38 Facilities Manager jobs in South Africa

Duties & Responsibilities

• Meet regularly with contractors to ensure compliance with relevant SLA's.
• Ensure that best price is offered for service.
• Maintain Service Provider matrix.
• Scorecards to be in place and completed for all Contractors.
• Contract File to be maintained for audit purposes.
• Ensure that in conjunction with Procurement department that all relevant documentation is completed and filed.
• Ensure that internal and external Service Level Agreements as defined in our Scope of Works are met.
• Manage the relationships with the building owners and contractors to ensure service delivery.
• Management of sub-contractors and external service providers.
• Assist with the management of regular and preventative maintenance plans and pre-approved capital projects.
• Control and approve all overtime requests from the various departments.
• Ensure that adequate resources are available as required by the SLA.
• Assist the client and the senior facilities manager with any project management that is required from time to time.
• Ensure that regular communication is done in line with projects to keep all parties informed of progress, delays as well as requirements.
• Document all progress on projects and liaise with parties regarding any issues which arise
• Management and control the contract budget.
• Maximize and create new business opportunities within the account.
• Manage the site budgets to meet financial objectives and provide monthly reports.
• Identifies opportunities for major revenue enhancement, major cost reduction and production efficiency.
• Manage and assist in financial month-end submissions to the client.
• Produce the monthly fee, pass through and salary quotation & invoices for submission to the client.
• Ensure that the client receives the required pass through, fee and salary invoices by the deadline.
• Follow up on payment of the above invoices once issued.
• Authorise any relevant spend on the pass-through cost schedule as per the limits of authority.
• Establishes and maintains a good working relationship with the client.
• Manage all aspects of partner interactions with the client and TFS.
• Develop and implement best practices for client services.
• Obtain and maintain an 85% or higher Customer Satisfaction Audit percentage.
• Manage and maintain departmental effectiveness in line with the agreed SLA and ensure that the department provides a high level of service to the client at all times.
• Conduct technical audits.
• Oversee and manage staff grooming – ensure that all staff are always well groomed and present a professional image.
• Undertake regular physical inspections of the work environment and report on these to the senior facilities manager.
• Ensure that all departments are effectively manned and able to undertake the tasks they are required by the SLA to achieve.
• Ensure that all departmental tools and equipment are in optimal condition and arrange the repair or replacement of such should the need arise.
• Manage and control all aspects regarding Safety, Health, and Environment & Quality (SHEQ).
• Ensures continuous improvement and benchmarks services.
• Assist the client in managing safe work practices that are in line with Occupational Health and Safety Act.
• Establish and maintain a good working relationship with management and staff of all the sites for which you are responsible.
• Manage the staff time keeping & productivity to ensure that all SLA's are achieved, and any transgressions are reported and managed accordingly.
• Conduct bi-annual KPA reviews with all maintenance staff and provide them with effective feedback.
• Provide each staff member with a PDA (personal development plan) and ensure that targets are achieved
• Communicate any training requirements with the HR department and FM.
• Ensure that any disciplinary actions are dealt with in accordance with the TFS Policy.
• Submit all documentation relating to the staff's remuneration and packages by the due date to the required department
• Compilation of technical and management reports as well as data for the client and Senior Facilities Manager by the deadline provided.
• Monitor help desk statistics and audit to ensure adherence to Service Level Agreements.
• Produce ad hoc reports for the client as required.
• Ensure that all incident reports are submitted timorously.

Skills and Competencies

• Excellent communication skills and relationship management skills.
• Customer service centric.
• Team and project focused.
• Strategic planning skills.
• Problem solving and analytical skills.
• Financial and business acumen.
• Strong project and resource management skills.
• Conflict handling.
• Very good oral and written skills that facilitate effective and persuasive communications with people at all levels within TFS and with external customers.
• Ability to deliver high quality and proactive service to internal and external customers.
• Ability to effectively manage processes and projects.
• Ability to identify, develop and apply new ideas and practices in areas of responsibility that are consistent with TFS's strategies and which demonstrate a proactive approach to meeting the needs of the account.
• Ability to develop good internal and external networks and to gain credibility with management, staff and external parties.
• Ability to provide leadership, counselling, motivation and constructive performance reviews of staff, securing their respective commitments to the department's goals.
• Ability to handle conflict situations.
• Ability to use own initiative and to operate with no management support when required.
• Must be an extrovert and be approachable at all levels in the working environment.
• Ability to work after hours and willingness to travel.
• Ability to work under pressure.

Qualifications

• Grade 12
• Appropriate tertiary education, preferably in Engineering.
• 2 -5 years' experience in Facilities; Engineering environment; Property or Project Management or equivalent knowledge and skills.
• Good understanding and experience of Safety, Health, Environment & Quality (SHEQ).
• Good financial and business acumen.
• Working knowledge of equipment, materials and supplies used in facilities management.
• Good understanding of SLA's and Management contracts.
• Operational experience at a managerial level.
• Knowledge of LRA and managing labour relations issues.
• Valid driver's license and own transport.
• Experience in managing technical and non-technical staff.
• Computer literacy on MS Office Packages (MS word, Excel).

Purpose of the Role

The Facilities Manager is responsible for overseeing the efficient and safe management, maintenance, and operation of all company facilities. The role ensures that buildings, equipment, and infrastructure are well-maintained, compliant with health and safety standards, and aligned to the organisation's operational requirements.

Key Responsibilities

Oversee the day-to-day management of company facilities, including buildings, offices, and infrastructure.

Develop and implement preventative maintenance schedules to minimise downtime.

Manage building services such as security, cleaning, waste disposal, utilities, and landscaping.

Ensure compliance with health, safety, environmental, and legal standards.

Manage budgets, negotiate contracts, and oversee service providers and contractors.

Conduct regular inspections and audits of facilities to identify risks, defects, or improvement areas.

Develop and implement policies and procedures for facilities management.

Coordinate renovations, refurbishments, and office relocations when necessary.

Oversee the procurement of equipment, supplies, and services related to facilities.

Lead sustainability initiatives such as energy efficiency, waste reduction, and environmental impact improvements.

- Manage a facilities team, providing leadership, guidance, and performance management.

Qualifications & Experience

Matric (Grade 12) or equivalent

Bachelor's degree or diploma in Facilities Management, Engineering, Property Management, or a related field will be advantageous.

Proven experience in facilities management, building maintenance, or operations.

Strong knowledge of health and safety regulations and compliance requirements.

Financial and budget management skills.

Excellent problem-solving, planning, and organizational abilities.

Strong communication and negotiation skills.

- Proficient in MS Office and facilities management software .

SKILLS

Leadership and team management.

Strategic thinking and decision-making.

Attention to detail and high level of accuracy.

Strong interpersonal and stakeholder management skills.

- Ability to work under pressure and prioritise effectively.

Join Our Dynamic Organisation as a Facilities Manager

Are you passionate about creating efficient, safe, well-maintained environments and managing diverse facilities operations? Are you fuelled by the thrill of a fast-paced environment where every day brings new challenges, and does the opportunity to contribute to making this country a better place resonate with you?

We have an exciting opportunity for an experienced Facilities Manager to join our Finance and Asset Management Department in 2026

The Job

The Facilities Manager will oversee capital expenditure (CAPEX) projects across residential property portfolios. This role focuses on planning, executing, and managing maintenance and improvement projects. The person will ensure that all CAPEX projects are delivered on time, within budget, and in compliance with safety regulations. They will work closely with both the asset management and (outsourced) property management agencies to assess property needs, manage contractors, and optimise the value of residential assets.

This role places a strong emphasis on project management since this will be integral to successfully execute multiple projects at any given time.

What Sets You Apart

We are seeking a highly motivated individual with 7 years' experience in facilities management or building maintenance, focusing on CAPEX projects (preferably within tenanted residential environments), and at least 5 years' experience in planning and managing maintenance projects within live environments. Candidate should also have completed formal project management training with a minimum of 10 years' experience in project management.

By joining our team, you'll unlock great benefits, including:

• Competitive compensation package.
• Personal and career advancement opportunities.
• An energising and progressive work environment.
• An inclusive workplace where diversity, collaboration and innovation are celebrated.

The satisfaction of positively changing the lives of our tenants and purchasers.

If you're ready to embark on a unique adventure in the facilities space, don't miss this opportunity to join our team, where you can lead with passion and purpose as you accelerate your professional growth

Education Requirements

• Matric with a relevant tertiary qualification in the built environment, engineering or building sciences.

Experience Requirements

The following experience is required:

• 7 years' experience in facilities management or building maintenance with focus on CAPEX (preferably within tenanted residential environments, but not essential).
• 5 years' experience in planning and managing maintenance projects within live environments.
• Completed formal project management training with a minimum of 10 years' experience in project management.
• A proven ability to deliver projects on time and within budget.
• Extensive Contractor Management experience according to SLA's.
• Knowledge of and experience in compliance relevant building codes and legislation including SANS, Municipal by-laws, Occupational Health and Safety Act
• Knowledge of building systems (HVAC, electrical, plumbing) and relevant safety regulations.
• Experience in contractor management, procurement, and contract negotiation.
• Excellent communication and interpersonal skills to liaise with stakeholders at all levels.

• Strong financial acumen and experience managing project budgets.

• Proficiency in project management software and tools (e.g., MS Project, AutoCAD, or equivalent).

• Formal training in the construction industry will be advantageous.

Other skills or knowledge required:

• Knowledge of the built environment and its best practices.
• A sound understanding of all aspects of building and facilities management.
• A track record in successfully delivering projects against time, cost and quality targets.
• Strong planning and organisational skills.
• Excellent written and verbal communication.
• Solution oriented.
• Ability to develop sound relationships with colleagues and suppliers.
• Ability to visit and inspect properties regularly.
• Code B driving license is essential.

Closing Date: 27 October 2025

• Note: Only the most promising candidates will be contacted for an interview.

The Facilities Manager is responsible for establishing work procedures and processes for the all technical, soft services and business support functions. The incumbent will also assume overall accountability for planning, scheduling, monitoring and executing all maintenance related aspects, building information management systems, planned inspections and auditing of building(s) within his portfolio. Cognisance has to be taken of the vision and strategic objectives of the organisation as a whole. The incumbent is also accountable for the management of the operational activities of his responsible team in relation to staff issues, financial management and budgeting as well as any other related management issues. Planning, organising, leading and control are therefore integral aspects of his daily routine.

Purpose:

To engage in the planning, management and monitoring of all aspects related to the management of his buildings and inspection of work to ensure that quality standards are maintained or improved. Also to ensure strong customer relationships are built and expectations are met and managed.

Main duties and responsibilities:

• Manpower allocation, assessment and performance management.
• Supervises and coordinates all maintenance service and repairs pertaining to building and related equipment.
• Takes charge of all emergencies and ensures responsible back-up is available in order to take corrective action as necessary.
• Implements all maintenance and general procurement of materials and parts, schedules installations and oversees that such repairs are accomplished in a safe and timely manner.
• Formulates and implements preventative maintenance programs for utility systems, equipment and building maintenance.
• Conducts in-service training and implements safety regulations and programs.
• Maintains accurate records with regard to annual inspection of equipment and general preventative maintenance including rotational work assignment and over-time allowances and staff related matters.
• Is responsible for the management of and reporting on the project's budget.
• To undertake any other duties as may be required by the level of the post, and as required by the National Facilities Manager.
• The post holder will ensure compliance with all health and safety requirements for the entire shopping centre.

This document outlines the duties required, for the post to indicate the level of responsibility. It is not a comprehensive or exhaustive list and the National Facilities Manager may vary duties from time to time, which do not change the general character of the job, or the level of responsibility entailed.

Skills Required

• Ability to Speak, Read and Write English.
• Ability to work as part of a team.
• A flexible approach to work.
• Attention to detail.
• Motivating staff.
• Ability to prioritise own workload to meet deadlines.
• Computer literacy in office documents and spreadsheet's required
• Experience and thorough understanding of CMMS will be an advantage.
• Experience and thorough understanding of green building management will be an advantage.

Knowledge

• An understanding of Customer Care.
• An understanding of Health and Safety issues.
• Ability to analyze facts and exercise sound judgment in arriving at conclusions.
• Ability to develop long-term plans and programs and to evaluate work accomplishments.
• Ability to read & interpret documents and plans.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality.
• Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process;
• Makes timely decisions.
• Prioritizes and plans work activities; Uses time efficiently; Organizes or schedules other people and their tasks.
• Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments.

Relevant Experience

• Minimum of 5 years' experience in Facilities Manager on Senior Management level in a large regional shopping centre above 65000m2
• Thorough understanding of maintenance planning and scheduling
• Experience in stock control management

Other

• Demonstrate leadership skills and a willingness to grow and learn new skill sets.
• Own reliable transport required
• Occasional weekend working and after hours call-outs will be required.

Purpose of Role

The Facilities Manager is responsible for Managing the new site – oversee, cleaning, security, maintenance and general upkeep.

Job Responsibilities

Maintenance Management:

Tracking the ratio of planned maintenance versus reactive maintenance to ensure assets are well-maintained and downtime is minimized

Work Order Completion Time:

Monitoring the time taken to complete work orders to assess efficiency and resource allocation

Client Satisfaction:

Measuring client satisfaction to ensure the services provided meet the needs and expectations of the occupants

Energy Consumption:

Keeping track of energy usage to optimize efficiency and reduce costs

Cost Management:

Managing and reducing operational costs, including utilities, maintenance, and repairs

Asset Availability:

Ensuring that critical assets are available and functioning when needed

Space Utilization:

Optimizing the use of available space to improve productivity and reduce costs

Safety and Compliance:

Ensuring that all facilities comply with safety regulations and standards

Essential Skills

• Matric Qualification/NQF Level 4 Qualification
• 2-3 years Minimum Proven management experience of working within a senior level Facilities Management role
• Health & Safety experience
• Strong knowledge of safety regulations and maintenance procedures
• Exceptional leadership and communication skills
• Proficiency in maintaining operational budgets and resource management

Desirable Skills

• Experience of working in a Contact Centre environment

Core Behaviours

Huntswood's employees are described as dependable, driven and collaborative.

The job holder should align to our 6 Fundamental Values:

• Bring Your "A" Game
• Strive For Greater
• Enable and empower all employees
• Do the right thing
• Own it
• Deliver unbelievable service

"It's not just about what we do, but the way we do it. And it's our values that make us special."

Requisition Details and Talent Acquisition Contact

REQ ID: Michelle Thabethe

Location: Sandton

Cluster: Group Finance - Corporate Real Estate

Closing date: 15 October 2025

Job Family

Administration, Operations and Facilities

Career Stream

Facilities

Leadership Pipeline

Manage Others

Job Purpose

To provide strategic and operational leadership in the management manage a mini portfolio of properties; one property or a specific facilities management function within a property, ensuring the seamless delivery of all hard and soft facilities management (FM) services. The role is responsible for creating a safe, efficient, compliant, and high-quality working environment that supports client business objectives, enhances asset value, and aligns with the overarching Group Property Services strategy.

Key Responsibilities

The responsibilities are categorized into core FM domains for clarity.

A. Strategic and Financial Management

• Develop, manage, and control the annual facilities operational and capital expenditure (CAPEX) budgets for the portfolio.
• Conduct regular financial analysis and forecasting to ensure optimal budget expenditure, identify cost-saving opportunities, and report on financial performance.
• Authorise and control expenditure in line with delegated authority, ensuring all invoices (e.g., leases, service charges, contractor invoices) are validated and paid timeously.
• Lead the strategic planning for lifecycle replacements and asset management, maintaining an accurate and up-to-date asset register for furniture, fixtures, and equipment (FF&E).

B. Hard Services Management (Building and Infrastructure)

• Oversee the planning, scheduling, and execution of all preventive and corrective maintenance for MEP (Mechanical, Electrical, and Plumbing) systems, building fabric, and critical infrastructure.
• Manage and ensure compliance of all hard service contractors (e.g., HVAC, electrical, lifts, fire systems, generators) against SLAs and Key Performance Indicators (KPIs).
• Ensure all property assets and installations comply with relevant South African legislation, including the Occupational Health and Safety Act (OHSA), SANS codes, and environmental regulations.
• Manage and project-manage minor works, office refurbishments, and co-location projects from inception to snagging and final handover, ensuring adherence to Nedbank policies and project timelines.

C. Soft Services Management (People and Environment)

• Manage the delivery of all soft services to a high standard, including cleaning, waste management, pest control, landscaping.
• Oversee office services such as space planning, moves/adds/changes (MAC), desk allocation, and reception services to optimize space utilization and meet tenant needs.
• Monitor contractor performance for soft services, ensuring service levels are met and the workplace environment is consistently professional and hygienic.

D. Client and Stakeholder Management

• Act as the primary point of contact for tenants and internal business unit clients, understanding their requirements and ensuring they are met and maintained.
• Facilitate regular tenant meetings, providing input, ensuring compliance with lease conditions and house rules, and distributing formal minutes.
• Build and maintain strong, collaborative relationships with clients, contractors, service providers, and internal stakeholders (e.g., IT, Security, Hospitality,HR).

E. Contract and Supplier Management

• Manage the performance of all FM service providers through robust contract management, regular reviews, and performance scorecards.
• Assist in the tendering process for new contracts, including scoping of work, vendor evaluation, and selection.
• Ensure all service providers comply with contractual costs, scope, and delivery standards, taking corrective action where performance falls short.

F. Risk, Compliance and Business Continuity

• Champion and enforce adherence to the Occupational Health and Safety Act (OHSA), conducting regular audits and risk assessments to ensure a safe working environment.
• Mitigate operational risks by maintaining and testing Business Continuity Plans (BCP) for the portfolio, ensuring critical facilities can recover from disruptions.
• Ensure all statutory compliance certificates are obtained and maintained (e.g., Electrical Compliance, Fire Installation).
• Keep abreast of all relevant legislation, industry standards, and best practices that impact facilities management.

G. Leadership and Personal Development

• Manage, mentor, and develop a team of facilities supervisors, facilities maintenance assistants, facilities administrators and artisans (if applicable).
• Contribute to a culture conducive to the achievement of transformation goals by participating in Nedbank culture-building initiatives.
• Ensure personal growth and effectiveness by completing all required training, obtaining relevant certifications, and staying abreast of developments in the FM field.

Qualifications and Experience

Category Requirement

• Essential Qualifications Advanced Diploma / National 1st Degree in Facilities Management, Property Studies, Engineering, Construction Management, or a related field.
• Preferred Qualifications
  • Certified Facility Manager (CFM) or equivalent.
  • Project Management Certification (e.g., PMP, PRINCE2).
• Minimum Experience 5-7 years of comprehensive experience in a facilities management role, with a proven track record in managing both hard and soft services for a commercial property portfolio.

Technical / Professional Knowledge

• FM Disciplines: In-depth knowledge of both Hard (MEP, building fabric) and Soft (cleaning, catering, space planning) FM services.
• Financial Acumen: Budgeting, financial analysis, and cost control.
• Project Management: Principles and methodologies for managing refurbishment and fit-out projects.
• Legislation and Compliance: Thorough understanding of the OHSA, SANS Building Regulations), Environmental Legislation, and other relevant laws.
• Contract Management: Vendor and supplier management, SLA and KPI development.
• Risk Management: Principles of operational risk, business continuity, and disaster recovery.
• Systems and Software: High proficiency in Computerized Maintenance Management Systems (CMMS), CAFM (Computer-Aided Facility Management) software, and the MS Office Suite.
• Business Communication: Excellent business writing and presentation skills.

Behavioural Competencies

• Strategic Thinking: Ability to see the big picture and align FM activities with business goals.
• Customer Focus: Dedicated to meeting the expectations and requirements of internal and external clients.
• Problem Solving: Uses logic and rigorous methods to solve difficult problems with effective solutions.
• Managing and Measuring Work: Clearly assigns responsibility for tasks and decisions; sets clear objectives and monitors process, progress, and results.
• Driving for Results: Pursues everything with energy, drive, and a need to finish; consistently achieves results.
• Building Effective Teams: Blends people into teams when needed; creates strong morale and spirit.
• Communication: Is effective in a variety of formal and informal presentation settings; actively listens and gets clarification.

Eduvos is looking to employ the services of a Facilities Manager to be based at our Midrand and/or Bedfordview campus.

Type of position:

Permanent

The Position:

To manage the delivery of innovative, efficient and cost-effective facility and property (incl. tenant management) related services (physical property environment) to campus and tenants, thereby ensuring an optimal stakeholder experience.

Minimum qualification:

Degree in Related Fields:

• Facilities Management
• Construction Management
• Property/Real Estate Management
• Engineering (Civil, Electrical, Mechanical)
• Business Administration or Project Management

Certifications

SAFMA (South African Facilities Management Association) membership or certification.International certifications IFMA's Certified Facility Manager (CFM) or FMP (Facility Management Professional)

Experience:

• 5 - 10 years practical experience in building operations, maintenance, or project coordination is essential.
• Strong skills in communication, budgeting, leadership, and compliance management are critical.

Responsibilities:

1. Accountability areas

A.Accountable for the performance of the facilities team on allocated campuses

• Property Facilities
• Property repairs and maintenance
• Property and Campus Security
• Recordkeeping
• Event setup and support
• Campus Procurement

B: Accountable for the performance of special projects (as and when required)

C: Asset Management

D: Emergency Preparedness

E:Tenant Relations-

• Serve as the primary point of contact for tenants, addressing their concerns and requests promptly.
• Ensure tenant satisfaction and retention by providing excellent customer service.

2. Internal Processes and Enablement.

Budget: Provide Input into budget and resource management (Financial Oversight):

• Lead the budgeting and financial planning processes related to facility development and maintenance
• Ensure that resources are allocated efficiently and in alignment with the institute's strategic goals. Provide cost-effective solutions to long-term planning challenges.
• Provide cost effective solutions to long-term planning challenges

Planning (business and operational plans, objectives and schedules) :

• Analyse and plan for the utilization of space
• Agree SLA's and delivery schedules with contractors
• Plan building projects
• Plan events: event setups and breakdowns / plan logistics of assemblies, graduations, sporting events and other facilities functions

Execution monitoring - control, corrective action and Reporting

• Conduct regular inspections to identify issues or areas of improvement
• Monitor contractor's service delivery
• Monitor buidling performance
• Monitor space utilisation
• Monitor against maintenance schedules
• Monthly KPI meetings with contracting staff
• Oversee recordkeeping
• Availability of portfolio related information
• Quality of information
• Clear audit results
• Clear maintenance records

Problem solving and decision quality, including escalations, queries and complaints :

• Resolve escalated issues and use as an opportunity to coach to prevent re-occurrence.
• Effectiveness responding to tickets and appropriate follow up and resolution of tickets

Resourcing and capacity management (people capacity; infrastructure; systems; technology; equipment; information; facilities)

• Staff planning and stategic alignment
• Appropriate infrastructure to enable the business

Operational efficiency (processes / governance / systems / standards / policies / compliance / methodologies / innovation / digitalisation)

• Innovation and best practice - Technological Integrations and Green building strategies
• Lead initiatives to implement technology into the physical infrastructure, such as building automation systems, smart areas, and digital signage. Make recommendations by staying ahead of trends in technology and how facilities can be designed to accommodate these advancements
• Incorporate sustainability practices into the planning and management of campus and other facilities. This includes ensuring that new construction projects meet green building standards, integrating energy-efficient technologies, and promoting environmentally responsible practices for both new and existing building

Governance and compliance / Risk management

• Campus related disaster recovery plans
• Health and Safety audits

3. Culture and People:

Strategy, direction, contribution to company strategy: Contribute to facilities strategy, Communicate and cascade down company and Facilities strategy

Talent acquisition, selection, onboarding: Talent acquisition and selection process followed to appoint team

Individual performance - role clarity and objectives; reviews; feedback; corrective actions, Succession / bench strength: Performance enhancement process followed

Skill levels - training & development: Ensured individual development of team members

Culture and climate / Employee relations / Engagement / Conflict / Wellness: Maintain an engaged team / team discipline / conflict resolution and Wellness

Functional and technical competencies:

• Technical

Behavioural competencies:

• Action orientation
• Leadership
• Collaborative relations and teamwork
• Effective communication
• Analysing and problem solving
• Innovation, adaptability and change
• Planning and organising
• Resilience and coping with pressure and setbacks
• Commercial and entrepreneurial approach

At Prime, we are committed to creating a supportive and efficient work environment through the expert management of our facilities. We value a proactive approach to maintaining and enhancing our workplace, ensuring it meets the highest standards for both our employees and operations. We are looking for a skilled and dedicated Facilities Manager to join our team and contribute to the seamless functioning of our facilities, ensuring a safe, sustainable, and productive workplace for all.

Duties and Responsibilities:

Facilities Management & Maintenance:

• Oversee all day-to-day operations of the facility, ensuring cleanliness, orderliness, and functionality.

• Manage and schedule preventive and corrective maintenance tasks for all equipment, utilities, and infrastructure.

• Monitor facility systems including electrical, plumbing, and solar energy systems to ensure optimal performance

• Coordinate repairs and upgrades to the facility as needed.

• Procure all necessary equipment, services and consumables necessary

Service Teams Management:

• Supervise and coordinate the work of external contractors and in-house service teams.

• Develop and maintain service contracts, ensuring that the organization receives the best value and quality of service.

• Ensure that service teams complete tasks within the given timelines and quality standards.

• Procure and deliver all service-related items including staff refreshments

Security & Access Control:

• Manage the building's security systems, including biometric systems, access control, surveillance, and alarm systems.

• Coordinate with security personnel to maintain a safe and secure environment for employees and visitors.

• Ensure compliance with safety protocols and emergency procedures.

Sustainability & Energy Management:

• Monitor and maintain the solar energy systems, ensuring maximum efficiency and sustainability.

• Develop strategies for energy conservation and water management.

• Oversee repairs and upgrades to energy systems and utilities.

Health and Safety:

• Develop and implement health and safety protocols to ensure compliance with local regulations.

• Regularly assess risk and make recommendations for facility improvements.

• Organize and implement fire drills, safety trainings, and emergency preparedness plans.

Wellness Programs:

• Foster a healthy work environment by implementing company wellness programs.

• Ensure that facilities support the physical and mental well-being of employees.

• Work with leadership to improve wellness initiatives.

Project Management:

• Oversee new building projects, renovations, or expansions, managing timelines, budgets, and contractors.

• Ensure that all projects meet safety, quality, and compliance standards.

• Handle any related administrative tasks, including procurement and budget management.

Desired Experience & Qualification

Education:

• Bachelor's degree in Facilities Management, or related field is preferred.

• Certifications in Facilities Management or Health and Safety (advantageous).

Experience:

• Proven experience as a Facilities Manager or in a similar role within a corporate setting.

• Experience in managing service teams, contractors, and maintenance projects.

• Knowledge of security systems, biometric access control, and building automation systems.

• Experience with energy management systems, including solar, electrics, and water systems.

• Experience managing health and safety protocols and company wellness programs.

Skills:

• Strong project management and multitasking abilities.

• Detail-oriented, methodical, and highly organized with the ability to handle multiple priorities.

• Excellent verbal and written communication skills.

• Ability to work after hours and during weekends when necessary to ensure operations are smooth.

• High sense of responsibility and ownership, with a diligent approach to work.

• Strong problem-solving skills and proactive approach to facility management.

• Proficient in the use of facilities management software and Microsoft Office Suite.

Eduvos is looking to employ the services of a Facilities Manager to be based at our Pretoria campus.

Type of position:

Permanent

The Position:

To manage the delivery of innovative, efficient and cost-effective facility and property (incl. tenant management) related services (physical property environment) to campus and tenants, thereby ensuring an optimal stakeholder experience.

Minimum qualification:

Degree in Related Fields:

• Facilities Management
• Construction Management
• Property/Real Estate Management
• Engineering (Civil, Electrical, Mechanical)
• Business Administration or Project Management

Certifications

SAFMA (South African Facilities Management Association) membership or certification.International certifications IFMA's Certified Facility Manager (CFM) or FMP (Facility Management Professional)

Experience:

• 5 - 10 years practical experience in building operations, maintenance, or project coordination is essential.
• Strong skills in communication, budgeting, leadership, and compliance management are critical.

Responsibilities:

1. Accountability areas

A.Accountable for the performance of the facilities team on allocated campuses

• Property Facilities
• Property repairs and maintenance
• Property and Campus Security
• Recordkeeping
• Event setup and support
• Campus Procurement

B: Accountable for the performance of special projects (as and when required)

C: Asset Management

D: Emergency Preparedness

E:Tenant Relations-

• Serve as the primary point of contact for tenants, addressing their concerns and requests promptly.
• Ensure tenant satisfaction and retention by providing excellent customer service.

2. Internal Processes and Enablement.

Budget: Provide Input into budget and resource management (Financial Oversight):

• Lead the budgeting and financial planning processes related to facility development and maintenance
• Ensure that resources are allocated efficiently and in alignment with the institute's strategic goals. Provide cost-effective solutions to long-term planning challenges.
• Provide cost effective solutions to long-term planning challenges

Planning (business and operational plans, objectives and schedules) :

• Analyse and plan for the utilization of space
• Agree SLA's and delivery schedules with contractors
• Plan building projects
• Plan events: event setups and breakdowns / plan logistics of assemblies, graduations, sporting events and other facilities functions

Execution monitoring - control, corrective action and Reporting

• Conduct regular inspections to identify issues or areas of improvement
• Monitor contractor's service delivery
• Monitor buidling performance
• Monitor space utilisation
• Monitor against maintenance schedules
• Monthly KPI meetings with contracting staff
• Oversee recordkeeping
• Availability of portfolio related information
• Quality of information
• Clear audit results
• Clear maintenance records

Problem solving and decision quality, including escalations, queries and complaints :

• Resolve escalated issues and use as an opportunity to coach to prevent re-occurrence.
• Effectiveness responding to tickets and appropriate follow up and resolution of tickets

Resourcing and capacity management (people capacity; infrastructure; systems; technology; equipment; information; facilities)

• Staff planning and stategic alignment
• Appropriate infrastructure to enable the business

Operational efficiency (processes / governance / systems / standards / policies / compliance / methodologies / innovation / digitalisation)

• Innovation and best practice - Technological Integrations and Green building strategies
• Lead initiatives to implement technology into the physical infrastructure, such as building automation systems, smart areas, and digital signage. Make recommendations by staying ahead of trends in technology and how facilities can be designed to accommodate these advancements
• Incorporate sustainability practices into the planning and management of campus and other facilities. This includes ensuring that new construction projects meet green building standards, integrating energy-efficient technologies, and promoting environmentally responsible practices for both new and existing building

Governance and compliance / Risk management

• Campus related disaster recovery plans
• Health and Safety audits

3. Culture and People:

Strategy, direction, contribution to company strategy: Contribute to facilities strategy, Communicate and cascade down company and Facilities strategy

Talent acquisition, selection, onboarding: Talent acquisition and selection process followed to appoint team

Individual performance - role clarity and objectives; reviews; feedback; corrective actions, Succession / bench strength: Performance enhancement process followed

Skill levels - training & development: Ensured individual development of team members

Culture and climate / Employee relations / Engagement / Conflict / Wellness: Maintain an engaged team / team discipline / conflict resolution and Wellness

Functional and technical competencies:

• Technical

Behavioural competencies:

• Action orientation
• Leadership
• Collaborative relations and teamwork
• Effective communication
• Analysing and problem solving
• Innovation, adaptability and change
• Planning and organising
• Resilience and coping with pressure and setbacks
• Commercial and entrepreneurial approach