22 Administration jobs in Stellenbosch

Closing Date

2025/09/29

Reference Number

WCG

Tracking Number

AGR 68/2025

Job Title

Chief Administration Clerk: Generic Office Equipment Administration (Elsenburg), Ref No. AGR 68/2025

Department

Agriculture

Salary level

7

Enquiries

Viven Govender at

Job Type

Permanent

Location - Country

South Africa

Location - Province

Western Cape

Location - Town / City

Elsenburg

Job Purpose

Department of Agriculture, Western Cape Government has an opportunity for a qualified and competent individual to render an administrative support and a helpdesk function in line with generic office equipment services with regards to the following: VOIP telecommunication system, official cellphones, photocopiers and other labour-saving devices, provide Supply Chain clerical support services for the sub-directorate.

Minimum Requirements

Senior Certificate (Grade 12 or equivalent qualification); A minimum of 3 years relevant experience; A valid (Code B or higher) driving licence. NB: People with disabilities that restrict driving abilities, but who have reasonable access to transport, may also apply.

Recommendation

None.

Key Performance Areas

Manage all aspects of the VOIP/landline telecommunication system; Manage all aspects of official cell phones; Manage all aspects of photocopiers and other labour-saving devices; Supervise and render general clerical services related to the listed functions; Supervise and provide Supply Chain clerical support services for the sub-directorate; Supervise and provide personnel administration clerical support services within the sub-directorate; Supervise and provide financial administration support services in the sub-directorate Perform Human Resource Management function.

The following will be advantageous: Supervision of human resources/staff; Budget monitoring and control experience.

Competencies

Knowledge of the following: Clerical duties; Understanding of the legislative framework governing the Public Service; Working procedures in terms of the working environment; Legal compliance. Skills in the following: Computer literacy in MS Office Package (Word, Excel, Outlook and PowerPoint) and internet proficiency; Good communication skills (written and verbal); Strong leadership abilities and assertiveness; Technical report writing skills; Supervisory and management skills; Decision-making, problem-solving and analysis skills; Planning and organising skills; Presentation skills; Financial management skills; Basic negotiation skills; Ability to adapt to the working requirements and environment; Ability to work independently and as part of a team.

Remuneration

R – R per annum (Salary level 7)

Note on remuneration in addition service benefits or obligations for qualifying employees (medical assistance, housing assistance, pension-fund contributions, etc) are funded or co-funded in terms of the applicable prescripts or collective agreements.

Notes

Shortlisted candidates will be required to submit copies of their documentation for verification purposes. These candidates will be required to complete a practical assessment and attend interviews on a date and time as determined by the department and may also be required to undergo competency assessments/proficiency test. The selection process will be guided by the EE targets of the employing department.

By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference. Reference checks will include enquiries relating to your disciplinary records and reasons for leaving.

Should you experience difficulties with your online application, kindly note that technical support (challenges with online application) is only available from Monday to Friday from 08:00 to You may contact the helpline at Otherwise, all other queries relating to the position, kindly contact the enquiries person as indicated in the advert. Please ensure that you submit your application before the closing date as no late applications will be considered.

Duties/Pligte

• Providing administrative support across the Centre for Academic Administration (CAA) (Tygerberg campus) units, including events, meetings, and peak-period operations.
• Assisting with undergraduate and postgraduate selection processes, from handling enquiries to processing applications and tracking outstanding documents.
• Supporting student registration and academic record management, including issuing official documents and updating records.
• Participating in recruitment, marketing, and Faculty events such as the SU Open Day and Pledge and Graduation ceremonies.
• Providing support with student information and statistic preparation and submission to the National Department of Health in support of the Internship and Community Service Placement

processes.

• Assisting with professional registration processes (HPCSA/SANC), including the administration related to requests for amendments to training numbers, signing off on specialty/subspecialty

records, and monitoring compliance with the associated requirements.

Job Requirements/Pos Vereistes

• A tertiary qualification on NQF level 5.
• At least three years' relevant experience within a higher education institution, or at least four years' related experience.
• Excellent record of and the ability to work with a high attention to detail and maintain confidentiality.
• Excellent organisational, planning, prioritising and administrative skills.
• Proven ability to function effectively under pressure and to keep to strict deadlines.
• Excellent communication skills in English, and proven ability to effectively function within a multi-lingual and multi-cultural environment.
• The ability to manage problem and conflict situations in a diplomatic manner.
• Excellent interpersonal relations.
• Proven professionalism, tact and integrity.
• The ability to work as part of a team.
• Availability to work after official office hours.
• Knowledge of relevant and appropriate computer applications (word processing, text writing and editing, proficiency regarding SharePoint, Adobe Acrobat, and virtual meeting platforms such as

MS Teams) and other related technologies or software.

• Proven experience and understanding of document control and recordkeeping practice.

Recommendation/Aanbeveling

• A university degree on NQF level 7.
• Experience of rules and processes of regulatory bodies like the Health Professions Council of South Africa (HPCSA) and the South African Nursing Council (SANC).
• Experience and knowledge of a Health Science faculty or a similar context.
• Proven record of student-centred service delivery.
• Proven experience of the software used within the SU environment.
• Proficiency in Afrikaans and/or another official South African language.

Duties/Pligte

• Leading and managing staff in the Undergraduate Selection Office and Academic Administration at Tygerberg campus, ensuring smooth daily operations.
• Overseeing the integrity, compliance, and quality assurance of undergraduate selection processes in collaboration with Faculty leadership and stakeholders.
• Managing processing of selection applications and decisions, documentation, and reporting, including resolution of system errors and risk tracking.
• Supporting the Centre for Undergraduate Bursaries and Loans (CUBL) and the Central Applications and Student Accommodation Offices, based on Tygerberg campus, in its daily operations and

service delivery.

• Liaising with internal and external stakeholders, including selection panels, Faculty management, central applications, recruitment teams, the national and provincial Departments of Health, and

professional bodies like the South African Nursing Council (SANC) and the Health professions Council of South Africa (HPCSA).

• Participating in recruitment events, preparing marketing materials, and responding to programme/selection enquiries from applicants and the public.
• Supporting the National and Provincial health department in medical internship and community service placements for undergraduate graduates, and providing statistics to the National

Department of Health on prospective qualifying graduates.

• Managing professional registration processes with the HPCSA and SANC, including payments, application for additional training numbers, and compliance records.
• Providing strategic and administrative support to the Deputy Registrar to enhance operational efficiency and service quality in the Centre for Academic Administration (Tygerberg campus).

Job Requirements/Pos Vereistes

• A university degree or an equivalent NQF 7 qualification.
• At least five years' relevant experience within a higher education institution, or at least seven years' related experience.
• At least three years' experience in staff management or project management which does not have to be linked to the "related" or "relevant" experience listed above.
• Excellent record of and the ability to work with a high attention to detail and maintain confidentiality.
• Excellent organisational, planning, prioritising and administrative skills.
• Proven ability to function effectively under pressure and to keep to strict deadlines.
• Excellent communication skills in English, and proven ability to effectively function within a multi-lingual and multi-cultural environment.
• Excellent report writing and proven presentation skills.
• Proven ability to manage problem and conflict situations in a diplomatic manner.
• Highly articulated with advanced writing abilities.
• Excellent interpersonal relations and the ability to communicate with ease on all levels.
• Proven record of producing high level reports and correspondence with internal and external stakeholders.
• A proven record of professionalism, tact and integrity.
• Proven ability to work as part of a team.
• Availability to work after official office hours.
• Knowledge of relevant and appropriate computer applications (word processing, text writing and editing, proficiency with SharePoint, Adobe Acrobat and virtual meeting platforms such as MS

Teams) and other related technologies or software.

• Proven experience in database management.
• Understanding of document control and recordkeeping practice.

Recommendation/Aanbeveling

• A postgraduate qualification.
• Experience in the introduction of new programmes and with the relevant policies and processes of the Council on Higher Education (or similar institutions).
• Experience in rules and processes of regulatory bodies like the Health Professions Council of South Africa (HPCSA) and the South African Nursing Council (SANC).
• Experience and knowledge in a Health Science faculty or a similar context.
• Proven record of student-centred service delivery.
• Proven experience of the software used within the SU environment.
• Proficiency in Afrikaans and/or another official South African language.

Real Estate & Community Scheme Management

We are a specialised real estate and property management agency with a branch in Hoheizen, Bellville, providing management services for sectional title schemes, homeowners' associations (HOAs), and rental properties across the Western Cape.

We are currently seeking a professional, organised, and reliable Receptionist / Administrative Officer to support our front desk and administrative operations. This is a great opportunity for someone eager to build a career in sectional title or property management, with room for professional growth in a regulated and fast-growing industry.

Key Responsibilities

Reception & Communication

• Welcome and assist clients, owners, trustees, and service providers in a friendly and professional manner
• Answer and direct calls and emails efficiently
• Draft and respond to emails with attention to tone and accuracy
• Handle queries from owners, trustees, and contractors

Administrative Support (Sectional Title Schemes)

• Prepare and distribute notices, agendas, and minutes for trustee and AGM meetings
• Maintain accurate owner and unit records
• Assist with levy statements and accounts administration
• File and manage documentation, resolutions, and correspondence
• Liaise with contractors and service providers for maintenance tasks
• Support Portfolio Managers with meeting scheduling and follow-ups
• Assist with insurance claims
• Help ensure compliance with industry regulations (e.g., Prescribed Management Rules and CSOS)

Minimum Requirements

• Grade 12 / Matric (Essential)
• Fluent in English and Afrikaans (both written and spoken)
• 1–2 years' experience in a receptionist or admin role (preferably in real estate or property)
• Excellent communication skills, professional telephone manner
• Strong typing and email etiquette
• Organised, efficient, and able to multitask
• Proficient in Microsoft Office (Word, Excel, Outlook)

Desirable (Advantageous)

• Experience in sectional title, HOA, or body corporate environments
• Knowledge of STSMA, CSOS, and PMRs
• Familiarity with WeConnectU or other property management systems
• Diploma or degree in administration, finance, law, or real estate

Compliance & Disqualification Criteria

• The successful candidate must:
• Be fluent in both English and Afrikaans
• Have no criminal record or civil judgments involving dishonesty
• Not be an unrehabilitated insolvent
• Register with the PPRA (Property Practitioners Regulatory Authority)

Applicants who do not meet these criteria will not be considered.

What We Offer

• Salary: R15 000 per month
• Full-time, stable position in our Hoheizen (Bellville) office
• A supportive and collaborative team environment
• Exposure to a specialised area of property management
• Strong legal and accounting support
• On-the-job training and professional development

Job Types: Full-time, Permanent

Pay: From R15 000,00 per month

Work Location: In person

The ideal candidate should be willing to learn and grow with our company and be a good team player and deadline driven.

Minimum requirements:

• No Previous Employment
• NQF 5 Qualification/Certificate
• Preference will be given to an administrative qualification or certificate, NQF 5
• Verbal and written communication skills
• Organising and planning
• Attention to detail

The candidate must be fully computer-literate (MS Excel) and have excellent administration and organisational skills

Daily duties will include but not be limited to the following:

• Office and administration duties
• Typing and updating of information and opening of new customer files.

Job Types: Full-time, Temp to perm, Internship

Contract length: 18 months

Work Location: In person

Department of Agriculture, Western Cape Government has an opportunity for a qualified and competent individual to render an administrative support and a helpdesk function in line with generic office equipment services with regards to the following: VOIP telecommunication system, official cellphones, photocopiers and other labour-saving devices, provide Supply Chain clerical support services for the sub-directorate.

Senior Certificate (Grade 12 or equivalent qualification); A minimum of 3 years relevant experience; A valid (Code B or higher) driving licence. NB: People with disabilities that restrict driving abilities, but who have reasonable access to transport, may also apply.

None.

Manage all aspects of the VOIP/landline telecommunication system; Manage all aspects of official cell phones; Manage all aspects of photocopiers and other labour-saving devices; Supervise and render general clerical services related to the listed functions; Supervise and provide Supply Chain clerical support services for the sub-directorate; Supervise and provide personnel administration clerical support services within the sub-directorate; Supervise and provide financial administration support services in the sub-directorate Perform Human Resource Management function.

The following will be advantageous: Supervision of human resources/staff; Budget monitoring and control experience.

Knowledge of the following: Clerical duties; Understanding of the legislative framework governing the Public Service; Working procedures in terms of the working environment; Legal compliance. Skills in the following: Computer literacy in MS Office Package (Word, Excel, Outlook and PowerPoint) and internet proficiency; Good communication skills (written and verbal); Strong leadership abilities and assertiveness; Technical report writing skills; Supervisory and management skills; Decision-making, problem-solving and analysis skills; Planning and organising skills; Presentation skills; Financial management skills; Basic negotiation skills; Ability to adapt to the working requirements and environment; Ability to work independently and as part of a team.

R – R per annum (Salary level 7)

Note on remuneration in addition service benefits or obligations for qualifying employees (medical assistance, housing assistance, pension-fund contributions, etc) are funded or co-funded in terms of the applicable prescripts or collective agreements.

Shortlisted candidates will be required to submit copies of their documentation for verification purposes. These candidates will be required to complete a practical assessment and attend interviews on a date and time as determined by the department and may also be required to undergo competency assessments/proficiency test. The selection process will be guided by the EE targets of the employing department.

By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference. Reference checks will include enquiries relating to your disciplinary records and reasons for leaving.

Should you experience difficulties with your online application, kindly note that technical support (challenges with online application) is only available from Monday to Friday from 08:00 to You may contact the helpline at Otherwise, all other queries relating to the position, kindly contact the enquiries person as indicated in the advert. Please ensure that you submit your application before the closing date as no late applications will be considered.

We are seeking an experienced Team Leader in Provident Fund Claim Administration to oversee a portfolio of funds and the Claims Administration team, so as to meet all Service Providers Agreement (SPA). Assist with the management of business processes by solving day-to-day challenges; checking and verifying data and action the first authorisation as well as first release of payments for claims, while supporting and developing the team.

Maintain accurate and complete membership data

• Process monthly claims for specific funds andmMaintain accurate member data.
• Identify all participating employers with outstanding payments and /or schedules liaise with Fund accounts and notify the Fund monitoring person.
• Check and authorise claims.
• Oversee the preparation of member Benefit statements

Report on Fund information and statistics

• Oversee the preparation of daily stats and submission of this report to management.
• Facilitate the preparation of Fund Year end recons and reports required.
• Preparation of unallocated reports for team members and all outstanding work to be completed.
• To ensure all matters pertaining to the updates process as communicated to the team.

Provide excellent customer service

• Attend to customer queries within the agreed SLA of 24 hours.
• Proactively identify opportunities for new business and improvements within the Fund.
• Attend to and resolve all escalations and complaints within the stipulated SLA.
• Provide feedback to clients when needed and encourage open communication with clients.

Coach & Support team members

• Provide team members with on the job training as required.
• Coach and support the team when needed in order to improve delivery of service.
• Mentoring of staff for career development.
• Lead team members to complete their daily plans, monitor and review progress.

Adhere to NBC Processes and Procedures

• Process all claims as per NBC Standards, processes and procedures.
• Follow admin standards as per client SPA.
• Adhere to company code of conduct, legislative requirements and protocols.

Experience, Skills and Qualifications

• Minimum 4-5 years of experience in Retirement Fund administration at a senior level, as well as 2-3 years of Team Leader / Supervisory experience.
• In-depth knowledge of Retirement Funds Administration.
• Experience in using legislation systems (Everest) would be advantageous.
• Industry understanding – clients and competitors
• Knowledge of processes for managing data and records
• Client centric
• Good problem solving skills
• People management skills
• Compliance with fund rules, legislation, policies, etc.
• Process management
• A Diploma or certification in Employee Benefits/Management/Business Administration will be advantageous

Work model

Onsite and full time

Remuneration

Market related salary with benefits

Location

Bellville, Cape Town

Interested candidates can submit their CVs directly via LinkedIn Jobs.

Note only qualifying candidates are to be contacted.
Should you not have received any feedback from us in 3 weeks, kindly consider your application unsuccessful.

Duties/Pligte

• Providing professional and effective service to the Faculty of Medicine and Health Sciences' Undergraduate and Postgraduate Teaching committees, the Readmission Appeals Committee, and

the Strategic Committee on Recruitment Selection and Admissions.

• Information management (disseminating information and resolutions in a suitable and timely way, and record-keeping).
• Committee administration and facilitation, including:
• • drawing up agendas and document bundles for meetings;
• keeping to strict timelines;
• logistical arrangements regarding meetings (e.g. scheduling);
• effective running of the meetings;
• advising on procedures and other governance aspects;
• taking minutes and writing reports;
• communicating resolutions;
• ensuring that the action list after the meeting has been executed timeously;
• archiving relevant documents and decisions.
• Developing and executing internal and external communication strategies aligned with the Centre's goals.
• Drafting, editing, and distributing high-quality written content (e.g., letters, newsletters, reports, and web content).
• Maintaining and updating the Centre's website and input for social media platforms.
• Supporting the communication planning and promotion of events, campaigns, and stakeholder engagements.
• Managing the editorial and content yearbook edits of the FMHS yearbook.
• Collaborating with various departments to ensure accurate and coherent messaging.
• Monitoring and evaluating communication efforts and adjusting strategies as needed.
• Ensuring consistent use of SU branding, tone, and messaging across all channels.
• Executing administrative tasks within the CAA (Tygerberg).

Job Requirements/Pos Vereistes

• A university degree (or an equivalent NQF 7 qualification), AND at least three years' relevant committee and communication experience within a higher education institution, OR at least four

years' other relevant experience.

• Or recognition of prior learning (RPL): A diploma (or an equivalent NQF 6 qualification), AND at least four years' relevant committee and communication experience within a higher education

institution, OR at least five years' other relevant experience.

• Proven experience with writing minutes and reports and correspondence with internal and external stakeholders.
• The ability to maintain high standards of confidentiality.
• Highly articulated with advanced writing abilities.
• Excellent interpersonal relations and the ability to communicate with ease on all levels.
• Excellent communication ability in English and another official South African language.
• High-level organisational, time management, and planning skills.
• Precise attention to the finest detail.
• The ability to maintain high levels of concentration for long periods of time.
• Professionalism, tact, and integrity.
• The ability to work as part of a team and to lead project teams from time to time.
• Availability to work after official office hours.
• Knowledge of relevant and appropriate computer applications (word processing, text writing and editing, proficiency regarding SharePoint, Adobe Acrobat, and virtual meeting platforms such as

MS Teams) and other related technologies or software.

• Proven experience in database management.
• Proven understanding of document control and recordkeeping practice.

Recommendation/Aanbeveling

• A postgraduate qualification.
• Experience in the introduction of new programmes and with the relevant policies and processes of the Council on Higher Education (or similar institutions).
• Experience in rules and processes of regulatory bodies like the Health Professions Council of South Africa (HPCSA) and the South African Nursing Council (SANC).
• Experience in and knowledge of a Health Science faculty or similar context.
• Proven record of student-centred service delivery.
• Proven experience of the software used within the SU environment.
• Proficiency in Afrikaans and/or another official South African language.

Join to apply for the Senior Operations Manager - Investment Tax Administration (CH1148) role at ExecutivePlacements.com - The JOB Portal

1 week ago Be among the first 25 applicants

Join to apply for the Senior Operations Manager - Investment Tax Administration (CH1148) role at ExecutivePlacements.com - The JOB Portal

Get AI-powered advice on this job and more exclusive features.

POSITION INFO:

We are seeking a hands-on and strategic Senior Operations Manager to oversee and drive the operational performance of our Tax Administration team, with a particular focus on Capital Gains Tax. This individual will be responsible for leading a team of highly skilled Tax Analysts, managing service delivery, driving process improvements, and supporting regulatory compliance efforts.

Recruiter:

CapitalH

Job Ref:



Date posted:

Saturday, July 12, 2025

Location:

Durbanville, South Africa

SUMMARY:

POSITION INFO:

We are seeking a hands-on and strategic Senior Operations Manager to oversee and drive the operational performance of our Tax Administration team, with a particular focus on Capital Gains Tax. This individual will be responsible for leading a team of highly skilled Tax Analysts, managing service delivery, driving process improvements, and supporting regulatory compliance efforts.

The role is ideal for a qualified CA(SA) or finance professional with experience managing tax or audit teams, and a strong appreciation for operational excellence in a regulated environment.

Qualifications:

• Bachelor’s Degree in Finance, Accounting, Taxation, or related.
• CA(SA) or equivalent professional designation highly preferred.
  
  

• 8–10+ years’ experience in financial services, with at least 5 years in a senior operations or tax/audit team management role.
• Proven experience working in or managing a tax or audit function (Capital Gains Tax exposure preferred).
• Familiarity with South African tax laws, especially CGT, is highly advantageous.
  
  

• Strong leadership and team management skills.
• Detail-oriented with a deep understanding of process controls.
• Ability to work in a fast-paced, high-accountability environment.
• Comfortable working with data and tax technology platforms.
• Excellent verbal and written communication skills.
  
  

• Only shortlisted candidates will be contacted. Should you not hear from us after 30 days you may consider your application unsuccessful
• In keeping with our client’s employment equity requirements, only South African citizens will be considered.
• Please include your current salary and salary expectations.
  
  
  
  

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Management and Manufacturing
• Industries Advertising Services

Referrals increase your chances of interviewing at ExecutivePlacements.com - The JOB Portal by 2x

Get notified about new Senior Operations Manager jobs in Durbanville, Western Cape, South Africa .

Durbanville, Western Cape, South Africa 3 hours ago

Cape Town, Western Cape, South Africa 1 week ago

Cape Town, Western Cape, South Africa ZAR40,000.00-ZAR55,000.00 1 month ago

Cape Town, Western Cape, South Africa 2 weeks ago

Cape Town, Western Cape, South Africa 5 days ago

Cape Town, Western Cape, South Africa 1 week ago

City of Cape Town, Western Cape, South Africa 5 days ago

Cape Town, Western Cape, South Africa 1 week ago

Cape Town, Western Cape, South Africa 1 week ago

Cape Town, Western Cape, South Africa 7 months ago

Somerset West, Western Cape, South Africa 1 week ago

Cape Town, Western Cape, South Africa 1 week ago

Cape Town, Western Cape, South Africa 1 month ago

Cape Town, Western Cape, South Africa 1 month ago

Cape Town, Western Cape, South Africa ZAR35,000.00-ZAR40,000.00 2 weeks ago

City of Cape Town, Western Cape, South Africa 4 hours ago

Cape Town, Western Cape, South Africa 4 months ago

Cape Town, Western Cape, South Africa 4 days ago

Cape Town, Western Cape, South Africa 1 week ago

Cape Town, Western Cape, South Africa 1 week ago

Cape Town, Western Cape, South Africa 3 months ago

City of Cape Town, Western Cape, South Africa 2 weeks ago

Cape Town, Western Cape, South Africa 2 weeks ago

Cape Town, Western Cape, South Africa 4 months ago

Cape Town, Western Cape, South Africa 2 weeks ago

Cape Town, Western Cape, South Africa 2 months ago

Cape Town, Western Cape, South Africa 1 month ago

Cape Town, Western Cape, South Africa 1 week ago

Cape Town, Western Cape, South Africa 1 week ago

Cape Town, Western Cape, South Africa 1 month ago

Cape Town, Western Cape, South Africa 1 month ago

Cape Town, Western Cape, South Africa 1 week ago

Bellville, Western Cape, South Africa 1 week ago

Cape Town, Western Cape, South Africa 4 weeks ago

Cape Town, Western Cape, South Africa 1 week ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.