16 Office Manager jobs in Stellenbosch

Responsibilities:

Team Management:

Debt Review Process:

Client Account Management:

Compliance and Reporting:

Relationship Management:

Requirements:

Benefits:

If you are a dedicated Back Office Manager with experience in the debt review industry, we invite you to apply. Join our client in empowering individuals toward financial wellness and success.

Somerset West. My client, an established financial services concern, is seeking to employ an HR Officer who will be responsible for HR administration as well as the smooth running of the office.

The post holder reports to the Associate Director, Human Resources, who is based in the company's international office abroad.

Duties will include, but are not limited to:

• Assist with the recruitment and selection process, sourcing and interviewing potential candidates.
• Prepare contracts and onboarding for new recruits, including the induction and probation processes.
• Responsible for the employee offboarding process.
• Assist with performance management, development plans and career progression.
• Understand staff training needs and arrange mandatory training requirements.
• Administration of ongoing employee matters such as absence, holidays, and employment records.
• Guide, advise and support management with general HR questions/issues.
• Support with employee relations, disciplinaries and grievances.
• Promote a positive working environment and staff well-being.
• Remain abreast of employment legislation and statutory requirements.
• Support the HR Director with ad-hoc HR and administration duties/projects.

• Liaise with external business partners to ensure the efficient running of the office.
• Ensure that office supplies and equipment are suitably stocked.
• Ensure Health and Safety requirements are kept up to date.
• Complete any other duties as and when required to drive business success.

• A relevant HR qualification and/or a minimum of 3 years in a HR Administrator/Officer role.
• Excellent organisational skills; prioritising, achieving deadlines and driving business efficiency.
• Strong interpersonal skills; an ability to communicate at all levels, both in writing and verbally.
• Be able to build strong working relationships at all levels of the business and with external business partners.
• A proven high standard of accuracy and attention to detail.
• Problem solving and decision-making skills.
• Proven experience of adhering to confidential matters and data protection requirements.
• Proactive with an ability to work independently and with teams across the business.
• Strong computer skills.
• A willing and flexible attitude to working hours to support team and business needs, as required.
• Consistently work at the standard required by the business.

Somerset West. My client, an established financial services concern, is seeking to employ an HR Officer who will be responsible for HR administration as well as the smooth running of the office.

The post holder reports to the Associate Director, Human Resources, who is based in the company's international office abroad.

Duties will include, but are not limited to:

• Assist with the recruitment and selection process, sourcing and interviewing potential candidates.
• Prepare contracts and onboarding for new recruits, including the induction and probation processes.
• Responsible for the employee offboarding process.
• Assist with performance management, development plans and career progression.
• Understand staff training needs and arrange mandatory training requirements.
• Administration of ongoing employee matters such as absence, holidays, and employment records.
• Guide, advise and support management with general HR questions/issues.
• Support with employee relations, disciplinaries and grievances.
• Promote a positive working environment and staff well-being.
• Remain abreast of employment legislation and statutory requirements.
• Support the HR Director with ad-hoc HR and administration duties/projects.

• Liaise with external business partners to ensure the efficient running of the office.
• Ensure that office supplies and equipment are suitably stocked.
• Ensure Health and Safety requirements are kept up to date.
• Complete any other duties as and when required to drive business success.

• A relevant HR qualification and/or a minimum of 3 years in a HR Administrator/Officer role.
• Excellent organisational skills; prioritising, achieving deadlines and driving business efficiency.
• Strong interpersonal skills; an ability to communicate at all levels, both in writing and verbally.
• Be able to build strong working relationships at all levels of the business and with external business partners.
• A proven high standard of accuracy and attention to detail.
• Problem solving and decision-making skills.
• Proven experience of adhering to confidential matters and data protection requirements.
• Proactive with an ability to work independently and with teams across the business.
• Strong computer skills.
• A willing and flexible attitude to working hours to support team and business needs, as required.
• Consistently work at the standard required by the business.

• Oversee and coordinate daily operations of both hospitality and retail staff.
• Act as a trusted PA to the owner, managing schedules, communications, and special projects as well as running personal errands.
• Handle stock control, staff rosters, and supplier relationships.
• Ensure smooth administrative and operational flow across departments.
• Support with marketing campaigns, promotions, and customer service delivery.  

• Proficient in Pastel , Pilot , and Shopify systems.
• Basic knowledge of bookkeeping and financial record-keeping.
• Strong leadership, communication, and multitasking skills.
• Ability to work independently and problem-solve on the go.
• Previous experience in a similar role within retail or hospitality is highly advantageous.  

• Tuesdays – Sundays : 6:00 AM to 6:00 PM
• Thursdays : Extended hours until 10:00 PM
• Mondays : Day off  

1 week ago Be among the first 25 applicants

Who We Need
We are looking for ambitious talents who will become the shapers of the new reborn legendary hotel in one of the most prestigious alpine resorts in the world. Are you expecting more than a job? Then let's GRACE together!

WHAT WILL YOU DO?

• Maintain highest standards of a 5* superior hotel reception
• Make sure all guests receive prompt and personal recognition
• Manage and motivate your team in order to provide a high standard of service
• Create memorable, lasting and individual experiences
• Be pro-active and outgoing
• Take ownership
• Provide personalised services
• Ensure timely resolutions of guests' challenges independently
• Take responsibility in any part of the operational process
• Have fun and broaden always your horizon

YOUR +sides

• Your smile is infectious and you treat people as if they were your best friends
• You go the extra mile to make the best first and last impression
• You are a team player and enjoy helping others
• You have a strong interest in hospitality and you are eager to learn
• You can multi-task and work in a fast-paced environment
• You lead by example and pride
• You love to try new things and go a different path
• You like to push your comfort zone to the edge
• Guests always come first to you

WHAT'S IN FOR YOU AT GRACE?

• Become a pioneer for the first hotel opening to happen in 100 years in St. Moritz in this segment
• Fun, collaborative and caring environment where people are put first
• Grace House for talents
• Hands-on learning and training opportunities
• F&B discounts & sporting activities free of charge
• Cool uniform from an international luxury clothing brand
• If needed, state-of-the-art accommodation
• And much, much more…

Seniority level: Mid-Senior level

Employment type: Full-time

Job function: Other

Industries: Transportation, Logistics, Supply Chain and Storage

• Report to Chief Financial Officer.
• Supervise Junior Financial Accountant (when appointment is made).
• Manage cash flow & loan book by tracking transactions and preparing internal reports.
• Manage and perform all company accounting and reporting functions.
• Ensure that all financial transactions are properly recorded, filed, and reported.
• Suggest and implement updates and improvements to accounting systems (Currently QuickBooks and Xero).
• Collaborate with auditing services to ensure proper compliance with all regulations.
• Responsible for full audit and consolidation of the group companies.
• Prepare monthly management accounts with business insights and recommendations.
• Perform granular analysis to identify results, trends, and financial forecasts.
• Develop budgets and financial forecasts for the company.
• Establish and implement financial reporting systems to comply with government regulations and legislation.
• Review all financial plans and budgets regularly to look for cost reduction opportunities.
• Report to the CFO and the board with timely and accurate financial information.
• Assist the CFO in presenting reports to senior executives, stakeholders, and board members.
• Implement and manage the daily Treasury System.
• Manage all payments to suppliers.
• Accurate & timely processing of monthly payroll.
• Continuous liaison with front, middle, and back office.

Non-Negotiable requirements:

• You must possess a valid Accounting/Finance-related qualification (CA (SA), SAIPA, CIMA or similar).
• Completed articles at an audit/accounting firm.
• Proficient in MS Office Suite with excellent Excel knowledge.

Conditions of employment:

• You must be a South African Citizen with a valid South African ID or have a valid work permit.
• You must consent to a Credit and Criminal Check and have a clear criminal and credit record.
• You must have a valid Driver’s license and own reliable transport if you do not reside in Somerset West area.

Will count in your favour if you also have:

• Knowledge of ERP systems.
• Experience or strong interest in the Financial Services sector, lending experience preferable.
• Experience or strong interest in working with clients in Africa.

• Good understanding of Accounting processes and procedures.
• Experienced in Financial Instruments and basic knowledge of IFRS 9 (preferably).
• Experienced in Accounting in multiple currencies and simple group consolidations.
• Knowledge of ERP System and cloud-based accounting software.
• Able to review regulatory requirements & ensure compliance.
• Able to understand tax laws and ensure compliance.
• Proficient in Microsoft Office – Word, Excel, and PowerPoint.
• Good understanding of business finance.

Soft Skills

• Trustworthy and honest.
• Strong attention to detail.
• Analytical skills.
• Good time management.
• Excellent oral and written communication skills.

Get AI-powered advice on this job and more exclusive features.

Direct message the job poster from HH Meat Factory

Key Responsibilities

1. Order Management & Processing

Accurately capture customer orders from multiple channels (email, WhatsApp, phone calls, etc.).

Maintain and update order workflows in our task management platform (currently ClickUp).

Coordinate with the operations team to ensure timely order fulfillment and dispatch.

2. Customer Communication & Support

Act as the primary contact for customer queries, order updates, and issue resolution.

Send order confirmations and delivery updates, maintaining proactive and professional client communication.

Collaborate with operations, logistics, and finance to resolve product, service, or supply issues efficiently.

3. Administrative & Office Support

Maintain accurate employee records and assist with employment contracts and HR documentation.

Track and coordinate staff leave with the Operations Director and Managing Director.

Perform routine office tasks including scanning, printing, laminating, filing, and document preparation.

Answer and redirect phone calls and emails in a timely, professional manner.

Provide day-to-day support to directors with ad hoc coordination, scheduling, and internal communication tasks.

4. Financial & System Coordination

Generate and issue invoices in Xero quickly and accurately.

Debtor management in collaboration with the Financial Director.

Maintain updated customer and supplier profiles in Xero and internal systems.

Capture, update, and analyse data in Excel for reporting and operational decision-making.

5. Procurement & Stock Control of Office Supplies and Consumables

Monitor and reorder office supplies, consumables, and operational materials.

Manage petty cash and ensure availability of essential daily-use items (e.g., stickers, printer supplies, tags).

6. Social Media & Digital Communication

Assist with basic content creation and scheduling for Facebook and Instagram.

Coordinate newsletter distribution and customer outreach via Mailchimp.

Load one-off pricing changes, promotions, and specials into Vend and other sales platforms, ensuring pricing accuracy.

Requirements:

3+ years’ experience in admin, order processing, or ops support.
Experience in Excel, & Xero/pastel (or similar task system).
Fluent in Afrikaans and English (written & spoken).
Organised, detail-driven, and comfortable working under pressure.
Experience with Mailchimp, Vend, and social media tools is a bonus.

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries Meat Products Manufacturing

Referrals increase your chances of interviewing at HH Meat Factory by 2x

Cape Town, Western Cape, South Africa 4 days ago

City of Cape Town, Western Cape, South Africa 4 days ago

Somerset West, Western Cape, South Africa ZAR130,078.00-ZAR335,608.00 1 month ago

Somerset West, Western Cape, South Africa ZAR108,000.00-ZAR180,000.00 1 month ago

City of Cape Town, Western Cape, South Africa 20 hours ago

Cape Town, Western Cape, South Africa 7 hours ago

Southern Suburbs, Western Cape, South Africa 2 months ago

Cape Town, Western Cape, South Africa 7 hours ago

City of Cape Town, Western Cape, South Africa 20 hours ago

City of Cape Town, Western Cape, South Africa 1 week ago

City of Cape Town, Western Cape, South Africa 1 week ago

Cape Town, Western Cape, South Africa 1 day ago

Parow, Western Cape, South Africa 3 months ago

Parow, Western Cape, South Africa 1 month ago

City of Cape Town, Western Cape, South Africa 1 day ago

Durbanville, Western Cape, South Africa 18 hours ago

City of Cape Town, Western Cape, South Africa 1 week ago

Parow, Western Cape, South Africa 1 month ago

Parow, Western Cape, South Africa 20 hours ago

Cape Town, Western Cape, South Africa 1 week ago

Cape Town, Western Cape, South Africa 2 weeks ago

City of Cape Town, Western Cape, South Africa 19 hours ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

My client, a well-established company based in Strand, has a career opportunity for an Office Administrator to join their team. The successful candidate must be detail-oriented and have good organisational skills. The ideal candidate must have 2 - 3 years experience in an Office Administration role.

Requirements:

• Minimum 2 years’ experience in an office administration role
• Proficient in MS Word, Excel, and PowerPoint
• Fully bilingual – Afrikaans and English (read, write, speak)
• Strong attention to detail and excellent communication skills
• Able to work independently and as part of a team

• Typing of general correspondence and documentation
• Liaising professionally with clients
• Capturing and updating data in Excel spreadsheets
• Creating and editing presentations in PowerPoint
• Assisting with the preparation of site reports and general admin tasks