42 Payroll Administrator jobs in Johannesburg

Overview

Old Mutual is a firm believer in the African opportunity and our diverse talent reflects this. Job Description: A Payroll Administrator's job specification includes calculating wages, processing payroll, managing deductions, issuing payments, maintaining employee records, and ensuring compliance with payroll laws and regulations. Key responsibilities involve accurately computing salaries, benefits, and taxes, generating payroll reports, resolving employee queries, and coordinating with HR and finance departments. Essential skills include strong attention to detail, excellent organizational and communication abilities, proficiency with payroll software, and knowledge of relevant employment laws.

• Payroll Processing: Calculate and process employee salaries, wages, bonuses, and commissions accurately and on time.
• Deduction Management: Manage and apply all deductions, including tax, insurance, and retirement contributions.
• Record Maintenance: Keep employee payroll records, benefit information, and personal data up-to-date and accurate.
• Employee Data Management: Coordinate with HR to maintain accurate employee information in the system.
• Compliance: Ensure adherence to all federal, state, and local labour laws and regulations related to payroll.
• Tax Filings: Accurately file payroll taxes and other deductions with the relevant authorities.
• Reporting: Generate and analyse payroll reports to identify discrepancies and provide data to management.
• Employee Support: Serve as the primary point of contact for employees' payroll and benefits-related inquiries.

• Accuracy and Attention to Detail: Crucial for handling sensitive financial information and ensuring precise calculations.
• Communication Skills: Strong written and verbal communication skills to interact effectively with employees and other departments.
• Technical Proficiency: Experience with payroll software (e.g., ADP, Workday, or SAP) and strong Microsoft Office skills, especially Excel.
• Analytical & Problem-Solving Skills: Ability to analyse data, identify issues, and find effective solutions to payroll problems.
• Organizational Skills: Ability to manage multiple tasks, prioritize responsibilities, and maintain organized records.
• Knowledge of Employment Law: Familiarity with payroll tax rules and employment legislation.
• Experience Knowledge & Skills: 1-2 years experience payroll
• Education: Matric, Administration Certificate

Skills: Computer Literacy, Data Analysis, Data Compilation, Data Controls, Data Management, Desktop Publishing (DTP), Executing Plans, Human Capital Management Systems, Information Management, Knowledge Management, Learning and Development (L&D), Numerical Aptitude, Oral Communications, Policies & Procedures, Report Review.

Competencies: Business Insight, Collaborates, Communicates Effectively, Decision Quality, Ensures Accountability, Financial Acumen, Manages Complexity, Optimizes Work Processes.

Education: NQF Level 3 & NQF Level 2 - Below school leaving.

14 September 2025, 23:59

The appointment will be made from the designated group in line with the Employment Equity Plan of Old Mutual South Africa and the specific business unit in question.

Overview

Let's Write Africa's Story Together!

Old Mutual is a firm believer in the African opportunity and our diverse talent reflects this.

Job Description

A Payroll Administrator's job specification includes calculating wages, processing payroll, managing deductions, issuing payments, maintaining employee records, and ensuring compliance with payroll laws and regulations. Key responsibilities involve accurately computing salaries, benefits, and taxes, generating payroll reports, resolving employee queries, and coordinating with HR and finance departments. Essential skills include strong attention to detail, excellent organizational and communication abilities, proficiency with payroll software, and knowledge of relevant employment laws.

• Payroll Processing:

• Calculate and process employee salaries, wages, bonuses, and commissions accurately and on time.

• Deduction Management:

• Manage and apply all deductions, including tax, insurance, and retirement contributions.

• Record Maintenance:

• Keep employee payroll records, benefit information, and personal data up-to-date and accurate.

• Employee Data Management:

• Coordinate with HR to maintain accurate employee information in the system.

• Compliance:

• Ensure adherence to all federal, state, and local labour laws and regulations related to payroll.

• Tax Filings:

• Accurately file payroll taxes and other deductions with the relevant authorities.

• Reporting:

• Generate and analyse payroll reports to identify discrepancies and provide data to management.

• Employee Support:

• Serve as the primary point of contact for employees' payroll and benefits-related inquiries.

• Accuracy and Attention to Detail:

• Crucial for handling sensitive financial information and ensuring precise calculations.

• Communication Skills:

• Strong written and verbal communication skills to interact effectively with employees and other departments.

• Technical Proficiency:

• Experience with payroll software (e.g., ADP, Workday, or SAP) and strong Microsoft Office skills, especially Excel.

• Analytical & Problem-Solving Skills:

• Ability to analyse data, identify issues, and find effective solutions to payroll problems.

• Organizational Skills:

• Ability to manage multiple tasks, prioritize responsibilities, and maintain organized records.

• Knowledge of Employment Law:

• Familiarity with payroll tax rules and employment legislation.

• Experience Knowledge & Skills:

• 1-2 years experience payroll

• Matric

• Administration Certificate

Computer Literacy, Data Analysis, Data Compilation, Data Controls, Data Management, Desktop Publishing (DTP), Executing Plans, Human Capital Management Systems, Information Management, Knowledge Management, Learning and Development (L&D), Numerical Aptitude, Oral Communications, Policies & Procedures, Report Review

Business Insight Collaborates Communicates Effectively Decision Quality Ensures Accountability Financial Acumen Manages Complexity Optimizes Work Processes

NQF Level 3 & NQF Level 2 - Below school leaving

14 September 2025 , 23:59

The appointment will be made from the designated group in line with the Employment Equity Plan of Old Mutual South Africa and the specific business unit in question.

The Old Mutual Story!

Daily Administration of Payroll Function

• Deadline met, accuracy, documented proof, high internal customer satisfaction
• Time and other payroll-related documents from the regions received and processed
• All leave, sick and overtime captured
• Any salary queries received and processed
• Court order received and processed
• Documents for all new recruits and exits received and processed.

Month-end administration of the full payroll function

• Deadlines are met, accuracy, documented proof, high internal customer satisfaction
• All pay documents checked for correctness
• Previous and current month compared
• Print deduction schedules and hand over to Finance for payment
• Remuneration related audits performed and monthly reports to Line Managers, e.g. sick leave, leave balances
• Council levies report run and submitted to finance for payment
• IRP5’s prepared and run at year end

HR Assistance

Assist the HR manager with induction and ad hoc requirements.

Interaction with Bargaining Council

• Maintaining Bargaining Council online System (entrants, exits, leave, sick leave)

Customer Relationships/Service

• All queries followed up and resolved in the shortest possible timeframe and according to procedure.

Pride Pak

Reference: Cen -E-3

• Full payroll function for salaried staff 300 – 400 employees on Sage Premier
• Processing of overtime, claims and commissions on Sage ESS
• Monthly recons of overtime, claims and commission
• Accurate leave checking and control on Sage ESS
• Handling administration of clocking systems
• Communicate payroll changes or challenges to Supervisor/Manager on time
• Maintain and review payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishee orders, taxes and other deductions
• Ensure correct processing of leave and employee benefits and the maintenance of personal files
• Ensures that all financial capturing and processing is done in accordance with company policies and procedures
• Ensure accurate payroll updates, new employee engagement, terminations, job titles and changes to pay rates as well as monthly inputs received
• Bi-Annual reconciliation and submission of EMP501 via
• Generating employee IRP5’s
• Monthly reconciliation and submission of PAYE/SDL/UIF EMP201’s via
• Monthly reconciliation and payment requests for 3rd party payments (Medical Aid/MIBCO/Unions etc.)
• Strong recon/submission and Mibco knowledge
• Applying for tax directives and administering IT88’s
• Submission of month-end and GL, salary journals etc. to Finance Department
• Excellent excel, ODBC and VIP Premier/ESS system skills
• Ensure compliance with all Industrial labour and tax regulations
• Extensive knowledge of the payroll function including preparation, balancing, and internal controls
• Maintain confidentiality and exercise extreme discretion
• Making sure all necessary documents and reports are processed on time
• Leave management – payroll annual and month to month reconciliations
• Keeping up to date with company policies as well strictly enforcing these policies
• Managing payslip distribution on time to various branches
• Assisting with payroll queries past and present
• Assist with department audits
• Set an example to team members for commitment, work ethic, good behaviour, honesty and positive mannerisms
• To perform lawful tasks as and when required by Supervisor and Management
• Assisting with occasional HR Department and company related tasks, events and organising

• Payroll Diploma or similar
• Minimum 5-8 year’s experience in Payroll position
• Good knowledge and experience with MIBCO
• Code 08 license
• Confident and proactive approach – anticipates issues and requirements
• Attention to detail
• Strong documentation skills
• Strong analytical and problem-solving skills
• Ability to handle and prioritize multiple tasks and meet all deadlines
• Excellent organizational skills and attention to detail and be able to work independently and under pressure

R 25000 - R 27000 - Monthly plus medical Aid and Provident

AVI LIMITED is home to many of South Africa’s leading and best-loved brands! Listed on the Johannesburg Stock Exchange and centred on the FMCG market, AVI’s extensive brand portfolio includes more than 50 brands. Our brands span a range of categories including hot beverages, sweet and savoury biscuits and snacks, frozen convenience foods, out-of-home ranges, personal care products, cosmetics, footwear, accessories, and fashion apparel. We have a well-developed Shared Services structure spanning: International, IT, Finance, Logistics, Marketing, Procurement and Field Marketing, which allows us to take advantage of our scale. Our single-minded purpose is our brands' growth and development.

An exciting opportunity exists for a PAYROLL ADMINISTRATOR at AVI LIMITED in our Financial Shared Services (FSS) Division in Bryanston, Johannesburg. As the newest member of the team, you will be responsible for an entire business unit including all associated activities in order to deliver a value-adding, cost-effective and customer-focused payroll service to the business and foster a culture of continuous improvement. Extensive SAP payroll experience could elevate your career in this dynamic and challenging shared service space.

• Timely capturing accurate information onto the SAP system
• Processing of payroll at best practice performance levels
• Timely and accurate response to internal and external customer queries
• Reconciliations and audits
• Timely and accurate employee payment processing
• Accurate processing of employee entitlements and statutory deductions e.g. tax, pension, medical aid contributions
• Assist with customer relations and management thereof

Experience:

• Minimum of 3 years’ full cycle payroll experience
• 5 years weekly wages experience
• Experience working in a large complex payroll department
• Experience working in cross-functional teams, especially in an environment that includes extensive cooperation with human resources departments

Qualifications:

• Completed Matric/Grade 12
• Relevant tertiary qualification ideal
• Thorough knowledge of SAP Payroll System
• Exposure to an HR Administration system
• In-depth knowledge of all payroll related taxes (PAYE, SITE, and VAT) and legislation
• Business acumen
• Thinking analytically
• Interpreting data
• Building relationships
• Meeting deadlines
• Attention to detail
• Planning & organising
• Maintaining productivity

Well known manufacturer based in Eikenhof, Johannesburg South requires a Payroll Administrator for salaries and wages on VIP System.

1. Individual must live within the JHB South / Alberton / West Rand areas
2. Minimum Matric/ Grade 12
3. At least 2 years’ experience working as a Payroll Administrator
4. At least 2 years’ experience working on VIP
5. Excellent verbal and written communication skills
6. Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy
7. Excellent organisational skills and attention to detail
8. Proficient with Microsoft Office Suite or related software
9. Proficient with VIP
10. Driver’s licence and own car advantageous
11. Full processing of monthly (±350 employees) and weekly (±15 employees) payrolls
12. Collating & processing of payroll information
13. Input new employees and exits, as well as changes to personal information
14. Handling staff queries regarding payroll
15. Distributing payslips (hard copies & Infoslips)
16. Preparing all payroll related reports for the manager
17. Run month end processes
18. Prepare and maintain accurate records
19. Year-end processing and reconciliation including payment summaries
20. Ad hoc HR and Payroll matters
21. Work closely with and provide clerical support to Human Resources
22. Conduct and/or assist with new hire orientation
23. Capturing and filing of employee documentation
24. Perform any other duties as assigned

HR Services, Recruitment & Selection

The Payroll Administrator is responsible for accurately processing payroll transactions, ensuring compliance with payroll laws and regulations, and providing support to employees regarding payroll-related inquiries. This role requires attention to detail, strong organizational skills, and the ability to work effectively within deadlines.

• Collect, review, and input payroll data, including hours worked, deductions, bonuses, and commissions.
• Calculate and process payroll adjustments, such as overtime, leaves of absence, and wage garnishments.
• Verify accuracy of payroll calculations and resolve any discrepancies.

• Ensure compliance with federal, state, and local payroll tax regulations.
• Prepare and submit payroll tax filings, including quarterly and annual reports.
• Stay updated on changes in payroll laws and regulations and implement necessary adjustments.

• Administer employee benefits, including health insurance, retirement plans, and other deductions.
• Coordinate with benefits providers to ensure accurate and timely deductions and contributions.

• Maintain accurate payroll records and employee files.
• Generate payroll reports for management review and auditing purposes.
• Ensure confidentiality and security of payroll information.

• Respond to employee inquiries regarding payroll issues, deductions, and taxes.
• Provide assistance and guidance to employees on payroll-related matters.

• Identify opportunities for process improvement and automation in payroll processing.
• Collaborate with HR and Finance teams to implement efficient payroll practices.

Market Related

Bedfordview, Gauteng - A leading and well-established Financial Brokerage seeks an experienced Payroll Administrator to join their fast-growing Tax department.

As an Independent financial brokerage, our client provides an array of services within the financial services industry. They pride themselves in providing exceptional client services unmatched within the industry.

They are seeking a Payroll Administrator to provide full Payroll duties to their Professional clients. The ideal candidate will be meticulous, extremely detail-oriented, and highly deadline-driven.

If you thrive in a dynamic environment, enjoy multi-tasking, and have a strong passion for Payroll and client relational skills, this role is for you!

• Timeously request payroll details and other relevant documents to process monthly payroll.
• Prepare the Payroll and send out pay slips and relevant reports to all clients, monthly (client base of 120).
• Prepare EMP201 returns and communicate PAYE amounts payable before the 7th of the next month.
• Prepare and submit Annual and Bi-annual EMP501 reconciliations.
• Prepare IRP5 certificates.
• Prepare and submit annual WCA returns of earnings.
• Maintain SARS compliant status for the client base.
• Correct and finalize any SARS non-compliant issues for clients.
• Register new payroll clients for PAYE, UIF, and WCA.

• Tax principles and legislative knowledge.
• Computer literate.
• Extensive knowledge of Pastel and Excel as well as Microsoft Office - This is non-negotiable.
• Full monthly Payroll function.
• Critical thinking.
• Advisory / Consulting skills.
• Strong attention to detail skills.
• Professionalism.
• Stress management.
• Time and priority management.
• Ensures quality service delivery in accordance with company standards and policies.

• Matric.
• Previous experience in a similar role.
• Higher Certificate or Diploma would be an added bonus.

*** Only shortlisted candidates will be contacted ***

R 16 000 - R 18 000 - Monthly