20 Administrative Assistant jobs in Stellenbosch

• Maintaining the PPF Contacts Database: Responsible for maintaining an up-to-date contacts database for the organization, ensuring that contact information is accurate and accessible to relevant team members.
• Coordination of internal meetings: This involves organising and scheduling meetings and being responsible for sending out meeting invitations, booking meeting rooms, and ensuring that all necessary materials are prepared and distributed.
• Administrative, including but not limited to coordination of corporate meetings and reviews
• Assist in organising corporate meetings and reviews, such as annual or quarterly meetings. This includes managing RSVPs, arranging venues, and handling logistical details.
• Processing of claims for CEO: Handle the CEO's expense claims, ensuring they are accurately recorded and processed in a timely manner.
• Assist in drafting various types of documents, such as letters or reports, using templates or guidelines provided.
• Administrative tasks as required by the Executive Office: Provide general administrative support to the Executive Office, including but not limited to e-filing, managing correspondence, and coordinating logistics for special projects.
• Backup role for PA absences.

Role Requirements
This position requires a strong background in the administrative/secretarial field:

• National Senior Certificate.
• Valid driver's license.
• Experience of at least three years in a similar role.
• Experience coordinating executive level meetings.
• Excellent use of English: oral and written for writing, copywriting and editing.
• Good command of Afrikaans for understanding written and spoken.
• Proficiency in MS Office, including Outlook and digital capability.
• Solid knowledge of using MS Stylesheets
• Development and use of systems for checking, follow up and creating efficiencies.
• Advanced EQ in interaction, communication, cultural sensitivity.
• Quality orientation with attention to detail for high levels of accuracy.
• Strong capability to multitask, organise, (re)prioritise and streamline tasks.
• Proactive, solution-oriented, independent, and team-centric.
• Discrete and an ability to engage with sensitive and confidential information.
• Willingness to be on site 4 days a week. Office based for the first

• Maintaining the PPF Contacts Database: Responsible for maintaining an up-to-date contacts database for the organization, ensuring that contact information is accurate and accessible to relevant team members.
• Coordination of internal meetings: This involves organising and scheduling meetings and being responsible for sending out meeting invitations, booking meeting rooms, and ensuring that all necessary materials are prepared and distributed.
• Administrative, including but not limited to coordination of corporate meetings and reviews
• Assist in organising corporate meetings and reviews, such as annual or quarterly meetings. This includes managing RSVPs, arranging venues, and handling logistical details.
• Processing of claims for CEO: Handle the CEO's expense claims, ensuring they are accurately recorded and processed in a timely manner.
• Assist in drafting various types of documents, such as letters or reports, using templates or guidelines provided.
• Administrative tasks as required by the Executive Office: Provide general administrative support to the Executive Office, including but not limited to e-filing, managing correspondence, and coordinating logistics for special projects.
• Backup role for PA absences.

Role Requirements:

This position requires a strong background in the administrative/secretarial field:

• National Senior Certificate.
• Valid driver?s license.
• Experience of at least three years in a similar role.
• Experience coordinating executive level meetings.
• Excellent use of English: oral and written for writing, copywriting and editing.
• Good command of Afrikaans for understanding written and spoken.
• Proficiency in MS Office, including Outlook and digital capability.
• Solid knowledge of using MS Stylesheets
• Development and use of systems for checking, follow up and creating efficiencies.
• Advanced EQ in interaction, communication, cultural sensitivity.
• Quality orientation with attention to detail for high levels of accuracy.
• Strong capability to multitask, organise, (re)prioritise and streamline tasks.
• Proactive, solution-oriented, independent, and team-centric.
• Discrete and an ability to engage with sensitive and confidential information.
• Willingness to be on site 4 days a week. Office based for the first

Who We Need
We are looking for ambitious talents who will become the shapers of the new reborn legendary hotel in one of the most prestigious alpine resorts in the world. Are you expecting more than a job? Then let's GRACE together

WHAT WILL YOU DO?

• Maintain highest standards of a 5* superior hotel reception
• Make sure all guests receive prompt and personal recognition
• Manage and motivating your team in order to provide a high standard of service
• Create memorable, lasting and individual experiences
• Be pro-active and out-going
• Take ownership
• Provide personalised services
• Ensure timely resolutions of guests challenges independently
• Take responsibility in any part of the operational process
• Have fun and broaden always your horizon

YOUR +sides

• Your smile is infectious and you treat people as if they were your best friends
• You go the extra mile to make the best first and last impression
• You are a team player and enjoy helping others
• You have a strong interest in hospitality and you are eager to learn
• You can multi-task and work in a fast-paced environment
• You lead with example and pride
• You love to try new things and go a different path
• You like to push your comfort zone to the edge
• Guests always come first to you

WHAT'S IN FOR YOU AT GRACE?

• Become a pioneer for the first hotel opening to happen in 100 years in St. Moritz in this segment
• Fun, collaborative and caring environment where people are put first
• Grace House for talents
• Hands-on learning and training opportunities
• F&B discounts & sporting activities free of charge
• Cool uniform from an international luxury clothing brand
• If needed state-of-the-art accommodation
• And much, much more…

Einleitung
Unter einem traditionsreichen Namen hat Kempinski, Hoteliers seit 1897, die Welt auf der Suche nach faszinierenden Destinationen bereist, ohne dabei seine Traditionen und sein europäisches Erbe je zu vergessen. Die großzügigen Resorts sowie die stylischen City- und Wellnesshotels spiegeln einen individuellen und einzigartigen Charakter wider, speziell für Gäste, die 5-Sterne Service und Luxus bei ihren geschäftlichen oder privaten Reisen zu schätzen wissen.

Was macht ein Grand Hotel eigentlich aus? Es ist seiner Zeit voraus, es kreiert Traditionen und pflegt diese. Haben Sie Lust, eigene Traditionen zu entwickeln und mit Ihrem Bereich die Positionierung als das sportliche, einladend herzliche und auf erfrischende Art unkomplizierte 5-Sterne-Hotel zu verstärken?

Sie haben ein Auge für das Detail und arbeiten kreativ und eigenverantwortlich?

Zur Unterstützung unseres Front Office Teams suchen wir Sie ab Dezember 2025 als Assistant Front Office Manager.

Ihr Profil

• Abgeschlossene Ausbildung in der Hotellerie sowie mehrjährige Erfahrung in der gehobenen Hotellerie und als Führungskraft
• Fachkompetenz, Kreativität und Liebe zum Detail, sowie sehr hohes Qualitätsbewusstsein
• Erfahrung mit Budget und FO bezogene Bericht Erstellung
• Strukturierte und organisierte Arbeitsweise
• Grosses Interesse an teamorientierter Arbeit
• Sehr gute Deutsch- und Englischkenntnisse; weitere Sprachkenntnisse von Vorteil

Ihre Hauptaufgaben

• Direkte Leitung des Geschehens an der Rezeption, wie Gepäckaufgabe, das Überprüfen der Anreisen, Gästebetreuung, Sicherung der Einhaltung aller Standards und Prozesse der Abteilung, Konzentration auf Gästewünsche und -zufriedenheit.
• Überprüfung und Optimierung von Arbeitsabläufen, Prozessen und Standards.
• Personal Einsatzkontrolle für die bestmögliche Service-Qualität und Effektivität am Front Office. Inklusive Entwicklung, Training und Zukunftsplanung der Mitarbeiter.
• Maximieren des Umsatzes (REVPAR) durch optimale Kontrolle der Zimmerverteilung, Gruppenblockings, Packageverkauf, Late Charges, Double Occupancy und Upselling.
• Begrüßen und Verabschieden von VIP Gästen und deren Begleitung auf die Zimmer. Beziehungsaufbau und persönliche Assistenz während des Gastaufenthaltes.
• Schulungen für die Mitarbeiter der Abteilung ermitteln und die Durchführung der Trainings sichern.
• Mithilfe bei der Vorbereitung des jährlichen Front Office Budgets und Manning Guides. Arbeiten innerhalb der Budgetrichtlinien.
• Sorge tragen, dass das Team und sie selbst ständig und aktuelle Kenntnis des Hotelproduktes, der VIP-Ankünfte, der Ereignisse innerhalb des Hotels und der Stadt sowie der Sicherheitsstandards und Abläufe in Notfällen, besitzen.
• Administrative Tätigkeiten, Teilnahme an relevanten Meetings, Durchführung von Meetings, Reportings und Memos verfassen.

Auf Sie warten

• Leben und arbeiten in mitten der Engadiner Alpen
• Vielfältige Gestaltungsmöglichkeiten
• Angenehmes Arbeitsklima in einem jungen und dynamischen Team
• Internationale Karriereaussichten und Entwicklungschancen
• Herausragende Mitarbeiter-Benefits in u.a. allen Kempinski Hotels
• Personalunterkunft in unmittelbarer Hotelnähe inkl. Waschmöglichkeiten, Fitness- & Gemeinschaftsraum, -küche und ein reichhaltiges Speisenangebot in unserem Mitarbeiterrestaurant
• Gratis Nutzung der hausinternen Kita zur Betreuung von Mitarbeiterkindern
• Monatliche Mitarbeiteraktivitäten wie Ski- Snowboard- und Langlaufkurse, Wanderausflüge sowie Spa-Abende und Deutschkurse
• Internes "Feel Good Commitee" zur Mitgestaltung bei allen Welfare-Themen

Job Title: Administrative Assistant

Job Type:Full-time (Fixed Term Contract)

Location:Kuilsrivier, Western Cape

Remuneration:R17,000 - R20,000 per month

About the Organisation:

Our organisation is dedicated to providing appropriate cover to all road users within the borders of South Africa. Our mission includes rehabilitating and compensating persons injured as a result of motor vehicle accidents in a timely and caring manner, and actively promoting the safe use of our roads. We are committed to the principles of employment equity.

About the Opportunity:

We are seeking a diligent Administrative Assistant to provide essential day-to-day administrative support to a key department. This is a 3-year fixed-term contract role, ideal for an organised individual who can maintain high standards of confidentiality and efficiency in a busy office environment.

Purpose of the Job:

The Administrative Assistant is responsible for providing comprehensive administrative day-to-day support to the respective department.

Key Responsibilities:

Compliance Administration

• Maintain up-to-date written documentation related to the department's business activities.
• Ensure full compliance with organisational policies and process standards.
• Keep abreast of internal standards and business goals to ensure adherence to sound internal controls.

Office Coordination

• Assist in the maintenance of correspondence, filing, telephonic queries, and provide general administration support to the office.
• Maintain strict confidentiality in all matters relating to the office.
• Assist in making follow-ups on outstanding matters.
• Ensure all requests are handled and responded to within set timelines.
• Engage and follow up with Processing Centres on outstanding matters.
• Assist in ensuring the availability of stationery within the department.
• Validate and verify information and documents submitted for accurate capturing and further handling.
• Ensure all systems and registers used are kept up to date.
• Check for duplicate documents, requests, and queries, and report on them.
• Allocate reference numbers and accurately capture related documents on different systems.
• Allocate matters to responsible team members.
• Draft and send out letters to all stakeholders as required.

Meeting Support

• Aid in arranging meetings on behalf of the department.
• Assist with taking and distributing minutes in accordance with set governance standards.
• Create and maintain a register to track outstanding matters.
• Support in the maintenance of a follow-up plan on meeting resolutions and outstanding matters.
• Ensure confirmation of meetings and effective management of team diaries.
• Schedule appointments with internal and external stakeholders as and when required.

Document and Records Management

• Administer the records management and filing processes in line with the organisational filing plan.
• Ensure that the filing system is always up-to-date and functional.
• Aid in the retrieval of information at all times as requested in the office.
• Ensure confidentiality of all documents under control and that documentation reaches the intended recipients.
• Acknowledge the receipt of documentation, apply a file number allocation, record data onto the computer system, and file appropriately.

Qualifications:

• Matric or Grade 12 certificate.

Experience:

• Relevant 1 year's experience in an Administrative or similar environment.

Behavioural Competencies:

• Planning, organisation, and coordinating.
• Personal mastery.
• Emotional wisdom and decision-making.
• Ethics and values.
• Client service orientation.

Technical Competencies:

• Computer literacy in MS Word, Excel, PowerPoint.
• Excellent planning and organisational skills.
• Good administrative skills.
• Ability to access required information.
• Writing skills.
• Basic understanding of SCM processes.
• Basic financial acumen.

To Apply:

Please submit your CV and a cover letter detailing your relevant experience.

Job Type: Full-time

Pay: From R17 000,00 per month

Work Location: In person

Duties/ Responsibilities:

• Reconciling of debtors and creditors accounts on a monthly basis
• Reconciling of Daily banking
• Maintaining an accurate and up-to-date record for all debtors and creditors related matters
• Handling queries relating to debtors and creditors
• General administrative tasks
• Answering of switchboard
• Liaising with customers telephonically and via e-mail

Requirements:

• At least 5 years administrative experience is required
• A minimum of 3-5 years experience in Debtors and Creditors required
• Confident, hardworking and trustworthy individual
• Able to work methodically, accurately and have attention to detail
• MS Office skills and computer literacy
• Please provide contactable references.

Position start date: immediately

Salary market related .

Job Type: Permanent

Work Location: In person

.

Join Our Team as a Junior Admin Assistant

Are you a highly organized, enthusiastic individual with a keen eye for detail? Do you thrive in a fast-paced environment and love being an essential part of a dynamic team? Then we want YOU

UYTENBOGAARDT PROFESSIONAL ACCOUNTANTS (SA) is looking for a
Junior Admin Assistant
to bring their sparkle and efficiency to our growing firm

What you'll do:

• Be the welcoming face and voice of our office
• Help keep our operations running smoothly.
• Support our amazing team of accountants.
• Learn and grow in a professional environment.

What we're looking for:

• Excellent organizational and communication skills.
• A positive attitude and a proactive approach.
• Proficiency in Microsoft Office Suite.
• A desire to learn and contribute

This is an incredible opportunity for someone looking to kickstart their career in a supportive and professional setting. If you're ready to make an impact and grow with us, we'd love to hear from you

Ready to apply?
Send your CV and a brief cover letter telling us why you'd be a perfect fit to

Don't miss out on this fantastic opportunity Tag someone who would be perfect for this role

Designation:

Administrative Assistant | Paarl, Western Cape | Permanent

Category:

Administration and Operations

Job Level:

Semi-skilled and discretionary decision making

Posted by:

PSG Financial Services

Posted on:

01 Oct 2025

Reference Number:

POS40164

Closing date:

05-Oct-2025

Position Type:

Permanent

Location:

Paarl Main Road 211

Overview:

VACANCY | ADMINISTRATIVE ASSISTANT | PAARL, WESTERN CAPE | PERMANENT

PSGs commitment to transform and embrace diversity is what drives us to achieve a diverse workplace with employment equity as a key goal to create an inclusive workforce. In achieving our employment equity goals, we give preference to applicants from designated groups, and we encourage people with disability to apply.

The Administrative Assistant is primarily responsible for performing after sales service offering to customers, thereby contributing to the ongoing customer relationship. The focus of the role is to provide quality service and maximise customer retention and referral, in line with the Practice Service model and Procedures. The role needs excellent client relationship management and office administrative skills.

• Interact, manage and provide effective client service
• Prepare and finalise commission statements
• Implement new business
• Prepare risk and investment quotes
• Prepare client files
• Process client queries and instructions
• Administer all products
• Coordinate prospect projects
• Research product information
• Maintain the CRM system

• Grade 12
• Proficient in both spoken and written English and at least one other of the official South African languages
• Computer literacy (MS Office)

• 2 – 3 years relevant work experience within the financial services industry

• Resilient
• Teamwork
• Organising and planning
• Client service orientation
• Attention to detail

Candidates interested must apply here by no later than 05 October 2025 OR browse available PSG Careers vacancies

By submitting your application, you are giving PSG Financial Services implicit consent to the storage and processing of your personal information. If you are not contacted within 4 weeks of your application, please accept that your application was not successful. For more information about careers at PSG, visit

Assistant – LuxCape Short Stays & LEO Sky Farm

Location: Paarl/Franschhoek, Cape Winelands.

Start Date: Immediate or 1 October 2025.

Benefits: Petrol fleet card, company cellphone and laptop.

⸻

About Us:

LuxCape Short Stays is a premium short-term rental management company, delivering world-class guest experiences across the Cape Winelands, Cape Town, Johannesburg and Durban.

LEO Sky Farm is a 38.5-hectare wine and olive estate in Paarl, offering luxury cottages, a guesthouse, vineyards, an events venue, and a brand-new boutique wine label.

Together, these brands combine hospitality, farming, real estate and events to create a unique lifestyle experience.

⸻

Role Overview:

We are seeking a presentable, well-spoken, and highly organised Assistant to oversee operations, administration, events, and marketing across LuxCape Short Stays and LEO Sky Farm. The ideal candidate is commercially minded, detail-oriented, and creative — able to manage staff, drive bookings, and play a key role in launching and promoting our new wine brand.

⸻

Key Responsibilities:

Wine Label Development & Marketing:

• Assist in launching and positioning the brand-new LEO Sky Farm wine label.

• Coordinate with designers, marketers, and distributors to ensure strong branding and visibility.

• Identify set-off points, stockists, and export opportunities for the wine.

• Build relationships and network within the wine community to drive exposure and sales.

• Support marketing campaigns, events, and tastings to establish the wine brand locally and internationally.

Property & Hospitality Management:

• Oversee daily operations of rental units, including check-ins, check-outs, cleaning, and maintenance.

• Ensure cleaning services operate as a profit centre and are correctly billed to owners.

• Manage stock ordering for all LuxCape and LEO Sky Farm units.

• Source, decorate, and furnish new properties to align with brand standards.

• Maintain an accurate calendar system to avoid double bookings.

• Occasionally travel to Durban and Johannesburg to oversee units.

Financial & Administrative Support:

• Maintain a detailed asset register and ensure assets are secured and well maintained.

• Build and update preferred service provider lists for both businesses.

Events & Venue Coordination:

• Prepare and send professional quotations, liaise with clients, and follow up to maximise bookings.

• Conduct venue tours for potential clients.

• Provide on-site assistance during events, coordinating staff and logistics.

• Manage and train staff on the POS system, including cashing up after events.

• Order and control alcohol and stock for events, ensuring accuracy and profitability.

• Liaise with external service providers such as event coordinators, caterers, photographers, florists and musicians to ensure smooth event delivery.

• Assist with set-up, décor, and overall guest experience execution.

Marketing & Growth:

• Ensure high booking rates, competitive pricing, strong reviews and repeat guest business.

• Collaborate with photographers, videographers, and designers on social media and marketing content.

• Continuously think outside the box to market both accommodation and the venue.

• Build and maintain a client database, with regular follow-ups.

• Monitor and respond to online reviews to uphold brand reputation.

• Actively network in the wine, tourism and hospitality community.

⸻

Requirements:

• Presentable and well spoken, with professional interpersonal skills.

• Background in hospitality, events, wine industry and marketing.

• Strong organisational and financial skills, with attention to profitability.

• Proficient in booking platforms (Airbnb, ), POS systems, and digital tools.

• Excellent written and verbal communication skills.

• Valid driver's licence and own car (essential).

• Flexibility to work evenings, weekends and events as required.

⸻

Personal Attributes:

• Confident, polished, and professional.

• Commercially minded and results-driven.

• Proactive, resourceful, and creative.

• Strong leadership with the ability to coordinate and train staff.

• High standards of detail and presentation.

• Passion for hospitality, events, wine and lifestyle brands.