37 Office Manager jobs in Stellenbosch

Overview

Office Management & HR

• Oversee and coordinate daily operations of the office and support staff (currently 23 employees and growing).
• Manage the full employee lifecycle: recruitment, onboarding, performance monitoring, employee wellness, and compliance with labour and regulatory requirements.
• Set and monitor KPIs for staff, ensuring high standards of performance and engagement.
• Maintain efficient office systems, processes, and communication flows.
• Handle incoming enquiries from estate agents, clients, and the public, ensuring professional and timely responses.
• Support the Managing Director in implementing company policies, initiatives, and general administration.

• Design, coordinate, and deliver coaching and training programs tailored to our needs.
• Analyse agent performance data to identify growth opportunities and implement productivity strategies.
• Develop and maintain a comprehensive library of training resources, including webinars and workshops.
• Support agents with business planning, financial planning, marketing planning, time management, and sales techniques to maximize success.
• Foster a culture of accountability, motivation, and continuous learning among agents.

• Proven experience as an HR Manager, Office Manager, or Operations Manager.
• Solid knowledge of HR processes, South African labour law, and employee relations.
• Experience in real estate or agent training will be highly advantageous.
• Strong organizational, administrative, and multitasking skills.
• Excellent communication and interpersonal abilities.
• Relevant qualifications in HR, office administration, or business management will be beneficial.

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HR / Office Manager position available in Stellenbosch.

Duties and Responsibilities:

Office Management & HR:

• Oversee and coordinate daily operations of the office and support staff (currently 23 employees and growing).
• Manage the full employee lifecycle: recruitment, onboarding, performance monitoring, employee wellness, and compliance with labour and regulatory requirements.
• Set and monitor KPIs for staff, ensuring high standards of performance and engagement.
• Maintain efficient office systems, processes, and communication flows.
• Handle incoming enquiries from estate agents, clients, and the public, ensuring professional and timely responses.
• Support the Managing Director in implementing company policies, initiatives, and general administration.

Productivity Coaching:

• Design, coordinate, and deliver coaching and training programs tailored to our needs.
• Analyse agent performance data to identify growth opportunities and implement productivity strategies.
• Develop and maintain a comprehensive library of training resources, including webinars and workshops.
• Support agents with business planning, financial planning, marketing planning, time management, and sales techniques to maximize success.
• Foster a culture of accountability, motivation, and continuous learning among agents.

Requirements:

• Proven experience as an HR Manager, Office Manager, or Operations Manager.
• Solid knowledge of HR processes, South African labour law, and employee relations.
• Experience in real estate or agent training will be highly advantageous.
• Strong organizational, administrative, and multitasking skills.
• Excellent communication and interpersonal abilities.
• Relevant qualifications in HR, office administration, or business management will be beneficial.

Bookkeeper / Office Manager required in Tyger Valley.

Do you manage Books to Trial Balance, prioritising daily tasks effectively for deadlines? Our client in the Tyger Valley area manages maintenance and construction projects.

They require your finance multitasking skills, managing the financial portfolio with Intercompany transfers, Drs, Crs, Invoicing etc.

Minimum Requirements:

• National Senior Certificate with Relevant Bookkeeping certificate or degree will be advantageous
• Diploma in Bookkeeping will be advantageous
• Minimum 5 years of Bookkeeping experience
• Valid SA driver’s license and own vehicle (free parking available)
• Exceptional Debtors collection skills
• Experience working in a Group of companies and intercompany accounts
• Good understanding of accounting and financial reporting principles and practices
• Strong interpersonal and communication skills
• Excellent organising and prioritising abilities
• Exceptional attention to detail and able to work well under pressure
• Good with numbers and figures and an analytical acumen
• Excellent knowledge of MS Office and familiarity with relevant computer software
• Experience in Xero Accounting software a plus, but not required

Duties and Responsibilities:

• Debtors:
  • Ability to confidently interact with customers and build relationships
  • Issuing of invoices, including monthly maintenance contracts
  • Completing and updating forecast on daily basis
  • Following up on uncompleted projects to ensure full invoicing
  • Proactively follow up outstanding debtors and queries
  • Weekly Age Analysis with comments to management
  • Sending monthly statements to customers
• Creditors:
  • Matching supplier invoices to orders and stipulating specific job/site for costing purposes
  • Ensuring SARS compliance of supplier invoices
  • Capturing supplier invoices daily and correctly allocating to the relevant customer job
  • Ensuring that supplier bills have a related customer invoice
  • Ensuring subcontractor claims are received on time, corresponds with job costing and customer invoice, and ensure timely submission for payment
  • Profit and Loss per job analysis and discussion with management
  • Requesting statements monthly
  • Reconciling monthly statements to the accounting system ledger
  • Updating cashbook daily
  • Preparing and forwarding the approved supplier and subcontractor payment list to Head Office
• Office Manager:
  • Assistance with completion of quotes as required
  • Issuing purchase orders and updating Job / Project schedule
  • Continuous improvements to processes and support to colleagues
  • Arranging meetings and functions, and ordering office stationery and supplies
  • Ensuring proper filing system and keeping filing up to date
  • Updating insurance policies
  • Assisting with ad hoc requests from director and management
  • Assisting with answering telephone calls

• Application Deadline: 5 October 2025
• Job Location: Bellville, Western Cape
• Job Title: Bookkeeper / Office Manager
• Education Level: Certificate
• Job Level: Senior
• Minimum Experience: 5- 7 Years

Do you manage Books to Trial Balance, prioritising daily tasks effectively for deadlines? Our client in the Tyger Valley area manages maintenance and construction projects.

They require your finance multitasking skills, managing the financial portfolio with Intercompany transfers, Drs, Crs, Invoicing etc.

Minimum Requirements:

• National Senior Certificate with Relevant Bookkeeping certificate or degree will be advantageous
• Diploma in Bookkeeping will be advantageous
• Minimum 5 years of Bookkeeping experience
• Valid SA driver's license and own vehicle (free parking available)
• Exceptional Debtors collection skills
• Experience working in a Group of companies and intercompany accounts
• Good understanding of accounting and financial reporting principles and practices
• Strong interpersonal and communication skills
• Excellent organising and prioritising abilities
• Exceptional attention to detail and able to work well under pressure
• Good with numbers and figures and an analytical acumen
• Excellent knowledge of MS Office and familiarity with relevant computer software
• Experience in Xero Accounting software a plus, but not required

Duties and Responsibilities:

• Debtors:
• Ability to confidently interact with customers and build relationships
• Issuing of invoices, including monthly maintenance contracts
• Completing and updating forecast on daily basis
• Following up on uncompleted projects to ensure full invoicing
• Proactively follow up outstanding debtors and queries
• Weekly Age Analysis with comments to management
• Sending monthly statements to customers
• Creditors:
• Matching supplier invoices to orders and stipulating specific job/site for costing purposes
• Ensuring SARS compliance of supplier invoices
• Capturing supplier invoices daily and correctly allocating to the relevant customer job
• Ensuring that supplier bills have a related customer invoice
• Ensuring subcontractor claims are received on time, corresponds with job costing and customer invoice, and ensure timely submission for payment
• Profit and Loss per job analysis and discussion with management
• Requesting statements monthly
• Reconciling monthly statements to the accounting system ledger
• Updating cashbook daily
• Preparing and forwarding the approved supplier and subcontractor payment list to Head Office
• Office Manager:
• Assistance with completion of quotes as required
• Issuing purchase orders and updating Job / Project schedule
• Continuous improvements to processes and support to colleagues
• Arranging meetings and functions, and ordering office stationery and supplies
• Ensuring proper filing system and keeping filing up to date
• Updating insurance policies
• Assisting with ad hoc requests from director and management
• Assisting with answering telephone calls

Responsibilities:

Team Management:

Debt Review Process:

Client Account Management:

Compliance and Reporting:

Relationship Management:

Requirements:

Benefits:

If you are a dedicated Back Office Manager with experience in the debt review industry, we invite you to apply. Join our client in empowering individuals toward financial wellness and success.

Somerset West. My client, an established financial services concern, is seeking to employ an HR Officer who will be responsible for HR administration as well as the smooth running of the office.

The post holder reports to the Associate Director, Human Resources, who is based in the company's international office abroad.

Duties will include, but are not limited to:

• Assist with the recruitment and selection process, sourcing and interviewing potential candidates.
• Prepare contracts and onboarding for new recruits, including the induction and probation processes.
• Responsible for the employee offboarding process.
• Assist with performance management, development plans and career progression.
• Understand staff training needs and arrange mandatory training requirements.
• Administration of ongoing employee matters such as absence, holidays, and employment records.
• Guide, advise and support management with general HR questions/issues.
• Support with employee relations, disciplinaries and grievances.
• Promote a positive working environment and staff well-being.
• Remain abreast of employment legislation and statutory requirements.
• Support the HR Director with ad-hoc HR and administration duties/projects.

• Liaise with external business partners to ensure the efficient running of the office.
• Ensure that office supplies and equipment are suitably stocked.
• Ensure Health and Safety requirements are kept up to date.
• Complete any other duties as and when required to drive business success.

• A relevant HR qualification and/or a minimum of 3 years in a HR Administrator/Officer role.
• Excellent organisational skills; prioritising, achieving deadlines and driving business efficiency.
• Strong interpersonal skills; an ability to communicate at all levels, both in writing and verbally.
• Be able to build strong working relationships at all levels of the business and with external business partners.
• A proven high standard of accuracy and attention to detail.
• Problem solving and decision-making skills.
• Proven experience of adhering to confidential matters and data protection requirements.
• Proactive with an ability to work independently and with teams across the business.
• Strong computer skills.
• A willing and flexible attitude to working hours to support team and business needs, as required.
• Consistently work at the standard required by the business.

Somerset West. My client, an established financial services concern, is seeking to employ an HR Officer who will be responsible for HR administration as well as the smooth running of the office.

The post holder reports to the Associate Director, Human Resources, who is based in the company's international office abroad.

Duties will include, but are not limited to:

• Assist with the recruitment and selection process, sourcing and interviewing potential candidates.
• Prepare contracts and onboarding for new recruits, including the induction and probation processes.
• Responsible for the employee offboarding process.
• Assist with performance management, development plans and career progression.
• Understand staff training needs and arrange mandatory training requirements.
• Administration of ongoing employee matters such as absence, holidays, and employment records.
• Guide, advise and support management with general HR questions/issues.
• Support with employee relations, disciplinaries and grievances.
• Promote a positive working environment and staff well-being.
• Remain abreast of employment legislation and statutory requirements.
• Support the HR Director with ad-hoc HR and administration duties/projects.

• Liaise with external business partners to ensure the efficient running of the office.
• Ensure that office supplies and equipment are suitably stocked.
• Ensure Health and Safety requirements are kept up to date.
• Complete any other duties as and when required to drive business success.

• A relevant HR qualification and/or a minimum of 3 years in a HR Administrator/Officer role.
• Excellent organisational skills; prioritising, achieving deadlines and driving business efficiency.
• Strong interpersonal skills; an ability to communicate at all levels, both in writing and verbally.
• Be able to build strong working relationships at all levels of the business and with external business partners.
• A proven high standard of accuracy and attention to detail.
• Problem solving and decision-making skills.
• Proven experience of adhering to confidential matters and data protection requirements.
• Proactive with an ability to work independently and with teams across the business.
• Strong computer skills.
• A willing and flexible attitude to working hours to support team and business needs, as required.
• Consistently work at the standard required by the business.

Who We Need
We are looking for ambitious talents who will become the shapers of the new reborn legendary hotel in one of the most prestigious alpine resorts in the world. Are you expecting more than a job? Then let's GRACE together

WHAT WILL YOU DO?

• Maintain highest standards of a 5* superior hotel reception
• Make sure all guests receive prompt and personal recognition
• Manage and motivating your team in order to provide a high standard of service
• Create memorable, lasting and individual experiences
• Be pro-active and out-going
• Take ownership
• Provide personalised services
• Ensure timely resolutions of guests challenges independently
• Take responsibility in any part of the operational process
• Have fun and broaden always your horizon

YOUR +sides

• Your smile is infectious and you treat people as if they were your best friends
• You go the extra mile to make the best first and last impression
• You are a team player and enjoy helping others
• You have a strong interest in hospitality and you are eager to learn
• You can multi-task and work in a fast-paced environment
• You lead with example and pride
• You love to try new things and go a different path
• You like to push your comfort zone to the edge
• Guests always come first to you

WHAT'S IN FOR YOU AT GRACE?

• Become a pioneer for the first hotel opening to happen in 100 years in St. Moritz in this segment
• Fun, collaborative and caring environment where people are put first
• Grace House for talents
• Hands-on learning and training opportunities
• F&B discounts & sporting activities free of charge
• Cool uniform from an international luxury clothing brand
• If needed state-of-the-art accommodation
• And much, much more…

Einleitung
Unter einem traditionsreichen Namen hat Kempinski, Hoteliers seit 1897, die Welt auf der Suche nach faszinierenden Destinationen bereist, ohne dabei seine Traditionen und sein europäisches Erbe je zu vergessen. Die großzügigen Resorts sowie die stylischen City- und Wellnesshotels spiegeln einen individuellen und einzigartigen Charakter wider, speziell für Gäste, die 5-Sterne Service und Luxus bei ihren geschäftlichen oder privaten Reisen zu schätzen wissen.

Was macht ein Grand Hotel eigentlich aus? Es ist seiner Zeit voraus, es kreiert Traditionen und pflegt diese. Haben Sie Lust, eigene Traditionen zu entwickeln und mit Ihrem Bereich die Positionierung als das sportliche, einladend herzliche und auf erfrischende Art unkomplizierte 5-Sterne-Hotel zu verstärken?

Sie haben ein Auge für das Detail und arbeiten kreativ und eigenverantwortlich?

Zur Unterstützung unseres Front Office Teams suchen wir Sie ab Dezember 2025 als Assistant Front Office Manager.

Ihr Profil

• Abgeschlossene Ausbildung in der Hotellerie sowie mehrjährige Erfahrung in der gehobenen Hotellerie und als Führungskraft
• Fachkompetenz, Kreativität und Liebe zum Detail, sowie sehr hohes Qualitätsbewusstsein
• Erfahrung mit Budget und FO bezogene Bericht Erstellung
• Strukturierte und organisierte Arbeitsweise
• Grosses Interesse an teamorientierter Arbeit
• Sehr gute Deutsch- und Englischkenntnisse; weitere Sprachkenntnisse von Vorteil

Ihre Hauptaufgaben

• Direkte Leitung des Geschehens an der Rezeption, wie Gepäckaufgabe, das Überprüfen der Anreisen, Gästebetreuung, Sicherung der Einhaltung aller Standards und Prozesse der Abteilung, Konzentration auf Gästewünsche und -zufriedenheit.
• Überprüfung und Optimierung von Arbeitsabläufen, Prozessen und Standards.
• Personal Einsatzkontrolle für die bestmögliche Service-Qualität und Effektivität am Front Office. Inklusive Entwicklung, Training und Zukunftsplanung der Mitarbeiter.
• Maximieren des Umsatzes (REVPAR) durch optimale Kontrolle der Zimmerverteilung, Gruppenblockings, Packageverkauf, Late Charges, Double Occupancy und Upselling.
• Begrüßen und Verabschieden von VIP Gästen und deren Begleitung auf die Zimmer. Beziehungsaufbau und persönliche Assistenz während des Gastaufenthaltes.
• Schulungen für die Mitarbeiter der Abteilung ermitteln und die Durchführung der Trainings sichern.
• Mithilfe bei der Vorbereitung des jährlichen Front Office Budgets und Manning Guides. Arbeiten innerhalb der Budgetrichtlinien.
• Sorge tragen, dass das Team und sie selbst ständig und aktuelle Kenntnis des Hotelproduktes, der VIP-Ankünfte, der Ereignisse innerhalb des Hotels und der Stadt sowie der Sicherheitsstandards und Abläufe in Notfällen, besitzen.
• Administrative Tätigkeiten, Teilnahme an relevanten Meetings, Durchführung von Meetings, Reportings und Memos verfassen.

Auf Sie warten

• Leben und arbeiten in mitten der Engadiner Alpen
• Vielfältige Gestaltungsmöglichkeiten
• Angenehmes Arbeitsklima in einem jungen und dynamischen Team
• Internationale Karriereaussichten und Entwicklungschancen
• Herausragende Mitarbeiter-Benefits in u.a. allen Kempinski Hotels
• Personalunterkunft in unmittelbarer Hotelnähe inkl. Waschmöglichkeiten, Fitness- & Gemeinschaftsraum, -küche und ein reichhaltiges Speisenangebot in unserem Mitarbeiterrestaurant
• Gratis Nutzung der hausinternen Kita zur Betreuung von Mitarbeiterkindern
• Monatliche Mitarbeiteraktivitäten wie Ski- Snowboard- und Langlaufkurse, Wanderausflüge sowie Spa-Abende und Deutschkurse
• Internes "Feel Good Commitee" zur Mitgestaltung bei allen Welfare-Themen