10 Data Entry jobs in Pretoria

Position Purpose:

To provide professional front-desk reception services while supporting the finance team with
junior-level bookkeeping and debtor collection tasks. This role is critical to ensuring the smooth
daily operations of the office and supporting financial efficiency through prompt
communication, administration, and debtor’s follow-up.

Key Responsibilities:

1. Reception & Front Desk Management
? Greet and direct visitors in a professional and friendly manner.
? Answer and route incoming calls and emails promptly.
? Maintain a clean and organized reception area.
? Assist with incoming and outgoing courier/delivery coordination.
? Manage incoming general queries and support ticket routing.
? Shipping and receiving of goods and stock at the front desk.
? Printer Management
? Ad-hoc Reception duties

2. Bookkeeping & Debtors
? Serve as first-line support for financial-related incoming tickets and calls via Bitrix and Dat
? atill.
? Escalate unresolved issues in a timely manner.
? Liaise regarding payment arrangements and account reconciliations.
? Maintain accurate debtor communication and payment records.
? Maintain
? Support Function to Accounts receivable
? Maintain Sufficiency Score (2-hour turnaround time on all incoming tickets)

3. Office Administration
? Manage and track office supplies, ensuring stock levels are maintained.
? Coordinate office maintenance and liaise with relevant service providers.
? Maintain and organize both physical and digital filing systems.
? Support scheduling of internal meetings and events.
? Perform general clerical tasks: scanning, photocopying, document preparation, and data
entry.
? Provide admin support to EXCO members as required.

Key Competencies
? Professional communication skills (written and verbal)
? Strong organizational and time management abilities
? High attention to detail and accuracy
? Discretion and confidentiality
? Team-player with a proactive attitude
? Ability to multitask in a dynamic environment
Qualifications & Experience
? At least 75% on accounting in Matic and or;
? A bookkeeping certificate or similar finance qualification and or;
? Minimum 2 year of experience in a similar role with finance responsibilities
? Basic accounting or finance exposure advantageous
? Proficient in Microsoft Office Suite and Pastel Partner
? Advance Excel skill will be advantageous

Key Responsibilities:

Performance Measures (KRA suggestions)
? Reception and admin duties completed accurately and on time
? Prompt and professional handling of financial support tickets (Turnaround time on tickets)
? Office Administration

Behavioral Measures (KRA suggestions)
? Positive feedback from internal stakeholders and EXCO
? Neat and tidy on self and surroundings
? Friendly and inviting to all clients and staff

Legal Aid SA is a National Public Entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to indigent and vulnerable persons. The organisation has a national footprint in all nine (9) provinces. Legal Aid SA is a credible employer of choice, boasting Top Employer SA accreditation for 16 consecutive years. We offer an exciting Employee Value Proposition with opportunities for development, career growth and an inspiring workplace.

Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis. The position is based at the Legal Aid SA Pretoria Local Office.

1. To create a clean physical environment and render office services as and when required.
2. Serve Legal Practitioners and other Local Office staff by providing excellent office support services such as messenger duties.
3. Ensure that reports and documentation are sent/delivered to the right people, timeously.
4. Maintain an incoming/outgoing fax register per the required format.
5. Incoming mail handled in accordance with Legal Aid SA administrative procedures.
6. All documentation to be correctly/accurately filed.
7. Switchboard to be manned at all times and proper telephone etiquette to be adhered to at all times.
8. Daily collection and posting of mail.
9. Transporting Legal Aid SA staff members to courts/Provincial or National Office as per Legal Aid SA relevant Transport/Fleet Management policy/procedures.

1. National Senior/Matric certificate.
2. A valid driver’s licence.

A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 18 February 2025 , quoting the reference number PRET/OA/31/01/2025 in the subject line to or apply online at .

Applicants must replace the (at) with the @ symbol when sending an email. This will format the email address correctly for sending. It is displayed differently on our website as a cybersecurity protection measure.

Enquiries to Mandisa Kubayi, Tel :

The employment decision shall be informed by the Employment Equity Plan of Legal Aid SA. It is Legal Aid SA’s intention to promote equity (race, gender and disability) through the filling of this post(s) with a candidate whose transfer/promotion/appointment will promote representivity in line with the numerical targets as contained in our Employment Equity Plan. Legal Aid SA reserves the right to withdraw posts or not to make an appointment, if by doing so, the interests of Legal Aid SA will be best served.

APPLICANTS NOT CONTACTED WITHIN TWO (2) MONTHS MAY CONSIDER THEIR APPLICATION UNSUCCESSFUL.

Do you want to build a truly worthwhile career? Working at the World Bank Group provides a unique opportunity for you to help clients solve their greatest development challenges.

Table of Contents

The World Bank is hiring an Office Assistant for its Pretoria, South Africa office. The role involves administrative support, procurement management, event coordination, office logistics, and transport coordination.

Type:
Full-time employment (Local Recruitment) – 3-year term.

Candidates with a National Diploma/Degree in Business Administration, Secretariat, or equivalent, along with at least three (3) years of relevant experience in a large international organization or corporation.

How are Applicants Selected?
Candidates will be evaluated based on their qualifications, experience, and ability to manage administrative tasks efficiently. Proficiency in English, knowledge of software applications (SAP, Word, Excel, PowerPoint), and strong organizational skills are essential.

Which Countries Are Eligible?
Open to applicants who are eligible to work in South Africa.

Where Will the Job Be Taken?
Pretoria, South Africa – World Bank Country Office.

How Many Positions Are Available?
One position.

• Competitive salary and benefits package
• Medical, life, and disability insurance
• Paid leave, including parental leave
• Opportunities for professional growth in an international organization

How Long Will the Job Last?
The contract duration is three (3) years, with potential for renewal based on performance and organizational needs.

Interested candidates should submit their applications through the World Bank careers portal before the deadline.

Join to apply for the Executive Assistant (Office-based - Eastwood Site) role at Outsourced

Join to apply for the Executive Assistant (Office-based - Eastwood Site) role at Outsourced

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About Us:

Outsourced. ph is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1,000 talented professionals

Job Description

About Us:

Outsourced. ph is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1,000 talented professionals

Key Responsibilities

Executive & Administrative Support:

• Provide comprehensive diary and schedule management for senior executives
• Book meeting rooms, schedule internal and external meetings
• Prepare professional correspondence, memos, and reports
• Draft, format, and manage documents for e-signature via DocuSign
• Manage incoming communications, prioritize urgent matters, and filter information accordingly
  
  

• Coordinate new hire onboarding: set up emails, phone lines, and tech access
• Compile and maintain employee handbooks, training manuals, and code of conduct documents
• Organize and maintain the company shared drive and internal file systems
• Keep training materials and internal documents up-to-date
  
  

• Assist in the recruitment process by placing job ads and filtering CVs
• Maintain applicant records and coordinate interviews as needed
• Provide general administrative support to different departments when required
  
  

• Make complex travel arrangements including international business trips
• Coordinate logistics for team meetings, conferences, and corporate events
  
  

• Conduct background research and compile findings into clear, actionable reports Support ad hoc projects and ensure timely delivery of tasks across departments
  
  

• Experienced Executive Assistant with a background in supporting a UK-based client.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• Comfortable using scheduling and digital communication tools (Zoom, Slack, etc.) Experience with e-signature platforms like DocuSign Basic project management skills and familiarity with shared drives (Google Drive, OneDrive, etc.)
  
  

• Office-based
• 18th Floor, Citibank Square, Eastwood City Cyberpark,. Quezon City 1110, Metro Manila, Philippines
  
  

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries Outsourcing and Offshoring Consulting

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Pretoria, Gauteng, South Africa 4 hours ago

Pretoria, Gauteng, South Africa 3 days ago

Pretoria, Gauteng, South Africa 9 hours ago

Johannesburg Metropolitan Area 1 week ago

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Reports To : Operations Manager & Director

Department : Operations / Administration

Employment Type : Full-Time | Office-Based

Job Title: Administrative Clerk

Location : Centurion, Gauteng

Reports To : Operations Manager & Director

Department : Operations / Administration

Employment Type : Full-Time | Office-Based

The Administrative Clerk plays a key role in the daily administrative and operational support functions of AfriSouth Logistics Pty Ltd. Based in our Centurion office, the clerk is responsible for ensuring the accuracy, timeliness, and organisation of administrative tasks that contribute to the smooth operation of the transport and logistics business. The role requires a high level of attention to detail, the ability to handle pressure, and a willingness to support the growth and development of the business.

• Capture and manage operational data and documentation accurately.
• Handle invoicing, billing, and reconciliation processes using MS Excel and Sage.
• Process and file Proof of Deliveries (PODs), waybills, GIT insurance documents, and other compliance paperwork.
• Maintain well-organised filing systems (both digital and physical) for easy retrieval.

• Assist with scheduling and coordinating vehicle dispatches and deliveries.
• Track fleet movement using GPS tracking software and report exceptions or delays.
• Monitor and record fuel usage, maintenance schedules, and vehicle compliance status.
• Provide operational support in day-to-day tasks as instructed by the Operations Manager and Director.

• Perform back-office support for client communications and requests.
• Liaise with drivers, subcontractors, and service providers where necessary.
• Ensure professional communication when representing AfriSouth Logistics via email or telephone.

• Proficiently use Microsoft Office Suite (Excel, Word, Outlook) and Sage for financial/admin tasks.
• Operate logistics platforms and fleet tracking tools to support real-time operations.

• Collaborate with office staff, drivers, and external partners to meet business goals.
• Work independently on tasks while contributing to team objectives.
• Assist the Operations Manager and Director with administrative functions supporting business growth, such as research, proposals, and process improvements.

• Trustworthy : Handles confidential and sensitive business information with integrity.
• Punctual & Reliable : Dependable and consistent in attendance and task delivery.
• Organised & Detail-Oriented : Maintains high accuracy and order in all documentation.
• Pressure-Resilient : Can work effectively under time constraints and high-volume conditions.
• Communication Skills : Clear and professional in written and verbal communication.
• Problem Solver : Takes initiative in resolving admin and operational challenges.

• Matric Certificate (required); relevant diploma or certificate in Administration/Logistics (advantageous).
• 1–2 years experience in an administrative or logistics environment preferred.
• Competency in MS Office (Excel, Outlook, Word); Sage and logistics tracking platforms experience is a plus.

Please email your reference letter and CV to

• Should you not hear back from us within 14 days please do not re-apply. We look forward to hearing from you.

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Advertising Services

Referrals increase your chances of interviewing at Hashtag South Africa Pty Ltd by 2x

Pretoria, Gauteng, South Africa 2 weeks ago

Pretoria, Gauteng, South Africa 3 weeks ago

Pretoria, Gauteng, South Africa 11 months ago

Sandton, Gauteng, South Africa 5 days ago

Centurion, Gauteng, South Africa 2 days ago

Sandton, Gauteng, South Africa 3 hours ago

Sandton, Gauteng, South Africa 6 hours ago

Pretoria, Gauteng, South Africa ZAR8,000.00-ZAR8,000.00 5 days ago

Sandton, Gauteng, South Africa 6 days ago

Midrand, Gauteng, South Africa 3 weeks ago

Kempton Park, Gauteng, South Africa 1 week ago

Centurion, Gauteng, South Africa 1 week ago

Pretoria, Gauteng, South Africa 3 weeks ago

Pretoria, Gauteng, South Africa 2 days ago

Kempton Park, Gauteng, South Africa 2 weeks ago

Clayville, Gauteng, South Africa 1 month ago

Centurion, Gauteng, South Africa 5 days ago

Midrand, Gauteng, South Africa 2 weeks ago

Sandton, Gauteng, South Africa 1 month ago

Sandton, Gauteng, South Africa 3 hours ago

Johannesburg, Gauteng, South Africa 5 days ago

Pretoria, Gauteng, South Africa 2 days ago

Clayville, Gauteng, South Africa 3 days ago

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MacRobert Attorneys is looking for an Admin Assistant in the Financial Recoveries Department of our Pretoria Branch.

1. Strong administration skills.
2. Must have intermediate to advanced Excel experience.
3. Knowledge of legal processes and the banking industry.
4. Able to manage a team.
5. Organised, able to work under pressure and independently.
6. Strong attention to detail.
7. Experience with report writing.

This is a skilled vacancy. Please only apply if you have experience working in a legal environment and meet the above requirements.

All applications are to please include an updated CV, ID copy and latest payslip.

A well-established company in the medical industry is seeking a reliable and experienced Finance & Administrative Assistant to manage the full spectrum of administrative and financial functions. This is a hands-on role ideal for someone who is structured, methodical, and thrives in a small but fast-paced professional environment.

Join a company that works closely with medical professionals and specialists. You’ll be the go-to person for internal operations, supporting both the team and external clients with financial accuracy and admin efficiency.

Salary: R18 000 – R20 000 CTC per month + Fuel Allowance.

Minimum Requirements:

• Minimum 5 years’ experience in a financial and administrative support role
• Proven experience dealing with medical professionals (e.g., doctors, specialists)
• Proficient in Sage accounting and Microsoft Excel
• Strong experience in invoicing, statements, debtors, creditors
• Experience in stock control, stocktake, courier coordination, dispatch and receiving
• Fully bilingual in Afrikaans and English
• Valid driver’s license and own reliable vehicle

Duties and Responsibilities:

Accounting & Finance:

• Processing and issuing invoices
• Managing debtors and creditors
• Generating and sending monthly statements
• Liaising with the external accountant and maintaining clear communication
• Ensuring all financial records are up to date

Administration & Operations:

• General administrative support and filing
• Stock control, dispatch and receiving
• Managing courier logistics and follow-ups
• Supporting the daily flow of office operations

Are you an organized and detail-oriented professional with a passion for administrative excellence? We are excited to present an exclusive opportunity for an Insurance Administrative Assistant position with a leading Financial Services company. You will need to provide underwriting assistance to the advisers. The position will focus on personal and commercial linesbusiness.

Responsibilities:

• Liaising with clients.
• Preparing quotations for new and existing clients.
• Issuing new policies, renewals, and endorsements.
• Building and maintaining good working relationships with clients and internal stakeholders.
• Recording details and information on the relevant systems.

Qualifications and Requirements:

• Matric.
• NQF 4 in Short Term Insurance.
• Regulatory examination 1 (Representatives) RE5 successfully completed.
• Proficient on both spoken and written English, and at least one other of the official South Africanlanguages.
• Good administration skills.
• Planning and organising skills.
• Time management skills.
• Highly client focused with good interpersonal skills.
• Resilient with a good level of stress tolerance.

Centurion Gauteng

R1000 - R12000 a month - Permanent, Full-time

Job Purpose

The purpose of the role is to provide administration support to all team members including consultants and their clients, ensuring we are efficient, reducing the admin burden of fee earners and providing seamless processes for our external clients.

Summary of main duties and responsibilities:

1. Answering telephone calls received from our 3rd party provider within a timely manner.
2. Completion of scanning incoming post, including saving to file, creating tasks for team members, and notifying the team of post received.
3. Completing support requests via central inbox including:
1. File opening requests - including completing in line with agreed SLA of 3rd party referrers.
2. Printing and posting letters and documents.
3. Assisting with preparing and sending of bundles.
4. Adding documents to files.
5. Completing ad hoc requests, i.e., memo of sale updates, conflict checks, and solicitors.
6. Providing updates to fee earners regarding client status.
7. Ensuring compliance ID checks are requested and updated on file.
8. Assisting clients with ID and compliance issues.
9. Ad hoc admin requests from individuals.
4. Booking hot desks/meeting rooms.
5. Archiving of files.
6. Filing of paper documents including originals and deeds.
7. Record management.

Personal Attributes

• Honesty and trustworthiness.
• Respect.
• Possess cultural awareness and sensitivity.
• Flexibility and adaptability.
• Demonstrate sound work ethics.
• Reliability and enthusiasm.
• Willingness to learn and adapt in a fast-paced, changing environment.

Skills

• Microsoft Office, Excel essential.
• Outstanding interpersonal skills.
• Initiative.
• Time management and prioritization abilities.
• Analytical and problem-solving knowledge.
• Decision-making abilities.
• Effective verbal and listening communication skills.
• Attention to detail and a high level of accuracy.
• Effective written communication capabilities.
• Resilient.
• Ensuring confidentiality concerning financial and client files.

Job Types: Full-time, Permanent

Pay: R1000.00 - R12000.00 per month