13 Office Manager jobs in Stellenbosch

Reference: SW -CL-1

Stellenbosch : An international Finance & IT Company is seeking to employ an efficient, highly energetic and dynamic Office Manager to support their team in South Africa whilst simultaneously working as part of a global team.

Candidates who currently reside in the Western Cape are invited to apply for this position.

Duties & Responsibilities

The Office Manager will ensure that the environment is a great place to work and to be the “go-to” person for the young and vibrant team. The successful candidate should be highly organised, detail-conscious, and have experience in managing a busy office environment working alongside ambitious professionals. This position is earmarked for a candidate who has 3 to 4 years' experience in an Office Management role, and who is comfortable with a variety of administrative tasks. Being self-sufficient in finding solutions to meet business needs, alongside running an office smoothly with minimal supervision, is a key factor.

Criteria

• Minimum qualification: Post-matric qualification in IT, Business Administration, Bookkeeping or relevant field.
• Minimum experience: 3-4 years’ experience as an Office Manager in a medium to large office environment.
• Attention to detail and able to be a self-starter, pre-empting the administrative needs of the business.
• Proven capability across Office 365.
• Ability to thrive in a busy environment with autonomy to complete actions.
• Confident communicator, with the ability to keep multiple stakeholders up to date with progress of a variety of work activity.
• Excellent communication skills with a high level of proficiency in the English language.

Key Responsibilities

• Tracking spend against an office budget in collaboration with the finance department.
• Overall supervision of the Office Assistant in their key responsibilities of maintaining the office.
• Manage IT, equipment and stationery inventories and supply alongside the Office Assistant.
• Manage commercial insurance schedule for the office.
• Site Health and Safety administration.
• Facilities Management liaison, including security, maintenance and access to the office.
• Liaison with suppliers and landlords.
• Assist in administrating EAP program together with HR.
• Meet, greet, and host visitors.
• Point of contact for various ad hoc requests and needs from employees.
• Organise team and corporate socials and events.
• Steward the company brand, working with the Group Employee Experience Officer, regarding merchandising, marketing and office signage/decor.
• Arrange celebratory events and gifting throughout the year for career and professional milestones and personal life events.
• Coordination of onboarding and offboarding, including induction.
• Travel coordination - domestic and international.
• Diary and meeting management.
• Support business tenders – documentation compilation.
• Formatting of reports, information packs or presentation for clients.
• Manage internal booking system for meeting rooms.
• Substitute for reception and switchboard when the Office Assistant is absent.
• Manage office mailbox.
• Assisting the Enabling Functions team in other offices on an ad-hoc basis.

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Company Overview:Our client is a prominent player in the credit repair sector, dedicated to helping individuals achieve financial independence. We are looking for a skilled Back Office Manager to join our dynamic team. Position Overview:As the Back Office Manager, your role involves overseeing the daily operations of our debt counseling team, ensuring smooth management of client accounts under debt review. You will focus on administrative tasks, team coordination, and compliance with industry standards. This position requires strong leadership, problem-solving skills, and a dedication to exceptional customer service.

Responsibilities:

Team Management:

Guide and supervise a team of debt counselors and payments staff.Establish performance targets, conduct regular evaluations, and offer coaching to help team members meet objectives.Promote teamwork and professional growth within the team.

Debt Review Process:

Monitor the debt review process, ensuring compliance with legal requirements.Review client applications for accuracy and completeness.Coordinate with debt counselors to assess clients' financial situations effectively.Support debt counselors in managing client accounts under debt review.

Client Account Management:

Maintain accurate client records with a focus on confidentiality and data security.Monitor and allocate payments from clients to creditors promptly.Collaborate with the payments team to resolve payment issues.

Compliance and Reporting:

Stay informed about industry regulations and ensure operational compliance.Prepare reports on key performance indicators and team productivity.Implement efficient systems to enhance operational efficiency.

Relationship Management:

Build strong relationships with creditors for effective communication.Collaborate with external stakeholders to facilitate the debt review process.

Requirements:

3 years of experience as a back office manager in a debt review setting. Deep understanding of the debt review process.Familiarity with Simplicity CRM (Advantageous).Strong leadership and team management skills.Excellent organizational and multitasking abilities.Exceptional problem-solving skills.Proficiency in debt review software and MS Office.Strong communication and interpersonal skills.High ethical standards and commitment to data protection.

Benefits:

Competitive salary, incentives, and commissions.Comprehensive health benefits.Company pension fund.Canteen allowance.Professional development opportunities.Supportive work culture.

If you are a dedicated Back Office Manager with experience in the debt review industry, we invite you to apply. Join our client in empowering individuals toward financial wellness and success.

Reference: SW -AM-1

Somerset West. My client, an established financial services concern, is seeking to employ an HR Officer who will be responsible for HR administration as well as the smooth running of the office.

Duties & Responsibilities

The post holder reports to the Associate Director, Human Resources, who is based in the company's international office abroad.

Duties will include, but are not limited to:

Human Resources

• Assist with the recruitment and selection process, sourcing and interviewing potential candidates.
• Prepare contracts and onboarding for new recruits, including the induction and probation processes.
• Responsible for the employee offboarding process.
• Assist with performance management, development plans and career progression.
• Understand staff training needs and arrange mandatory training requirements.
• Administration of ongoing employee matters such as absence, holidays, and employment records.
• Guide, advise and support management with general HR questions/issues.
• Support with employee relations, disciplinaries and grievances.
• Promote a positive working environment and staff well-being.
• Remain abreast of employment legislation and statutory requirements.
• Support the HR Director with ad-hoc HR and administration duties/projects.

Office Management

• Liaise with external business partners to ensure the efficient running of the office.
• Ensure that office supplies and equipment are suitably stocked.
• Ensure Health and Safety requirements are kept up to date.
• Complete any other duties as and when required to drive business success.

Requirements:

• A relevant HR qualification and/or a minimum of 3 years in a HR Administrator/Officer role.
• Excellent organisational skills; prioritising, achieving deadlines and driving business efficiency.
• Strong interpersonal skills; an ability to communicate at all levels, both in writing and verbally.
• Be able to build strong working relationships at all levels of the business and with external business partners.
• A proven high standard of accuracy and attention to detail.
• Problem solving and decision-making skills.
• Proven experience of adhering to confidential matters and data protection requirements.
• Proactive with an ability to work independently and with teams across the business.
• Strong computer skills.
• A willing and flexible attitude to working hours to support team and business needs, as required.
• Consistently work at the standard required by the business.

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Reference: SW -AM-1

Somerset West. My client, an established financial services concern, is seeking to employ an HR Officer who will be responsible for HR administration as well as the smooth running of the office.

Duties & Responsibilities

The post holder reports to the Associate Director, Human Resources, who is based in the company's international office abroad.

Duties will include, but are not limited to:

Human Resources

• Assist with the recruitment and selection process, sourcing and interviewing potential candidates.
• Prepare contracts and onboarding for new recruits, including the induction and probation processes.
• Responsible for the employee offboarding process.
• Assist with performance management, development plans and career progression.
• Understand staff training needs and arrange mandatory training requirements.
• Administration of ongoing employee matters such as absence, holidays, and employment records.
• Guide, advise and support management with general HR questions/issues.
• Support with employee relations, disciplinaries and grievances.
• Promote a positive working environment and staff well-being.
• Remain abreast of employment legislation and statutory requirements.
• Support the HR Director with ad-hoc HR and administration duties/projects.

Office Management

• Liaise with external business partners to ensure the efficient running of the office.
• Ensure that office supplies and equipment are suitably stocked.
• Ensure Health and Safety requirements are kept up to date.
• Complete any other duties as and when required to drive business success.

Requirements:

• A relevant HR qualification and/or a minimum of 3 years in a HR Administrator/Officer role.
• Excellent organisational skills; prioritising, achieving deadlines and driving business efficiency.
• Strong interpersonal skills; an ability to communicate at all levels, both in writing and verbally.
• Be able to build strong working relationships at all levels of the business and with external business partners.
• A proven high standard of accuracy and attention to detail.
• Problem solving and decision-making skills.
• Proven experience of adhering to confidential matters and data protection requirements.
• Proactive with an ability to work independently and with teams across the business.
• Strong computer skills.
• A willing and flexible attitude to working hours to support team and business needs, as required.
• Consistently work at the standard required by the business.

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Executive Assistant position available in Paarl.

Duties and Responsibilities:

• Travel Coordination: Experienced in booking and managing domestic and international travel, including last-minute changes and multi-leg itineraries.
• Scheduling & Diary Management: Maintains a highly organised executive calendar, prioritising high-value meetings and engagements.
• Client Liaison: Comfortable hosting and accompanying clients for business lunches, dinners, and events, ensuring a positive and polished representation of the executive and the company.
• Administrative Excellence: Skilled in preparing high-quality documents, presentations, and reports with exceptional attention to detail.
• Confidentiality: Trusted to handle sensitive business and personal information with absolute discretion.

Requirements:

• Able to travel frequently at short notice
• Holds a valid South African passport
• Able to pass a top-secret clearance
• Presentable, articulate, and adaptable to diverse corporate and social settings

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Reference: 10580 MB Consultant: Marié Bosman Job Description:

• Travel Coordination: Experienced in booking and managing domestic and international travel, including last-minute changes and multi-leg itineraries.
• Scheduling & Diary Management: Maintains a highly organised executive calendar, prioritising high-value meetings and engagements.
• Client Liaison: Comfortable hosting and accompanying clients for business lunches, dinners, and events, ensuring a positive and polished representation of the executive and the company.
• Administrative Excellence: Skilled in preparing high-quality documents, presentations, and reports with exceptional attention to detail.
• Confidentiality: Trusted to handle sensitive business and personal information with absolute discretion.

Qualifications:

• Able to travel frequently at short notice
• Holds a valid South African passport
• Able to pass a top-secret clearance
• Presentable, articulate, and adaptable to diverse corporate and social settings

How to Apply:

• Email your comprehensive CV to .
• If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system.
• We reserve the right to only conduct interviews with candidates of choice.
• Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful.

#J-18808-Ljbffr

NewSpace Systems is looking for an experienced Executive Assistant to provide strategic,

operational, and administrative support to our CEO and Executive Committee (EXCO). This role

requires exceptional coordination skills, absolute discretion, and the ability to operate

efficiently in a fast-paced, high-impact environment.

KEY TASKS

Strategic Support:

· Assist the CEO and executive team in executing strategic initiatives through

coordination, tracking and reporting.

· Prepare briefing documents, project trackers, and presentation decks for board

meetings, client engagements and strategic reviews.

· Coordinate CEO and EXCO participation in conferences, trade shows and technical

symposia.

· Support preparation of CEO reports, talking points, and messaging for internal and

external communications.

· Coordinate special projects on behalf of the CEO and EXCO, ensuring alignment with

strategic goals and deadlines.

· Support international and cross-entity communication and alignment.

Operational Support:

· Manage complex and dynamic calendars, scheduling meetings across time zones,

ensuring optimal use of the executive’s time.

· Coordinate travel arrangements, including visas, itineraries, and logistics for

international and domestic trips.

· Organize and maintain confidential records, files and correspondence.

· Support preparation of agendas, minutes, and follow-ups for leadership meetings,

EXCO meetings and operational reviews.

· Process expense reports, approvals, and reimbursements in a timely manner.

· Screen and prioritize incoming communications, requests, and documents for

executive attention.

· Act as a central liaison between the executive team and internal/external stakeholders.

· Facilitate communication between NSS South Africa and subsidiaries.

· Assist in coordinating leadership offsites, strategic workshops, and special events.

· Support internal communication flows between departments and the executive team.

· Track and follow up on action items from executive meetings, ensuring accountability and resolution.

Compliance and Confidentiality:

· Handle sensitive information with the highest degree of integrity and discretion.

· Ensure compliance with company governance standards, document retention policies, and regulatory requirements in executive correspondence and documentation.

· Monitor deadlines for board submissions, audit responses, and compliance deliverables. Process and Systems Efficiency:

· Identify and implement improvements in administrative processes and workflows.

· Leverage digital tools for scheduling, communication, and document management to enhance efficiency.

PREREQUISITES

QUALIFICATIONS & EXPERIENCE

Qualifications:

· Bachelor’s degree in business administration, Communication, Office Management, or

a related field.

· A relevant Executive Assistant or Project Management qualification is advantageous.

Experience:

· Minimum 5–7 years’ experience in a senior Executive Assistant or Chief of Staff-type

role.

· Proven experience supporting C-suite executives in a fast-paced, dynamic, and complex

· Experience working in a multinational or high-growth technology, manufacturing, or

professional services firm is a strong plus.

COMPETENCIES & SKILLS

Technical Skills:

· Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

· Familiar with collaboration tools (e.g., Teams, Slack, Asana, Trello, SharePoint).

· Excellent written and verbal communication skills.

· Strong research, editing, and document preparation abilities.

· Professionalism & Discretion: Demonstrates tact, confidentiality, and ethical judgment at all times.

· Organizational Agility: Navigates complex organizational structures and relationships effectively.

· Detail Orientation: Accuracy and attention to detail in all tasks and documentation.

· Resilience & Adaptability: Remains calm and effective under pressure and in shifting priorities.

· Problem Solving: Proactively identifies and addresses issues before they escalate.

· Initiative: Takes ownership, anticipates needs, and acts with minimal direction.

· Interpersonal Effectiveness: Builds trust and rapport across senior stakeholders.

· Time Management: Manages multiple deadlines and competing priorities with efficiency.

LANGUAGE

APPLICATION

If you meet the requirements of this vacancy, please send your cv to:

To learn more about NewSpace Systems, visit our website:

#J-18808-Ljbffr

Reference: 10580 MB Consultant: Marié Bosman Job Description: Travel Coordination: Experienced in booking and managing domestic and international travel, including last-minute changes and multi-leg itineraries. Scheduling & Diary Management: Maintains a highly organised executive calendar, prioritising high-value meetings and engagements. Client Liaison: Comfortable hosting and accompanying clients for business lunches, dinners, and events, ensuring a positive and polished representation of the executive and the company. Administrative Excellence: Skilled in preparing high-quality documents, presentations, and reports with exceptional attention to detail. Confidentiality: Trusted to handle sensitive business and personal information with absolute discretion. Qualifications: Able to travel frequently at short notice Holds a valid South African passport Able to pass a top-secret clearance Presentable, articulate, and adaptable to diverse corporate and social settings How to Apply: Email your comprehensive CV to . If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system. We reserve the right to only conduct interviews with candidates of choice. Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful. #J-18808-Ljbffr

New Space Systems is looking for an experienced Executive Assistant to provide strategic, operational, and administrative support to our CEO and Executive Committee (EXCO). This role requires exceptional coordination skills, absolute discretion, and the ability to operate efficiently in a fast-paced, high-impact environment. KEY TASKS Strategic Support: · Assist the CEO and executive team in executing strategic initiatives through coordination, tracking and reporting. · Prepare briefing documents, project trackers, and presentation decks for board meetings, client engagements and strategic reviews. · Coordinate CEO and EXCO participation in conferences, trade shows and technical symposia. · Support preparation of CEO reports, talking points, and messaging for internal and external communications. · Coordinate special projects on behalf of the CEO and EXCO, ensuring alignment with strategic goals and deadlines. · Support international and cross-entity communication and alignment. Operational Support: · Manage complex and dynamic calendars, scheduling meetings across time zones, ensuring optimal use of the executive’s time. · Coordinate travel arrangements, including visas, itineraries, and logistics for international and domestic trips. · Organize and maintain confidential records, files and correspondence. · Support preparation of agendas, minutes, and follow-ups for leadership meetings, EXCO meetings and operational reviews. · Process expense reports, approvals, and reimbursements in a timely manner. · Screen and prioritize incoming communications, requests, and documents for executive attention. · Act as a central liaison between the executive team and internal/external stakeholders. · Facilitate communication between NSS South Africa and subsidiaries. · Assist in coordinating leadership offsites, strategic workshops, and special events. · Support internal communication flows between departments and the executive team. · Track and follow up on action items from executive meetings, ensuring accountability and resolution. Compliance and Confidentiality: · Handle sensitive information with the highest degree of integrity and discretion. · Ensure compliance with company governance standards, document retention policies, and regulatory requirements in executive correspondence and documentation. · Monitor deadlines for board submissions, audit responses, and compliance deliverables. Process and Systems Efficiency: · Identify and implement improvements in administrative processes and workflows. · Leverage digital tools for scheduling, communication, and document management to enhance efficiency. PREREQUISITES QUALIFICATIONS & EXPERIENCE Qualifications: · Bachelor’s degree in business administration, Communication, Office Management, or a related field. · A relevant Executive Assistant or Project Management qualification is advantageous. Experience: · Minimum 5–7 years’ experience in a senior Executive Assistant or Chief of Staff-type role. · Proven experience supporting C-suite executives in a fast-paced, dynamic, and complex · Experience working in a multinational or high-growth technology, manufacturing, or professional services firm is a strong plus. COMPETENCIES & SKILLS Technical Skills: · Proficient in Microsoft Office Suite (Outlook, Word, Excel, Power Point). · Familiar with collaboration tools (e.g., Teams, Slack, Asana, Trello, Share Point). · Excellent written and verbal communication skills. · Strong research, editing, and document preparation abilities. · Professionalism & Discretion: Demonstrates tact, confidentiality, and ethical judgment at all times. · Organizational Agility: Navigates complex organizational structures and relationships effectively. · Detail Orientation: Accuracy and attention to detail in all tasks and documentation. · Resilience & Adaptability: Remains calm and effective under pressure and in shifting priorities. · Problem Solving: Proactively identifies and addresses issues before they escalate. · Initiative: Takes ownership, anticipates needs, and acts with minimal direction. · Interpersonal Effectiveness: Builds trust and rapport across senior stakeholders. · Time Management: Manages multiple deadlines and competing priorities with efficiency. LANGUAGE APPLICATION If you meet the requirements of this vacancy, please send your cv to: To learn more about New Space Systems, visit our website: #J-18808-Ljbffr