7 Administration jobs in Stellenbosch

WE’RE HIRING!

Sales Administration & Lead Generation Coordinator

Cape Town, Plattekloof | In-office only

Industry : Information Technology

Salary : R12,000 – R15,000 CTC (based on experience)

Start Date : ASAP

Open to : All Candidates (Caucasian / BEE)

Are you confident, outgoing, and love connecting with people?

Join a growing IT company where your efforts are valued and rewarded!

Key Responsibilities:

• Assist internal sales team & admin tasks
• Cold calling & lead generation
• Book meetings for Regional Managers
• Create marketing content (using Canva)
• Prepare quotes / respond to RFQs
• Maintain CRM & sales systems

Requirements :

• Matric Certificate
• Experience in cold calling & sales admin
• Confident communicator (not shy! )
• Fluent in Afrikaans & English
• Canva proficiency
• Reliable own transport
• IT industry experience is a plus

Why Join Us?

This is your opportunity to grow into senior sales or business development roles. We support ambition and reward results!

How to Apply:

Send your CV, salary expectations, and a copy of your ID to :

Subject line: Sales & Lead Generation Coordinator – Cape Town

If you don’t hear back in 2 weeks, please consider your application unsuccessful.

My client, a reputable Accounting firm based in Somerset West, aims to fill the position of an Office Administration and FICA Compliance Officer. Strong administration skills, a high level of attention to detail, the ability to perform tasks accurately and willingness to learn will be essential.

The ideal candidate must meet the following requirements:

• Grade 12 level of education, although further related qualifications will be advantageous
• Minimum of two to three years’ work experience in the professional services industry
• Knowledge of the Companies Act and experience in company secretarial services, as well as the Financial Intelligence Centre Act (FICA), will be advantageous
• Technical proficiency in Microsoft Word, Excel and Outlook
• Fluent in Afrikaans and English
• Excellent administration and interpersonal skills
• Practical work experience on relevant computer software and systems (e.g. Greatsoft) will be advantageous.

• Provide direct administrative support to the Office Administration Manager and Compliance Director.

• Perform on-boarding and off-boarding procedures for clients in accordance with the firm’s standard operating procedures.

• Manage FICA compliance program to ensure FICA alignment with regulatory standards.
• Record information of transactions in accordance with the FICA.
• Conduct risk assessments to detect and mitigate financial crime risks.

Based in Somerset West, Helderberg Personnel was establishedin 1998. The company initially started doing placements in the Helderberg Basinand over the years expanded nationally. Our background has proved to beinvaluable in providing a high standard of recruitment, screening, evaluationand placement of candidates.

Our Value proposition:
The true value proposition of the Helderberg Personnel brand is our commitmentto attending to our clients’ needs, culture and values and to ensure that,through comprehensive interviews with candidates, the overall match isdetermined to ensure a long term relationship. The identity of the clientremains confidential at all times. We understand that our function is to ensurethat the candidate must become a strategic partner to a business instead of amere employee. Helderberg Personnel has achieved a steady growth over the lastyears and we have evolved into one of the leading agencies in the region. Wehave made placements cross functional, cross industry and up to seniormanagement level.

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POSITION INFO:

We are seeking a hands-on and strategic Senior Operations Manager to oversee and drive the operational performance of our Tax Administration team, with a particular focus on Capital Gains Tax. This individual will be responsible for leading a team of highly skilled Tax Analysts, managing service delivery, driving process improvements, and supporting regulatory compliance efforts.

Recruiter:

CapitalH

Job Ref:



Date posted:

Saturday, July 12, 2025

Location:

Durbanville, South Africa

SUMMARY:

POSITION INFO:

We are seeking a hands-on and strategic Senior Operations Manager to oversee and drive the operational performance of our Tax Administration team, with a particular focus on Capital Gains Tax. This individual will be responsible for leading a team of highly skilled Tax Analysts, managing service delivery, driving process improvements, and supporting regulatory compliance efforts.

The role is ideal for a qualified CA(SA) or finance professional with experience managing tax or audit teams, and a strong appreciation for operational excellence in a regulated environment.

Qualifications:

• Bachelor’s Degree in Finance, Accounting, Taxation, or related.
• CA(SA) or equivalent professional designation highly preferred.
  
  

• 8–10+ years’ experience in financial services, with at least 5 years in a senior operations or tax/audit team management role.
• Proven experience working in or managing a tax or audit function (Capital Gains Tax exposure preferred).
• Familiarity with South African tax laws, especially CGT, is highly advantageous.
  
  

• Strong leadership and team management skills.
• Detail-oriented with a deep understanding of process controls.
• Ability to work in a fast-paced, high-accountability environment.
• Comfortable working with data and tax technology platforms.
• Excellent verbal and written communication skills.
  
  

• Only shortlisted candidates will be contacted. Should you not hear from us after 30 days you may consider your application unsuccessful
• In keeping with our client’s employment equity requirements, only South African citizens will be considered.
• Please include your current salary and salary expectations.
  
  
  
  

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Management and Manufacturing
• Industries Advertising Services

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Legal Aid SA is a National Public Entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to indigent and vulnerable persons. The organisation has a national footprint in all nine provinces. Legal Aid SA is a credible employer of choice, boasting Top Employer SA accreditation for 13 consecutive years. We offer an exciting Employee Value Proposition with opportunities for development, career growth and an inspiring workplace.

Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis. The position is based in Bellville.

• To support legal practitioners and office operation by providing an administrative support service in accordance with Legal Aid South Africa policies, procedures and standards.
• Maintain the record keeping and filing system of the office.
• Perform office administration, switchboard, typing and filing duties.
• Maintain Asset Register.
• Distribute reports and other documentation.
• Human resources and procurement administration.
• Practise sound customer relations.

• A recognised National Senior/Matric certificate.
• A minimum of twelve (12) months’ relevant administrative experience.
• Understanding and application of basic computer software packages.
• Good written and verbal communication skills.

Basic Salary: Level 5 (R176,310.00) plus benefits per annum.

A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 26 August 2022 , quoting the reference number BEL/AO/12/08/2022 in the subject line to or apply online at .

Enquiries to: Edward Noach, Tel: .

The employment decision shall be informed by the Employment Equity Plan of Legal Aid SA. It is Legal Aid SA’s intention to promote equity (race, gender and disability) through the filling of this post(s) with a candidate whose transfer/promotion/appointment will promote representivity in line with the numerical targets as contained in our Employment Equity Plan. Legal Aid SA reserves the right to withdraw posts or not to make an appointment, if by doing so, the interests of Legal Aid SA will be best served.

APPLICANTS NOT CONTACTED WITHIN TWO (2) MONTHS MAY CONSIDER THEIR APPLICATION UNSUCCESSFUL.

Title of Position

Coordinator: Operations and Administration (DSTI-NRF: CoE- Food Security) -4 Year Contract position

Post Number

8713

Faculty/Department

University of the Western Cape -> Deputy Vice-Chancellor: Research & Innovation -> Centre of Excellence (CoE)

Type of Position

Fixed Term Contract

Length of Contract Period

4 Year Contract position

Location

Main Campus - Bellville, WC ZA (Primary)

Closing Date

10/8/2025

Role Clarification & Key Performance Areas

The DSTI-NRF Centre of Excellence in Food Security (CoE-FS) is a national research initiative hosted by the University of the Western Cape (UWC) and co-hosted by the University of Pretoria (UP). Funded by the Department of Science Technology and Innovation (DSTI) and the National Research Foundation (NRF), the Centre conducts cutting-edge research on food security, nutrition, and food systems resilience in South Africa and beyond.

CoE-FS plays a critical role in policy development, capacity building, and knowledge dissemination by engaging with government, industry, and civil society. Its research focuses on food access, governance, and sustainability, aiming to improve food security outcomes in the region. The Centre also trains Master’s, PhD, and postdoctoral researchers, strengthening South Africa’s expertise in food security research. UKUDLA is an African-German research collaboration focused on food systems resilience and agricultural data science. It is led by the University of Hohenheim (Germany), the University of the Western Cape (South Africa), and the University of Pretoria (South Africa), with additional partners across Africa. Funded by the German Academic Exchange Service (DAAD), UKUDLA aims to enhance food system sustainability through interdisciplinary research, training, and international knowledge exchange.

UKUDLA provides structured PhD, postdoctoral, and research fellowships, supporting scholars across South Africa, Germany, and Malawi. It emphasizes transdisciplinary approaches, combining agriculture, data science, and policy research to strengthen food security in Africa. Both CoE-FS and UKUDLA focus on food security and sustainable food systems, with CoE-FS leading South Africa’s national research efforts, while UKUDLA enhances international collaboration and capacity building. Together, they contribute to evidence-based policy, interdisciplinary research, and the development of future leaders in food security and agricultural sciences. As the CoE-FS grows, it is expected that these multi-institutional, multi-year projects will be supplemented by new initiatives resulting from successful grant-raising.

The Coordinator: Operations and Administration for the DSTI-NRF Centre of Excellence in Food Security (CoE-FS) and UKUDLA is responsible for the coordination and implementation of all operational and administrative project activities, stakeholder engagement, and oversight of operational and administrative processes and administrative staff of both research initiatives, and future large projects undertaken by the CoE-FS. This role ensures that the two programs align efficiently, avoiding duplication of efforts while maximising research impact, capacity-building, and financial sustainability.

Reporting to the Project Manager: DSTI-NRF Centre of Excellence in Food Security, the successful applicant will be responsible for:

• The overall office operational support and workplan coordination, including overseeing the management of administrative assistants, coordination support to the undergraduate and postgraduate recruitment, transition and academic programs to ensure successful implementation.
• The coordination of stakeholder engagement and event logistics, coordination of the day-to-day operations, working closely with the finance coordinator logistics are executed according to the approved budgets.
• The coordination of the academic program support to various projects.
• Reporting and monitoring, assisting with preparation of technical and institutional reports, maintaining monitoring tools for project outputs and outcomes, guidance to support staff when preparing technical and online reports.
• Operational and administrative support to director/s, project manager, project teams and core CoE-FS team, respond to operational and research queries from funders, auditors, project leaders and institutional units.
• The governance and compliance with the funding agency’s terms, conditions and requirements.
• Support the effective marketing and communication of the research and operational activities.
• Liaising with senior and middle management internally and key external agencies, including the funding body and implementing partners.
  
  

• A relevant Bachelor’s degree or a relevant equivalent qualification at NQF 7.
• Minimum of 5 years' relevant experience in research project administration and reporting. preferably in research or higher education.
• Demonstrated experience in coordinating the operational activities of large-scale, multi-institutional grants, especially DAAD, NRF, EU, or similar International funding sources.
• Proven track record in the coordination of stakeholder engagement, international collaboration, and strategic communications activities.
  
  

• Working experience in the Higher Education sector
• Registered for a NQF Level 8 degree in a relevant field.
  
  

• Strategic project operational coordination -Ability to plan, implement, and monitor large-scale research programs.
• Operational governance - Experience in project operations and resource tracking, and multi-donor grant execution and reporting.
• Stakeholder relationship management -Ability to engage with stakeholders across academia, government, and industry.
• Research coordination - Understanding of PhD and postdoctoral program/s funding administration.
• Digital proficiency - Strong command of Microsoft Office (particularly Excel, Word and PowerPoint), Google drive/ Dropbox, project management tools, and digital communication platforms.
• Familiarity with multi-donor funding environments.
• Excellent written and verbal communication skills in English.
• Strong administrative, logistics coordination and reporting skills, with experience in donor compliance and operations.
  
  

The DSTI-NRF Centre of Excellence in Food Security (CoE-FS) is a national research initiative hosted by the University of the Western Cape (UWC) and co-hosted by the University of Pretoria (UP). Funded by the Department of Science Technology and Innovation (DSTI) and the National Research Foundation (NRF), the Centre conducts cutting-edge research on food security, nutrition, and food systems resilience in South Africa and beyond.

CoE-FS plays a critical role in policy development, capacity building, and knowledge dissemination by engaging with government, industry, and civil society. Its research focuses on food access, governance, and sustainability, aiming to improve food security outcomes in the region. The Centre also trains Master’s, PhD, and postdoctoral researchers, strengthening South Africa’s expertise in food security research. UKUDLA is an African-German research collaboration focused on food systems resilience and agricultural data science. It is led by the University of Hohenheim (Germany), the University of the Western Cape (South Africa), and the University of Pretoria (South Africa), with additional partners across Africa. Funded by the German Academic Exchange Service (DAAD), UKUDLA aims to enhance food system sustainability through interdisciplinary research, training, and international knowledge exchange.

UKUDLA provides structured PhD, postdoctoral, and research fellowships, supporting scholars across South Africa, Germany, and Malawi. It emphasizes transdisciplinary approaches, combining agriculture, data science, and policy research to strengthen food security in Africa. Both CoE-FS and UKUDLA focus on food security and sustainable food systems, with CoE-FS leading South Africa’s national research efforts, while UKUDLA enhances international collaboration and capacity building. Together, they contribute to evidence-based policy, interdisciplinary research, and the development of future leaders in food security and agricultural sciences. As the CoE-FS grows, it is expected that these multi-institutional, multi-year projects will be supplemented by new initiatives resulting from successful grant-raising.

The Coordinator: Operations and Administration for the DSTI-NRF Centre of Excellence in Food Security (CoE-FS) and UKUDLA is responsible for the coordination and implementation of all operational and administrative project activities, stakeholder engagement, and oversight of operational and administrative processes and administrative staff of both research initiatives, and future large projects undertaken by the CoE-FS. This role ensures that the two programs align efficiently, avoiding duplication of efforts while maximising research impact, capacity-building, and financial sustainability.

Reporting to the Project Manager: DSTI-NRF Centre of Excellence in Food Security, the successful applicant will be responsible for:

• The overall office operational support and workplan coordination, including overseeing the management of administrative assistants, coordination support to the undergraduate and postgraduate recruitment, transition and academic programs to ensure successful implementation.
• The coordination of stakeholder engagement and event logistics, coordination of the day-to-day operations, working closely with the finance coordinator logistics are executed according to the approved budgets.
• The coordination of the academic program support to various projects.
• Reporting and monitoring, assisting with preparation of technical and institutional reports, maintaining monitoring tools for project outputs and outcomes, guidance to support staff when preparing technical and online reports.
• Operational and administrative support to director/s, project manager, project teams and core CoE-FS team, respond to operational and research queries from funders, auditors, project leaders and institutional units.
• The governance and compliance with the funding agency’s terms, conditions and requirements.
• Support the effective marketing and communication of the research and operational activities.
• Liaising with senior and middle management internally and key external agencies, including the funding body and implementing partners.
  

Minimum Requirements :(Qualification & Experience)

• A relevant Bachelor’s degree or a relevant equivalent qualification at NQF 7.
• Minimum of 5 years' relevant experience in research project administration and reporting. preferably in research or higher education.
• Demonstrated experience in coordinating the operational activities of large-scale, multi-institutional grants, especially DAAD, NRF, EU, or similar International funding sources.
• Proven track record in the coordination of stakeholder engagement, international collaboration, and strategic communications activities.

Added Advantage:

• Working experience in the Higher Education sector
• Registered for a NQF Level 8 degree in a relevant field.

Required competencies: (skills, knowledge, and behavioural attributes)

• Strategic project operational coordination -Ability to plan, implement, and monitor large-scale research programs.
• Operational governance - Experience in project operations and resource tracking, and multi-donor grant execution and reporting.
• Stakeholder relationship management -Ability to engage with stakeholders across academia, government, and industry.
• Research coordination - Understanding of PhD and postdoctoral program/s funding administration.
• Digital proficiency - Strong command of Microsoft Office (particularly Excel, Word and PowerPoint), Google drive/ Dropbox, project management tools, and digital communication platforms.
• Familiarity with multi-donor funding environments.
• Excellent written and verbal communication skills in English.
• Strong administrative, logistics coordination and reporting skills, with experience in donor compliance and operations.