144 Organizational Skills jobs in South Africa

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Location: Remote (UK-based employer, South African candidates welcome)

Job Overview

Are you detail-oriented, organised, and looking for an opportunity to work with an international company? We are seeking an Online Data Entry Clerk to join a UK-based business, providing accurate and efficient data entry support. This is an excellent opportunity for individuals looking to build a career in administration, with or without prior experience.

Responsibilities

• Accurately input, update, and maintain data in company systems
• Verify and correct data to ensure accuracy and completeness
• Organise and manage digital files and records
• Follow company procedures for data entry and documentation
• Assist with basic administrative tasks as required

Qualifications and Experience

• No prior experience required, but previous data entry or admin experience will be an advantage
• Strong attention to detail and accuracy
• Good typing speed and proficiency in Microsoft Office or Google Suite
• Reliable internet connection and access to a laptop or desktop computer
• Ability to work independently and meet deadlines

• Seniority level Entry level

• Employment type Full-time

• Job function Other
• Industries Staffing and Recruiting

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Durban, KwaZulu-Natal, South Africa 2 days ago

Randfontein, Gauteng, South Africa 3 days ago

Bronkhorstspruit, Gauteng, South Africa 3 days ago

Centurion, Gauteng, South Africa 5 days ago

Johannesburg, Gauteng, South Africa 5 days ago

Johannesburg, Gauteng, South Africa $600.00-$00.00 1 month ago

Cape Town, Western Cape, South Africa 1 day ago

Cape Town, Western Cape, South Africa $6 0.00- 800.00 1 month ago

Cape Town, Western Cape, South Africa ZAR15,000.00-ZAR20,000.00 4 months ago

Krugersdorp, Gauteng, South Africa 1 day ago

Pretoria, Gauteng, South Africa 1 day ago

Alberton, Gauteng, South Africa 1 day ago

Jan Kempdorp, North-West, South Africa 1 day ago

Boksburg, Gauteng, South Africa 1 day ago

Stellenbosch, Western Cape, South Africa 1 day ago

Komani, Eastern Cape, South Africa 1 day ago

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• Your area of responsibility includes the independent analysis, maintenance, control, and correction of master data in the relevant systems.
• Maintain Master Data mainly for all The Company`s TMS & other global applications.
• Data preparation using Excel and continuous assurance of data quality.
• Enforce established data standards and guidelines.
• Accurate control and ensuring rapid clarification in the event of discrepancies.
• Create analysis and reports as needed.
• Design and optimization of master data processes, preparing MDM documents/SOPs.
• Internal contact person for master data specific questions.

Requirements:

• Matric or Senior Certification equivalent
• Working knowledge of ERP modules.
• Experience of working as offshore service providers would be an advantage.
• Independent, structured, prospective, and solution-oriented way of working
• English language skills as well as the confident handling of MS-Office, especially Excel

Data entry specialists are responsible for digitizing data for storage purposes. They work in the administrative department of a company and their duties include collecting client information, maintaining an organized filing system, and reviewing data for completeness and accuracy.

We are looking to hire a dynamic data entry specialist to join our company's administrative department. In this role, you'll be responsible for entering client information into our electronic storage system, updating existing entries, and organizing hard copies of information appropriately.

To ensure success as a data entry specialist, you should display impeccable organizational skills and experience working with a variety of databases. Ultimately, a top-notch data entry specialist should have a razor-sharp eye for detail and excellent knowledge of data management.

• Collecting and digitizing data such as invoices, canceled bills, client information, and financial statements.
• Maintaining a detailed and organized storage system to ensure data entries are complete and accurate.
• Keeping a record of hard copy data such as invoices, inventory checklists, and other financial documents.
• Establishing data entry standards by continually updating filing systems to improve data quality.
• Addressing data inconsistencies by working with administrative staff to locate missing data.
• Attending to data queries and reporting any major data errors to management.
• Adhering to best data management practices and maintaining a high standard of accuracy and efficiency.

• A high school diploma or GED.
• At least 1 year of experience working as a data entry specialist.
• Excellent knowledge of data entry software, such as Ninox, Kintone, and OmPrompt Order Management.
• Exceptional organizational skills, a keen eye for detail, and the ability to spot errors with accuracy and efficiency.
• Good communication skills and the ability to collaborate with staff members.
• Solid time management skills and the ability to prioritize tasks.
• Excellent typing skills and experience working with Windows, Microsoft Office, and Google Suite.

• Typing and formatting documents
• Managing diaries and setting up appointments
• Filing
• Answering phones
• General administration

• Strong Microsoft Office Skills non-negotiable
• A tertiary education
• Good and effective communication skills

WHY YOU SHOULD APPLY:

Coalition Technologies is devoted to delivering clients the highest quality work while providing our team a fun, thriving, and innovative environment. Along with the opportunity for tremendous career growth and rapid advancement, CT offers:

The most competitive profit-sharing bonus plan in the industry, paying up to 50% of company profits to full-time employees each month.
A highly competitive Paid Time Off plan, promoting quality work-life balance.
Subsidized gym memberships to help team members feel their best.
Medical, dental, vision, and life insurance packages for all US-based team members.
International Health Insurance Reimbursement Program for all international team members, a benefit unique to Coalition.
Device upgrade and learning reimbursement programs.
Motivating career development plans with clearly defined goals and rewards.
Additional job-specific incentives and bonuses.
Plus, 100% of our team works remotely with the support of time tracking software. Our company culture specializes in supporting remote team members, and we’ve been doing so for more than a decade. CT welcomes your application, wherever in the world it’s coming from!

YOUR DUTIES AND TASKS:

• Answering phones and emails.
• Completing entry-level bookkeeping, including recording expenses, organizing receipts, and completing other transaction records.
• Resolving billing issues with clients and internal team members.
• Providing account access, usage reports, data analysis, and other ad hoc requests for team members.
• Supporting quality assurance checks of various internal and client facing reporting.
• Organizing new client contracts, create invoices, and process client payments.
• Contributing to internal database maintenance, upkeep and data entry.
• Researching, ordering, & distributing company-wide gifts (2-3 times per year).
• Organizing company events, competitions, and special projects throughout the year.
• Facilitating company holiday, time off, and schedule variation calendars.

YOU SHOULD HAVE:

• Willingness to learn, grow, and collaborate with the team and company as a whole.
• Excellent verbal and written communication skills.
• A high level of discretion, ethics, and trustworthiness.
• Intermediate spreadsheet skills (preferred)
• Innovative thinking and a willingness to challenge existing methods where improvement is possible.
• Experience in bookkeeping / financial record keeping (preferred).
• Experience with Google Sheets or Excel, Quickbooks Online, and G-Suite (preferred).
• The availability to work 40 hours per week from 9:00 am to 6:00 pm PST.
• A reliable space to work remotely with a fast computer, quality internet, camera, microphone, and speakers.
• This is a position with a high opportunity for the right candidate to grow! Our successful office assistants have seen fast growth and promotion, both within the Accounting team and to other teams.

We are looking for talented and diligent candidates who excel in our skills tests, and will consider these candidates even if past experience or educational background criteria aren’t met.

California, New York, Washington, and Colorado: starting base pay for this position ranges between $15 – $25 per hour. Compensation may vary based on factors such as experience, qualifications, skills test performance, geographic location, and seniority of the position offered. Outside of California, New York, Washington, and Colorado compensation may fall outside the above ranges.

Outdoor ProWash is seeking a highly organized and detail-oriented Office Assistant to join our dynamic team. In this role, you will provide essential administrative support to the office, ensuring efficient and smooth operations. You will be responsible for a variety of tasks, from answering phones and managing correspondence to scheduling appointments and assisting with bookkeeping.

Key Responsibilities:

• Answer and direct phone calls professionally and efficiently.
• Manage incoming and outgoing emails, responding promptly and appropriately.
• Draft, format, and send business correspondence, including letters, memos, and reports.
• Schedule and manage appointments, meetings, and travel arrangements for team members.
• Maintain accurate and organized filing systems, both electronic and paper-based.
• Prepare presentations and proposals as directed, ensuring high-quality and professional presentation.
• Conduct research and compile data as needed to support business decisions.
• Coordinate office supply orders, maintain inventory, and manage equipment.
• Assist with bookkeeping tasks, such as managing expenses, processing invoices, and maintaining financial records.
• Provide general support to visitors and maintain a welcoming office environment.
• Perform other administrative duties as assigned.

Qualifications:

• High school diploma or equivalent; associate’s or bachelor’s degree in a relevant field (e.g., Business Administration, Office Management) preferred.
• Minimum of 5 years of experience in an administrative or office support role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational skills with meticulous attention to detail.
• Strong written and verbal communication skills.
• Ability to multitask effectively and prioritize tasks in a fast-paced environment.
• Ability to work independently and take initiative.
• Discretion and professionalism when handling confidential information.
• Competitive pay, Flexible scheduling, Paid time off, Health insurance, 401(k)

To Apply:

Please submit your resume and a cover letter outlining your qualifications and experience below:

Job title : Administrative Assistant Office CEO

Job Location : Gauteng, Johannesburg Deadline : August 02, 2025 Quick Recommended Links

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Key Performance Areas :

General Administration

• Provide support for projects and other work initiated by the CEO, HDA Executive Committee and the Senior Officer – Executive Committee.
• Electronically and manually update Committee files and records, insert attendance registers, notifications, correspondence, and minutes in accordance with established referencing sequences.
• Liaise with Heads of Departments, key staff, external committee members, etc, to ensure that actions agreed at meetings have been carried out.
• Assist with the coordination of meetings requirements such as meeting venues, IT infrastructures, refreshments, etc.
• Assist with processing and monitoring of invoices, travel claims and expense claims for payment.
• Coordination of reports to be submitted to the Board and Sub-Committees for all meetings and preparing cover pages to be approved by the CEO.
• Manage and coordinate travel requirements for the Office and EXCO members in consultation with EXCO Coordinators and to ensure that travel is aligned with approved travel policies and National treasury guidelines.

Document Management

• Oversee the storage and maintenance of existing documents within the Office of the CEO.
• Oversee and manage the Office of the CEO document and management (IMIS) system.
• Monitor and update stored information and data.
• Maintain database of service providers, clients and other key stakeholders on programme and projects.
• Support the department in quality management systems implementation and management.
• Ensure effective and efficient document movement and tracking for approvals between departments.

Financial Planning and Management

• Assist with monitoring departmental spending of ongoing projects against the budget.
• Assist with management of the department procurement and related requirements.
• Manage the submission of invoices to finance department and ensure invoices are paid on time.
• Ensure compliance and adherence to HDA procurement processes both internally and externally.

Qualifications and Experience :

• Grade 12 or similar qualification.
• Post-matric qualification will be an added advantage.
• Relevant experience in administration and coordination.
• Competent in Ms Office Package (Word, Excel, PowerPoint, Outlook)
• Ability to communicate effectively.
• Operate independently, delivering high-quality results, accuracy and attention to detail.

It’s not just about your career or job title… It’s about who you are and the impact you will make on the world. Because whether it’s for each other or our customers, we put People First. When our people come together, we Expand the Possible and continuously look for ways to improve what we create and how we do it. If you are constantly striving to grow, you’re in good company. We are revolutionizing the way the world moves for future generations, and we want someone who is ready to move with us.

Role: Executive and Office Assistant

Position Overview

The purpose of this role is to provide high-level administrative support to the leadership team while ensuring an efficient operation of the office. The role serves as a critical link between leadership, employees and external stakeholders

Key Responsibilities

Leadership Team Support

• Understand leadership team’s schedules annually / quarterly / monthly / weekly / daily
• Proactively plan and schedule and handle correspondence of meetings, conference calls, and meetings for the leadership team
• Continuously review/re-prioritize, and update the leadership team’s calendars according to the ever-evolving schedules
• Understand, arrange and book all logistics related to the leadership team’s travel schedules… airline tickets, airport shuttles, hotel/accommodation bookings, etc.
• Follow up to ensure all travel goes according to plan and any issues are immediately resolved with service providers
• Contact and build relationships with other C-Suite executive assistants (internal & external) to be able to schedule meetings with their principals on behalf of the local leadership team
• Ensure that the travel expenses for the leadership team are promptly processed in the T&E tool on Workday
• Manage in advance, working with the company secretary, the planning and scheduling of the South Africa board of directors’ meetings and corresponding board committee meetings
• Manage the planning and scheduling of the monthly regional all hands meetings including consolidation of the presentation material
• Assisting with the administrative and logistical aspects of all visa applications and related processes for staff
• Maintain confidentiality and handle sensitive information with discretion

Office Management

• Act as the first point of contact for office-related inquiries

• Fully manage the office to ensure fully functionality and support to the work force, including all routine office supplies and supplies for meetings and events.
• This involves tracking inventory, ordering supplies, coordinating with vendors, and ensuring equipment is in good order.
• Ensure a structured, orderly, and safe environment for the staff including scheduling and preparation of key meetings and events with external parties/visitors
• Supervise all service providers and contractors performing any work or maintenance in the office including liaising with the landlord
• Proactively manage all key employee communication to the staff and as needed/requested by the leadership team / management
  • Managing phone calls, emails, and other forms of communication, and ensuring messages are relayed to the appropriate individuals.
  • Assisting with tasks like data entry, report preparation, and document management.
  • Planning and organizing in-house events, team-building activities, and other social gatherings.

Indirect/Office sourcing support

• Proactively review and identify office/business and Leadership Team needs through a needs analysis with management and staff,
• Support the global sourcing team in obtaining supplier/service providers’ quotes, evaluating and ensuring best value for money for the company via competitive bidding where applicable
• Raise requisitions for business/office services on Oracle ERP & collaborate with Global Sourcing to ensure Purchase Orders are placed
• Collaborate with the end users to ensure the purchased goods/services are receipted in the system to enable 3 Way Matching for payments by the AP team, including any issue resolution for on-time and accurate supplier payments;
• Support the Global Sourcing team with supplier onboarding for new suppliers by ensuring all required information/documents (Tax, CIPC, B-BBEE, Bank letters) are collected and the supplier is accurately set up in Oracle ERP

HR & CSI organizing & communication support

• Collaborate with and understand the HR Function’s priorities for the year/quarter/month to be able to support with key employee communications including training announcement and related scheduling, new employee onboarding and related document packs, employee engagement initiatives/events e.g. Heritage Day, Christmas Party, etc.
• Collaborate with and understand the Localization function’s priorities for the year/quarter/month to be able to support with key employee communications including CSI/Team Building events and other employee engagement initiatives that support the BBBEE socio economic agenda e.g. volunteering events

Desired Characteristics

• Organized & a good Planner
• High level of professionalism and confidentiality
• Proactive & Anticipates
• Strong organizational and multitasking abilities
• Flexible & Agile
• People skills – relationship building
• Good clear communicator – written & verbal
• Critical thinking & problem solving
• High Say/Do ration & can work independently

Qualification

• Business Administration, or a related field Qualification
• Minimum of 5 years proven experience as an Executive Assistant and Office Administrator.
• Proficiency in Microsoft Office(Word, Excel, Powerpoint, Outlook) and all internet workspace

Who are we?

Wabtec Corporation is a leading global provider of equipment, systems, digital solutions, and value-added services for freight and transit rail as well as the mining, marine, and industrial markets. Drawing on nearly four centuries of collective experience across Wabtec, GE Transportation, and Faiveley Transport, the company has grown to become One Wabtec, with unmatched digital expertise, technological innovation, and world-class manufacturing and services, enabling the digital-rail-and-transit ecosystems.

Wabtec is focused on performance that drives progress and unlocks our customers’ potential by delivering innovative and lasting transportation solutions that move and improve the world. We are lifelong learners obsessed with making things better to drive exceptional results. Wabtec has approximately 27K employees in facilities throughout the world. Visit our website to learn more!

Our Commitment to Embrace Diversity:

Wabtec is a global company that invests not just in our products, but also our people by embracing diversity and inclusion. We care about our relationships with our employees and take pride in celebrating the variety of experiences, expertise, and backgrounds that bring us together. At Wabtec, we aspire to create a place where we all belong and where diversity is welcomed and appreciated.

To fulfill that commitment, we rely on a culture of leadership, diversity, and inclusion. We aim to employ the world’s brightest minds to help us create a limitless source of ideas and opportunities. We have created a space where everyone is given the opportunity to contribute based on their individual experiences and perspectives and recognize that these differences and diverse perspectives make us better.

We believe in hiring talented people of varied backgrounds, experiences, and styles… People like you! Wabtec Corporation is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, or protected Veteran status. If you have a disability or special need that requires accommodation, please let us know.

• Matric
• Experience on Pastel would be beneficial. 
• Previous experience in a reception or office assistant role will be beneficial.
• Strong organizational and communication skills.
• Ability to multitask and work independently.
• A friendly, professional demeanor and a customer service mindset.

• Managing the front of house area. 
• Performing general reception duties such as answering phones, greeting visitors, and managing deliveries. 
• Processing invoices using Pastel. 
• Maintaining and updating the back order list. 
• Supporting general administrative and office tasks as needed.