12 Office Managers jobs in Pretoria
Administrative Manager
Posted today
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Job Description
The minimum requirements for this position are:
REQUIRED LEVEL OF EXPERIENCE
- Minimum Grade 12 qualification
- National Diploma in Administration or equivalent to
- Degree in Administration would be an advantage
- Minimum of 8 years' relevant experience
- Driver's license
KEY RESPONSIBILITIES
Secretarial
- Prepare correspondence, reports, and materials for publications and presentations.
- Prepare and maintain expense report for the Division.
- Setup and co-ordinate meetings, training and conferences
- Create, transcribe and distribute meeting agendas and minutes for the directorate or as requested.
- Maintain hard copy and electronic filing system
- Monitoring and co-ordination of project information
- Handle procurement processes for the directorate including sourcing required resources and obtaining approvals from designated signatories in accordance with procurement policies.
- Prepare all relevant documentation for procurement recording.
- Provide Technical support during construction and site show ground.
- Coordinate with sub-contractors, suppliers and consultants.
- Participate in site works, inspection and planning. If and when needed
- Prepares and reviews documentation, such as correspondence, reports, and presentations.
Tendering
- Prepares and reviews documentation, tenders, BID documents before submitting to CEO
- Manage the process of obtaining briefings and papers/tender documents (as required) on behalf of the CEO/Director, to ensure that they are fully prepared for all engagements.
Quality Management System
- Be p
roficient with the KMSD Quality Management System. - Manager QMS system, workflow and ensure compliance.
- Support QAO with maintaining a flowing QMS system
Operation Management
- Manage and supervise administrative staff to ensure smooth office operations.
- Ensure that all administrative and operational activities are carried out in a timely and efficient manner.
- Manage day-to-day operations tasks, such as scheduling, logistics, and staff management.
- Coordinate and manage social year plan activities
- Coordinate, plan and manage events of varying sizes and purposes.
- Develop and maintain operational processes and workflows to ensure that resources are used efficiently.
- Identify and address operational problems and inefficiencies, report these to the management team and suggest solutions.
- Coordinate with vendors and suppliers to get quotes, negotiate pricing and maintain good relationships with external stakeholders.
- Manage inventory levels and ensure that any shortages are addressed in a timely manner to avoid any disruption in workflows.
- Create and maintain records for all operational activities and ensure that all documents are filed properly.
- Assist in the preparation of budgets, forecasts, and reports related to operational activities.
- Participate in the development of company policies, procedures, goals, and objectives that support the company's mission and vision.
Ad Hoc
Perform any other duties that are commensurate with job level.
SPECIAL SKILLS
- Strong computer skills including word processing, spreadsheets, graphical presentation, and Internet research skills
- Human relations skills and understanding people from different cultures
- Project management, communication, presentation, and report writing
- Practical skills such as the ability to set up data presentations
- Decision-making
- Problem-solving
- Customer service orientation
- Interpersonal skills – tact, diplomacy
- Initiative and Flexibility
- Accountability
- High degree of computer literacy including very good typing skills
- Strong organisational skills
- Proficiency in filing and maintaining filing systems
EFFECTIVE DATE:
Immediately
RENUMERATION:
Negotiable
OFFICE LOCATION:
Centurion, Gauteng
APPLICATION PROCEDURE
:
All applications must send a detailed resume, qualifications, current payslip & Driver's License to , with the Job title as the subject.
Applicants with a detailed CV and required supporting documents will be considered. Only successful applicants will be contacted.
Office Manager
Posted 24 days ago
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Job Description
Reference: Pta -VLR-1
We are looking for an Office Manager for a Legal firm based in Centurion.
Requirements:
- Grade 12
- Tertiary qualification in Office Management, Human Resources or similar
- 5+ years Office Management experience
- Human Resources experience
- Experience within a Legal firm environment will be highly beneficial
- Excellent communication skills
- Computer literate
Responsibilities:
- Standard office management duties, including human resources.
Please note only shortlisted candidates will be contacted. If you have not heard from us in 2 weeks, please consider your application unsuccessful.
Package & Remuneration- HR Services, Recruitment & Selection
Office Manager
Posted 24 days ago
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Job Description
Minimum requirements for the role:
- Must have a degree in Business Administration, Finance, HR, or a related field
- Minimum 5 years experience in office management
- Experience in office administration for a small to medium-sized NPC will be an advantage
- Wide range of experience within an office
The successful candidate will be responsible for:
- Designing and implementing office policies by establishing standards and procedures, measuring results, and making necessary adjustments.
- Ensuring proper safekeeping of relevant documentation in line with company policy.
- Maintaining office supplies, overseeing IT infrastructure, and ensuring office equipment is operational.
- Managing relationships with clients, vendors, service providers, and the landlord.
- Producing timely office administration and operations reports, presentations, and correspondence.
- Ensuring adherence to legal, regulatory, and organizational compliance requirements.
- Maintaining up-to-date policies and procedures aligned with sector regulations.
- Supporting the CEO and board with governance-related documentation and reporting.
- Managing procurement processes, including sourcing suppliers and negotiating contracts.
- Ensuring compliance with procurement policies and financial controls.
- Monitoring and maintaining vendor relationships to ensure cost-effectiveness and service quality.
- Managing the full employee lifecycle, including onboarding, performance management, and employee record-keeping.
- Overseeing outsourced payroll services.
- Supporting the implementation of HR policies and procedures.
- Working closely with finance personnel to support budgeting, expense tracking, and financial reporting.
- Overseeing petty cash, invoice processing, and financial documentation.
- Ensuring compliance with financial policies and donor reporting requirements.
- Identifying opportunities for continuous improvement in office management systems and processes
- Undertaking ad-hoc projects as directed by the CEO.
Office Manager
Posted today
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Office manager
Posted today
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Job Description
Office Manager Centurion
Posted 24 days ago
Job Viewed
Job Description
Reference: Pta -VLR-1
We are looking for an Office Manager for a Legal firm based in Centurion.
- Grade 12
- Tertiary qualification in Office Management, Human Resources or similar
- 5+ years Office Management experience
- Human Resources experience
- Experience within a Legal firm environment will be highly beneficial.
- Excellent communication skills
- Computer literate
- Standard office management duties, including human resources.
Please note only shortlisted candidates will be contacted. If you have not heard from us in 2 weeks, please consider your application unsuccessful.
Package & Remuneration- HR Services, Recruitment & Selection
Office manager centurion
Posted today
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Office Manager Remote Work (Within SA)
Posted 18 days ago
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Job Description
We are looking for a proactive and organized Office Manager to oversee the smooth and efficient running of our office operations. The ideal candidate will be responsible for a variety of tasks including procurement, travel bookings, meeting scheduling, document management, and local assistance for remote team members. The Office Manager will play a crucial role in ensuring that our office functions effectively and that all administrative tasks are completed in a timely manner.
This is a 3 months contract role. (Remote in SA)
RESPONSIBILITIES- Day-to-day procurement activities, including creating Purchase Orders.
- Handling travel and accommodations bookings for employees.
- Scheduling meetings and coordinating events as needed.
- Receiving invoices and scanning them to Sharepoint for record-keeping.
- Distributing local documentation and ensuring its accuracy and completeness. Engaging with local parties on a face-to-face basis as necessary.
- Providing coverage for the local reception desk when required.
- Managing incoming telephone calls and emails, relaying messages promptly.
- Scanning office documentation to our online filing solution for easy access and organization.
- Offering local assistance as needed to remote team members, ensuring their requirements are met efficiently.
- Bachelor's degree in business administration or relevant field preferred.
- Proven experience in office management or administrative roles.
- Familiarity with procurement processes and Purchase Order management systems.
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy in completing tasks.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Excellent communication skills, both verbal and written.
- Ability to work independently with minimal supervision.
- Flexibility and adaptability to changing priorities and responsibilities.
- Experience in a similar role.
- Knowledge of document management systems and online filing solutions.
- Previous experience providing support to remote team members or working in a global organization.
Office Manager Remote Work (Within SA)
Posted 18 days ago
Job Viewed
Job Description
We are looking for a proactive and organized Office Manager to oversee the smooth and efficient running of our office operations. The ideal candidate will be responsible for a variety of tasks including procurement, travel bookings, meeting scheduling, document management, and local assistance for remote team members. The Office Manager will play a crucial role in ensuring that our office functions effectively and that all administrative tasks are completed in a timely manner.
This is a 3 months contract role. (Remote in SA)
RESPONSIBILITIES- Day-to-day procurement activities, including creating Purchase Orders.
- Handling travel and accommodations bookings for employees.
- Scheduling meetings and coordinating events as needed.
- Receiving invoices and scanning them to Sharepoint for record-keeping.
- Distributing local documentation and ensuring its accuracy and completeness. Engaging with local parties on a face-to-face basis as necessary.
- Providing coverage for the local reception desk when required.
- Managing incoming telephone calls and emails, relaying messages promptly.
- Scanning office documentation to our online filing solution for easy access and organization.
- Offering local assistance as needed to remote team members, ensuring their requirements are met efficiently.
- Bachelor's degree in business administration or relevant field preferred.
- Proven experience in office management or administrative roles.
- Familiarity with procurement processes and Purchase Order management systems.
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy in completing tasks.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Excellent communication skills, both verbal and written.
- Ability to work independently with minimal supervision.
- Flexibility and adaptability to changing priorities and responsibilities.
- Experience in a similar role.
- Knowledge of document management systems and online filing solutions.
- Previous experience providing support to remote team members or working in a global organization.
Office manager remote work (within sa)
Posted today
Job Viewed