9 Data Entry jobs in Pretoria

Position Purpose:

To provide professional front-desk reception services while supporting the finance team with
junior-level bookkeeping and debtor collection tasks. This role is critical to ensuring the smooth
daily operations of the office and supporting financial efficiency through prompt
communication, administration, and debtor’s follow-up.

Key Responsibilities:

1. Reception & Front Desk Management
? Greet and direct visitors in a professional and friendly manner.
? Answer and route incoming calls and emails promptly.
? Maintain a clean and organized reception area.
? Assist with incoming and outgoing courier/delivery coordination.
? Manage incoming general queries and support ticket routing.
? Shipping and receiving of goods and stock at the front desk.
? Printer Management
? Ad-hoc Reception duties

2. Bookkeeping & Debtors
? Serve as first-line support for financial-related incoming tickets and calls via Bitrix and Dat
? atill.
? Escalate unresolved issues in a timely manner.
? Liaise regarding payment arrangements and account reconciliations.
? Maintain accurate debtor communication and payment records.
? Maintain
? Support Function to Accounts receivable
? Maintain Sufficiency Score (2-hour turnaround time on all incoming tickets)

3. Office Administration
? Manage and track office supplies, ensuring stock levels are maintained.
? Coordinate office maintenance and liaise with relevant service providers.
? Maintain and organize both physical and digital filing systems.
? Support scheduling of internal meetings and events.
? Perform general clerical tasks: scanning, photocopying, document preparation, and data
entry.
? Provide admin support to EXCO members as required.

Key Competencies
? Professional communication skills (written and verbal)
? Strong organizational and time management abilities
? High attention to detail and accuracy
? Discretion and confidentiality
? Team-player with a proactive attitude
? Ability to multitask in a dynamic environment
Qualifications & Experience
? At least 75% on accounting in Matic and or;
? A bookkeeping certificate or similar finance qualification and or;
? Minimum 2 year of experience in a similar role with finance responsibilities
? Basic accounting or finance exposure advantageous
? Proficient in Microsoft Office Suite and Pastel Partner
? Advance Excel skill will be advantageous

Key Responsibilities:

Performance Measures (KRA suggestions)
? Reception and admin duties completed accurately and on time
? Prompt and professional handling of financial support tickets (Turnaround time on tickets)
? Office Administration

Behavioral Measures (KRA suggestions)
? Positive feedback from internal stakeholders and EXCO
? Neat and tidy on self and surroundings
? Friendly and inviting to all clients and staff

Legal Aid SA is a National Public Entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to indigent and vulnerable persons. The organisation has a national footprint in all nine (9) provinces. Legal Aid SA is a credible employer of choice, boasting Top Employer SA accreditation for 16 consecutive years. We offer an exciting Employee Value Proposition with opportunities for development, career growth and an inspiring workplace.

Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis. The position is based at the Legal Aid SA Pretoria Local Office.

1. To create a clean physical environment and render office services as and when required.
2. Serve Legal Practitioners and other Local Office staff by providing excellent office support services such as messenger duties.
3. Ensure that reports and documentation are sent/delivered to the right people, timeously.
4. Maintain an incoming/outgoing fax register per the required format.
5. Incoming mail handled in accordance with Legal Aid SA administrative procedures.
6. All documentation to be correctly/accurately filed.
7. Switchboard to be manned at all times and proper telephone etiquette to be adhered to at all times.
8. Daily collection and posting of mail.
9. Transporting Legal Aid SA staff members to courts/Provincial or National Office as per Legal Aid SA relevant Transport/Fleet Management policy/procedures.

1. National Senior/Matric certificate.
2. A valid driver’s licence.

A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 18 February 2025 , quoting the reference number PRET/OA/31/01/2025 in the subject line to or apply online at .

Applicants must replace the (at) with the @ symbol when sending an email. This will format the email address correctly for sending. It is displayed differently on our website as a cybersecurity protection measure.

Enquiries to Mandisa Kubayi, Tel :

The employment decision shall be informed by the Employment Equity Plan of Legal Aid SA. It is Legal Aid SA’s intention to promote equity (race, gender and disability) through the filling of this post(s) with a candidate whose transfer/promotion/appointment will promote representivity in line with the numerical targets as contained in our Employment Equity Plan. Legal Aid SA reserves the right to withdraw posts or not to make an appointment, if by doing so, the interests of Legal Aid SA will be best served.

APPLICANTS NOT CONTACTED WITHIN TWO (2) MONTHS MAY CONSIDER THEIR APPLICATION UNSUCCESSFUL.

Do you want to build a truly worthwhile career? Working at the World Bank Group provides a unique opportunity for you to help clients solve their greatest development challenges.

Table of Contents

The World Bank is hiring an Office Assistant for its Pretoria, South Africa office. The role involves administrative support, procurement management, event coordination, office logistics, and transport coordination.

Type:
Full-time employment (Local Recruitment) – 3-year term.

Candidates with a National Diploma/Degree in Business Administration, Secretariat, or equivalent, along with at least three (3) years of relevant experience in a large international organization or corporation.

How are Applicants Selected?
Candidates will be evaluated based on their qualifications, experience, and ability to manage administrative tasks efficiently. Proficiency in English, knowledge of software applications (SAP, Word, Excel, PowerPoint), and strong organizational skills are essential.

Which Countries Are Eligible?
Open to applicants who are eligible to work in South Africa.

Where Will the Job Be Taken?
Pretoria, South Africa – World Bank Country Office.

How Many Positions Are Available?
One position.

• Competitive salary and benefits package
• Medical, life, and disability insurance
• Paid leave, including parental leave
• Opportunities for professional growth in an international organization

How Long Will the Job Last?
The contract duration is three (3) years, with potential for renewal based on performance and organizational needs.

Interested candidates should submit their applications through the World Bank careers portal before the deadline.

• Personal assistant to the Business Leadership team, including personal errands of nature.
• Carrying out clerical office duties.
• Coordinating and managing appointments, internal meetings, business events.
• Maintaining general office files, vendor files, and other files related to the company’s operations.
• Purchasing office supplies, equipment, and furniture.
• Overseeing the maintenance of office facilities, and equipment.
• Assisting with Guest and Travel management.
• From time to time it is necessary to work outside the normal working hours.
  
  

• 2-5 years of experience in office administration and/or personal assistance.
• Valid Drivers license
• Own Transport
• Proficient in a variety of computer software applications
• Comfortable handling confidential information.
• Multi-tasking and time-management skills, with the ability to prioritise tasks.
• Travel Administration & Logistics
• Professional Communication Skills

• Provide comprehensive diary and schedule management for senior executives
• Book meeting rooms, schedule internal and external meetings
• Prepare professional correspondence, memos, and reports
• Draft, format, and manage documents for e-signature via DocuSign
• Manage incoming communications, prioritize urgent matters, and filter information accordingly
• Take minutes during management meetings
• Coordinate new hire onboarding: set up emails, phone lines, and tech access
• Compile and maintain employee handbooks, training manuals, and code of conduct documents
• Organize and maintain the company shared drive and internal file systems
• Keep training materials and internal documents up-to-date
• Assist in the recruitment process by placing job ads and filtering CVs
• Maintain applicant records and coordinate interviews as needed
• Provide general administrative support to different departments when required
• Make complex travel arrangements including international business trips
• Coordinate logistics for team meetings, conferences, and corporate events
  
  

• Prior experience in an executive assistant or administrative role.
• Strong administrative and technical skills
• Ability to manage multiple tasks, create and follow processes, prioritize efficiently, and maintain organization in a fast-paced environment.
• Excellent communication and interpersonal skills, with a proactive and detail-oriented approach.
  
  

• M to F, 3pm to 12am PH Time
• Work Location: QC, Alabang, Pampanga, or Cebu

Join to apply for the Executive Assistant (Office-based - Eastwood Site) role at Outsourced .

Outsourced. ph is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1,000 talented professionals.

• Provide comprehensive diary and schedule management for senior executives
• Book meeting rooms, schedule internal and external meetings
• Prepare professional correspondence, memos, and reports
• Draft, format, and manage documents for e-signature via DocuSign
• Manage incoming communications, prioritize urgent matters, and filter information accordingly

• Coordinate new hire onboarding: set up emails, phone lines, and tech access
• Compile and maintain employee handbooks, training manuals, and code of conduct documents
• Organize and maintain the company shared drive and internal file systems
• Keep training materials and internal documents up-to-date

• Assist in the recruitment process by placing job ads and filtering CVs
• Maintain applicant records and coordinate interviews as needed
• Provide general administrative support to different departments when required

• Make complex travel arrangements including international business trips
• Coordinate logistics for team meetings, conferences, and corporate events

• Conduct background research and compile findings into clear, actionable reports
• Support ad hoc projects and ensure timely delivery of tasks across departments

• Experienced Executive Assistant with a background in supporting a UK-based client
• Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• Comfortable using scheduling and digital communication tools (Zoom, Slack, etc.)
• Experience with e-signature platforms like DocuSign
• Basic project management skills and familiarity with shared drives (Google Drive, OneDrive, etc.)

• Office-based
• 18th Floor, Citibank Square, Eastwood City Cyberpark, Quezon City 1110, Metro Manila, Philippines

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industries: Outsourcing and Offshoring Consulting