45 Administration jobs in Pretoria

Minimum Requirements:

• Mature, well presentable and responsible Afrikaans speaking female, aged between 35-50 years
• Afrikaans and English first and second languages a must (Afr & Eng client base)
• Minimum 5 years recent administration work experience a must, preferably in automotive sector or in a workshop environment
• Computer literate in MS Office
• Good typing skills with attention to detail (meticulous and accurate)
• Strong personality and quick learner
• Excellent communication skills and able to work with difficult clients
• Own vehicle
• Willing and able to work 2 to 3 Saturdays per month
• Stable employment record and contactable references
• Residing in Pretoria (within daily commuting distance from Silverton)
• To start as soon as possible

Duties:

• Full administration function for Automotive repair and maintenance service workshop
• Client liaison and resolve client inquiries
• General administration (filing, data capturing, typing etc.)

Salary: R15 000 – R20 000 gross maximum (depending on relevant experience).

Work hours: Mondays to Fridays from 7am-5pm and Saturdays from 8am-1pm.

Minimum Requirements:

• Well presentable and professional Afrikaans speaking female
• Responsible, organized and dependable
• Afrikaans and English first and second languages a must (Afr & Eng client base)
• Matric / Grade 12
• Minimum 2 years recent administration work experience in an office environment a must, preferably in legal sector or insurance sector
• Computer literate in MS Office
• Good typing skills with attention to detail (meticulous and accurate)
• Driver’s license and own vehicle preferred
• Detailed orientated and solution driven
• Stable employment record and contactable references
• To start as soon as possible

Duties and Responsibilities:

• Administration functions for Insurance Brokerage company
• Inputting information into databases, spreadsheets and/or systems
• Updating records accurately and promptly
• Create, file, and maintain documents, both physical and digital
• Mail handling
• Support various departments with clerical tasks and coordination
• General administration (filing, data capturing, typing etc.)

Salary: R10 000 – R12 000 gross maximum (depending on experience) + provident fund.

Work hours: Mondays to Fridays from 07h30am – 16h00pm.

Instacom reserve the right not to make an appointment to any advertised position. Preference is always given to existing Instacom employees, and the choice made is purely on merit and qualifications. Instacom – Instant Communications Solutions(Pty) Ltd supports global fair practice and business ethics on continuous development of our human capital as the key resource to our success in our business and the Global market in which we participate. Should you not be contacted regarding this position within 10 working days from the closing date, please regard your application as unsuccessful.

We are looking for an Administration Manager to join the Instacom team! The incumbent is responsible for coordinating and managing the administrative division to ensure compliance with corporate governance and general administrative procedures within all departments. The admin manager must also ensure that all contractual obligations and vetting are completed to ensure business continuity in all departments. This position is located in Gauteng and is a Full-time office-based role.

• Applying the rules, policies, and administration procedures of different funds in accordance with the standard service level agreements.
• Organising and managing administrator activities to ensure professional responses according to requirements.
• Monitoring performance and productivity of subordinates and identifying areas for improvement.
• Ensuring that payments are based on the contractual agreements between the company and the client.
• Maintaining stable relationships with internal and external stakeholders.
• Assisting in reviewing, updating, and improving the administrative system within the business.
• Monitoring and procuring needed supplies for office, reception, mailroom, and kitchen.
• Assisting with the formalisation of the departmental budget.
• Controlling departmental assets according to prescribed policies and procedures.
• Managing departmental and support budgets monthly to ensure financial compliance.
• Ensuring adherence to administrative governance and policies and regulations.
• Providing input for department and strategic planning.
• Setting goals for the department.
• Planning and coordinating administrative procedures and systems to streamline processes.
• Organising and supervising other office activities.
• Supervising the work of office and administrative employees to ensure adherence to quality standards, deadlines, and proper procedures.
• Managing cleaning staff, receptionist, and administration assistant.
• Maintaining the administration filing system.
• Enforcing company policies and procedures within the department.
• Updating documentation to comply with legislation in conjunction with our legal team.
• Performing vetting procedures on new customer applications.
• Performing invoicing and credit notes as required.
• Assisting with account reconciliations and VIP customer accounts.
• Compiling monthly reports to present to the CEO on the performance of the division.
• Managing external vendor/client applications as applicable.
• Compiling and distributing confidential documentation to clients as needed.
• Assessing staff performance and providing guidance to ensure maximum efficiency.
• Ensuring sound and productive employee relations, good morale, and a productive work culture.
• Collaborating with colleagues to implement policies and develop improvements.
• Inputting into own PDP by conducting ongoing research to stay abreast of new processes and developments.
• Identifying subordinate development needs.
• Participating in the performance management process by completing all self-reviews.
• Undergoing training when required to improve or acquire new skills.
• Ensuring that all departments follow procedures according to the POPI Act.
• Establishing minimum privacy requirements for processing personal information of clients.
• Ensuring safety protocols are in place to protect information leakage within and outside the organisation.

• Excellent written and spoken English, with proven ability in report and email writing.
• Excellent time management and priority-setting skills.
• Valid Driver’s licence.
• Negotiation, decision-making, and creativity skills.
• Strong computer competency in all PC programs and related skills.
• Knowledge of company objectives, principles, code of conduct, and policies within your scope of work.
• Knowledge of mentoring and supervisory techniques.
• Knowledge of corporate and departmental directives, regulations, and policies governing work activities.
• Analytical skills and report writing skills.
• Proven ability to organise and complete tasks efficiently.
• Attention to detail and strategic problem-solving skills.
• Sound knowledge of sales administration, workflow requirements, and contractual risk.
• Sound knowledge of quality control procedures.
• Advanced management skills.

• Minimum 5 years of administration and management experience within a reputable business.
• Matric.
• Sound knowledge of administration and business operations.

Complete and submit the form below:

Name *

Surname *

Email *

Contact Number *

Applying for

Provide complete administrative support to enable the Fiduciary Planner to implement and administer estate planning solutions and services for high net worth clients, including trust administration.

1. General administration practice management
2. Compliance and data integrity and security
3. Trust administration

Tertiary Qualification (Legal preferred)

5-8 Years Exposure

1. HR Services, Recruitment & Selection

A vacancy exists for a Junior Administration Clerk , based at Life WilgersHospital reporting to the Admission Supervisor . The successful candidate will be responsible for ensuring delivery of uncompromising quality care in line with Company strategic objectives and applicable Health /Nursing legislation.

Function Administration Facility Life Wilgers Hospital Position Junior Administration Clerk Introduction

A vacancy exists for a Junior Administration Clerk , based at Life WilgersHospital reporting to the Admission Supervisor . The successful candidate will be responsible for ensuring delivery of uncompromising quality care in line with Company strategic objectives and applicable Health /Nursing legislation.

• Liaising with the funders to obtain authorisations.
• Liaising with the case management team with queries of patients and outstanding authorisation.
• Handling of payments and receipting.
• Performing general administrative duties.
• Finalising the EU / OP files
• Loading of calls to the contact centre
• Loading of calls to Contact centre with rejections.
• Loading of calls to Contact Centre with EU /OP rejections.
• Following up with Contact Centre on outstanding INC numbers
• Correcting IP rejections as required.
• Assisting with answering of phone when required
• Assisting with admitting patients when required
• Assisting with bed bookings when required
• Assisting with opening of pre-admissions
• Assisting with preparing the files for the theatre list when needed.
• Assisting patients to phone for authorisations.

• Grade 12 and computer literacy
• Knowledge of Imeds and Impilo advantageous
• An enthusiastic, motivated, well-organized individual with initiative and able to handle pressure.
• Customer service orientated.
• Excellent communication and interpersonal skills are a prerequisite. Teamwork essential.
• Prior knowledge and experience of admissions and medical terminology would be advantageous.
• Understanding of the private healthcare industry, its challenges and role players would be an advantage.
• Bilingual
• Standard office hours from Monday to Friday
• When in need to stand in to assist the department

• Problem-solving, analysis and judgement
• Resilience
• Engaging diversity
• Verbal and written communication and presentation
• Influencing
• Excellence orientation
• Ethical behavior
• Building relationships
• Customer responsiveness
• Organizational awareness

Internal applicants - Before making an application, you are requested to discuss your application with your line manager.External candidates will also be considered.

Life Healthcare is an Equal Opportunity Employer.

Thank you for your interest in this opportunity. Kindly note that only shortlisted candidates will be contacted. Applicants who have not been contacted within two weeks of the closing date of this advert, should consider their application as unsuccessful.

A vacancy exists for a Junior Administration Clerk , based at Life WilgersHospital reporting to the Admission Supervisor . The successful candidate will be responsible for ensuring delivery of uncompromising quality care in line with Company strategic objectives and applicable Health /Nursing legislation.

Function Administration Facility Life Wilgers Hospital Position Junior Administration Clerk Introduction

A vacancy exists for a Junior Administration Clerk , based at Life WilgersHospital reporting to the Admission Supervisor . The successful candidate will be responsible for ensuring delivery of uncompromising quality care in line with Company strategic objectives and applicable Health /Nursing legislation.

• Liaising with the funders to obtain authorisations.
• Liaising with the case management team with queries of patients and outstanding authorisation.
• Handling of payments and receipting.
• Performing general administrative duties.
• Finalising the EU / OP files
• Loading of calls to the contact centre
• Loading of calls to Contact centre with rejections.
• Loading of calls to Contact Centre with EU /OP rejections.
• Following up with Contact Centre on outstanding INC numbers
• Correcting IP rejections as required.
• Assisting with answering of phone when required
• Assisting with admitting patients when required
• Assisting with bed bookings when required
• Assisting with opening of pre-admissions
• Assisting with preparing the files for the theatre list when needed.
• Assisting patients to phone for authorisations.

• Grade 12 and computer literacy
• Knowledge of Imeds and Impilo advantageous
• An enthusiastic, motivated, well-organized individual with initiative and able to handle pressure.
• Customer service orientated.
• Excellent communication and interpersonal skills are a prerequisite. Teamwork essential.
• Prior knowledge and experience of admissions and medical terminology would be advantageous.
• Understanding of the private healthcare industry, its challenges and role players would be an advantage.
• Bilingual
• Standard office hours from Monday to Friday
• When in need to stand in to assist the department

• Problem-solving, analysis and judgement
• Resilience
• Engaging diversity
• Verbal and written communication and presentation
• Influencing
• Excellence orientation
• Ethical behavior
• Building relationships
• Customer responsiveness
• Organizational awareness

Internal applicants - Before making an application, you are requested to discuss your application with your line manager.External candidates will also be considered.

Life Healthcare is an Equal Opportunity Employer.

Thank you for your interest in this opportunity. Kindly note that only shortlisted candidates will be contacted. Applicants who have not been contacted within two weeks of the closing date of this advert, should consider their application as unsuccessful.

Instacom reserve the right not to make an appointment to any advertised position. Preference is always given to existing Instacom employees, and the choice made is purely on merit and qualifications. Instacom – Instant Communications Solutions(Pty) Ltd supports global fair practice and business ethics on continuous development of our human capital as the key resource to our success in our business and the Global market in which we participate. Should you not be contacted regarding this position within 10 working days from the closing date, please regard your application as unsuccessful.

We are looking for an Administration Manager to join the Instacom team! The incumbent is responsible for coordinating and managing the administrative division to ensure compliance with corporate governance and general administrative procedures within all departments. The admin manager must also ensure that all contractual obligations and vetting are completed to ensure business continuity in all departments. This position is located in Gauteng and is a Full-time office-based role.

• Applying the rules, policies, and administration procedures of different funds in accordance with the standard service level agreements.
• Organising and managing administrator activities to ensure professional responses according to requirements.
• Monitoring performance and productivity of subordinates and identifying areas for improvement.
• Ensuring that payments are based on the contractual agreements between the company and the client.
• Maintaining stable relationships with internal and external stakeholders.
• Assisting in reviewing, updating, and improving the administrative system within the business.
• Monitoring and procuring needed supplies for office, reception, mailroom, and kitchen.
• Assisting with the formalisation of the departmental budget.
• Controlling departmental assets according to prescribed policies and procedures.
• Managing departmental and support budgets monthly to ensure financial compliance.
• Ensuring adherence to administrative governance and policies and regulations.
• Providing input for department and strategic planning.
• Setting goals for the department.
• Planning and coordinating administrative procedures and systems to streamline processes.
• Organising and supervising other office activities.
• Supervising the work of office and administrative employees to ensure adherence to quality standards, deadlines, and proper procedures.
• Managing cleaning staff, receptionist, and administration assistant.
• Maintaining the administration filing system.
• Enforcing company policies and procedures within the department.
• Updating documentation to comply with legislation in conjunction with our legal team.
• Performing vetting procedures on new customer applications.
• Performing invoicing and credit notes as required.
• Assisting with account reconciliations and VIP customer accounts.
• Compiling monthly reports to present to the CEO on the performance of the division.
• Managing external vendor/client applications as applicable.
• Compiling and distributing confidential documentation to clients as needed.
• Assessing staff performance and providing guidance to ensure maximum efficiency.
• Ensuring sound and productive employee relations, good morale, and a productive work culture.
• Collaborating with colleagues to implement policies and develop improvements.
• Inputting into own PDP by conducting ongoing research to stay abreast of new processes and developments.
• Identifying subordinate development needs.
• Participating in the performance management process by completing all self-reviews.
• Undergoing training when required to improve or acquire new skills.
• Ensuring that all departments follow procedures according to the POPI Act.
• Establishing minimum privacy requirements for processing personal information of clients.
• Ensuring safety protocols are in place to protect information leakage within and outside the organisation.

• Excellent written and spoken English, with proven ability in report and email writing.
• Excellent time management and priority-setting skills.
• Valid Driver’s licence.
• Negotiation, decision-making, and creativity skills.
• Strong computer competency in all PC programs and related skills.
• Knowledge of company objectives, principles, code of conduct, and policies within your scope of work.
• Knowledge of mentoring and supervisory techniques.
• Knowledge of corporate and departmental directives, regulations, and policies governing work activities.
• Analytical skills and report writing skills.
• Proven ability to organise and complete tasks efficiently.
• Attention to detail and strategic problem-solving skills.
• Sound knowledge of sales administration, workflow requirements, and contractual risk.
• Sound knowledge of quality control procedures.
• Advanced management skills.

• Minimum 5 years of administration and management experience within a reputable business.
• Matric.
• Sound knowledge of administration and business operations.

Complete and submit the form below:

Name *

Surname *

Email *

Contact Number *

Applying for

Regional Administration Manager : Job specifications : Work closely with the National Admin Manager, to assist with Branch duties.

Work closely with the National Admin Manager ensuring branches are operating securely and effectively, ensure FICA and POPIA compliancy.

On-boarding of Senior administrators within the various branches.

Work closely with the Admin Training Manager to ensure all admin staff are on standard and has the required training to complete their daily duties.

Set an example for team members of commitment, activities, work ethics and habits and personal character.

Assisting National Admin manager in compiling information and reports.

Participating in weekly meetings.

Developing strong relationships with Senior Administrators.

Developing strong relationships with Sales Managers within your Branches.

Occasionally traveling to different branches.

Working with Natis documents and licensing of vehicles.

Working with Police Clearances.

Skills required : Must have minimum 3 years management experience.

Must have a 3 year Diploma / Degree.

Must reside in Gauteng.

Ability to multitask Strong interpersonal skills and adaptability Decision-making skills Excellent Microsoft Excel Skills.

Strong report writing and presentation skills.

Accuracy and attention to detail.

Excellent written and spoken English.

Strong communication skills is essential.

Have the ability to follow instructions and implement projects.

Needs to be self-driven, have the ability to work under pressure, by meeting deadlines effectively and efficiently.

Package : Market related salary Momentum Provident Fund Discovery Life Insurance 15 days annual leave #J Ljbffr

Regional Administration Manager:

Job specifications:

• Work closely with the National Admin Manager, to assist with Branch duties.
• Work closely with the National Admin Manager ensuring branches are operating securely and effectively, ensure FICA and POPIA compliancy.
• On-boarding of Senior administrators within the various branches.
• Work closely with the Admin Training Manager to ensure all admin staff are on standard and has the required training to complete their daily duties.
• Set an example for team members of commitment, activities, work ethics and habits and personal character.
• Assisting National Admin manager in compiling information and reports.
• Participating in weekly meetings.
• Developing strong relationships with Senior Administrators.
• Developing strong relationships with Sales Managers within your Branches.
• Occasionally traveling to different branches.
• Working with Natis documents and licensing of vehicles.
• Working with Police Clearances.

• Must have minimum 3 years management experience.
• Must have a 3 year Diploma / Degree.
• Must reside in Gauteng.
• Ability to multitask

Strong interpersonal skills and adaptability

Decision-making skills

Excellent Microsoft Excel Skills.

Strong report writing and presentation skills.

Accuracy and attention to detail.

Excellent written and spoken English.

Strong communication skills is essential.

Excellent organization skills.

Have the ability to follow instructions and implement projects.

Needs to be self-driven, have the ability to work under pressure, by meeting deadlines effectively and efficiently.

• Market related salary
• Momentum Provident Fund
• Discovery Life Insurance
• 15 days annual leave