44 Administrative Assistants jobs in Pretoria

Position Title: Manager, Organizational Development and Administrative Support

Location: South Africa or Ghana

Department: Africa

Reports to (supervisor): Senior Director Global Development, Government Relations and Organizational Development

Organization Overview:

Founded in 1968, Special Olympics is a global movement to end discrimination against people with intellectual disabilities. We foster acceptance of all people through the power of sport and programming in education, health, and leadership. With nearly four million athletes and Unified Sports® partners and one million coaches and volunteers in more than 170 countries, Special Olympics delivers more than 30 Olympic-type sports and nearly 50,000 games and competitions every year. Learn more at SpecialOlympics.org.

Position Summary:

The Manager of Organizational Development and Administrative Support at Special Olympics Africa Region is responsible for overseeing regional organizational development functions, including accreditation, grants management, board and national director support, and program development to ensure sustainable and well-governed programs. Additionally, the role provides administrative support to senior leadership, coordinates regional events, manages staff calendars and meeting documentation, and supports planning and language translation efforts. Required qualifications include a degree in organizational development or business administration, experience in multicultural organizations, bilingual proficiency in French and English, excellent communication, analytical and project management skills, and the ability to lead teams creatively and innovatively.

The position is central to enhancing regional operations and local program development, ensuring the organization's programs are sustainable, well-governed, and aligned with its mission.

• Managing regional OD functions such as accreditation, compliance, and census activities.
• Overseeing grants management by conducting needs assessments, providing technical support during proposals, tracking implementation, reporting, and managing the regional grants database.
• Supporting local program development through board management, including updating member databases, tracking training needs, monitoring board rotations, and reporting major changes to senior leadership.
• Assisting National Directors/CEOs by maintaining updated lists, tracking training needs, monitoring turnover, and informing senior leadership of any changes.
• Managing and monitoring single-year action plans and progress towards global and regional goals, providing quarterly updates.
• Handling the regional Programs’ snapshots and supporting other OD functions as assigned by senior leadership.

The role also includes providing administrative support primarily to the President and Managing Director (PMD) and other senior leaders as required. Responsibilities encompass:

• Leading logistics for the regional annual leadership conference and other events in collaboration with senior leadership.
• Monitoring updates to the regional staff team calendar.
• Acting as secretary during staff meetings.
• Collaborating with the regional planning officer to track quarterly submissions of annual planning tools and ensure deadlines are met.
• Providing language translation support as needed.

• A degree in organizational development, business administration, or an equivalent field.
• A bachelor's degree or equivalent professional experience plus Three to Five years of relevant work experience. Experience and/or coursework in the area of organizational development, business administration or an equivalent field is a plus.
• Proven experience working in multicultural, global or regional fast‑paced organizations.
• Advanced bilingual proficiency in French and English.
• Excellent written and oral communication abilities.
• Basic database management and project management skills.
• Proficient analytical skills.
• Demonstrated ability to self‑lead and lead teams.
• Creativity and innovation in problem‑solving.

This comprehensive description highlights the pivotal role the Manager of Organizational Development and Administrative Support plays in advancing the mission and operational effectiveness of Special Olympics Africa Region.

Company Description

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The Administrative Assistant role is a full-time on-site position located in Pretoria. This role involves providing administrative support to ensure efficient operation of the office. The successful candidate will be responsible for handling phone communications, scheduling meetings, supporting executives, carrying out clerical tasks, and aiding in various administrative duties.

• Strong Administrative Assistance and Executive Administrative Assistance skills
• Excellent Phone Etiquette and Communication skills
• Proficient in Clerical Skills
• Ability to manage multiple tasks and prioritize effectively
• Strong organizational and time management skills
• Proficiency in office software, including MS Office Suite
• Previous experience in an administrative role is an advantage
• High school diploma or equivalent; additional qualifications in Office Administration are a plus

Company Description

Discovery Limited is a leading innovator in healthcare, wellness, insurance, investments, and financial and life planning. Our mission is to enhance lives and create a positive social impact through our globally recognized Vitality programme, which incentivizes healthier living. As a proudly South African-born company, we operate in South Africa, the United Kingdom, and numerous other countries through our Global Vitality Network. Commitment to leadership, honesty, innovation, and fairness guides our business practices, striving to be the best shared value insurance organization globally.

Role Description

This is a full-time, on-site role for an Administrative Assistant located in Centurion. The Administrative Assistant will handle routine administrative tasks such as managing phone calls, scheduling meetings, and maintaining records. Additionally, they will provide executive administrative support, assist with clerical duties, and ensure smooth communication within the office. This role requires excellent organizational skills and the ability to multitask effectively.

Qualifications

• Administrative Assistance and Clerical Skills
• Phone Etiquette and Communication skills
• Executive Administrative Assistance capabilities
• Strong organizational and multitasking abilities
• Proficiency in office software and tools
• Excellent interpersonal and communication skills
• Experience in a corporate or professional office setting is a plus
• High school diploma or equivalent; additional qualifications in Office Administration or related fields preferred

EUM, part of the TWK Group, has the following vacancy available: Administrative Assistant in Centurion, Gauteng.

Job Summary

This role involves providing efficient administrative support to ensure smooth office operations and compliance with company policies. The Administrative Assistant will be responsible for managing documentation, coordinating office resources, supporting teams, and maintaining accurate records while upholding confidentiality and professionalism.

Responsibilities and Duties

• Maintain accurate and organised filing systems
• Prepare, format, and distribute correspondence, reports, and forms
• Monitor and replenish office resources such as stationery and forms
• Respond promptly and professionally to internal and external queries
• Build and maintain positive working relationships with colleagues, clients, and service providers
• Manage daily tasks, prioritise workload, and meet deadlines
• Compile and submit accurate audit and training reports
• Capture client and policy data into relevant systems and databases
• Ensure confidentiality and compliance with POPIA and internal policies
• Provide administrative support to underwriters, brokers, and other departments
• Assist with meeting coordination, calendar management, and event support

Qualifications and Requirements:

• Grade 12 / Matric
• Proficient in MS Office (Excel, Word, PowerPoint)
• Strong sense of responsibility, reliability, and adaptability
• Trustworthy, resilient, and innovative team player
• Excellent communication and interpersonal skills
• Ability to manage multiple tasks while maintaining accuracy and attention to detail
• Driver's Licence
• Valid Passport

Take the next step in your career with TWK Agri, a trusted leader in agriculture and beyond.

• The company can expire job adverts at any time at their own discretion.

**TWK Agri supports the principles of Employment Equity and reserves the right to prioritise candidates in line with our Employment Equity targets.

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Rode & Associates (Pty) Ltd is a leading consulting firm in South Africa, specialising in real estate economics and property valuations. Recognised for its award-winning property publications, the firm provides reliable market data, valuation services, and industry insights across the country. Rode is widely regarded as a pioneer in property research, known for its rigorous surveys and innovative methodologies that set the benchmark for accuracy and consistency in the South African property market.

Rode & Associates is seeking a dynamic and experienced Administrative Coordinator to join our Pretoria office. This is a full-time, on-site position focused on supporting the valuation team and ensuring smooth office operations.

The successful candidate will coordinate day-to-day administrative functions, manage tender documentation, assist with basic bookkeeping, and maintain professional communication with clients and suppliers. This role requires strong organisational skills, attention to detail, and the ability to handle multiple priorities efficiently.

• Provide administrative support to the valuation and management teams
• Manage tender processes and submissions
• Perform basic bookkeeping and maintain accurate records
• Coordinate internal communication and documentation
• Schedule meetings, manage correspondence, and handle client queries
• Ensure compliance with office and company procedures

• Minimum 5+ years’ experience in an administrative role within the valuation or property industry
• Strong knowledge of tenders and administrative processes
• Basic bookkeeping and financial administration skills
• Excellent communication, organisation, and customer-service abilities
• High proficiency in Microsoft Office Suite and general computer literacy
• Ability to work independently and within a professional team environment
• Relevant diploma or degree in Administration, Finance, or Property (preferred but not essential)

Company Description

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Role Description

This is a full-time on-site role for an Administrative Secretary, located in Centurion. The Administrative Secretary will be responsible for handling clerical tasks such as filing, typing, and record-keeping. The role also encompasses providing administrative assistance, organizing schedules, managing communications, and delivering excellent customer service to clients and visitors. Additional tasks may include coordinating meetings, handling email correspondence, and maintaining office supplies.

Qualifications

• Proficiency in Clerical Skills, including filing, typing, and record-keeping
• Experience in Administrative Assistance and Scheduling
• Strong Communication skills and customer service orientation
• Ability to handle various administrative tasks efficiently
• Excellent organizational and multitasking abilities
• Proficiency in Microsoft Office Suite and office management software
• High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary will be a plus

The minimum requirements for this position are:

REQUIRED LEVEL OF EXPERIENCE

• Minimum Grade 12 qualification
• National Diploma in Administration or equivalent to
• Degree in Administration would be an advantage
• Minimum of 8 years' relevant experience
• Driver's license

KEY RESPONSIBILITIES

Secretarial

• Prepare correspondence, reports, and materials for publications and presentations.
• Prepare and maintain expense report for the Division.
• Setup and co-ordinate meetings, training and conferences
• Create, transcribe and distribute meeting agendas and minutes for the directorate or as requested.
• Maintain hard copy and electronic filing system
• Monitoring and co-ordination of project information
• Handle procurement processes for the directorate including sourcing required resources and obtaining approvals from designated signatories in accordance with procurement policies.
• Prepare all relevant documentation for procurement recording.
• Provide Technical support during construction and site show ground.
• Coordinate with sub-contractors, suppliers and consultants.
• Participate in site works, inspection and planning. If and when needed
• Prepares and reviews documentation, such as correspondence, reports, and presentations.

Tendering

• Prepares and reviews documentation, tenders, BID documents before submitting to CEO
• Manage the process of obtaining briefings and papers/tender documents (as required) on behalf of the CEO/Director, to ensure that they are fully prepared for all engagements.

Quality Management System

• Be p
  roficient with the KMSD Quality Management System.
• Manager QMS system, workflow and ensure compliance.
• Support QAO with maintaining a flowing QMS system

Operation Management

• Manage and supervise administrative staff to ensure smooth office operations.
• Ensure that all administrative and operational activities are carried out in a timely and efficient manner.
• Manage day-to-day operations tasks, such as scheduling, logistics, and staff management.
• Coordinate and manage social year plan activities
• Coordinate, plan and manage events of varying sizes and purposes.
• Develop and maintain operational processes and workflows to ensure that resources are used efficiently.
• Identify and address operational problems and inefficiencies, report these to the management team and suggest solutions.
• Coordinate with vendors and suppliers to get quotes, negotiate pricing and maintain good relationships with external stakeholders.
• Manage inventory levels and ensure that any shortages are addressed in a timely manner to avoid any disruption in workflows.
• Create and maintain records for all operational activities and ensure that all documents are filed properly.
• Assist in the preparation of budgets, forecasts, and reports related to operational activities.
• Participate in the development of company policies, procedures, goals, and objectives that support the company's mission and vision.

Ad Hoc

Perform any other duties that are commensurate with job level.

SPECIAL SKILLS

• Strong computer skills including word processing, spreadsheets, graphical presentation, and Internet research skills
• Human relations skills and understanding people from different cultures
• Project management, communication, presentation, and report writing
• Practical skills such as the ability to set up data presentations
• Decision-making
• Problem-solving
• Customer service orientation
• Interpersonal skills – tact, diplomacy
• Initiative and Flexibility
• Accountability
• High degree of computer literacy including very good typing skills
• Strong organisational skills
• Proficiency in filing and maintaining filing systems

EFFECTIVE DATE:
Immediately

RENUMERATION:
Negotiable

OFFICE LOCATION:
Centurion, Gauteng

APPLICATION PROCEDURE

:

All applications must send a detailed resume, qualifications, current payslip & Driver's License to , with the Job title as the subject.

Applicants with a detailed CV and required supporting documents will be considered. Only successful applicants will be contacted.

We’ve got a position available for an administrative assistant

Company: King Price (Dealerships)

Purpose of position:

Performing general administrative duties and assisting the dealerships team.

• Communicating with dealerships outside of the organisation
• Performing various administrative duties and managing emails
• Compiling payment lists and following finance payment processes to meet deadlines
• Capturing monthly lead data on an Excel sheet
• Submitting daily stats reports
• Following up on urgent queries with different departments
• Maintaining excellent relationships with your assigned dealership and account manager
• Identifying and recommending areas or ways to improve processes
• Assisting your account manager and dealership with all relevant queries and requests

• Matric or matric equivalent (essential)
• A minimum of 1 years’ administrative experience
• Multilingual (advantageous)
• Computer literacy and proficiency in Microsoft Excel and Outlook
• Valid driver’s licence and reliable transportation

• Target and service oriented
• Team player
• Good communication skills (written and verbal)
• Accuracy and strong attention to detail
• Well organised with an understanding of prioritising and changing demands
• Good administration and planning skills
• Work well under pressure

Should you not receive any feedback within ten (10) working days after the closing date, please accept your application as unsuccessful.

Overview

We are seeking a highly organised and versatile individual to provide direct support to the COO and broader operations team. This role requires a proactive, detail-oriented person who can manage executive administration, oversee operational processes, and develop reporting dashboards to ensure smooth company performance.

This is an ideal role for someone who thrives in a fast-paced executive environment, takes ownership of their work, and ensures smooth day-to-day operations for the COO and the organization.

• Executive & Administrative Support
  • Manage the COO’s calendar, emails, meetings, and travel arrangements.
  • Prepare agendas, take minutes, and follow up on action items.
  • Handle confidential information with discretion.
  • Maintain filing systems (digital and physical).
• Operational Assistance
  • Support the COO in developing, documenting, and testing operational workflows and SOPs.
  • Coordinate with multiple departments (Logistics, IT, HR, Projects, Finance, etc.) to ensure tasks are completed on time.
  • Assist with reporting and compliance tracking across teams.
  • Monitor workflow effectiveness and suggest improvements.
• Dashboarding & Reporting
  • Create, maintain, and update dashboards and performance reports for operational and strategic decisionmaking.
  • Collect and analyse data from various teams and compile into actionable insights.
  • Build advanced Excel reports (pivot tables, formulas, macros, data modelling).

• Strong organisational and multitasking abilities.
• Excellent written and verbal communication skills.
• Advanced Microsoft Excel skills (must be able to build dashboards, reports, and automated templates).
• Comfortable working across multiple operational functions.
• Analytical mindset with attention to detail.
• Ability to work independently and proactively.