15 Administrative Assistants jobs in Pretoria

MacRobert Attorneys is looking for an Admin Assistant in the Financial Recoveries Department of our Pretoria Branch.

1. Strong administration skills.
2. Must have intermediate to advanced Excel experience.
3. Knowledge of legal processes and the banking industry.
4. Able to manage a team.
5. Organised, able to work under pressure and independently.
6. Strong attention to detail.
7. Experience with report writing.

This is a skilled vacancy. Please only apply if you have experience working in a legal environment and meet the above requirements.

All applications are to please include an updated CV, ID copy and latest payslip.

A well-established company in the medical industry is seeking a reliable and experienced Finance & Administrative Assistant to manage the full spectrum of administrative and financial functions. This is a hands-on role ideal for someone who is structured, methodical, and thrives in a small but fast-paced professional environment.

Join a company that works closely with medical professionals and specialists. You’ll be the go-to person for internal operations, supporting both the team and external clients with financial accuracy and admin efficiency.

Salary: R18 000 – R20 000 CTC per month + Fuel Allowance.

Minimum Requirements:

• Minimum 5 years’ experience in a financial and administrative support role
• Proven experience dealing with medical professionals (e.g., doctors, specialists)
• Proficient in Sage accounting and Microsoft Excel
• Strong experience in invoicing, statements, debtors, creditors
• Experience in stock control, stocktake, courier coordination, dispatch and receiving
• Fully bilingual in Afrikaans and English
• Valid driver’s license and own reliable vehicle

Duties and Responsibilities:

Accounting & Finance:

• Processing and issuing invoices
• Managing debtors and creditors
• Generating and sending monthly statements
• Liaising with the external accountant and maintaining clear communication
• Ensuring all financial records are up to date

Administration & Operations:

• General administrative support and filing
• Stock control, dispatch and receiving
• Managing courier logistics and follow-ups
• Supporting the daily flow of office operations

Managing practices assigned to the Bureau Officer in accordance with the job functions as set out below.

Essential Job Functions :

Reconciliation of receipts and payments onto the VeriClaim system within two working days from receiving the documentation from all allocated practices.

Registering new Bureau practitioners on medical schemes websites.

Obtaining funder remittances on a regular basis from scheme websites.

Sending of monthly statements via the VeriClaim system to the patients, in accordance with each practice’s requirements.

Regular follow-up with medical schemes and patients regarding patient liability outstanding balances – Follow Credit Control Cycle Standard Operating Procedure (SOP) and monthly action plan.

Professional and efficient handling of telephonic and email account enquiries from patients, practices and funds.

Effective management of each allocated practice’s age analysis to limit bad debt to within acceptable norms.

Ensure all practice policies and procedures are maintained and adhered to.

Maintaining confidentiality of client and other confidential information at all times.

Provide relevant and constant feedback (as per requirement of each practice) to each practice via system notes, emails and telephone calls.

Keep the Bureau Manager, In Field and Sales Consultants informed of all sensitive practice or procedural issues.

Maintaining a professional and positive attitude with clients and colleagues at all times.

Report any VeriClaim technical- and functional-related issues via the VeriClaim ticketing system.

Maintain a current working knowledge of all healthcare- related issues and regulations and of the VeriClaim system.

Skills and Functional Requirements :

Excellent organizational and time management skills.

Effective verbal and written communication skills.

Analytical thinker.

Customer focused and ability to build and maintain good relationships with clients.

Problem solving ability.

Knowledge of the private medical schemes industry.

Expert knowledge of the VeriClaim system.

Working knowledge of Outlook, Word and Excel (MS Office Product Suite).

NOTE : This role specification is not intended to be all-inclusive. The employee may perform other related duties to meet the ongoing needs of the organisation.

Are you an organized and detail-oriented professional with a passion for administrative excellence? We are excited to present an exclusive opportunity for an Insurance Administrative Assistant position with a leading Financial Services company. You will need to provide underwriting assistance to the advisers. The position will focus on personal and commercial linesbusiness.

Responsibilities:

• Liaising with clients.
• Preparing quotations for new and existing clients.
• Issuing new policies, renewals, and endorsements.
• Building and maintaining good working relationships with clients and internal stakeholders.
• Recording details and information on the relevant systems.

Qualifications and Requirements:

• Matric.
• NQF 4 in Short Term Insurance.
• Regulatory examination 1 (Representatives) RE5 successfully completed.
• Proficient on both spoken and written English, and at least one other of the official South Africanlanguages.
• Good administration skills.
• Planning and organising skills.
• Time management skills.
• Highly client focused with good interpersonal skills.
• Resilient with a good level of stress tolerance.

Centurion Gauteng

R1000 - R12000 a month - Permanent, Full-time

Job Purpose

The purpose of the role is to provide administration support to all team members including consultants and their clients, ensuring we are efficient, reducing the admin burden of fee earners and providing seamless processes for our external clients.

Summary of main duties and responsibilities:

1. Answering telephone calls received from our 3rd party provider within a timely manner.
2. Completion of scanning incoming post, including saving to file, creating tasks for team members, and notifying the team of post received.
3. Completing support requests via central inbox including:
1. File opening requests - including completing in line with agreed SLA of 3rd party referrers.
2. Printing and posting letters and documents.
3. Assisting with preparing and sending of bundles.
4. Adding documents to files.
5. Completing ad hoc requests, i.e., memo of sale updates, conflict checks, and solicitors.
6. Providing updates to fee earners regarding client status.
7. Ensuring compliance ID checks are requested and updated on file.
8. Assisting clients with ID and compliance issues.
9. Ad hoc admin requests from individuals.
4. Booking hot desks/meeting rooms.
5. Archiving of files.
6. Filing of paper documents including originals and deeds.
7. Record management.

Personal Attributes

• Honesty and trustworthiness.
• Respect.
• Possess cultural awareness and sensitivity.
• Flexibility and adaptability.
• Demonstrate sound work ethics.
• Reliability and enthusiasm.
• Willingness to learn and adapt in a fast-paced, changing environment.

Skills

• Microsoft Office, Excel essential.
• Outstanding interpersonal skills.
• Initiative.
• Time management and prioritization abilities.
• Analytical and problem-solving knowledge.
• Decision-making abilities.
• Effective verbal and listening communication skills.
• Attention to detail and a high level of accuracy.
• Effective written communication capabilities.
• Resilient.
• Ensuring confidentiality concerning financial and client files.

Job Types: Full-time, Permanent

Pay: R1000.00 - R12000.00 per month

The National Prosecuting Authority is inviting suitably qualified applicants to apply for Full time Administrative Clerk vacancy.

Closing date for applications: 11 August 2025

• ADMINISTRATIVE CLERK REF NO: RECRUIT 2025/415
• Investigating Directorate Against Corruption

REQUIREMENTS:

• Grade 12 or equivalent.
• Able to type.
• Ability to work independently and under pressure.
• Integrity, reliable, tolerant, and determined.
• Ability to identify and handle highly confidential matters.
• Demonstrable competency in acting Independently, Professionally, Accountable and with Credibility.
• Sound planning and organizing skills, written and verbal communication.
• General computer literacy skills and knowledge in programs MS Word; Excel; PowerPoint and Outlook.
• Strong interpersonal and communication skills.
• Knowledge of clerical duties, practices as well as the ability to capture data, operate computer and collecting statistics.
• Knowledge and understanding of the legislative framework governing the public services.
• Render general clerical support services. Provide supply chain clerical support
  services within the component. Provide personnel administration clerical
  support services within the component. Provide financial administration
  support services in the component.

ENQUIRIES: Maureen Dibetle Tel No: (

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• Planning and organising activities for the Faculty Student Administration, in consultation with the Head of Student Administration;
• General Student Administration throughout the complete student life cycle from admission to graduation;
• Assisting with the counselling of students with regards to admission requirements and curricula;
• Handling of matters related to examinations and processing of examination results;
• Assisting with arrangements regarding graduation ceremonies;
• Handling of matters concerning the Course Catalogue, fixed curricula of degree programmes and prerequisites of modules;
• Liaising with a broad spectrum of stakeholders (diplomats, prospective students, registered students and other stakeholders);
• Delivering an exceptional and client-friendly service to students and all stakeholders involved in the student administrative processes at the University.
  
  

• An appropriate and relevant three-year recognised diploma qualification with at least three years’ experience in a tertiary environment specifically related to Student Administration;OR
• Grade 12 with at least five years’ experience in a tertiary environment specifically related to Student Administration;
• Specific experience with all processes from applications of undergraduate and postgraduate students, admissions, registration and degree audits and graduation ceremonies;
• Computer literacy with knowledge of and experience in PeopleSoft, MS Office packages, e-mail, internet etc.
  
  

• Applicable professional communication and language skills, both written and verbal;
• Interpersonal and conflict management skills;
• Ability to work independently and participate effectively within a team;
• Accuracy and the ability to maintain confidentiality;
• Ability to function effectively under pressure.
  
  

• A relevant bachelor’s degree;
• Advanced proficiency in the Ms Office package.
  
  

• A comprehensive CV;
• Names, e-mail addresses and telephone details of three referees whom we have permission to contact.
  
  

• Must have a relevant Diploma; A Bachelor's degree will be an advantage
• Minimum 5 years experience in a similar role reporting directly to a C-Suite Executive
• Experience in administration of operational back-office processes for a small to medium enterprise is essential
• Strong organizational skills and ability to prioritize multiple tasks seamlessly with attention to detail
• Very strong interpersonal skills and the ability to build relationships with key stakeholders
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), and social media web platforms
• Proven ability to interpret data and produce insightful reports
• Experience in planning and leading strategic initiatives
• Strong time management skills, including managing own workload and coordinating others
• Excellent verbal and written communication abilities
• Effective planning and organizational skills

• Managing professional and personal scheduling for the CEO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics.
• Performing administrative and office support tasks, such as managing the diary, typing, creating spreadsheets, preparing presentations and reports, faxing, and maintaining the filing system and contact database.
• Building and leading the daily operations of the CEOs office.
• Leading strategic initiatives, facilitating special projects, and ensuring action items are being executed on behalf of the CEO.
• Acting as an extension of the CEO and serving as an information funnel, filter, and facilitator with internal and external stakeholders.
• Acting as the point of contact for the CEOs direct reports and triaging all incoming requests for the executives time to ensure calendar alignment with organizational priorities.
• Proactively following up with the CEOs team when goals are not being achieved, identifying the root causes, and providing actionable recommendations for improvement.
• Supporting meeting productivity by owning the planning, agenda, and note-taking process.
• Producing high-impact internal and external communications on behalf of the CEO.
• Assisting the Office Manager with operational activities.
• Providing ad-hoc support as needed.