25 Administration jobs in Pretoria

General Administrative Functions

• Assist Management and the Department in managing the diary, coordinate and schedule department meetings and events using the organization's electronic tools.
• Prepare departmental documents and reports.
• Collate information for reports preparation.
• Package documentation required for meetings and other departmental engagements.
• Circulate required information and documentation throughout the department and keep accurate record thereof.
• Develop and maintain a proper filling system to ensure accurate retrieval of information as and when required.
• Screen, classify and record documents for easy access and tracking.
• Coordinate functions and meetings for the department.
• Provide administrative support with meetings and other departmental functions.
• Prepare and circulate minutes for departmental meetings.
• Update and circulate for approval information on departmental documentation as provided by the Subject Matter experts.
• Coordinate budget preparation and reporting on expenditure.
• Process operation manuals and amendments.
• Arrange domestic and international travel by organizing submission approval, allowances, and all travel related logistics.

Office and Stakeholder Management

• Manage the control of all consumables and liaise with the Procurement Department regarding stock.
• Organize requests for assets, their delivery, allocation and management for the department.
• Track and monitor progress on projects and prepare reports thereon.
• Ensure appropriate communication with SACAA and with external clients.
• Promptly deal with telephonic, mailed enquiries or personal interactions.

Education

Minimum

• Grade 12
• Certificate in Office Administration or Office Management or Secretariate or relevant qualification.

Ideal

• Diploma in Office Administration or Secretary or related field

Experience

• 2 Years in Administrative or Secretariat experience.

Closing date: 03 October 2025

All SACAA appointments are subject to S98 of the Civil Aviation Act, 13 of 2009 and all successful candidates will be subjected to security vetting. Employment Equity candidates will be prioritised in line with Employment Equity Plan. If you have not heard from the SACAA 90 days after the closing date, consider your application unsuccessful.

Overview

If you are a warm, friendly, young person who is eager to start your career as a Receptionist in a company that offers prospects of learning and growth, we encourage you to apply for this position. Please note that the successful candidate has to be fully bilingual in both Afrikaans and English with own transport.

As the Receptionist, you will be the face of the company and your personality will reflect the company's values of integrity, professionalism, openness and goodwill.

The position is located in Equestria, Pretoria East.

• Matric
• Fluent in English and Afrikaans
• Intelligent with the ability to relate to people at all levels of society.
• Own transport with valid driver's license.

NOTE – We ONLY accept online applications. Unfortunately, we do not accept direct applications via Whatsapp or email.

• The proposed salary for the role is R6k - R7k per month. The offer will be market related in line with qualifications, skills and experience.

Overview

Job title: Administration Officer (Centurion)

Job Location: Gauteng, Centurion

Deadline: October 03, 2025

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• Assist Management and the Department in managing the diary, coordinate and schedule department meetings and events using the organization's electronic tools.
• Prepare departmental documents and reports.
• Collate information for reports preparation.
• Package documentation required for meetings and other departmental engagements.
• Circulate required information and documentation throughout the department and keep accurate record thereof.
• Develop and maintain a proper filing system to ensure accurate retrieval of information as and when required.
• Screen, classify and record documents for easy access and tracking.
• Coordinate functions and meetings for the department.
• Provide administrative support with meetings and other departmental functions.
• Prepare and circulate minutes for departmental meetings.
• Update and circulate for approval information on departmental documentation as provided by the Subject Matter experts.
• Coordinate budget preparation and reporting on expenditure.
• Process operation manuals and amendments.
• Arrange domestic and international travel by organizing submission approval, allowances, and all travel related logistics.

• Manage the control of all consumables and liaise with the Procurement Department regarding stock.
• Organize requests for assets, their delivery, allocation and management for the department.
• Track and monitor progress on projects and prepare reports thereon.
• Ensure appropriate communication with SACAA and with external clients.
• Promptly deal with telephonic, mailed enquiries or personal interactions.

Education

Minimum

• Grade 12
• Certificate in Office Administration or Office Management or Secretarial or relevant qualification.

Ideal

• Diploma in Office Administration or Secretary or related field

Experience

• 2 Years in Administrative or Secretariat experience.

Closing date : 03 October 2025

Administration Assistant Overview

Youll support the Home Manager with a full range of reception administrative and basic finance activities to ensure the Home runs smoothly. Often the first point of contact for enquiries youll demonstrate a professional and welcoming manner to all those who visit live and work in our homes. You will be responsible for ensuring that all our visitors follow the infection control rules in force at any given time also taking the lead on coordinating any testing requirements organising couriers and associated administrative tasks.

Our homes are fun so youll also assist with the planning and management of events that take place in the home including celebrating residents milestone birthdays fetes employee presentations or other activities planned by our Activities Coordinator. Interested candidates send your resume via whatsapp .

In joining us youll also become part of our extended family. Youll work alongside other team members who are passionate about providing a safe environment as well as warmth and kindness to all those who live and work in our homes.

• Support the Home Manager with a full range of reception administrative activities and basic finance tasks to ensure the Home runs smoothly.
• Be the first point of contact for enquiries and maintain a professional, welcoming manner for all visitors, live-in residents, and staff.
• Ensure visitors follow infection control rules; coordinate testing requirements; organise couriers and associated administrative tasks.
• Assist with planning and management of events in the home (residents' milestone birthdays, fetes, employee presentations, and activities planned by the Activities Coordinator).
• Collaborate with team members to provide a safe, warm environment for everyone in the home.

• Key Skills: Apache Hive, S3, Hadoop, Redshift, Spark, AWS, Apache Pig, NoSQL, Big Data, Data Warehouse, Kafka, Scala

• Employment Type: Full Time
• Experience: years
• Vacancy: 1

What Youll Bring

• Minimum 5 years experience in quoting and order entry within the mining, cement, or heavy industry
• Strong MS Word expertise (styles, graphics, Quick Parts, cross-references, templates)
• Relevant administration qualifications

• Act as a key point of contact, managing daily client interactions
• Prepare and issue accurate equipment quotes across all operational sites
• Liaise with clients and warehouse teams to check spares availability
• Process and prioritize sales orders based on customer POs
• Maintain and update OEM spares price lists with warehouse
• Support proposals by gathering resumes, project descriptions, and graphics tailored to RFP / RFQ needs
• Oversee document layout & tender submissions , ensuring professional and visually appealing deliverables
• Manage proposal documentation, prequalification returns , and vendor compliance records
• Keep a structured digital filing system for easy access to proposals, databases, and reports
• Coordinate proposal team logistics : meeting schedules, conference calls, and timelines
• Conduct market and client research to strengthen business development activities
• Ensure confidentiality and compliance across all tasks

This role offers the opportunity to be at the core of a dynamic business development team, supporting projects that drive innovation in the mining and mineral processing sector.

Apply today and be part of a team that engineers success.

If you do not hear from us within 2 weeks, please consider your application unsuccessful.

Position: Broker Administration Assistant

Salary: Market related

Location: Pretoria

Job type: Permanent

Industry: Financial Services

Reference Number: MJ.BAA.AWM.

COMPANY DESCRIPTION:

Our client is a Financial Planning and Investment business based in Pretoria and they are looking for a Broker Administration Assistant to join their team as soon as possible.

JOB DESCRIPTION:

The person will provide administrative support to the Financial / Investment Advisors including, handling follow up correspondence with clients, third party providers and product houses. The person will need to liaise with internal departments / product houses to ensure that investment instructions are timeously and accurately actioned.

MAIN DUTIES & RESPONSIBILITIES:

• Collating all necessary documents in relation to administration of investment instructions, preparation and capturing of same on internal systems
• Handling electronic and hard copy filing relating to investment administration and advisory record keeping as stipulated by FAIS and FICA and ensuring that all investment instructions are compliant
• Client liaison: Attending to ad resolving all queries directly with clients
• Liaising with internal / external investment admin and support departments
• Maintaining the Client Management system and data capture of investments and instructions
• Collating all clients monthly and quarterly reporting
• Providing general admin support: typing, filing, scanning, etc. of client correspondence

EDUCATIONAL REQUIREMENTS:

• Matric
• Relevant tertiary qualification in Business / Economics / Finance will be an added advantage

EXPERIENCE AND SKILLS REQUIRED:

• 3 – 5 Years’ experience in a similar position with proven track record
• Investment / life / medical knowledge will be beneficial
• Computer literate: MS Office and Excel Intermediate level
• Ability to work independently, attention to detail and excellent organisational skills, including problem solving and initiative
• Fully bilingual in English and Afrikaans
• Strong time management and prioritization skills
• Ability to work independently or as part of a team and under general supervision of the Admin Manager
• Driver’s license and own transport essential

TO APPLY FOR THE POSITION, PLEASE FOLLOW THE LINK BELOW:

POPIA

By Submitting your CV, you confirm that:

1. We may retain your personal information in our database for future matching.
2. We may contact you when suitable opportunities arise.
3. The information you have provided to us is true, correct and up to date.

We endeavour to reply to each and every application, however, should you not hear back from us within 14 days please consider your application unsuccessful.

Overall, Purpose of the Job

• The administrative Officer is the contact point for both internal and external clients, whose purpose is to provide administrative and clerical support to both employees and management. The ultimate goal of the administrator is to ensure the daily administrative processes of the division or department run smoothly and efficiently.

General Administrative Functions

• Assist Management and the Department in managing the diary, coordinate and schedule department meetings and events using the organization's electronic tools.
• Prepare departmental documents and reports.
• Collate information for reports preparation.
• Package documentation required for meetings and other departmental engagements.
• Circulate required information and documentation throughout the department and keep accurate record thereof.
• Develop and maintain a proper filling system to ensure accurate retrieval of information as and when required.
• Screen, classify and record documents for easy access and tracking.
• Coordinate functions and meetings for the department.
• Provide administrative support with meetings and other departmental functions.
• Prepare and circulate minutes for departmental meetings.
• Update and circulate for approval information on departmental documentation as provided by the Subject Matter experts.
• Coordinate budget preparation and reporting on expenditure.
• Process operation manuals and amendments.
• Arrange domestic and international travel by organizing submission approval, allowances, and all travel related logistics.

Office and Stakeholder Management

• Manage the control of all consumables and liaise with the Procurement Department regarding stock.
• Organize requests for assets, their delivery, allocation and management for the department.
• Track and monitor progress on projects and prepare reports thereon.
• Ensure appropriate communication with SACAA and with external clients.
• Promptly deal with telephonic, mailed enquiries or personal interactions.

Education

Minimum

• Grade 12, with a certificate in Office Administration or Finance or Office Management or Secretariate or relevant Certificate

Ideal

• Diploma in or Finance or Office Management or Secretariate

Experience

• 2 Years in Office Administration or Finance or Secretariate

Closing date: 26 September 2025

All SACAA appointments are subject to S98 of the Civil Aviation Act, 13 of 2009 and all successful candidates will be subjected to security vetting. Employment Equity candidates will be prioritised in line with Employment Equity Plan. If you have not heard from the SACAA 90 days after the closing date, consider your application unsuccessful.

Client Servicing Consultant (Administration) - Centurion

Responsible for handling all administration requests related to client inquiries and providing assistance to clients and all consultants.

1. Health servicing: submitting applications and servicing the sales consultant's clients.
2. Wealth servicing: submitting applications and servicing the sales consultant's clients.
3. Short-term servicing: submitting applications and servicing the sales consultant's clients.
4. Fill out applications and assist with medical questionnaires.
5. Use Zoho to submit applications to admin and follow up on their statuses.
6. Manage a diary, set appointments, tasks, and follow-ups.
7. Assist current clients with queries.

KPI's to be determined quarterly at management's discretion. Meetings and interactions are required as needed by management.

We are looking for a motivated and detail-oriented Junior to Mid-Level Finance and Administration Officer to support our finance operations, client billing, and compliance activities. This role supports finance operations, client billing, and compliance. It’s ideal for someone with a finance/admin background aiming to grow in a structured, process-driven environment. The role involves invoice and quote generation using SAGE, financial reporting, client engagement for payments, and B-BBEE compliance.

The successful candidate will be responsible for generating invoices and quotations via SAGE , producing accurate financial reports, liaising with clients regarding payments, and ensuring B-BBEE compliance through proper documentation and evidence management.

Key Responsibilities:

• Prepare and issue customer quotations and invoices accurately using SAGE.
• Update and maintain client billing records.
• Reconcile invoicing data and assist with financial system entries.
• Assist in compiling monthly and quarterly financial reports.
• Provide support for expense tracking and budget monitoring.
• Ensure accuracy and completeness of financial data.

Client Engagement & Payment Follow-Ups

• Communicate with clients regarding outstanding invoices.
• Manage follow-ups on overdue payments in a professional manner.
• Maintain records of communication and escalations where necessary.

Interpretation & Analysis

• Assist with the interpretation of financial statements and reporting figures.
• Flag irregularities or variances for review by senior finance personnel.

B-BBEE Compliance Support

• Organize and maintain B-BBEE-related documentation and evidence.
• Support reporting for B-BBEE verification audits.
• Ensure document accuracy and compliance with record-keeping standards.

Administrative Support

• Maintain organized filing systems for financial and administrative records.
• Support general finance and office administration tasks as required.

Qualifications and Experience:

• Diploma or Bachelor’s degree in Finance, Accounting, or a related field.
• 1–3 years’ experience in a finance or administrative support role.
• Proficiency in SAGE or similar accounting software is required.
• Familiarity with B-BBEE frameworks and compliance processes is an advantage.
• Previous client-facing and payment collection experience is preferred.

Skills and Competencies:

• Strong attention to detail and organizational skills.
• Ability to manage time and meet deadlines.
• Good interpersonal and written communication skills.
• Analytical mindset with basic financial interpretation skills.
• High level of integrity and accountability.

Application Process:

Interested candidates should submit:

• A detailed CV
• A cover letter highlighting their experience in the position
• Send applications to:
• Subject: Application – Finance and Administration Officer

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Computer and Network Security

Referrals increase your chances of interviewing at Clyrofor SA by 2x

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