8 Administrative Assistant jobs in Stellenbosch

At xneelo, we enable businesses to create and trade online through reliable, consistent hosting services.

We’re seeking an Administrative Assistant to support our Customer Support team with daily operations, real-time customer assistance, and ad-hoc projects. This hybrid role is based at our Durbanville head office and reports directly to the Customer Service Manager(s).

It’s a dynamic, collaborative environment and a great opportunity for someone starting their career or seeking a change in career.

What you’ll be doing

You’ll be the backbone of our Customer Support team, making sure everything runs like clockwork.

Your day-to-day will include:

● Handling system-related tickets when automated processes need a helping hand.

● Responding to customer emails for things like refunds, account verifications, payment updates, and domain transfers.

● Directing calls to the right people and ensuring Live Chat queries are answered on time.

● Capturing and compiling data for reports, customer reviews, and cancellations.

● Keeping ticket queues tidy and assigning queries when the Service Level Coordinators are unavailable.

● Taking on ad-hoc projects, bulk admin tasks, and invoice-run support.

● Managing repetitive but important workflows like clearing spam queues or fixing domain order errors.

● Matching unallocated payments to the correct customer accounts.

What makes you a great fit:

● You’re detail-driven and accurate—mistakes don’t slip past you.

● You’re friendly, empathetic, and patient in all interactions.

● You communicate clearly, both in writing and speaking.

● You’re open to feedback and eager to grow your skills.

● You can work independently but love collaborating too.

● You’re resourceful when problems pop up and can think outside the box.

● You’re adaptable—change doesn’t throw you off track.

● You’re comfortable with technology and basic troubleshooting.

Who you are:

● A proactive problem-solver with a focus on process improvement and thinking outside the box.

● Accurate and detail-oriented in all aspects of work.

● Strong time management skills with the ability to multitask and switch between tasks effectively.

● Flexible and adaptable to changes in the role, systems, and people you work with.

● A positive team player who works well independently and in collaboration with others.

● Receptive to feedback, demonstrating a willingness to learn and grow.

● Possess a strong work ethic, with meticulous focus and discipline.

● Driven to get things done with a natural sense of urgency.

● Passionate about the value of customer service and committed to demonstrating its importance to the business.

Skills & Experience:

● Matric (or equivalent) is a must.

● Above-average typing speed.

● Previous admin experience is an advantage.

● Strong organisational skills, time management, and problem-solving abilities.

Our established business is expanding into a new field and seeks an organized, self-motivated lady to join our team.

Duties will include:

1. Assistant to Recruitment Manager
2. Assistant to Training Manager
3. Answering phones & answering general client queries including taking sales related calls
4. Capturing of client information into Database

Some previous in-house sales, customer care or HR experience will be an advantage.

Hours: 8am to 4.30pm (Monday to Friday)

Situated: Bellville

Salary: R8 850 per month GROSS

The prospective candidate should email a detailed and up to date CV to

Legal Aid SA is a national public entity, a key contributor to South Africa’s constitutional democracy providing quality legal services to poor and vulnerable persons. The organisation has a national footprint. Legal Aid SA is an accredited Top Employer SA for 10 consecutive years – a credible employer of choice. Its culture is rooted in leadership, driven by the value and advancement of human rights. It offers an exciting Employment Value Proposition with opportunities for development, career growth and an inspiring workplace.

Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis. The position is based in Bellville.

POSITION PURPOSE

To create a clean physical environment and render office services as and when required.

KEY OUTPUTS

1. Serve legal practitioners and other Local Office staff by providing excellent office support services such as messenger duties.
2. Ensure that reports and documentation are sent/delivered to the right people, timely.
3. Maintain an incoming/outgoing fax register per required format.
4. Incoming mail handled in accordance with Legal Aid SA administrative procedures.
5. All documentation to be correctly/accurately filed.
6. Switchboard to be manned at all times and proper telephone etiquette to be adhered to at all times.
7. Daily collection and posting of mail.
8. Transporting Legal Aid SA staff members to courts/Provincial or National Office as per Legal Aid SA relevant Transport/Fleet Management Policy/Procedures.

COMPETENCIES (SKILLS, KNOWLEDGE AND ATTRIBUTES) REQUIRED

1. A recognised Grade 12 Certificate.
2. A valid driver’s license.

SALARY: R plus benefits per annum (Level 04).

A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 07 June 2019 , quoting the reference number BELLVILLE/OA/24/05/2019 in the subject line to or apply online at .

Enquiries to Edward Noach Tel:

Preference will be given to candidates in terms of the Legal Aid SA Employment Equity Plan. People with disabilities are encouraged to apply.

LEGAL AID SA RESERVES THE RIGHT NOT TO APPOINT

Monthly Basic Salary (Provident Fund, Market related)

Paarl: My client, a national leader in the food science industry, is looking for an experienced Executive Assistant & Office Manager to join their innovative and fast-paced team. This is a great opportunity to step into a role that blends precision, impact, and growth.

Purpose of the Role: The Executive Assistant & Office Manager is responsible for ensuring the smooth, day-to-day operation of the office while providing high-level support to executive leadership. This includes managing diaries, coordinating local and international travel, organising meetings, and assisting with basic compliance functions. The role also serves as a key point of contact for both internal coordination and external liaison, supporting seamless communication across all levels of the organisation.

Key Responsibilities Include but Are Not Limited To

• Front-of-house, reception, and visitor liaison
• Diary and travel management for senior leadership (local & international)
• Internal and external meeting coordination and communications
• Office supply, catering, and facility maintenance oversight
• Liaison with service providers and procurement coordination
• Preparation of reports, presentations, and board packs
• Board meeting support: agendas, minutes, resolutions, follow-ups
• Support compliance and governance processes (e.g. CIPC, POPIA)
• Structured record and document management
• Coordination of IT needs and access control

• Diploma or Degree in Business Administration or similar
• Minimum 5 years’ experience in office administration or executive support
• Advanced MS Office proficiency (Word, Excel, PowerPoint, Outlook)
• Proven experience with travel and diary management
• Knowledge of POPIA and CIPC processes advantageous
• Valid driver’s license and own reliable transport required
• Well-groomed, articulate, with high EQ and discretion
• Strong communication, organisation, and problem-solving skills
• Professional, proactive, and able to manage sensitive information
• Proficient in English AND Afrikaans (written and spoken)
• Ideally a candidate living close to Paarl