7 Administrative Supervisor jobs in Stellenbosch

Title of Position: Administrative Officer: General Support

Post Number: / ITS SC50

Faculty/Department: University of the Western Cape -> Registrar -> Deputy Registrar: Academic Administration -> Student Administration (General Support)

Type of Position: Permanent - Full Time

Location: Main Campus - Bellville, WC ZA (Primary)

Closing Date: 7/10/2025

The Department of Student Administration is part of the Registrar’s portfolio. The department runs and coordinates many of the student-based administrative functions of the University e.g. admission and registration of students; administration of examinations and graduations; official release of results and academic transcripts; student cards (ID), and assisting students with a range of registration/enrolment related-matters. Our goal is to provide a professional, friendly and quality service in an efficient manner. We strive to effectively administer the University’s policies, procedures and rules while ensuring compliance with applicable legislation and adhering to the highest ethical standards.

Applications are invited from suitably qualified candidates for the post of an Administrative Officer: Student Administration (General Support) . Reporting to the Coordinator: Student Administration Helpdesk, the incumbent will assist and support the Student Administration Helpdesk in providing first resolution to clients, students, staff, and alumni. Keep up to date with frequently asked questions, services, policies and procedures to ensure accurate information sharing and correct implementation

• Assisting with online application and registration processes
• Facilitating access to academic records and various confirmation letters
• Addressing queries related to the university’s Student Portal during applications
• Advising on programme changes, deregistration, and re-admission procedures
• Directing students to relevant university departments or resources
• Responding to general administrative and academic-related enquiries from current, prospective, and former students

• Post-matric qualification (NQF 6) with 2-5 years relevant university administrative experience (at least one year should be in an academic administration environment)
• Demonstrated experience and understanding of query management systems
• Be proficient in using web-based IT solutions

• A NQF level 7 qualification or its equivalent
• Proficient in isiXhosa or any other African language
• Working knowledge of the functioning of a university Helpdesk

• High levels of honesty and integrity
• Ability to work under pressure and be prepared to work after hours
• High energy levels over sustained periods of the academic cycle are required
• Excellent communication and interpersonal skills
• Excellent attention to detail
• The ability to collaborate with various stakeholders
• Planning and organising skills
• Proficiency in using academic and student administration IT systems

For more information regarding this post (but not applications), kindly contact the Coordinator: Student Administration Helpdesk, Mr. Jerome Simmery at

In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae including contact details of three referees, and your highest qualification to your online profile.

To be considered for this vacancy, you must click on the Apply for this Job link below or apply directly via UWC Careers at For any queries, please contact the Human Resources Department at /9763/9708/3551/3756 or email:

DISCLAIMER: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the University’s commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The official retirement age at UWC is 65 years. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.

Overview

The Department of Student Administration is part of the Registrar’s portfolio. The department runs and coordinates many of the student-based administrative functions of the University e.g. admission and registration of students; administration of examinations and graduations; official release of results and academic transcripts; student cards (ID), and assisting students with a range of registration/enrolment related-matters. Our goal is to provide a professional, friendly and quality service in an efficient manner. We strive to effectively administer the University’s policies, procedures and rules while ensuring compliance with applicable legislation and adhering to the highest ethical standards.

Applications are invited from suitably qualified candidates for the post of an Administrative Officer:Student Administration (General Support) . Reporting to the Coordinator: Student Administration Helpdesk, the incumbent will assist and support the Student Administration Helpdesk in providing first resolution to clients, students, staff, and alumni. Keep up to date with frequently asked questions, services, policies and procedures to ensure accurate information sharing and correct implementation

• Assisting with online application and registration processes
• Facilitating access to academic records and various confirmation letters
• Addressing queries related to the university’s Student Portal during applications
• Advising on programme changes, deregistration, and re-admission procedures
• Directing students to relevant university departments or resources
• Responding to general administrative and academic-related enquiries from current, prospective, and former students

• Post-matric qualification (NQF 6) with 2-5 years relevant university administrative experience (at least one year should be in an academic administration environment)
• Demonstrated experience and understanding of query management systems
• Be proficient in using web-based IT solutions

The following would be advantageous :

• A NQF level 7 qualification or its equivalent
• Proficient in isiXhosa or any other African language
• Working knowledge of the functioning of a university Helpdesk

• High levels of honesty and integrity
• Ability to work under pressure and be prepared to work after hours
• High energy levels over sustained periods of the academic cycle are required
• Excellent communication and interpersonal skills
• Excellent attention to detail
• The ability to collaborate with various stakeholders
• Planning and organising skills
• Proficiency in using academic and student administration IT systems

For more information regarding this post (but not applications ), kindly contact the Coordinator: Student Administration Helpdesk, Mr. Jerome Simmery at

Post Number

/ ITS SC50

Faculty/Department

University of the Western Cape -> Registrar -> Deputy Registrar: Academic Administration -> Student Administration (General Support)

Type of Position

Permanent - Full Time

Length of Contract Period

Location

Main Campus - Bellville, WC ZA (Primary)

Closing Date

7/10/2025

Role Clarification & Key Performance Areas

The Department of Student Administration is part of the Registrar's portfolio. The department runs and coordinates many of the student-based administrative functions of the University e.g. admission and registration of students; administration of examinations and graduations; official release of results and academic transcripts; student cards (ID), and assisting students with a range of registration/enrolment related-matters. Our goal is to provide a professional, friendly and quality service in an efficient manner. We strive to effectively administer the University's policies, procedures and rules while ensuring compliance with applicable legislation and adhering to the highest ethical standards.

Applications are invited from suitably qualified candidates for the post of an Administrative Officer: Student Administration (General Support). Reporting to the Coordinator: Student Administration Helpdesk, the incumbent will assist and support the Student Administration Helpdesk in providing first resolution to clients, students, staff, and alumni. Keep up to date with frequently asked questions, services, policies and procedures to ensure accurate information sharing and correct implementation

• Assisting with online application and registration processes
• Facilitating access to academic records and various confirmation letters
• Addressing queries related to the university's Student Portal during applications
• Advising on programme changes, deregistration, and re-admission procedures
• Directing students to relevant university departments or resources
• Responding to general administrative and academic-related enquiries from current, prospective, and former students

Minimum Requirements

• Post-matric qualification (NQF 6) with 2-5 years relevant university administrative experience (at least one year should be in an academic administration environment)
• Demonstrated experience and understanding of query management systems
• Be proficient in using web-based IT solutions

The following would be advantageous:

• A NQF level 7 qualification or its equivalent
• Proficient in isiXhosa or any other African language
• Working knowledge of the functioning of a university Helpdesk

Desired skills/competencies

• High levels of honesty and integrity
• Ability to work under pressure and be prepared to work after hours
• High energy levels over sustained periods of the academic cycle are required
• Excellent communication and interpersonal skills
• Excellent attention to detail
• The ability to collaborate with various stakeholders
• Planning and organising skills
• Proficiency in using academic and student administration IT systems

For more information regarding this post (but not applications), kindly contact the Coordinator: Student Administration Helpdesk, Mr. Jerome Simmery at

In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae including contact details of three referees, and your highest qualification to your online profile.

To be considered for this vacancy, you must click on the Apply for this Job link below or apply directly via UWC Careers at For any queries, please contact the Human Resources Department at /9763/9708/3551/3756 or email: e-

DISCLAIMER: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the University's commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The official retirement age at UWC is 65 years. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.

• National Senior Certificate with Relevant Bookkeeping certificate or degree will be advantageous
• Diploma in Bookkeeping will be advantageous
• Minimum 5 years of Bookkeeping experience
• Valid SA driver's license and own vehicle (free parking available)
• Exceptional Debtors collection skills
• Experience working in a Group of companies and intercompany accounts
• Good understanding of accounting and financial reporting principles and practices
• Strong interpersonal and communication skills
• Excellent organising and prioritising abilities
• Exceptional attention to detail and able to work well under pressure
• Good with numbers and figures and an analytical acumen
• Excellent knowledge of MS Office and familiarity with relevant computer software
• Experience in Xero Accounting software a plus, but not required

• Ability to confidently interact with customers and build relationships
• Issuing of invoices, including monthly maintenance contracts
• Completing and updating forecast on daily basis
• Following up on uncompleted projects to ensure full invoicing
• Proactively follow up outstanding debtors and queries
• Weekly Age Analysis with comments to management
• Sending monthly statements to customers

• Matching supplier invoices to orders and stipulating specific job/site for costing purposes
• Ensuring SARS compliance of supplier invoices
• Capturing supplier invoices daily and correctly allocating to the relevant customer job
• Ensuring that supplier bills have a related customer invoice
• Ensuring subcontractor claims are received on time, corresponds with job costing and customer invoice, and ensure timely submission for payment
• Profit and Loss per job analysis and discussion with management
• Requesting statements monthly
• Reconciling monthly statements to the accounting system ledger
• Updating cashbook daily
• Preparing and forwarding the approved supplier and subcontractor payment list to Head Office

• Assistance with completion of quotes as required
• Issuing purchase orders and updating Job / Project schedule
• Continuous improvements to processes and support to colleagues
• Arranging meetings and functions, and ordering office stationery and supplies
• Ensuring proper filing system and keeping filing up to date
• Updating insurance policies
• Assisting with ad hoc requests from director and management
• Assisting with answering telephone calls

Rheinmetall Denel Munition (RF) (Pty) Ltd in Somerset West Cape Town

Project Management Office Manager

Ref.-Nr. : ZA00466

Schedule type : Full Time

Contract Type : Permanent Position

WHAT WE ARE LOOKING FOR

The Project Management Office Manager will be responsible to oversee and maintain the standards that underpin the RDM's project initiatives. This entails orchestrating project planning, analysing cost and schedule data, monitoring statistical metrics, refining processes for enhanced efficiency, and ensuring accurate project documentation and reporting.

KEY RESPONSIBILITIES

• Coordinating the strategic planning of the entire RDM Projects portfolio.
• Standardising the scheduling process, as well as planning and reporting methodologies, across the project management department within RDM.
• Developing a comprehensive view of the allocation of project-related resources within the organisation to effectively manage resource utilisation.
• Identifying and logically integrating tasks with available resources across all project functions, and highlighting factors that are likely to influence project completion.
• Measuring field schedule performance, continuously validating and updating schedules based on actual progress, and accurately forecasting project completion dates using robust earned value management practices.
• Continuously analysing project performance to improve and optimise the project portfolio as necessary, and
• Contributing to the enhancement of the Project Management function at RDM.
• Ensuring compliance with the requirements outlined in the RDM General Project Management Procedure, as well as all relevant RDM procedures.
• Managing and accurately reporting on the health status, progress, risks, and issues of the project portfolio to the General Manager of Project Management.

WHAT QUALIFICATIONS YOU SHOULD HAVE

• Minimum of a BEng or Relevant Project Management or Engineering Qualification (NQF 7 or Higher) and PMP Certification.
• At least 5 years’ experience in Project Management Environment with demonstrated ability in project administration, coordination and management.
• High proficient with project management software tools such as MS Projects, data analysis tools such as Power BI, and reporting systems to effectively manage project portfolios.
• Strong analytical skills to evaluate project performance, and make data-driven decisions.
• Proven experience in financial modelling and scenario planning and advanced skills in excel.
• Excellent interpersonal and facilitation skills.
• Excellent communication, planning and organising skills.
• High attention to detail.

WHAT WE OFFER YOU

• Market -related salary
• 13th Cheque
• Medical Aid
• Pension Fund
• Incentive Bonus
• Bursary Schemes