40 Administrative Assistant jobs in Stellenbosch

Overview

Duration: Permanent

Reporting to: Personal Assistant to the CEO

Location: Stellenbosch

Peace Parks Foundation is a non-profit conservation organisation that specialises in conservation at scale through the development of transfrontier conservation areas and the long-term management of key protected areas, in partnership with government conservation agencies and communities within these landscapes. We currently focus on the development of five priority transboundary landscapes measuring over 65 million hectares throughout southern Africa, and the co-management of ten national parks and protected areas covering over 5.2 million hectares.

You possess strong administrative skills, are adaptable, highly organised and detail-oriented, and capable of working under pressure. You are a good communicator, proactive, and contribute to team collaboration.

The Administrative Assistant will provide high-level support to the Executive Office, including administration, database management, meeting coordination, event and travel support, and claims.

• Maintaining the Peace Parks Foundation Contacts Database: Responsible for maintaining an up-to-date contacts database for the organisation, ensuring that contact information is accurate and accessible to relevant team members.
• Coordination of internal meetings: This involves organising and scheduling meetings and being responsible for sending out meeting invitations, booking meeting rooms, and ensuring that all necessary materials are prepared and distributed.
• Administrative duties, including but not limited to the coordination of corporate meetings and reviews.
• Assist in organising corporate meetings and reviews, such as annual or quarterly meetings. This includes managing RSVPs, arranging venues, and handling logistical details.
• Processing of claims for the CEO:
• Handle the CEO's expense claims, ensuring accurate recording and processing in a timely manner.
• Assist in drafting various types of documents, such as letters or reports, using templates or guidelines provided.
• Administrative tasks as required by the Executive Office:
• Provide general administrative support to the Executive Office, including but not limited to electronic filing systems, managing correspondence, and coordinating logistics for special projects.
• Stand-in for the CEO’s Personal Assistant during times of absence.

• National Senior Certificate.
• Valid driver’s license.
• Experience of at least three years in a similar role.
• Experience coordinating executive-level meetings.
• Excellent use of English: oral and written for writing, copywriting, and editing.
• Able to understand, read, write, and speak Afrikaans.
• Proficiency in Microsoft Office, including Outlook, and digital capability.
• Solid knowledge of using Microsoft stylesheets
• Development and use of systems for checking, follow-up, and creating efficiencies.
• Advanced Emotional Intelligence in interaction and communication.
• Culturally sensitive.
• Quality orientation with attention to detail for high levels of accuracy.
• Strong capability to multitask, organise, (re)prioritise, and streamline tasks.
• Proactive, solution-oriented, independent, and team-oriented.
• Be discreet with the ability to engage with sensitive and confidential information.

If you are aspiring to be part of a dynamic, fast paced environment, you are invited to submit a Curriculum Vitae , with full address, telephone number, email address and contact details of at least three contactable references. These should be submitted by 22 September 2025 .

The company offers a competitive cost-to-company salary package , which includes contributions to a retirement fund and medical aid , ensuring holistic support for your financial and personal well-being.

Applications can be submitted to: Home - peaceparks Careers

We appreciate the time and effort taken by all applicants in expressing their interest in this role. Due to the high volume of applications received, we are only able to contact candidates who are selected for further consideration. If you do not hear from us within 3 weeks, please assume that your application has not been successful on this occasion. We encourage you to apply for future opportunities that match your skills and experience.

#DK

Administrative Assistant

Location: Stellenbosch
Salary: R6,500 per month

• Grade 12 / Matric qualification (essential)
• Strong organizational and time management skills
• Attention to detail and accuracy
• Ability to work independently and as part of a team
• Basic computer literacy (Microsoft Office, email, scanning software)
• Good communication skills

• Filing and maintaining records (digital and hard copy)
• Scanning, uploading, and organizing documents
• Creating purchase orders and processing them accurately
• Sending out orders and following up with suppliers/customers as needed
• Handling general administrative duties (typing, photocopying, answering phones, scheduling, etc.)
• Assisting management with day-to-day office tasks

• Reliable and punctual
• Proactive with a “can-do” attitude
• Honest and trustworthy
• Able to work under pressure in a fast-paced environment

Administrative Assistant

Location: Stellenbosch
Salary: R6,500 per month

• Grade 12 / Matric qualification (essential)
• Strong organizational and time management skills
• Attention to detail and accuracy
• Ability to work independently and as part of a team
• Basic computer literacy (Microsoft Office, email, scanning software)
• Good communication skills

• Filing and maintaining records (digital and hard copy)
• Scanning, uploading, and organizing documents
• Creating purchase orders and processing them accurately
• Sending out orders and following up with suppliers/customers as needed
• Handling general administrative duties (typing, photocopying, answering phones, scheduling, etc.)
• Assisting management with day-to-day office tasks

• Reliable and punctual
• Proactive with a “can-do” attitude
• Honest and trustworthy
• Able to work under pressure in a fast-paced environment

Administrative Assistant

Location: Stellenbosch
Salary: R6,500 per month

• Grade 12 / Matric qualification (essential)
• Strong organizational and time management skills
• Attention to detail and accuracy
• Ability to work independently and as part of a team
• Basic computer literacy (Microsoft Office, email, scanning software)
• Good communication skills

• Filing and maintaining records (digital and hard copy)
• Scanning, uploading, and organizing documents
• Creating purchase orders and processing them accurately
• Sending out orders and following up with suppliers/customers as needed
• Handling general administrative duties (typing, photocopying, answering phones, scheduling, etc.)
• Assisting management with day-to-day office tasks

• Reliable and punctual
• Proactive with a “can-do” attitude
• Honest and trustworthy
• Able to work under pressure in a fast-paced environment

Company Description

Calibration Laboratory (Pharmaceutical, Industrial and Food/Beverage)

Role Description

This is a full-time on-site role for an Administrative Assistant located in Bellville. The Administrative Assistant will be responsible for performing various clerical and administrative tasks to support day-to-day operations.

Tasks include:

• Managing phone calls – clients, suppliers and employees
• Maintaining files and records
• Recruitment (advertising, shortlisting, scheduling interviews, pre-employment checks)
• New employee assistance with documents and PPE
• Ordering of PPE
• Scheduling appointments,
• Drafting quotes and getting prices from suppliers
• Order parts/spares/consumables for clients and technicians/employees
• Assisting with disciplinary documents
• Making sure the vehicles services are up to date
• Capturing leave and making sure it's up to date
• Certificate reports and making sure the technicians are handing it in within a reasonable time
• Getting weekly and monthly overtime from employees
• Managing employee queries
• Supporting executive staff with administrative tasks.

Qualifications

• Administrative Assistance and Executive Administrative Assistance skills
• Phone Etiquette and strong Communication skills
• Clerical Skills
• Proficiency in using office software (e.g., MS Office Suite)
• Excellent organizational and multitasking abilities
• High School Diploma or equivalent; additional qualifications as an Administrative Assistant are a plus

Job Type: Full-time

Pay: R9 000,00 - R11 000,00 per month

Work Location: In person

• Maintaining the PPF Contacts Database: Responsible for maintaining an up-to-date contacts database for the organization, ensuring that contact information is accurate and accessible to relevant team members.
• Coordination of internal meetings: This involves organising and scheduling meetings and being responsible for sending out meeting invitations, booking meeting rooms, and ensuring that all necessary materials are prepared and distributed.
• Administrative, including but not limited to coordination of corporate meetings and reviews
• Assist in organising corporate meetings and reviews, such as annual or quarterly meetings. This includes managing RSVPs, arranging venues, and handling logistical details.
• Processing of claims for CEO: Handle the CEO's expense claims, ensuring they are accurately recorded and processed in a timely manner.
• Assist in drafting various types of documents, such as letters or reports, using templates or guidelines provided.
• Administrative tasks as required by the Executive Office: Provide general administrative support to the Executive Office, including but not limited to e-filing, managing correspondence, and coordinating logistics for special projects.
• Backup role for PA absences.

Role Requirements
This position requires a strong background in the administrative/secretarial field:

• National Senior Certificate.
• Valid driver's license.
• Experience of at least three years in a similar role.
• Experience coordinating executive level meetings.
• Excellent use of English: oral and written for writing, copywriting and editing.
• Good command of Afrikaans for understanding written and spoken.
• Proficiency in MS Office, including Outlook and digital capability.
• Solid knowledge of using MS Stylesheets
• Development and use of systems for checking, follow up and creating efficiencies.
• Advanced EQ in interaction, communication, cultural sensitivity.
• Quality orientation with attention to detail for high levels of accuracy.
• Strong capability to multitask, organise, (re)prioritise and streamline tasks.
• Proactive, solution-oriented, independent, and team-centric.
• Discrete and an ability to engage with sensitive and confidential information.
• Willingness to be on site 4 days a week. Office based for the first

Overview

We are seeking a detail-oriented and proactive Administrative Assistant to join our team. The successful candidate will play a key role in supporting the business with day-to-day administrative functions, ensuring smooth operations and accurate record-keeping. This role involves handling financial administration, travel arrangements, compliance document management, and general office support.

Key Responsibilities

Invoicing & Job Administration

• Prepare and issue client invoices for completed jobs.
• Track payments and assist with reconciliations.
• Maintain organized records of all invoicing activities.

Certificate & Compliance Review

• Review calibration/job certificates for accuracy and completeness.
• Ensure compliance with company standards and client requirements.
• Assist with maintaining quality assurance documentation.

Travel & Logistics

• Coordinate and book flights, accommodation, and transport for staff.
• Prepare and manage travel itineraries.
• Ensure cost-effective travel arrangements in line with company policies.

Data Pack Creation & Documentation

• Compile and prepare client data packs for completed projects.
• Maintain electronic and physical filing systems.
• Ensure accurate documentation is delivered on time to clients.

General Administrative Support

• Manage incoming calls, emails, and correspondence.
• Assist in scheduling meetings and maintaining calendars.
• Support management with ad-hoc administrative tasks.
• Maintain office supplies and general office organization.

Experience

• Experience in an administrative role, preferably within a technical, industrial, or service-based environment.
• Experience with invoicing systems or accounting software (advantageous).

Skills

• Strong organisational skills with the ability to manage multiple tasks and deadlines.
• High attention to detail and accuracy.
• Proficiency in MS Office (Word, Excel, Outlook) and general computer literacy.
• Good communication skills (verbal and written).
• Ability to work independently as well as in a team environment.

Qualifications

• Matric

Job Type: Full-time

Application Question(s):

• What is your current notice period?
• What is your expected monthly salary (CTC)?
• Do you have experience preparing and issuing client invoices?
• Do you have experience tracking payments and assisting with reconciliations?
• Do you have experience maintaining invoicing and job administration records?
• Do you have experience reviewing calibration or job certificates for accuracy?
• Do you have experience working with compliance or quality assurance documentation?
• Do you have experience coordinating staff travel (flights, accommodation, transport)?
• Do you have experience preparing and managing travel itineraries?
• Do you have experience ensuring cost-effective travel arrangements?
• Do you have experience compiling client data packs or project documentation?
• Do you have experience managing electronic and physical filing systems?
• Do you have experience managing calls, emails, and correspondence?
• Do you have experience scheduling meetings and maintaining calendars?
• Do you have experience providing general office or management support?

Work Location: In person

Administrative Assistant

Location: Stellenbosch

Salary: R6,500 per month

Minimum Requirements

• Grade 12 / Matric qualification (essential)
• Strong organizational and time management skills
• Attention to detail and accuracy
• Ability to work independently and as part of a team
• Basic computer literacy (Microsoft Office, email, scanning software)
• Good communication skills

Key Responsibilities

• Filing and maintaining records (digital and hard copy)
• Scanning, uploading, and organizing documents
• Creating purchase orders and processing them accurately
• Sending out orders and following up with suppliers/customers as needed
• Handling general administrative duties (typing, photocopying, answering phones, scheduling, etc.)
• Assisting management with day-to-day office tasks

Personal Attributes

• Reliable and punctual
• Proactive with a "can-do" attitude
• Honest and trustworthy
• Able to work under pressure in a fast-paced environment

Assistant – LuxCape Short Stays & LEO Sky Farm

Location: Paarl/Franschhoek, Cape Winelands.

Start Date: Immediate or 1 October 2025.

Benefits: Petrol fleet card, company cellphone and laptop.

⸻

About Us:

LuxCape Short Stays is a premium short-term rental management company, delivering world-class guest experiences across the Cape Winelands, Cape Town, Johannesburg and Durban.

LEO Sky Farm is a 38.5-hectare wine and olive estate in Paarl, offering luxury cottages, a guesthouse, vineyards, an events venue, and a brand-new boutique wine label.

Together, these brands combine hospitality, farming, real estate and events to create a unique lifestyle experience.

⸻

Role Overview:

We are seeking a presentable, well-spoken, and highly organised Assistant to oversee operations, administration, events, and marketing across LuxCape Short Stays and LEO Sky Farm. The ideal candidate is commercially minded, detail-oriented, and creative — able to manage staff, drive bookings, and play a key role in launching and promoting our new wine brand.

⸻

Key Responsibilities:

Wine Label Development & Marketing:

• Assist in launching and positioning the brand-new LEO Sky Farm wine label.

• Coordinate with designers, marketers, and distributors to ensure strong branding and visibility.

• Identify set-off points, stockists, and export opportunities for the wine.

• Build relationships and network within the wine community to drive exposure and sales.

• Support marketing campaigns, events, and tastings to establish the wine brand locally and internationally.

Property & Hospitality Management:

• Oversee daily operations of rental units, including check-ins, check-outs, cleaning, and maintenance.

• Ensure cleaning services operate as a profit centre and are correctly billed to owners.

• Manage stock ordering for all LuxCape and LEO Sky Farm units.

• Source, decorate, and furnish new properties to align with brand standards.

• Maintain an accurate calendar system to avoid double bookings.

• Occasionally travel to Durban and Johannesburg to oversee units.

Financial & Administrative Support:

• Maintain a detailed asset register and ensure assets are secured and well maintained.

• Build and update preferred service provider lists for both businesses.

Events & Venue Coordination:

• Prepare and send professional quotations, liaise with clients, and follow up to maximise bookings.

• Conduct venue tours for potential clients.

• Provide on-site assistance during events, coordinating staff and logistics.

• Manage and train staff on the POS system, including cashing up after events.

• Order and control alcohol and stock for events, ensuring accuracy and profitability.

• Liaise with external service providers such as event coordinators, caterers, photographers, florists and musicians to ensure smooth event delivery.

• Assist with set-up, décor, and overall guest experience execution.

Marketing & Growth:

• Ensure high booking rates, competitive pricing, strong reviews and repeat guest business.

• Collaborate with photographers, videographers, and designers on social media and marketing content.

• Continuously think outside the box to market both accommodation and the venue.

• Build and maintain a client database, with regular follow-ups.

• Monitor and respond to online reviews to uphold brand reputation.

• Actively network in the wine, tourism and hospitality community.

⸻

Requirements:

• Presentable and well spoken, with professional interpersonal skills.

• Background in hospitality, events, wine industry and marketing.

• Strong organisational and financial skills, with attention to profitability.

• Proficient in booking platforms (Airbnb, ), POS systems, and digital tools.

• Excellent written and verbal communication skills.

• Valid driver's licence and own car (essential).

• Flexibility to work evenings, weekends and events as required.

⸻

Personal Attributes:

• Confident, polished, and professional.

• Commercially minded and results-driven.

• Proactive, resourceful, and creative.

• Strong leadership with the ability to coordinate and train staff.

• High standards of detail and presentation.

• Passion for hospitality, events, wine and lifestyle brands.