15 Administration jobs in Stellenbosch

The Western Cape Mobility Department, Western Cape Government, has an opportunity for a suitably qualified and competent individual to provide administrative support services to the Directorate Road Safety Management. The successful incumbent must be able to work under pressure, willingness to work irregular hours and meet tight deadlines.

An appropriate 3-year National Diploma/B-Degree (equivalent or higher qualification); A minimum of 1 year relevant administrative support experience in a Road Safety Management working environment.

None.

Render administrative support services; Coordinate monitoring and evaluation; Activities and maintain the relevant systems; Provide support to the Directorate for supply chain management activities; Render advice and liaise with regard to administrative matters; Supervisory functions.

Knowledge of the following: Organisational and management practices, policies and operational functioning of the Chief Directorate; Financial management, monitoring and reporting procedures and systems related to budget monitoring instruments, approved post lists, expenditure commitment reports; Chief Directorate's strategic planning and monitoring and evaluation processes; General office administration and database management; General support systems; Information and Record Management/Administration; Administrative procedures and processes; Procurement processes; Computer-based information systems.

Skills needed: Numeracy; Literacy; Computer Literacy; Project Management; Accounting, Finance and Audit; Economic, Financial and Statistical Analysis; Legal Administration; Written and verbal communication; Organising; Planning; Problem—solving.

R R per annum (Salary level 7)

Note on remuneration in addition service benefits or obligations for qualifying employees (medical assistance, housing assistance, pension-fund contributions, etc) are funded or co-funded in terms of the applicable prescripts or collective agreements.

Shortlisted candidates will be required to submit documentation for verification purposes and criminal record vetting. These candidates will be required to do a practical and attend interviews on a date and time determined by the department and may also be required to undergo competency assessments/proficiency tests. The selection process will be guided by the EE targets of the employing department.

By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference. Reference checks will include enquiries relating to your disciplinary records and reasons for leaving.

Should you experience difficulties with your online application, technical support is available from Monday to Friday from 08:00 to Contact the helpline at For all other queries relating to the position kindly contact the enquiries person as indicated in the advert. Please ensure that you submit your application before the closing date as no late applications will be considered.

Administration Coordinator – Paarl | On-site

We are hiring on behalf of a well-run guesthouse in Paarl that's looking for a dependable, people-friendly Administration Coordinator to support daily administration, operations and guest experiences.

This role suits someone who's bilingual (Afrikaans & English), practical, organised, and enjoys working behind the scenes to keep things running smoothly. If you enjoy working with people, Excel spreadsheets, and being part of a calm, structured environment — this could be a great fit.

Location: Paarl (On-site role)

7-day duty week every 3rd week

Extra leave + industry perks

R8 000 per month

What you'll be doing:

• Handling daily communication: emails, WhatsApp's, calls, and walk-in guests
• Managing the Duty Managers and Night Managers - making sure they do what's expected
• Drawing up daily housekeeping schedules
• Overseeing breakfast service during your duty week
• Welcoming and checking in guests
• Every two months: scanning and sending receipts to auditors
• Managing stock levels and ordering stock for breakfast and cleaning supplies
• Following written guidelines - there's help and structure, you won't be left guessing
• Making use of Swop and Stay perks to visit other guesthouses for learning

Why this role might be perfect for you:

• You like routine and structure - there's a system in place, and it works
• You're comfortable working with Excel (or happy to learn)
• You enjoy talking to people, helping guests feel welcome, and making sure nothing falls through the cracks
• You're looking for steady, reliable work, not a high-pressure corporate job
• You're happy to work every third week for 7 days, followed by at least 4 days off
• You'd prefer to be based on-site in Paarl - accommodation is available if needed

What we're looking for:

• Someone with a calm, friendly nature who enjoys talking to guests
• Comfortable with numbers and Excel - or eager to learn
• Ideally someone from an older age group - we happily consider applicants 50+
• A self-starter who can keep things moving and guide others without being hands-on
• Willing to work public holidays (hospitality runs 365 days a year), with extra leave provided during the year
• Open to staying on-site in a bachelor flat if needed (optional and tax-friendly)

The extras:

• Bonus opportunities based on motivation and contribution
• Warm, supportive team who value loyalty and care
• Accommodation options available for individuals or couples

This is a steady, supportive role with heart - ideal for someone who wants to work in a beautiful setting and be part of a small, people-first team.

Job Types: Full-time, Permanent

Pay: R8 000,00 per month

Education:

• High School (matric) (Required)

Experience:

• administration: 4 years (Required)
• Microsoft Excel: 4 years (Required)

Language:

• Afrikaans (Required)

License/Certification:

• Driver's license (Required)

Work Location: In person

Job Title: Temporary Administration Clerk (Maternity Cover)

Location: Blackheath Industrial, Cape Town

Department: Finance & Operations

Contract Type: Temporary – Approximately 5 Months

About the Role:

We are seeking a dedicated and experienced Temporary Administration Clerk to support our Finance and Operations departments during a maternity leave period. The successful candidate will handle front-desk duties, assist with finance administration, and support daily operational activities to ensure smooth business continuity.

Key Responsibilities:

• Provide administrative and clerical support to the Finance and Operations teams.
• Manage front desk operations , answering calls, and assisting customers.
• Process and reconcile debtors and creditors accounts.
• Assist with data capturing, record keeping, and document control.
• Support stock management and participate in stock takes.
• Prepare purchase orders, invoices, and receipts.
• Liaise professionally with customers.
• Perform general office support duties as required.

Minimum Requirements:

• Grade 12 (Matric) is required.
• At least 3 years' experience in a similar administrative or finance support role.
• A certificate or diploma in Business Administration or Accounting will be an advantage.
• Experience in the paint or coatings industry will be a strong advantage.
• Proficient in MS Office (Excel, Word, Outlook) and basic accounting software.
• Excellent attention to detail, organizational, and communication skills.

Personal Attributes:

• Professional and courteous with strong interpersonal skills.
• Reliable, adaptable, and able to work independently.
• Team player with a strong sense of responsibility.
• Customer-focused and service-oriented.

Contract Details:

• Duration: Approximately 5 months (Maternity Cover).
• Start Date: As soon as possible.
• Location: Blackheath Industrial, Cape Town.

How to Apply:

Please send your CV and a brief cover letter to

with the subject line: "Temporary Administration Clerk Application -Your Name"

Closing Date: 22 October 2025

Closing Date

2025/09/29

Reference Number

WCG

Tracking Number

AGR 68/2025

Job Title

Chief Administration Clerk: Generic Office Equipment Administration (Elsenburg), Ref No. AGR 68/2025

Department

Agriculture

Salary level

7

Enquiries

Viven Govender at

Job Type

Permanent

Location - Country

South Africa

Location - Province

Western Cape

Location - Town / City

Elsenburg

Job Purpose

Department of Agriculture, Western Cape Government has an opportunity for a qualified and competent individual to render an administrative support and a helpdesk function in line with generic office equipment services with regards to the following: VOIP telecommunication system, official cellphones, photocopiers and other labour-saving devices, provide Supply Chain clerical support services for the sub-directorate.

Minimum Requirements

Senior Certificate (Grade 12 or equivalent qualification); A minimum of 3 years relevant experience; A valid (Code B or higher) driving licence. NB: People with disabilities that restrict driving abilities, but who have reasonable access to transport, may also apply.

Recommendation

None.

Key Performance Areas

Manage all aspects of the VOIP/landline telecommunication system; Manage all aspects of official cell phones; Manage all aspects of photocopiers and other labour-saving devices; Supervise and render general clerical services related to the listed functions; Supervise and provide Supply Chain clerical support services for the sub-directorate; Supervise and provide personnel administration clerical support services within the sub-directorate; Supervise and provide financial administration support services in the sub-directorate Perform Human Resource Management function.

The following will be advantageous: Supervision of human resources/staff; Budget monitoring and control experience.

Competencies

Knowledge of the following: Clerical duties; Understanding of the legislative framework governing the Public Service; Working procedures in terms of the working environment; Legal compliance. Skills in the following: Computer literacy in MS Office Package (Word, Excel, Outlook and PowerPoint) and internet proficiency; Good communication skills (written and verbal); Strong leadership abilities and assertiveness; Technical report writing skills; Supervisory and management skills; Decision-making, problem-solving and analysis skills; Planning and organising skills; Presentation skills; Financial management skills; Basic negotiation skills; Ability to adapt to the working requirements and environment; Ability to work independently and as part of a team.

Remuneration

R – R per annum (Salary level 7)

Note on remuneration in addition service benefits or obligations for qualifying employees (medical assistance, housing assistance, pension-fund contributions, etc) are funded or co-funded in terms of the applicable prescripts or collective agreements.

Notes

Shortlisted candidates will be required to submit copies of their documentation for verification purposes. These candidates will be required to complete a practical assessment and attend interviews on a date and time as determined by the department and may also be required to undergo competency assessments/proficiency test. The selection process will be guided by the EE targets of the employing department.

By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference. Reference checks will include enquiries relating to your disciplinary records and reasons for leaving.

Should you experience difficulties with your online application, kindly note that technical support (challenges with online application) is only available from Monday to Friday from 08:00 to You may contact the helpline at Otherwise, all other queries relating to the position, kindly contact the enquiries person as indicated in the advert. Please ensure that you submit your application before the closing date as no late applications will be considered.

Real Estate & Community Scheme Management

We are a specialised real estate and property management agency with a branch in Hoheizen, Bellville, providing management services for sectional title schemes, homeowners' associations (HOAs), and rental properties across the Western Cape.

We are currently seeking a professional, organised, and reliable Receptionist / Administrative Officer to support our front desk and administrative operations. This is a great opportunity for someone eager to build a career in sectional title or property management, with room for professional growth in a regulated and fast-growing industry.

Key Responsibilities

Reception & Communication

• Welcome and assist clients, owners, trustees, and service providers in a friendly and professional manner
• Answer and direct calls and emails efficiently
• Draft and respond to emails with attention to tone and accuracy
• Handle queries from owners, trustees, and contractors

Administrative Support (Sectional Title Schemes)

• Prepare and distribute notices, agendas, and minutes for trustee and AGM meetings
• Maintain accurate owner and unit records
• Assist with levy statements and accounts administration
• File and manage documentation, resolutions, and correspondence
• Liaise with contractors and service providers for maintenance tasks
• Support Portfolio Managers with meeting scheduling and follow-ups
• Assist with insurance claims
• Help ensure compliance with industry regulations (e.g., Prescribed Management Rules and CSOS)

Minimum Requirements

• Grade 12 / Matric (Essential)
• Fluent in English and Afrikaans (both written and spoken)
• 1–2 years' experience in a receptionist or admin role (preferably in real estate or property)
• Excellent communication skills, professional telephone manner
• Strong typing and email etiquette
• Organised, efficient, and able to multitask
• Proficient in Microsoft Office (Word, Excel, Outlook)

Desirable (Advantageous)

• Experience in sectional title, HOA, or body corporate environments
• Knowledge of STSMA, CSOS, and PMRs
• Familiarity with WeConnectU or other property management systems
• Diploma or degree in administration, finance, law, or real estate

Compliance & Disqualification Criteria

• The successful candidate must:
• Be fluent in both English and Afrikaans
• Have no criminal record or civil judgments involving dishonesty
• Not be an unrehabilitated insolvent
• Register with the PPRA (Property Practitioners Regulatory Authority)

Applicants who do not meet these criteria will not be considered.

What We Offer

• Salary: R15 000 per month
• Full-time, stable position in our Hoheizen (Bellville) office
• A supportive and collaborative team environment
• Exposure to a specialised area of property management
• Strong legal and accounting support
• On-the-job training and professional development

Job Types: Full-time, Permanent

Pay: From R15 000,00 per month

Work Location: In person

• Application Deadline: 12 November 2025
• Job Location: Somerset West, Western Cape
• Job Title: Practice Office Administration Manager
• Education Level: Certificate
• Job Level: Senior
• Minimum Experience: 5- 7 Years

Duties and Responsibilities:

• Client Experience, Relationship Management, Workflow & Internal Systems
• Serve as key contact for clients (calls, email, in person) in a friendly, professional manner, building and maintaining client relationships
• Client onboarding: collecting necessary documents, explaining what's expected, ensuring paperwork is complete, serve as liaison between departments
• Assisting with automation of onboarding process including forms
• Schedule meetings / follow-ups between clients and staff.
• Respond to client queries: status of work, billing, deliverables, deadlines.
• Maintain client database / CRM; update client records (eg. contacts, relevant documents).
• Billing, documents & admin
• Prepare and send invoices; follow up on outstanding payments.
• Manage all client documentation: engagement letters, signed agreements, forms.
• Maintain both digital and physical filing systems.
• Assist with report preparation: receivables, billing ageing, client status.
• Timesheet reporting and analysis
• Oversee front-office administration: reception, greeting clients, handling mail/emails, tracking office supplies, liaison for office matters and switchboard management
• Assist with marketing aspects and client communication list management
• Organize events and activities that strengthen team culture.
• Internal systems
• Coordinate with accountants / staff to track status of jobs (e.g. tax returns, financials, bookkeeping tasks).
• Ensure deadlines are met; remind/accountability to staff where needed.
• Work with software tools used by the firm
• Computer & technical skills
• Proficiency in Microsoft Office, especially Excel: spreadsheets for tracking, simple reporting.
• Comfortable learning internal admin/financial software (billing systems, client management)
• Email & calendar management skills
• Soft skills
• Extremely detail-oriented; accuracy is very important.
• Strong communication skills – both written and spoken (English; any other languages like Afrikaans are a plus).
• Systems thinker, problem-solver, and proactive communicator.
• Customer-oriented, friendly and professional.
• Good organisational skills and able to multitask.
• Adaptive and willing to learn new systems
• High integrity, confidentiality (handling sensitive financial/client info).

Minimum Requirements:

• Matric (Grade 12)
• Certificate / diploma in Office Administration, Business Admin, Bookkeeping, or similar. Not essential but preferred.
• Experience in a client-facing role, preferably in accounting / financial services or professional services.
• Demonstrable experience in billing / invoicing, document handling, admin coordination.
• Strong computer literacy, especially Excel, and the ability to manage and utilise further office management systems – experience proficient
• Good written and verbal communication skills

The ideal candidate should be willing to learn and grow with our company and be a good team player and deadline driven.

Minimum requirements:

• No Previous Employment
• NQF 5 Qualification/Certificate
• Preference will be given to an administrative qualification or certificate, NQF 5
• Verbal and written communication skills
• Organising and planning
• Attention to detail

The candidate must be fully computer-literate (MS Excel) and have excellent administration and organisational skills

Daily duties will include but not be limited to the following:

• Office and administration duties
• Typing and updating of information and opening of new customer files.

Job Types: Full-time, Temp to perm, Internship

Contract length: 18 months

Work Location: In person

Title of Position

Specialist: e-Research Systems Administration

Post Number

9089

Faculty/Department

University of the Western Cape -> Deputy Vice-Chancellor: Research & Innovation -> e-Research Office

Type of Position

Permanent - Full Time

Length of Contract Period

Location

Main Campus - Bellville, WC ZA (Primary)

Closing Date

31/10/2025

Role Clarification & Key Performance Areas
The University of the Western Cape has over the past few years steadily become one of the research-led teaching and learning universities in South Africa, with the capacity to produce and advance new knowledge in recognised research strength and the translation of this knowledge through innovation endeavours. In order to accelerate research, the University established the eResearch Unit in the office of the DVC (Research and Innovation) in 2019. This unit supports and promotes the use of advanced information technologies to enable better, faster and higher-impact research at UWC.

An exciting opportunity exists in the eResearch Unit for a suitably qualified candidate to the position of Specialist: eResearch Systems Administration. The appointed person will be responsible for managing High Performance Computing (HPC), cloud-integrated systems, and Research Data Management (RDM) solutions to deliver scalable, reliable computational resources. The role involves installing, configuring, operating, and maintaining Linux, Windows, and application systems that support research infrastructure. Key tasks include managing research software environments, monitoring system health, troubleshooting, and ensuring optimal performance and security. The Specialist: eResearch Systems Administration applies predictive analytics to optimize resource usage and maintain compliance with cybersecurity and regulatory standards. Additionally, the role provides technical consultation, user training, and documentation, while implementing improvements that align with the eResearch Office's strategic objectives to support computational and data-driven research.

The successful candidate will be responsible for, but not limited to, the following key areas:

• High Performance and Cloud-integrated Computing infrastructure management
• Provisioning and lifecycle management of research software environments
• Research data management infrastructure support
• User access management and authentication on eResearch infrastructure
• Predictive system monitoring and intelligent resource optimization
• Researcher enablement, technical consulting, and capacity building
• Assume other ad hoc tasks related to the eResearch Office's mission

Minimum Requirements
Minimum Requirements
:(Qualification & Experience)

• A relevant Honours degree or a relevant equivalent qualification at NQF8 in Computer Science, Information Technology or Computer Engineering
• A minimum of 5 years of experience in systems administration with a proven track record managing Linux- and Windows-based servers, storage systems, and enterprise IT environments.
• Practical experience with technologies such as SLURM, OpenStack, AWS, or Azure for research computing.
• Practical experience with RDM platforms such as iRODS, YoDa, or equivalent, and familiarity with research data capture tools like REDCap. A strong understanding of FAIR data principles is essential.

Added Advantage

• A Master's degree (NQF 9 level) in statistics, mathematics, computer science or other quantitative fields.

Required competencies:
(skills, knowledge, and behavioural attributes)

• Ability to use scripting languages such as Bash or Python to automate system tasks and workflows.
• Adept at engaging with researchers, delivering user training, and developing clear, comprehensive technical documentation.
• Adaptable to the rapidly evolving landscape of research IT infrastructure, with a proactive approach to acquiring new skills and technologies.
• A high level of integrity in handling sensitive information
• Ability to work independently as well as part of a team, use initiative, and be flexible.
• Sound knowledge of university research environment, including relevant legislation and policies
• Project management skills
• Excellent communication skills– written and verbal
• Excellent interpersonal skills

In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae including contact details of three referees, and your highest qualification to your online profile.

To be considered for this vacancy, you must click on the Apply for this Job link below or apply directly via UWC Careers at For any queries, please contact the Human Resources Department at /9763/9708/3551/3756 or email: e-

DISCLAIMER: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the University's commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The official retirement age at UWC is 65 years. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.

Department of Agriculture, Western Cape Government has an opportunity for a qualified and competent individual to render an administrative support and a helpdesk function in line with generic office equipment services with regards to the following: VOIP telecommunication system, official cellphones, photocopiers and other labour-saving devices, provide Supply Chain clerical support services for the sub-directorate.

Senior Certificate (Grade 12 or equivalent qualification); A minimum of 3 years relevant experience; A valid (Code B or higher) driving licence. NB: People with disabilities that restrict driving abilities, but who have reasonable access to transport, may also apply.

None.

Manage all aspects of the VOIP/landline telecommunication system; Manage all aspects of official cell phones; Manage all aspects of photocopiers and other labour-saving devices; Supervise and render general clerical services related to the listed functions; Supervise and provide Supply Chain clerical support services for the sub-directorate; Supervise and provide personnel administration clerical support services within the sub-directorate; Supervise and provide financial administration support services in the sub-directorate Perform Human Resource Management function.

The following will be advantageous: Supervision of human resources/staff; Budget monitoring and control experience.

Knowledge of the following: Clerical duties; Understanding of the legislative framework governing the Public Service; Working procedures in terms of the working environment; Legal compliance. Skills in the following: Computer literacy in MS Office Package (Word, Excel, Outlook and PowerPoint) and internet proficiency; Good communication skills (written and verbal); Strong leadership abilities and assertiveness; Technical report writing skills; Supervisory and management skills; Decision-making, problem-solving and analysis skills; Planning and organising skills; Presentation skills; Financial management skills; Basic negotiation skills; Ability to adapt to the working requirements and environment; Ability to work independently and as part of a team.

R – R per annum (Salary level 7)

Note on remuneration in addition service benefits or obligations for qualifying employees (medical assistance, housing assistance, pension-fund contributions, etc) are funded or co-funded in terms of the applicable prescripts or collective agreements.

Shortlisted candidates will be required to submit copies of their documentation for verification purposes. These candidates will be required to complete a practical assessment and attend interviews on a date and time as determined by the department and may also be required to undergo competency assessments/proficiency test. The selection process will be guided by the EE targets of the employing department.

By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference. Reference checks will include enquiries relating to your disciplinary records and reasons for leaving.

Should you experience difficulties with your online application, kindly note that technical support (challenges with online application) is only available from Monday to Friday from 08:00 to You may contact the helpline at Otherwise, all other queries relating to the position, kindly contact the enquiries person as indicated in the advert. Please ensure that you submit your application before the closing date as no late applications will be considered.