144 Project Administrator jobs in South Africa

• Secretarial Support
• Typing of reports, correspondence, minutes, cost estimates, quotations, progress reports etc. Assist with the compilation of letters, progress reports and editing of minutes and reports.
• Binding/collating reports and tender documents - for issue to client, hard copy for filing, save complete pdf on server.
• Compilation & update of departmental and office reports with regard to utilisation, budgets, debtors, active projects, proposals & opportunities, & office financials for monthly management meetings.
• Attention to detail to ensure professional documentation.
• Reception & switchboard.
• Project Documentation
• Pursuit Documents - complete BnB, Risk, CSOC and NPIS forms for proposals/projects, upload to SharePoint.
• Project Files - provide documentation to create project files for new projects and update as required both in hard copy and electronically.
• Documents - scan and save documents where relevant and update project file with hard copies.
• Tenders & Vendor Registrations
• Tenders & Vendor Registrations - assist with compilation & completion of tender documents & vendor registrations, within required deadlines.
• Maintain and update office tender (proposals, quotations, etc.) register and vendor registration register.
• 4. Administration - Projects
• Compilation and assistance of monthly accounts as per cost detail reports and budgets and request invoice from debtor's department.
• Invoices - check invoices including back up documentation as required by client and compile cover letter and submit to project manager to sign off.
• Complete and submit documentation such as forecasts, invoice scheduling, WIP reports, project close out forms and project status reports to cost controllers.
• Vendor/Sub consultant agreements - complete and submit to legal department for approval. Once approved submit to relevant role-players to undersign.
• Vendor/Sub consultant invoices - check that vendor/sub consultant is registered on our company database; that an order has been raised for the invoice; that invoice is as per approved sub consultant agreement and budget in order to be included with invoice to the client.
• Request contractor

Description

Project Administrator will work directly with Operations to assist in the planning and scheduling of pavement maintenance projects. This position will do the following:

• Create and edit project documents including maps, community notices, DocuSign agreements, change orders, and work orders.
• Oversee the creation of maps and distribution of notices for street closures for assigned projects.
• Communicate with the residents, city officials, HOA’s, and other clients affected by street closures to resolve any issues or concerns.
• Assign crew members to the project work orders.
• Develop working relationship with customers by phone call and/or email.
• Complete assigned Projects.
• Assist with overflow of incoming phone calls.
• Review Sales documents for accuracy and communicate with the sales team to make revisions.
• Any other duties assigned by the Operations Leader.

Requirements

• High school diploma or equivalent; additional education in business, administration, or a related field is preferred.
• Strong attention to detail and the ability to spot errors or inconsistencies in documents.
• Excellent communication skills, both written and verbal, to effectively interact with the sales team.
• Ability to work in a fast-paced environment while maintaining accuracy and efficiency.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.) or similar software.
• Previous experience in a similar role or within an administrative environment is a plus.

Are you a detail-oriented, proactive professional with a passion for project coordination and operational excellence? Join our dynamic Sample Operations Team as aProject Administrator , where you'll play a pivotal role in ensuring smooth execution of sample-related activities, fieldwork coordination, and social media campaign support.

This role is ideal for someone who thrives in a fast-paced environment, enjoys working with diverse teams, and is committed to delivering high-quality outcomes.

KEY RESPONSIBILITIES :

• Schedule and confirm fieldworkers, venues, and equipment.
• Prepare fieldwork materials such as questionnaires, discussion guides, consent forms, and briefing packs.
• Monitor fieldwork progress and escalate delays to the Fieldwork Manager.
• Conduct pilot interviews and assist with quality checks.
• Support the recruitment and onboarding of fieldwork suppliers.

• Maintain centralised repositories for project documents.
• Ensure supplier contracts and annexures are signed and stored correctly.
• Verify supplier invoices and assist with budget tracking.
• Keep Trello boards and MS Teams channels updated.
• Ensure compliance with POPIA and internal quality standards.

• Assist in planning and implementing META (Facebook/Instagram) campaigns.
• Source quotations from panel suppliers and assist with campaign setup.
• Track campaign metrics such as cost per complete and completion rates.
• Monitor and apply campaign changes on alternate weekends or during leave cover.
• Download and save campaign-related invoices.
• Update monthly campaign tracking documents.
• Liaise with suppliers, recruiters, and internal teams to coordinate logistics.
• Compile and share project status reports.
• Resolve queries promptly to avoid project delays.
• Support training sessions and onboarding processes.

• Track task completion and project timelines using Trello.
• Identify risks and collaborate with stakeholders to resolve issues.
• Apply checklists and guidelines to maintain quality.
• Contribute to continuous improvement initiatives.

• Matric (Grade 12) completed.
• Diploma in Business Administration, Marketing, or related field (completed or currently studying).
• Minimum 2 years’ experience in a similar role.
• Strong coordination and project management skills.
• Proficient in MS Office (Teams, Outlook, Excel, PowerPoint, Word).
• Experience with project management and data capture tools is advantageous.
  

• Attention to detail and strong time management.
• Excellent communication and relationship-building skills.
• Independent decision-making and problem-solving abilities.
• Adaptable, process-oriented, and service delivery focused.
• Ability to manage conflict and multitask effectively.

Are you a detail-oriented, proactive professional with a passion for project coordination and operational excellence? Join our dynamic Sample Operations Team as aProject Administrator , where you'll play a pivotal role in ensuring smooth execution of sample-related activities, fieldwork coordination, and social media campaign support.

This role is ideal for someone who thrives in a fast-paced environment, enjoys working with diverse teams, and is committed to delivering high-quality outcomes.

• Schedule and confirm fieldworkers, venues, and equipment.
• Prepare fieldwork materials such as questionnaires, discussion guides, consent forms, and briefing packs.
• Monitor fieldwork progress and escalate delays to the Fieldwork Manager.
• Conduct pilot interviews and assist with quality checks.
• Support the recruitment and onboarding of fieldwork suppliers.

• Maintain centralised repositories for project documents.
• Ensure supplier contracts and annexures are signed and stored correctly.
• Verify supplier invoices and assist with budget tracking.
• Keep Trello boards and MS Teams channels updated.
• Ensure compliance with POPIA and internal quality standards.

• Assist in planning and implementing META (Facebook/Instagram) campaigns.
• Source quotations from panel suppliers and assist with campaign setup.
• Track campaign metrics such as cost per complete and completion rates.
• Monitor and apply campaign changes on alternate weekends or during leave cover.
• Download and save campaign-related invoices.
• Update monthly campaign tracking documents.

• Liaise with suppliers, recruiters, and internal teams to coordinate logistics.
• Compile and share project status reports.
• Resolve queries promptly to avoid project delays.
• Support training sessions and onboarding processes.

• Track task completion and project timelines using Trello.
• Identify risks and collaborate with stakeholders to resolve issues.
• Apply checklists and guidelines to maintain quality.
• Contribute to continuous improvement initiatives.

• Matric (Grade 12) completed.
• Diploma in Business Administration, Marketing, or related field (completed or currently studying).
• Minimum 2 years’ experience in a similar role.
• Strong coordination and project management skills.
• Proficient in MS Office (Teams, Outlook, Excel, PowerPoint, Word).
• Experience with project management and data capture tools is advantageous.
  

• Attention to detail and strong time management.
• Excellent communication and relationship-building skills.
• Independent decision-making and problem-solving abilities.
• Adaptable, process-oriented, and service delivery focused.
• Ability to manage conflict and multitask effectively.

Position: Project Administrator

Salary: Market related

Location: Centurion

Job type: Permanent

Industry: Information Technology

Reference Number: CWR.UI.PA.

COMPANY DESCRIPTION:

Our client is a recognised resource in the design and installation of data, voice and video solutions and they are looking for a skilled Project Administrator to perform a variety of project and office administration tasks.

JOB DESCRIPTION:

Coordinate project activities, including simple tasks and larger plans. You will manage schedules, arrange assignments and communicate progress to all team members, prepare action plans, analyze risks and opportunities and gather necessary resources.

MAIN DUTIES & RESPONSIBILITIES:

• Act as the point of coordination and contact for all participants
• Monitor project progress and address potential issues
• Coordinate quality controls to ensure deliverables meet requirements
• Measure and report on project performance
• Scheduling regular meetings and recording decisions (e.g. assigned tasks and next steps)
• Breaking projects into doable tasks and setting timeframes
• Creating and updating workflows
• Prepare and provide documentation to internal teams and key stakeholders
• Order resources

EDUCATIONAL REQUIREMENTS:

• Matric
• Any relevant project related qualifications will be advantageous

EXPERIENCE AND SKILLS REQUIRED:

• Proven work experience of at least 3 years as a Project Administrator
• Monitor fieldwork progress, track task completion, outstanding documents and information, timelines and escalate delays to the Operational Manager.
• Hands-on experience with flowcharts, technical documentation and schedules
• Knowledge of project management software (e.g. Trello or Microsoft Project)
• Independent decision-making and problem-solving abilities
• Adaptable, process-oriented, and service delivery focused
• Ability to manage conflict and multitask effectively
• Drivers license + reliable transport
• Fluent in Afrikaans and English
• Proficient in MS Office, databases and Visio
• Accuracy and attention to detail
• Well organized
• The ability to work to a high level under extreme pressure
• The capacity to work alone or as part of a team
• Reliability, honesty and leadership skills (as you may be involved in project management at some stage)
• Discretion and respect for confidential information
• Multi-tasking and time-management skills, with the ability to prioritize tasks

TO APPLY FOR THE POSITION, PLEASE FOLLOW THE LINK BELOW:

POPIA

By Submitting your CV, you confirm that:

1. We may retain your personal information in our database for future matching.
2. We may contact you when suitable opportunities arise.
3. The information you have provided to us is true, correct and up to date.

We endeavour to reply to each and every application, however, should you not hear back from us within 14 days please consider your application unsuccessful.

Join to apply for the Project Administrator role at iX engineers (Pty) Ltd.

Join to apply for the Project Administrator role at iX engineers (Pty) Ltd.

Job Advertisement: Project Administrator

Durban Office

Department: Environmental Remediation

Contract Type: Permanent

This role provides direct support to the department head, location office manager and project managers in the office, relating to departmental administrative functions and assistance. The role also supports the location office manager with specific administrative functions.

AREAS OF RESPONSIBILITY .

• Secretarial Support
• Typing of reports, correspondence, minutes, cost estimates, quotations, progress reports etc. Assist with the compilation of letters, progress reports and editing of minutes and reports.
• Binding/collating reports and tender documents - for issue to client, hard copy for filing, save complete pdf on server.
• Compilation & update of departmental and office reports with regard to utilisation, budgets, debtors, active projects, proposals & opportunities, & office financials for monthly management meetings.
• Attention to detail to ensure professional documentation.
• Reception & switchboard.
• Project Documentation
• Pursuit Documents - complete BnB, Risk, CSOC and NPIS forms for proposals/projects, upload to SharePoint.
• Project Files - provide documentation to create project files for new projects and update as required both in hard copy and electronically.
• Documents - scan and save documents where relevant and update project file with hard copies.
• Tenders & Vendor Registrations
• Tenders & Vendor Registrations - assist with compilation & completion of tender documents & vendor registrations, within required deadlines.
• Maintain and update office tender (proposals, quotations, etc.) register and vendor registration register.
• 4. Administration - Projects
• Compilation and assistance of monthly accounts as per cost detail reports and budgets and request invoice from debtor's department.
• Invoices - check invoices including back up documentation as required by client and compile cover letter and submit to project manager to sign off.
• Complete and submit documentation such as forecasts, invoice scheduling, WIP reports, project close out forms and project status reports to cost controllers.
• Vendor/Sub consultant agreements - complete and submit to legal department for approval. Once approved submit to relevant role-players to undersign.
• Vendor/Sub consultant invoices - check that vendor/sub consultant is registered on our company database; that an order has been raised for the invoice; that invoice is as per approved sub consultant agreement and budget in order to be included with invoice to the client.
• Request contractor

Job category: Other: FMCG, Retail, Wholesale and Supply Chain

Location: Cape Town

Contract: Permanent

EE position: No

To support and provide administrative assistance to the Technical Deliveries Manager in a confidential, professional, and comprehensive manner by preparing relevant communication and reporting as required to allow for the effective delivery of associated Beauty projects and optimization opportunities.

• Provide advanced, efficient, confidential project administrative support to the Project or Line Manager.
• Set up new project templates, project codes, and information, ensuring that sign-off process is followed.
• Document management - ensure forms and templates are continually updated and stored in the correct repository (SharePoint or other).
• Deal with sensitive and confidential internal and supplier information.
• Proactively communicate with project teams and key stakeholders in a professional manner.
• Ensure and maintain a central repository of key project deliverables per project on SharePoint (e.g. meeting attendance, project registration forms, project plans, business cases, business requirement documents, change management documents, project status reports, PIRs etc.).
• General office administration – accurate and timeous processing of invoices etc.
• Timeously follow up on projects and actions.
• Support the monitoring of budgets and expenses.
• Request, receive and consolidate Project Status reports.

• Relevant tertiary qualification
• Budgeting and office management skills
• Strong Planning, Administration and Analytical Skills
• Confidentiality and use of discretion
• Ability to think 'out-of-the-box'/ lateral thinking
• High initiative / self-starter/ proactive / anticipate requirements
• Sound PC skills – advanced Word, PowerPoint and Excel
• Exceptional customer service and conflict handling skills
• Professionalism, excellent judgement
• Efficient and accurate with high attention to detail
• Good problem-solving skills and ability to make decisions independently
• Ability to adapt quickly to change
• Excellent communication skills – verbal and written
• Team orientation and ability to work independently
• Able to travel
• An understanding of the requirements and implications of projects

We are looking for a Project Administrator for our well-known client in Telecommunication. The ideal candidate will be responsible for organizing our client's day-to-day operations. The candidate should possess good communication skills and must have the ability to work well in teams. The candidate should be highly organized, able to multitask with ease, and always willing to put in extra work. Familiarity with office software (e.g., Microsoft Office), including word processors, presentations, and advanced skills in Excel, is essential.

Project Administrator Duties and Responsibilities

1. Working on a ticketing system, fully tracking thereof.
2. Functional daily reporting.
3. Working with customers.
4. Working with subcontractors.
5. PI and PO creation to customer using Excel and PDF.
6. Subcontractor work in progress, follow up, and invoicing.
7. Work completed, obtaining POW from subcontractors.
8. Create PAC document, region to get it signed.
9. Vandalism reports, field trackers, and spare part management.

1. Have more than 2 years of working experience in an ICT company.
2. Experience in Project Administration or a similar role.
3. Experience interacting with clients.
4. Advanced experience in Microsoft Office.
5. Advanced skills in adaptability, communication, and attention to detail.
6. Experience working on a ticketing system like Webforce, ISDP, OWS, or similar.

Minimum of 2 years of Project Administration or similar role experience in the Telecommunication industry.

• Minimum 3 years experience in project management or coordination.
• University degree in Business, (Computer) Science, or Engineering (degree discipline less important than achievement).
• Experience in the pharmaceutical or pharmacy sector is advantageous.
• Fluent in Afrikaans and English.
• Strong project management skills (relevant qualification/certificate preferred).
• Excellent organisational, multitasking, and communication skills (oral and written).
• Ability to interpret and present data to support business decision-making.
• Proficient in MS Office; knowledge of PowerBI or similar tools advantageous.
• Professional client engagement and relationship management abilities.
• Team player with a proactive, detail-oriented, and self-motivated approach.
• Flexible, adaptable, trustworthy, and diplomatic with excellent communication skills.

• Project Support & Coordination: Assist senior project managers with planning, organising, and executing projects to ensure timelines, deliverables, and objectives are achieved.
• Task & Timeline Tracking: Maintain project schedules, trackers, and task lists, monitoring progress and highlighting potential delays.
• Documentation: Prepare and manage project documentation, including meeting minutes, action plans, and progress reports.
• Stakeholder Communication: Act as a central contact for internal teams and external stakeholders, ensuring consistent updates on project developments.
• Quality Assurance: Support the team in delivering outputs that meet company quality standards.

Hiring: Project Administrator (Richards Bay)
Our client is seeking a Project Administrator to join their projects team. You'll coordinate and support manufacturing projects, particularly on-site at an aluminum smelter, ensuring successful planning, execution, and close-out.

Key Responsibilities:
Assist with project planning and scheduling.
Monitor project progress (milestones, budget).
Coordinate teams, subcontractors, and suppliers.
Track material deliveries and manage site logistics.
Support HSE compliance and site access.
Attend meetings, take minutes, and follow up on actions.
Maintain accurate project documentation (scope, schedules, POs).
Prepare and distribute project reports (daily/weekly/monthly).
Update project management systems and trackers.
Support invoicing processes.
Provide financial support to project, finance, and business development teams.

Education: National Diploma or equivalent in Project Management, Engineering, or related field.
Experience: 3+ years in project coordination/administration, preferably in industrial/manufacturing, with heavy industrial site experience (e.g., smelters) as an advantage.
Knowledge of procurement and invoicing.
Ability to work under pressure and adapt to changing demands.