO with maintaining a flowing QMS system
Operation Management
- Manage and supervise administrative staff to ensure smooth office operations.
- Ensure that all administrative and operational activities are carried out in a timely and efficient manner.
- Manage day-to-day operations tasks, such as scheduling, logistics, and staff management.
- Coordinate and manage social year plan activities
- Coordinate, plan and manage events of varying sizes and purposes.
- Develop and maintain operational processes and workflows to ensure that resources are used efficiently.
- Identify and address operational problems and inefficiencies, report these to the management team and suggest solutions.
- Coordinate with vendors and suppliers to get quotes, negotiate pricing and maintain good relationships with external stakeholders.
- Manage inventory levels and ensure that any shortages are addressed in a timely manner to avoid any disruption in workflows.
- Create and maintain records for all operational activities and ensure that all documents are filed properly.
- Assist in the preparation of budgets, forecasts, and reports related to operational activities.
- Participate in the development of company policies, procedures, goals, and objectives that support the company's mission and vision.
Ad Hoc
Perform any other duties that are commensurate with job level.
SPECIAL SKILLS
- Strong computer skills including word processing, spreadsheets, graphical presentation, and Internet research skills
- Human relations skills and understanding people from different cultures
- Project management, communication, presentation, and report writing
- Practical skills such as the ability to set up data presentations
- Decision-making
- Problem-solving
- Customer service orientation
- Interpersonal skills – tact, diplomacy
- Initiative and Flexibility
- Accountability
- High degree of computer literacy including very good typing skills
- Strong organisational skills
- Proficiency in filing and maintaining filing systems
EFFECTIVE DATE:
Immediately
RENUMERATION:
Negotiable
OFFICE LOCATION:
Centurion, Gauteng
APPLICATION PROCEDURE
:
All applications must send a detailed resume, qualifications, current payslip & Driver's License to , with the Job title as the subject.
Applicants with a detailed CV and required supporting documents will be considered. Only successful applicants will be contacted.
Manager, Organizational Development & Administrative Support
Posted 5 days ago
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Position Title: Manager, Organizational Development and Administrative Support
Location: South Africa or Ghana
Department: Africa
Reports to (supervisor): Senior Director Global Development, Government Relations and Organizational Development
Organization Overview:
Founded in 1968, Special Olympics is a global movement to end discrimination against people with intellectual disabilities. We foster acceptance of all people through the power of sport and programming in education, health, and leadership. With nearly four million athletes and Unified Sports® partners and one million coaches and volunteers in more than 170 countries, Special Olympics delivers more than 30 Olympic-type sports and nearly 50,000 games and competitions every year. Learn more at SpecialOlympics.org.
Position Summary:
The Manager of Organizational Development and Administrative Support at Special Olympics Africa Region is responsible for overseeing regional organizational development functions, including accreditation, grants management, board and national director support, and program development to ensure sustainable and well-governed programs. Additionally, the role provides administrative support to senior leadership, coordinates regional events, manages staff calendars and meeting documentation, and supports planning and language translation efforts. Required qualifications include a degree in organizational development or business administration, experience in multicultural organizations, bilingual proficiency in French and English, excellent communication, analytical and project management skills, and the ability to lead teams creatively and innovatively.
Primary ResponsibilitiesThe position is central to enhancing regional operations and local program development, ensuring the organization's programs are sustainable, well-governed, and aligned with its mission.
Organizational Development Responsibilities- Managing regional OD functions such as accreditation, compliance, and census activities.
- Overseeing grants management by conducting needs assessments, providing technical support during proposals, tracking implementation, reporting, and managing the regional grants database.
- Supporting local program development through board management, including updating member databases, tracking training needs, monitoring board rotations, and reporting major changes to senior leadership.
- Assisting National Directors/CEOs by maintaining updated lists, tracking training needs, monitoring turnover, and informing senior leadership of any changes.
- Managing and monitoring single-year action plans and progress towards global and regional goals, providing quarterly updates.
- Handling the regional Programs’ snapshots and supporting other OD functions as assigned by senior leadership.
The role also includes providing administrative support primarily to the President and Managing Director (PMD) and other senior leaders as required. Responsibilities encompass:
- Leading logistics for the regional annual leadership conference and other events in collaboration with senior leadership.
- Monitoring updates to the regional staff team calendar.
- Acting as secretary during staff meetings.
- Collaborating with the regional planning officer to track quarterly submissions of annual planning tools and ensure deadlines are met.
- Providing language translation support as needed.
- A degree in organizational development, business administration, or an equivalent field.
- A bachelor's degree or equivalent professional experience plus Three to Five years of relevant work experience. Experience and/or coursework in the area of organizational development, business administration or an equivalent field is a plus.
- Proven experience working in multicultural, global or regional fast‑paced organizations.
- Advanced bilingual proficiency in French and English.
- Excellent written and oral communication abilities.
- Basic database management and project management skills.
- Proficient analytical skills.
- Demonstrated ability to self‑lead and lead teams.
- Creativity and innovation in problem‑solving.
This comprehensive description highlights the pivotal role the Manager of Organizational Development and Administrative Support plays in advancing the mission and operational effectiveness of Special Olympics Africa Region.
#J-18808-LjbffrSenior Manager : Infrastructure Management (Central Office Hatfield)
Posted 2 days ago
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Job title: Senior Manager: Infrastructure Management (Central Office Hatfield)
Job Location: Gauteng, Pretoria
Deadline: October 24, 2025
Description- Develop, implement, and maintain infrastructure and asset management frameworks, policies, and systems.
- Design and oversee solutions supporting the full asset lifecycle, from acquisition to disposal.
- Implement and monitor infrastructure and asset risk treatment and mitigation plans.
- Optimise asset utilisation across ARC divisions in alignment with strategic objectives.
- Manage the delivery of facilities management services at strategic, tactical, and operational levels.
- Oversee leases, contracts, and procurement processes, ensuring compliance and contractor performance.
- Implement preventative, planned, and emergency maintenance programmes (3–10-year plans).
- Ensure compliance with regulatory, environmental, and safety standards.
- Manage vehicle fleet operations, including maintenance and replacement cycles.
- Promote sustainable and green infrastructure initiatives to improve energy and water efficiency.
- Develop and manage both Opex and Capex budgets effectively.
- Lead and manage staff performance to ensure service excellence and operational efficiency.
- Prepare and present technical, operational, and financial reports to management.
- Ensure optimal use of facilities, high stakeholder satisfaction, and adherence to compliance requirements.
- Bachelor’s Degree in Facilities Management, Property Management, Engineering, or similar.
- Professional registration (SAFMA, IFMA, etc.) advantageous.
- 10 years’ experience in Facilities Management, of which 5 years should be at management role or 3 years at senior management level.
- In-depth knowledge of infrastructure planning, asset lifecycle management, and maintenance strategies.
- Proven experience in project management, budgeting, and financial control (Capex and Opex).
- Familiarity with Occupational Health and Safety (OHS) regulations, environmental compliance, and risk management frameworks.
- Excellent leadership, communication, and stakeholder management skills.
Senior manager : infrastructure management (central office hatfield)
Posted today
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Office of the Director : Contract Management
Posted today
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Job Description
Overview
Job title: Office of the Director : Contract Management
Job Location: Gauteng, Pretoria
Deadline: October 20, 2025
Requirements- Degree in SCM / Procurement
- Successful interns will receive structured work exposure and training relevant to their field of study, in line with the placement area.
- Interns are expected to actively participate in workplace activities, projects, and capacity-building initiatives under supervision of experienced professionals.
- Graduate Trainee / Internship / siwes jobs
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