117 Office Assistant jobs in South Africa

Join to apply for the Office Assistant role at Herotel Sonic

Join to apply for the Office Assistant role at Herotel Sonic

Applications are invited for the Office Assistant position to be based in Douglas .

Purpose Of The Role

The office assistant is responsible for administrative, organisational and clerical support to ensure the smooth functioning of the office as well as operations associated with the respective office.

Key Performance Areas would include, but are not limited to:

• Answering phone calls and emails and where necessary directing them to the appropriate staff or department for attention.
• Greeting visitors and walk-in customers and assisting them with accounts queries, sales sign ups and helping them to connect with customer support from the office.
• Assisting walk-in customers with account payments and voucher purchases.
• Managing office and kitchen supplies.
• Ensuring the office is kept clean and everything is well presented to welcome visitors.
• Oversee cleaning and gardening staff.
• Performing general office tasks, scanning, photocopying and filing as required.
• Stock management for field ops teams and recordkeeping.
• Health and Safety checks and adherence to policies amongst staff.
• Assist Fleet with vehicle checks and Daily Safe Task Instructions (DSTI).
  
  

• Previous experience in a similar role.
• Excellent communication and interpersonal skills.
• Proficient in MS Office and computer skills.
• Ability to prioritize tasks and manage time effectively.
• Attention to detail and accuracy.
• Ability to work independently with strong organizational skills.
• Flexibility and adaptability to changing priorities and needs.
  
  

• Grade 12.
• Specialized qualifications in Office Administration would be advantageous.
  
  

• Preference will be given to Previously Disadvantaged Individual candidates in line with Herotel’s Employment Equity Plan.
• Submission of your CV provides Herotel with your express consent for us to process your personal information contained therein, for purposes of processing your application. Please refer to our Privacy Policy on our website for further information on how we process personal information.
• Kindly note that should you not receive feedback from us within 4 weeks of applying, you should consider yourself unsuccessful for the role.

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Telecommunications

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Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

To apply for the position, please click the Apply for this Job link/button. If you would like to bookmark this position for later review, click on the Bookmark this Posting link. If you would like to print a copy of this position for your records, click on the Print Preview link.

Work experience or education that is NOT included on the application will NOT be considered when screening your application. Please include ALL work experience and education on the application to ensure that you receive the appropriate credit toward qualification for this position.

Request to Recruit

Working Title: Medical Office Assistant

Location: Hickory Campus/ Student Health Service

Position Number: N32400

Department: Health Services -

High School Graduate with certification or license for the position.

MOA, MA, LPN, RN

The Appalachian State University Student Health Service Hickory Campus exists to provide for the health care needs of the students. Duties can change based on organizational needs. The MOA is responsible for assisting the patients through the process from check in to follow up appointments and for assisting the provider at the Student Health Services. The MOA is to work with professional and support staff to ensure a safe and disease free/controlled workplace. To provide safe, efficient, and therapeutically effective care for the patient. Organize and maintain the Student Health Services facility in a clean and sanitary condition.

High School Graduate/ College Graduate with certification or license for the position.

Hours and times may vary depending on the position. May include some evenings and weekends.
07:30 am-4:30pm

24 hours or less

11

Yes

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

Compensation will be based on the position and qualifications. Pay will be commensurate with applicant competencies, budget, equity and market considerations.

Posting Date: 07/21/2023

Closing Date: Open Until Filled

Applicant Pool Preference: External (Post on the Web)

Quick Link:

Posting Number: P

Required fields are indicated with an asterisk (*).

• Is any Agency currently holding your Certification?
  • Yes
  • No
• Do you have medical office experience?
  • Yes
  • No
• Are you willing to work on the weekend?
  • Yes
  • No

Required Documents:

• Resume
• Cover Letter / Letter of Interest

Optional Documents:

Overview

Join to apply for the Finance & Office Assistant role at InnovateHer .

Love spreadsheets, smooth systems, and solving the puzzle of everyday finance? At Angel Solutions, our mission is to make education smarter through beautifully designed SaaS tools. We’re looking for a Finance & Office Assistant who thrives on details, loves variety, and wants to be part of a friendly, purpose-driven team.

• Has a keen eye for detail and a structured approach
• Stays focused, proactive, and adaptable to shifting priorities
• Works independently and takes ownership
• Excels at multitasking and prioritisation
• Communicates effectively and collaborates well
• Remains calm under pressure and maintains confidentiality

• Daily Finance Operations: Produce and send customer invoices in a timely manner, working to minimise debtor days. Reconcile bank accounts daily to ensure accurate cash flow monitoring. Process payments to suppliers and reimburse employee expenses, ensuring all transactions are accurately recorded. Resolve customer invoicing queries promptly and professionally.
• Payroll and Benefits Administration: Assist in processing monthly payroll for employees. Administer staff benefits and expenses in line with company policy and HMRC regulations. Act as a point of contact for employee payroll and expense queries. Ensure secure handling and storage of all payroll and benefits-related information.
• Month-End and Financial Reporting: Contribute to the month-end close process, including basic P&L and cash flow reporting support. Assist with balance sheet reconciliations. Support preparation and updates of budgets and costings, ensuring financial efficiency and value for money. Help prepare documentation for internal and external audits and support year-end financial tasks.
• VAT and HMRC Compliance: Prepare and submit quarterly VAT returns, ensuring compliance with HMRC regulations. Ensure VAT processes and recordkeeping are consistently followed and up to date. Assist with PAYE submissions and general HMRC-related compliance tasks.
• Sales and Purchase Ledger Support: Maintain and process entries on the sales and purchase ledgers. Reconcile supplier statements and ensure customer accounts are accurate and up to date. Monitor debtors and creditors to support effective cash flow and supplier relationships.
• Office and Team Support: Provide general office and finance admin support including answering phones, greeting visitors, handling post, and assisting colleagues with finance-related queries. Help arrange internal staff events, meetings, and company socials. Act as a contact with the building management for office-related matters.
• Process Improvement and Systems: Identify opportunities to improve finance processes and support the implementation of system improvements. Apply your experience with Xero, Sage, or equivalent systems, alongside Excel, to support financial reporting, reconciliation, and automation efforts. Explore or implement AI-powered tools to support smarter and faster decision-making. Confidently use the Microsoft Office suite and other digital tools to support your role.
• Learning and Development: Take initiative in maintaining and updating your Personal development Plan (PDP) to support your professional growth. Participate in finance-related and soft skills training as part of your development within the company. Contribute to quarterly team reviews and present finance updates where required.
• Collaboration and Communication: Work closely with the Finance Director, People Manager, and other internal teams to support accurate and timely financial operations. Provide cover and maintain continuity during team member absences. Escalate issues appropriately and communicate clearly and professionally across the business.

• AAT Level 4 (or equivalent qualification)
• Minimum of 2 years’ experience in a similar finance role
• 1–2 years’ practical experience using Sage and/or Xero for core finance tasks such as invoicing, bank reconciliations, VAT submissions, and ledger management.
• Proficient in Microsoft Excel for day-to-day tasks including formulas, tables and charts.

• Advanced Excel skills (e.g., pivot tables, lookups, dashboards)
• Experience using AI-powered tools to streamline financial processes, enhance data analysis, or support efficient decision-making

We know we’re biased, but we really do think Angel is a great place to work!

• Hybrid Working: We offer a blend of remote and office-based working based on the needs of the individual and the business.
• Your Birthday Off: In addition to Annual Leave allowance
• Regular Finish Early Fridays: as a reward for all your hard work
• Innovation Days: Time to get away from “normal” and work differently
• Ongoing Training & Qualifications: Learning is at the core of who we are
• Creative Office Space: We have a ball pool, swings, popcorn machine, a gypsy caravan…
• Surprise Treat-Days: Park fun days, meals out, workshops… who knows what’s next?
• Parental Leave: Maternity, paternity and adoption leave from day one
• Dependants Leave Allowance: Time off if your child / family member is poorly
• Private Medical Insurance: Because we want to know you’re looked after
• Christmas Shutdown: In addition to annual leave allowance. We love Christmas and it’s a great time to rest and recharge those batteries!
• Earn More Every Month: After probation, all employees automatically receive an incremental monthly salary increase, amounting to £500 every year.

Please complete an online application now. You’ll need to give a few quick details, upload your CV and briefly explain why you think you’re suitable for the role. We’ll contact suitable applicants shortly after the closing date.

We are an equal opportunities employer and welcome applications from all suitably qualified individuals regardless of race, sex, disability, religion/belief, sexual orientation or age.

Overview

Position: Office Assistant / Receptionist

Salary: Market related

Location: Sandton, Johannesburg

Job type: Permanent

Industry: Wholesale / Supply

Reference Number: CWR.OAR.KM.

Company description: Our client is one of the leading wholesale suppliers of promotional gifts and clothing and they are looking for a young and vibrant Office Assistant / Receptionist to join their team as soon as possible.

• Filing
• Emails
• Stand in at Reception
• Cash Office
• Posting of Invoices
• Ordering Office Supplies
• Credit Notes Allocation
• General idea about what happens in a finance office

• Matric

• 1 + Years’ experience in a similar role
• Industry experience will be an added advantage
• Fluent in English (spoken and written)
• Willing to learn and grow
• Exceptional attention to detail
• Easily adaptable
• Confident and proactive
• Willing to go the extra mile
• Presentable and well-spoken

To apply for the position, please follow the link below:

By Submitting your CV, you confirm that:

1. We may retain your personal information in our database for future matching.
2. We may contact you when suitable opportunities arise.
3. The information you have provided to us is true, correct and up to date.

We endeavour to reply to each and every application, however, should you not hear back from us within 14 days please consider your application unsuccessful.

Outdoor ProWash is seeking a highly organized and detail-oriented Office Assistant to join our dynamic team. In this role, you will provide essential administrative support to the office, ensuring efficient and smooth operations. You will be responsible for a variety of tasks, from answering phones and managing correspondence to scheduling appointments and assisting with bookkeeping.

Key Responsibilities:

• Answer and direct phone calls professionally and efficiently.
• Manage incoming and outgoing emails, responding promptly and appropriately.
• Draft, format, and send business correspondence, including letters, memos, and reports.
• Schedule and manage appointments, meetings, and travel arrangements for team members.
• Maintain accurate and organized filing systems, both electronic and paper-based.
• Prepare presentations and proposals as directed, ensuring high-quality and professional presentation.
• Conduct research and compile data as needed to support business decisions.
• Coordinate office supply orders, maintain inventory, and manage equipment.
• Assist with bookkeeping tasks, such as managing expenses, processing invoices, and maintaining financial records.
• Provide general support to visitors and maintain a welcoming office environment.
• Perform other administrative duties as assigned.

Qualifications:

• High school diploma or equivalent; associate’s or bachelor’s degree in a relevant field (e.g., Business Administration, Office Management) preferred.
• Minimum of 5 years of experience in an administrative or office support role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational skills with meticulous attention to detail.
• Strong written and verbal communication skills.
• Ability to multitask effectively and prioritize tasks in a fast-paced environment.
• Ability to work independently and take initiative.
• Discretion and professionalism when handling confidential information.
• Competitive pay, Flexible scheduling, Paid time off, Health insurance, 401(k)

To Apply:

Please submit your resume and a cover letter outlining your qualifications and experience below:

• Provide high-level administrative and executive support


• Drive automation and improvement of office systems


• Coordinate meetings, travel, and scheduling for management


• Manage office environment, supplies, and service providers


• Maintain accurate records and foster a professional, organized workspace

• Matric (National Senior Certificate) is essential ; degree or diploma advantageous


• Relevant experience in executive support or office administration within a manufacturing environment


• Proficiency in MS Office Suite (Excel, Word, Outlook, PowerPoint, SharePoint)


• Strong organizational, communication, and time-management skills


• Attention to detail and ability to maintain confidentiality


• Own transport & valid driver’s license

• Experience with Syspro systems or similar


• Experience in IT, automation, or system improvement

If you are a professional, proactive, and innovative individual ready to make an impact, we want to hear from you!

We are seeking a highly organized, professional, and proactive Executive / Office Coordinator to support our executive team in a manufacturing environment . The successful candidate will be tech-savvy, detail-oriented, and have a willingness to drive system development and innovation , managing both local and international stakeholders.

Key Responsibilities:

• Provide high-level administrative and executive support
• Drive automation and improvement of office systems
• Coordinate meetings, travel, and scheduling for management
• Manage office environment, supplies, and service providers
• Maintain accurate records and foster a professional, organized workspace

Requirements:

• Matric (National Senior Certificate) is essential ; degree or diploma advantageous
• Relevant experience in executive support or office administration within a manufacturing environment
• Proficiency in MS Office Suite (Excel, Word, Outlook, PowerPoint, SharePoint)
• Strong organizational, communication, and time-management skills
• Attention to detail and ability to maintain confidentiality
• Own transport & valid driver’s license

Desirable:

• Experience with Syspro systems or similar
• Experience in IT, automation, or system improvement

If you are a professional, proactive, and innovative individual ready to make an impact, we want to hear from you!

Parsons Behle & Latimer has an opening for a full-time Office Assistant in our St. George, Utah, office. The successful candidate will support secretaries with administrative overflow, records management, serve as backup receptionist, handle messenger responsibilities, and take on additional projects as needed.

The position requires punctuality and the ability to work independently as well as collaboratively with team members. In addition to organizational skills and strong attention to detail, the ideal candidate must be customer-service oriented with effective communication skills and a willingness to go above and beyond to assist whenever needed.

This is an in-office, non-exempt position, and the available shift hours are 8:30 a.m. – 5:00 p.m., Monday-Friday. The rate of pay is commensurate with experience.The successful candidate must have a valid driver's license. Law office experience is helpful but not required.

Qualifications and Job Responsibilities :

• High school diploma or GED
• At least two years in a professional office setting or similar role
• Experience using Microsoft Office 365
• High level of accuracy, efficiency and accountability
• Ability to work independently and in a team
• Ability to effectively communicate and build relationships with clients and employees within the firm
• High level of professionalism and friendly demeanor
• Punctuality is required
• People-oriented and self-motivated
• Support front desk Receptionist and staff with additional duties during peak times or absences
• Provide courteous, professional service to attorneys, staff, clients and visitors
• Health insurance
• Employee assistance program
• Flexible spending account
• Life insurance
• Paid time off
• Parental leave
• Long and short-term disability

Parsons actively recruits to obtain an applicant pool of candidates from a variety of diverse backgrounds with a breadth of experience from shareholders to professional staff.Interested candidates should email a resume to Susie Headlee at .