Administrative Manager

Centurion, Gauteng R250000 - R450000 Y Eminence Business Solution (Pty) Ltd

Posted today

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Job Description

The minimum requirements for this position are:

REQUIRED LEVEL OF EXPERIENCE

  • Minimum Grade 12 qualification
  • National Diploma in Administration or equivalent to
  • Degree in Administration would be an advantage
  • Minimum of 8 years' relevant experience
  • Driver's license

KEY RESPONSIBILITIES

Secretarial

  • Prepare correspondence, reports, and materials for publications and presentations.
  • Prepare and maintain expense report for the Division.
  • Setup and co-ordinate meetings, training and conferences
  • Create, transcribe and distribute meeting agendas and minutes for the directorate or as requested.
  • Maintain hard copy and electronic filing system
  • Monitoring and co-ordination of project information
  • Handle procurement processes for the directorate including sourcing required resources and obtaining approvals from designated signatories in accordance with procurement policies.
  • Prepare all relevant documentation for procurement recording.
  • Provide Technical support during construction and site show ground.
  • Coordinate with sub-contractors, suppliers and consultants.
  • Participate in site works, inspection and planning. If and when needed
  • Prepares and reviews documentation, such as correspondence, reports, and presentations.

Tendering

  • Prepares and reviews documentation, tenders, BID documents before submitting to CEO
  • Manage the process of obtaining briefings and papers/tender documents (as required) on behalf of the CEO/Director, to ensure that they are fully prepared for all engagements.

Quality Management System

  • Be p
    roficient with the KMSD Quality Management System.
  • Manager QMS system, workflow and ensure compliance.
  • Support QAO with maintaining a flowing QMS system

Operation Management

  • Manage and supervise administrative staff to ensure smooth office operations.
  • Ensure that all administrative and operational activities are carried out in a timely and efficient manner.
  • Manage day-to-day operations tasks, such as scheduling, logistics, and staff management.
  • Coordinate and manage social year plan activities
  • Coordinate, plan and manage events of varying sizes and purposes.
  • Develop and maintain operational processes and workflows to ensure that resources are used efficiently.
  • Identify and address operational problems and inefficiencies, report these to the management team and suggest solutions.
  • Coordinate with vendors and suppliers to get quotes, negotiate pricing and maintain good relationships with external stakeholders.
  • Manage inventory levels and ensure that any shortages are addressed in a timely manner to avoid any disruption in workflows.
  • Create and maintain records for all operational activities and ensure that all documents are filed properly.
  • Assist in the preparation of budgets, forecasts, and reports related to operational activities.
  • Participate in the development of company policies, procedures, goals, and objectives that support the company's mission and vision.

Ad Hoc

Perform any other duties that are commensurate with job level.

SPECIAL SKILLS

  • Strong computer skills including word processing, spreadsheets, graphical presentation, and Internet research skills
  • Human relations skills and understanding people from different cultures
  • Project management, communication, presentation, and report writing
  • Practical skills such as the ability to set up data presentations
  • Decision-making
  • Problem-solving
  • Customer service orientation
  • Interpersonal skills – tact, diplomacy
  • Initiative and Flexibility
  • Accountability
  • High degree of computer literacy including very good typing skills
  • Strong organisational skills
  • Proficiency in filing and maintaining filing systems

EFFECTIVE DATE:
Immediately

RENUMERATION:
Negotiable

OFFICE LOCATION:
Centurion, Gauteng

APPLICATION PROCEDURE

:

All applications must send a detailed resume, qualifications, current payslip & Driver's License to , with the Job title as the subject.

Applicants with a detailed CV and required supporting documents will be considered. Only successful applicants will be contacted.

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Office Manager

Pretoria, Gauteng TreasuryONE

Posted 1 day ago

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Job Description

We are looking for a capable, confident, and kind Office Manager to take charge of the day-to-day operations as well as coordinate large functions at our corporate office. If you're the kind of person who takes initiative, anticipates needs, and thrives in a professional environment, this is your opportunity to step into a vital role in one of South Africa's leading treasury firms.

What You'll Do:

  • Oversee and coordinate the office support team.
  • Ensure seamless daily operations across all office functions, including facilities, supplies, maintenance, and logistics.
  • Support executive leadership by handling ad hoc tasks, coordinating meetings, and assisting with special projects.
  • Uphold a professional and welcoming office culture that reflects the high standards of our company.
  • Liaise with vendors, suppliers, and service providers to ensure the office runs smoothly and efficiently.

What We're Looking For:

  • Valid driver's license and your own transport.
  • Excellent communication skills, both written and verbal, with a warm, polished, and professional tone.
  • Strong organizational ability; you notice the small things, think ahead, and take initiative without needing to be asked.
  • Reliable, discreet, and independent; you get things done and don't need to be micromanaged.
  • Minimum of 3 years' experience in a similar corporate environment.

You Are:

  • Calm under pressure, adaptable, and solutions-focused.
  • Kind and approachable but firm when needed.
  • Someone who takes pride in the space and team you manage.

Required Experience: Senior IC

Key Skills: Office Manager Experience, Microsoft Office, Management Experience, QuickBooks, Accounting, Office Experience, Dental Office Experience, Payroll, Administrative Experience, Eaglesoft, Human Resources, Bookkeeping

Employment Type: Full-Time

Experience: 3+ years

Vacancy: 1

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Office Manager

Centurion, Gauteng Stonebridge HR Solutions

Posted 17 days ago

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Job Description

Office Manager Position

Reference: Pta -VLR-1
We are looking for an Office Manager for a Legal firm based in Centurion.

Duties & Responsibilities

Requirements:

  • Grade 12
  • Tertiary qualification in Office Management, Human Resources or similar
  • 5+ years Office Management experience
  • Human Resources experience
  • Experience within a Legal firm environment will be highly beneficial
  • Excellent communication skills
  • Computer literate

Responsibilities:

  • Standard office management duties, including human resources.

Please note only shortlisted candidates will be contacted. If you have not heard from us in 2 weeks, please consider your application unsuccessful.

Package & Remuneration
  • HR Services, Recruitment & Selection
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Office Manager Centurion

Centurion, Gauteng Stonebridge HR Solutions

Posted 17 days ago

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Job Description

Office Manager for a Legal Firm

Reference: Pta -VLR-1
We are looking for an Office Manager for a Legal firm based in Centurion.

Duties & Responsibilities Requirements:
  • Grade 12
  • Tertiary qualification in Office Management, Human Resources or similar
  • 5+ years Office Management experience
  • Human Resources experience
  • Experience within a Legal firm environment will be highly beneficial.
  • Excellent communication skills
  • Computer literate
Responsibilities:
  • Standard office management duties, including human resources.

Please note only shortlisted candidates will be contacted. If you have not heard from us in 2 weeks, please consider your application unsuccessful.

Package & Remuneration
  • HR Services, Recruitment & Selection
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Senior Attorney & Office Manager

Centurion, Gauteng Dante Personnel

Posted 3 days ago

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Job Description

Minimum requirements:
  • LLB degree
  • 8-10 years post admission experience
  • Senior Attorney with Management skills
  • Strong leadership skills to manage a legal team
  • Background in labour law
  • Communication skills

Consultant: Chante Pienaar - Dante Personnel Pretoria Faerie Glen
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Senior Attorney & Office Manager

Centurion, Gauteng

Posted today

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Job Description

Minimum requirements: LLB degree 8-10 years post admission experience Senior Attorney with Management skills Strong leadership skills to manage a legal team Background in labour law Communication skills Consultant: Chante Pienaar - Dante Personnel Pretoria Faerie Glen
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Personal Assistant Office Manager - Centurion

Pretoria, Gauteng SA Sales Fraternity

Posted today

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Job Description

SUMMARY

Personal Assistant Office Manager - Centurion

POSITION INFO : Position Overview

We are seeking a dynamic, bilingual (Afrikaans and English) Personal Assistant / Office Manager to support the executive team and ensure the smooth daily operations of the office. This individual will act as the professional and personable face of the company, managing administrative, organizational, and light accounting tasks with efficiency and enthusiasm. The ideal candidate will have a lively, well-presented personality that brings energy and cohesion to the team.

Key Responsibilities
  • Provide comprehensive administrative and personal assistance to the company directors and management team.
  • Manage daily office operations, ensuring a professional and welcoming environment.
  • Handle incoming calls, emails, and correspondence in both Afrikaans and English.
  • Schedule meetings, appointments, and travel arrangements efficiently.
  • Prepare and manage documentation, reports, and presentations.
  • Maintain and organize company records, filing systems, and databases.
  • Liaise with clients, suppliers, and partners, representing the company in a polished and professional manner.
  • Oversee basic accounting functions, including invoicing, billing, and expense tracking.
  • Assist in coordinating company events, internal communications, and team-building activities.
  • Support HR functions such as onboarding, maintaining staff records, and coordinating staff meetings.
  • Monitor and order office supplies, equipment, and refreshments.
Requirements

Language: Fully bilingual in Afrikaans and English (spoken and written).

Experience: Minimum 3 years of experience in a Personal Assistant, Office Manager, or Administrative role.

Education: Relevant diploma or certification in Office Administration, Business Management, or similar.

Technical Skills
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Experience with accounting or billing software (e.g., Sage, Xero, QuickBooks) advantageous.
  • Strong organizational and multitasking abilities.
Personal Attributes
  • Professional, well-groomed, and articulate.
  • Bubbly, approachable, and positive personality.
  • Strong interpersonal and communication skills.
  • Trustworthy, discreet, and able to handle confidential information.
  • Team-oriented with a natural ability to uplift and connect people.
Why Join Us

Opportunity to work in a dynamic, people-driven company culture.

A role that combines administration, PR, and light financial coordination.

Exposure to diverse business operations and growth opportunities.

A vibrant and collaborative work environment.

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Personal Assistant Office Manager - Centurion

Pretoria, Gauteng SA Sales Fraternity

Posted 4 days ago

Job Viewed

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Job Description

Position Overview:

We are seeking a dynamic, bilingual (Afrikaans and English) Personal Assistant / Office Manager to support the executive team and ensure the smooth daily operations of the office. This individual will act as the professional and personable face of the company, managing administrative, organizational, and light accounting tasks with efficiency and enthusiasm. The ideal candidate will have a lively, well-presented personality that brings energy and cohesion to the team.

Key Responsibilities:

  • Provide comprehensive administrative and personal assistance to the company directors and management team.
  • Manage daily office operations, ensuring a professional and welcoming environment.
  • Handle incoming calls, emails, and correspondence in both Afrikaans and English.
  • Schedule meetings, appointments, and travel arrangements efficiently.
  • Prepare and manage documentation, reports, and presentations.
  • Maintain and organize company records, filing systems, and databases.
  • Liaise with clients, suppliers, and partners, representing the company in a polished and professional manner.
  • Oversee basic accounting functions, including invoicing, billing, and expense tracking.
  • Assist in coordinating company events, internal communications, and team-building activities.
  • Support HR functions such as onboarding, maintaining staff records, and coordinating staff meetings.
  • Monitor and order office supplies, equipment, and refreshments.

Requirements:

Language: Fully bilingual in Afrikaans and English (spoken and written).

Experience: Minimum 3 years of experience in a Personal Assistant, Office Manager, or Administrative role.

Education: Relevant diploma or certification in Office Administration, Business Management, or similar.

Technical Skills:

  • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Experience with accounting or billing software (e.g., Sage, Xero, QuickBooks) advantageous.
  • Strong organizational and multitasking abilities.

Personal Attributes:

  • Professional, well-groomed, and articulate.
  • Bubbly, approachable, and positive personality.
  • Strong interpersonal and communication skills.
  • Trustworthy, discreet, and able to handle confidential information.
  • Team-oriented with a natural ability to uplift and connect people.

Why Join Us:

Opportunity to work in a dynamic, people-driven company culture.

A role that combines administration, PR, and light financial coordination.

Exposure to diverse business operations and growth opportunities.

A vibrant and collaborative work environment.

This advertiser has chosen not to accept applicants from your region.

Personal Assistant Office Manager - Centurion

Pretoria, Gauteng SA Sales Fraternity

Posted 4 days ago

Job Viewed

Tap Again To Close

Job Description

Position Overview:

We are seeking a dynamic, bilingual (Afrikaans and English) Personal Assistant / Office Manager to support the executive team and ensure the smooth daily operations of the office. This individual will act as the professional and personable face of the company, managing administrative, organizational, and light accounting tasks with efficiency and enthusiasm. The ideal candidate will have a lively, well-presented personality that brings energy and cohesion to the team.

Key Responsibilities:

  • Provide comprehensive administrative and personal assistance to the company directors and management team.
  • Manage daily office operations, ensuring a professional and welcoming environment.
  • Handle incoming calls, emails, and correspondence in both Afrikaans and English.
  • Schedule meetings, appointments, and travel arrangements efficiently.
  • Prepare and manage documentation, reports, and presentations.
  • Maintain and organize company records, filing systems, and databases.
  • Liaise with clients, suppliers, and partners, representing the company in a polished and professional manner.
  • Oversee basic accounting functions, including invoicing, billing, and expense tracking.
  • Assist in coordinating company events, internal communications, and team-building activities.
  • Support HR functions such as onboarding, maintaining staff records, and coordinating staff meetings.
  • Monitor and order office supplies, equipment, and refreshments.

Requirements:

Language: Fully bilingual in Afrikaans and English (spoken and written).

Experience: Minimum 3 years of experience in a Personal Assistant, Office Manager, or Administrative role.

Education: Relevant diploma or certification in Office Administration, Business Management, or similar.

Technical Skills:

  • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Experience with accounting or billing software (e.g., Sage, Xero, QuickBooks) advantageous.
  • Strong organizational and multitasking abilities.

Personal Attributes:

  • Professional, well-groomed, and articulate.
  • Bubbly, approachable, and positive personality.
  • Strong interpersonal and communication skills.
  • Trustworthy, discreet, and able to handle confidential information.
  • Team-oriented with a natural ability to uplift and connect people.

Why Join Us:

Opportunity to work in a dynamic, people-driven company culture.

A role that combines administration, PR, and light financial coordination.

Exposure to diverse business operations and growth opportunities.

A vibrant and collaborative work environment.

This advertiser has chosen not to accept applicants from your region.

Office Manager Remote Work (Within SA)

Centurion, Gauteng SoluGrowth (Pty) Ltd

Posted 11 days ago

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Job Description

Office Manager

We are looking for a proactive and organized Office Manager to oversee the smooth and efficient running of our office operations. The ideal candidate will be responsible for a variety of tasks including procurement, travel bookings, meeting scheduling, document management, and local assistance for remote team members. The Office Manager will play a crucial role in ensuring that our office functions effectively and that all administrative tasks are completed in a timely manner.

This is a 3 months contract role. (Remote in SA)

RESPONSIBILITIES
  • Day-to-day procurement activities, including creating Purchase Orders.
  • Handling travel and accommodations bookings for employees.
  • Scheduling meetings and coordinating events as needed.
  • Receiving invoices and scanning them to Sharepoint for record-keeping.
  • Distributing local documentation and ensuring its accuracy and completeness. Engaging with local parties on a face-to-face basis as necessary.
  • Providing coverage for the local reception desk when required.
  • Managing incoming telephone calls and emails, relaying messages promptly.
  • Scanning office documentation to our online filing solution for easy access and organization.
  • Offering local assistance as needed to remote team members, ensuring their requirements are met efficiently.
QUALIFICATIONS & EXPERIENCE
  • Bachelor's degree in business administration or relevant field preferred.
  • Proven experience in office management or administrative roles.
  • Familiarity with procurement processes and Purchase Order management systems.
  • Excellent organizational and time management skills.
  • Strong attention to detail and accuracy in completing tasks.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Ability to multitask and prioritize tasks effectively in a fast-paced environment.
  • Excellent communication skills, both verbal and written.
  • Ability to work independently with minimal supervision.
  • Flexibility and adaptability to changing priorities and responsibilities.
  • Experience in a similar role.
  • Knowledge of document management systems and online filing solutions.
  • Previous experience providing support to remote team members or working in a global organization.
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