16 Administration jobs in Pretoria

Position: Clerk General Administration

Company Overview:

We are seeking a highly organized and detail-oriented individual to join our team as a Clerk General Administration.

Job Summary:

As a Clerk General Administration, you will be responsible for providing administrative support to the Water Tower Group team. You will work closely with various departments to ensure smooth and efficient operations. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

• Assist with general office tasks such as answering phones, filing, and data entry
• Maintain accurate records and documentation
• Prepare and distribute reports and correspondence
• Coordinate and schedule meetings and appointments
• Assist with payroll and billing processes
• Handle incoming and outgoing mail and packages
• Order and maintain office supplies
• Assist with special projects and events as needed
• Provide excellent customer service to clients and vendors
  
  
  

• High school diploma or equivalent required, some college coursework preferred
• 1-2 years of experience in an administrative role
• Proficient in Microsoft Office Suite and other office software
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Ability to work independently and as part of a team
• Detail-oriented and able to prioritize tasks effectively
• Familiarity with basic accounting principles a plus
• Previous experience in a similar industry preferred
  
  
  

We are looking for a motivated and detail-oriented Junior to Mid-Level Finance and Administration Officer to support our finance operations, client billing, and compliance activities. This role supports finance operations, client billing, and compliance. It’s ideal for someone with a finance/admin background aiming to grow in a structured, process-driven environment. The role involves invoice and quote generation using SAGE, financial reporting, client engagement for payments, and B-BBEE compliance.

The successful candidate will be responsible for generating invoices and quotations via SAGE , producing accurate financial reports, liaising with clients regarding payments, and ensuring B-BBEE compliance through proper documentation and evidence management.

Key Responsibilities:

• Prepare and issue customer quotations and invoices accurately using SAGE.
• Update and maintain client billing records.
• Reconcile invoicing data and assist with financial system entries.
• Assist in compiling monthly and quarterly financial reports.
• Provide support for expense tracking and budget monitoring.
• Ensure accuracy and completeness of financial data.

Client Engagement & Payment Follow-Ups

• Communicate with clients regarding outstanding invoices.
• Manage follow-ups on overdue payments in a professional manner.
• Maintain records of communication and escalations where necessary.

Interpretation & Analysis

• Assist with the interpretation of financial statements and reporting figures.
• Flag irregularities or variances for review by senior finance personnel.

B-BBEE Compliance Support

• Organize and maintain B-BBEE-related documentation and evidence.
• Support reporting for B-BBEE verification audits.
• Ensure document accuracy and compliance with record-keeping standards.

Administrative Support

• Maintain organized filing systems for financial and administrative records.
• Support general finance and office administration tasks as required.

Qualifications and Experience:

• Diploma or Bachelor’s degree in Finance, Accounting, or a related field.
• 1–3 years’ experience in a finance or administrative support role.
• Proficiency in SAGE or similar accounting software is required.
• Familiarity with B-BBEE frameworks and compliance processes is an advantage.
• Previous client-facing and payment collection experience is preferred.

Skills and Competencies:

• Strong attention to detail and organizational skills.
• Ability to manage time and meet deadlines.
• Good interpersonal and written communication skills.
• Analytical mindset with basic financial interpretation skills.
• High level of integrity and accountability.

Application Process:

Interested candidates should submit:

• A detailed CV
• A cover letter highlighting their experience in the position
• Send applications to:
• Subject: Application – Finance and Administration Officer

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Computer and Network Security

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Get notified about new Administrative Officer jobs in Centurion, Gauteng, South Africa .

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Client Servicing Consultant (Administration) - Centurion

Responsible for handling all administration requests related to client inquiries and providing assistance to clients and all consultants.

1. Health servicing: submitting applications and servicing the sales consultant's clients.
2. Wealth servicing: submitting applications and servicing the sales consultant's clients.
3. Short-term servicing: submitting applications and servicing the sales consultant's clients.
4. Fill out applications and assist with medical questionnaires.
5. Use Zoho to submit applications to admin and follow up on their statuses.
6. Manage a diary, set appointments, tasks, and follow-ups.
7. Assist current clients with queries.

KPI's to be determined quarterly at management's discretion. Meetings and interactions are required as needed by management.

Regional Administration Manager:

Job specifications:

• Work closely with the National Admin Manager, to assist with Branch duties.
• Work closely with the National Admin Manager ensuring branches are operating securely and effectively, ensure FICA and POPIA compliancy.
• On-boarding of Senior administrators within the various branches.
• Work closely with the Admin Training Manager to ensure all admin staff are on standard and has the required training to complete their daily duties.
• Set an example for team members of commitment, activities, work ethics and habits and personal character.
• Assisting National Admin manager in compiling information and reports.
• Participating in weekly meetings.
• Developing strong relationships with Senior Administrators.
• Developing strong relationships with Sales Managers within your Branches.
• Occasionally traveling to different branches.
• Working with Natis documents and licensing of vehicles.
• Working with Police Clearances.

• Must have minimum 3 years management experience.
• Must have a 3 year Diploma / Degree.
• Must reside in Gauteng.
• Ability to multitask

Strong interpersonal skills and adaptability

Decision-making skills

Excellent Microsoft Excel Skills.

Strong report writing and presentation skills.

Accuracy and attention to detail.

Excellent written and spoken English.

Strong communication skills is essential.

Excellent organization skills.

Have the ability to follow instructions and implement projects.

Needs to be self-driven, have the ability to work under pressure, by meeting deadlines effectively and efficiently.

• Market related salary
• Momentum Provident Fund
• Discovery Life Insurance
• 15 days annual leave

Think strategy, structure, and serious stakeholder wrangling with a dash of national leadership flair.

Are you the kind of person who dreams in process flows, thrives in a good audit, and secretly loves a trust structure that balances perfectly on a spreadsheet?

If you're nodding, reading with a smirk, or already updating your CV, we’re looking for YOU.

Our client, a leading name in financial services, is on the hunt for a visionary leader to run the show (and we mean, the whole show) for their national Trust Services operation. You’ll lead teams, standardize processes, manage systems, tame risks, delight clients, and do it all without dropping a compliance ball.

Your Mission (should you choose to accept it):

• Build and deliver the national Trust Admin strategy (not just PowerPoint slides, the real thing).
• Own operations across all branches, ensuring trust files, systems, and stakeholder promises are always in sync.
• Be the heartbeat between branches, IT, legal, risk, finance, and external service providers. (Yes, you're basically the glue.)
• Oversee trusts end-to-end from onboarding New-To-Bank clients, to exits, reviews, audits, and reconciliations.
• Champion compliance (FICA, FATCA, FSCA, SARS, PA, Master of the High Court AND yes, we speak fluent acronym).
• Lead and mentor top-performing teams across SA, your leadership sets the tone.
• Stay two steps ahead of regulators, risk teams and… reputational surprises.
• Shape the future of trust systems and tools. If it’s broken, you’ll fix it (or rebuild it smarter).

You’ll Bring:

• A Bachelor’s Degree (Commerce, Law, Risk or something equally brainy).
• 2+ years of senior-level fiduciary experience with multi-branch oversight.
• Strong knowledge of trust laws, compliance frameworks, and all things governance.
• Confidence in strategy, leadership, tax talk, and turning chaos into clean reports.
• The kind of charm that makes auditors, trustees, clients and team members trust your every word.

Why this role?

Because this is no middle-management seat, this is command central for a fast-paced, high-impact, purpose-led trust business. You’ll drive real change, build stronger operations, and make sure that what matters most, people’s legacies, are administered with precision and care.

• Build and deliver the national trust admin strategy (not just PowerPoint slides the real thing).
• Own operations across all branches, ensuring that trust files, systems, and stakeholder promises are always in sync.
• Be the heartbeat between branches, IT, legal, risk, finance, and external service providers (Yes, you're basically the glue).
• Oversee trusts end-to-endfrom onboarding new-to-bank clients to exits, reviews, audits, and reconciliations.
• Champion compliance (FICA, FATCA, FSCA, SARS, PA, and Master of the High Courtyes, we speak fluent acronym).
• Lead and mentor top-performing teams across SAyour leadership sets the tone.
• Stay two steps ahead of regulators, risk teams and reputational surprises.
• Shape the future of trust systems and toolsif its broken, youll fix it (or rebuild it smarter).

• A Bachelors Degree (Commerce, Law, Risk or something equally brainy).
• 2+ years of senior-level fiduciary experience with multi-branch oversight.
• Strong knowledge of trust laws, compliance frameworks, and all things governance.
• Confidence in strategy, leadership, tax talk, and turning chaos into clean reports.
• The kind of charm that makes Auditors, trustees, clients and team members trust your every word.

• High visibility in one of SAs most trusted financial brands
• Leadership autonomy with strategic influence
• National scale and meaningful impact
• A phenomenal team wholl back you all the way

• The minimum requirement is a commercial / tertiary qualification with Financial Accounting as major subject
• Experience should include exposure to all accounting functions
• SAP experience will be an advantage
• Accuracy and attention to detail, good interpersonal skills, ability to work well within a team and good verbal / written communication skills are essential
• Accountable for:
• Weekly / monthly reporting of transport operational cost
• Weekly / monthly fuel reports including daily recons
• Manage and control of Nitrogen
• Expense control and preparation of invoices and EIR's for payment
• Adhere to Internal control policies and levels of authorisation
• Preparation and posting month end journals, incl. accruals and loan accounts
• Analyzing Trial Balance and reporting on variances to last year and budget
• Monthly KPI, Issues, KM, Casual Labour and Fuel comparison reports
• Preparing the annual budget
• Maintain / manage monthly Wesbank file
• Operational involvement with DC's when needed
• Ensuring the diesel, wash bay and cleaning departments are running smoothly
• Ordering of tea, coffee etc. and monthly stock for drivers
• Reconciling of accounts
• Assisting suppliers with queries
• Staff control - leave, absenteeism, etc. for wash bay, diesel, de-kit and cleaning departments
• Stock control of tyre, fuel, cleaning chemicals and stationary

Regional Administration Manager:

Job specifications:

• Work closely with the National Admin Manager, to assist with Branch duties.
• Work closely with the National Admin Manager ensuring branches are operating securely and effectively, ensure FICA and POPIA compliancy.
• On-boarding of Senior administrators within the various branches.
• Work closely with the Admin Training Manager to ensure all admin staff are on standard and has the required training to complete their daily duties.
• Set an example for team members of commitment, activities, work ethics and habits and personal character.
• Assisting National Admin manager in compiling information and reports.
• Participating in weekly meetings.
• Developing strong relationships with Senior Administrators.
• Developing strong relationships with Sales Managers within your Branches.
• Occasionally traveling to different branches.
• Working with Natis documents and licensing of vehicles.
• Working with Police Clearances.

• Must have minimum 3 years management experience.
• Must have a 3 year Diploma / Degree.
• Must reside in Gauteng.
• Ability to multitask

Strong interpersonal skills and adaptability

Decision-making skills

Excellent Microsoft Excel Skills.

Strong report writing and presentation skills.

Accuracy and attention to detail.

Excellent written and spoken English.

Strong communication skills is essential.

Excellent organization skills.

Have the ability to follow instructions and implement projects.

Needs to be self-driven, have the ability to work under pressure, by meeting deadlines effectively and efficiently.

• Market related salary
• Momentum Provident Fund
• Discovery Life Insurance
• 15 days annual leave

Our client is seeking an experienced and strategic National Manager: Trust Administration to lead the administration of trust services across all regional branches. This is a senior leadership role focused on operational excellence, client service, risk management, and compliance within the fiduciary space.

You will drive national alignment of processes, oversee trust administration functions, lead people and performance management, and ensure the business adheres to regulatory and internal standards. If you have a passion for governance, service excellence, and innovation in trust management, this opportunity is for you.

Key Responsibilities:

Strategic & Operational Leadership:

• Develop and execute a national Trust Administration strategy in line with broader business objectives.
• Standardise processes across all branches and ensure alignment with industry best practices.
• Represent Trust Services in internal forums and manage stakeholder collaboration with 1LoD and 2LoD.
• Oversee support teams’ annual strategies, risk forums, and development projects.

Trust Administration Oversight:

• Manage end-to-end trust administration ensuring legal, fiduciary, and regulatory compliance.
• Review and evaluate NTB and Stock trusts.
• Implement national quality reviews, trust evaluations, and fixed property management.
• Drive the completion and distribution of year-end financial statements.

Client Service Leadership:

• Foster a strong service culture across all branches.
• Monitor client communication standards and complaint resolution.
• Launch client satisfaction surveys and implement service improvement interventions.

Compliance & Risk Management:

• Ensure full adherence to the Trust Property Control Act, SARS, FSCA, and other regulatory bodies.
• Coordinate audits, risk reviews, and ensure zero tolerance to compliance gaps.
• Manage outsourced tax, finance, and audit service providers.

Financial Control & Reporting:

• Oversee bank and trust account reconciliations.
• Ensure the accuracy of financial records, reporting, and fee reconciliation.
• Streamline payment, investment, and disbursement processes.

MI & Reporting:

• Compile and present key financial, operational, and risk reports to Trust MANCO and leadership.

Project Management & Innovation:

• Lead trust-related system and process improvement projects.
• Champion operational efficiency across the business.

People Leadership:

• Lead, coach, and develop a high-performing team.
• Manage performance, succession planning, and staff development.
• Foster a culture of recognition, learning, and accountability.

Stakeholder Engagement:

• Build and maintain strong relationships with trustees, clients, regulators, and internal stakeholders.

Qualifications:

• National Certificate or Diploma in Risk Management, Commerce, Law, or Finance.
• Bachelor’s Degree in Law, Commerce, Risk Management, or a related financial field.

Experience & Skills:

• 2 years’ experience in fiduciary services, with proven multi-branch or team leadership.
• Deep understanding of fiduciary legislation, compliance, and risk frameworks.
• Demonstrated ability in people management, financial oversight, and project delivery.

Key Competencies:

• Client service excellence
• Risk and compliance oversight
• Strategic leadership
• Financial acumen
• Operational improvement
• Strong communication and stakeholder influence