23 Executive Assistant jobs in Stellenbosch

• Travel Coordination: Experienced in booking and managing domestic and international travel, including last-minute changes and multi-leg itineraries.
• Scheduling & Diary Management: Maintains a highly organised executive calendar, prioritising high-value meetings and engagements.
• Client Liaison: Comfortable hosting and accompanying clients for business lunches, dinners, and events, ensuring a positive and polished representation of the executive and the company.
• Administrative Excellence: Skilled in preparing high-quality documents, presentations, and reports with exceptional attention to detail.
• Confidentiality: Trusted to handle sensitive business and personal information with absolute discretion.

• Able to travel frequently at short notice
• Holds a valid South African passport
• Able to pass a top-secret clearance
• Presentable, articulate, and adaptable to diverse corporate and social settings

• Email your comprehensive CV to .
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• We reserve the right to only conduct interviews with candidates of choice.
• Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful.

NewSpace Systems is looking for an experienced Executive Assistant to provide strategic,

operational, and administrative support to our CEO and Executive Committee (EXCO). This role

requires exceptional coordination skills, absolute discretion, and the ability to operate

efficiently in a fast-paced, high-impact environment.

KEY TASKS

Strategic Support:

· Assist the CEO and executive team in executing strategic initiatives through

coordination, tracking and reporting.

· Prepare briefing documents, project trackers, and presentation decks for board

meetings, client engagements and strategic reviews.

· Coordinate CEO and EXCO participation in conferences, trade shows and technical

symposia.

· Support preparation of CEO reports, talking points, and messaging for internal and

external communications.

· Coordinate special projects on behalf of the CEO and EXCO, ensuring alignment with

strategic goals and deadlines.

· Support international and cross-entity communication and alignment.

Operational Support:

· Manage complex and dynamic calendars, scheduling meetings across time zones,

ensuring optimal use of the executive’s time.

· Coordinate travel arrangements, including visas, itineraries, and logistics for

international and domestic trips.

· Organize and maintain confidential records, files and correspondence.

· Support preparation of agendas, minutes, and follow-ups for leadership meetings,

EXCO meetings and operational reviews.

· Process expense reports, approvals, and reimbursements in a timely manner.

· Screen and prioritize incoming communications, requests, and documents for

executive attention.

· Act as a central liaison between the executive team and internal/external stakeholders.

· Facilitate communication between NSS South Africa and subsidiaries.

· Assist in coordinating leadership offsites, strategic workshops, and special events.

· Support internal communication flows between departments and the executive team.

· Track and follow up on action items from executive meetings, ensuring accountability and resolution.

Compliance and Confidentiality:

· Handle sensitive information with the highest degree of integrity and discretion.

· Ensure compliance with company governance standards, document retention policies, and regulatory requirements in executive correspondence and documentation.

· Monitor deadlines for board submissions, audit responses, and compliance deliverables. Process and Systems Efficiency:

· Identify and implement improvements in administrative processes and workflows.

· Leverage digital tools for scheduling, communication, and document management to enhance efficiency.

PREREQUISITES

QUALIFICATIONS & EXPERIENCE

Qualifications:

· Bachelor’s degree in business administration, Communication, Office Management, or

a related field.

· A relevant Executive Assistant or Project Management qualification is advantageous.

Experience:

· Minimum 5–7 years’ experience in a senior Executive Assistant or Chief of Staff-type

role.

· Proven experience supporting C-suite executives in a fast-paced, dynamic, and complex

· Experience working in a multinational or high-growth technology, manufacturing, or

professional services firm is a strong plus.

COMPETENCIES & SKILLS

Technical Skills:

· Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

· Familiar with collaboration tools (e.g., Teams, Slack, Asana, Trello, SharePoint).

· Excellent written and verbal communication skills.

· Strong research, editing, and document preparation abilities.

· Professionalism & Discretion: Demonstrates tact, confidentiality, and ethical judgment at all times.

· Organizational Agility: Navigates complex organizational structures and relationships effectively.

· Detail Orientation: Accuracy and attention to detail in all tasks and documentation.

· Resilience & Adaptability: Remains calm and effective under pressure and in shifting priorities.

· Problem Solving: Proactively identifies and addresses issues before they escalate.

· Initiative: Takes ownership, anticipates needs, and acts with minimal direction.

· Interpersonal Effectiveness: Builds trust and rapport across senior stakeholders.

· Time Management: Manages multiple deadlines and competing priorities with efficiency.

LANGUAGE

APPLICATION

If you meet the requirements of this vacancy, please send your cv to:

To learn more about NewSpace Systems, visit our website:

We are looking to expand the Advisor support function of an
independent wealth management practice
by welcoming a new
Paraplanner
to the team

KEY AREAS OF RESPONSIBILITY

• Support advisors by conducting
  comprehensive financial planning analysis
  , covering risk, investment, and retirement solutions.
• Prepare
  comparisons and replacement proposals
  to ensure clients are placed in the most appropriate products.
• Review and maintain
  client portfolio reports
  , highlighting changes in circumstances, investments, or market conditions, and ensuring strategies remain aligned with financial goals.
• Draft accurate
  quotes, applications, and investment proposals
  across multiple platforms (e.g. Glacier, Allan Gray, Stanlib), while ensuring all documentation is complete and error-free.
• Manage
  Section 14 transfers
  and other technical processes efficiently and in compliance with regulatory requirements.
• Act as a
  compliance checkpoint (Treating Customers Fairly),
  ensuring advice is suitable and recommendations are well-justified.
• Keep advisors and clients informed through
  clear, timely communication
  , and assist in resolving queries or concerns.
• Stay up to date on
  legislation, compliance, tax changes, and new product developments
  to provide informed, accurate support.
• Proactively identify issues, analyse information, and suggest practical solutions to support smooth operations.
• Uphold professional standards, including punctuality, attention to detail, and a strong commitment to client service.

PERSONAL COMPETENCIES & SKILLS

• RE5 qualification
  (essential).
• 3–5 years' experience in the
  investment / financial planning industry
  , with a clear understanding of investment and risk products.
• Proven ability to work with a broad range of product providers.
• Strong
  initiative, attention to detail, and accountability
  ; able to work independently and within structure.
• Excellent
  communication skills
  (fluent in English & Afrikaans).
• High energy, resilient under pressure, and able to manage multiple projects to deadline.
• Values-driven, with a commitment to honesty and integrity.
• Based in the
  Northern Suburbs, Cape Town
  – own transport required.

HOW TO APPLY

To apply, email your CV and supporting documents to Angelique Du Preez at  by no later than 30 September 2025. All suitably qualified candidates will be considered. This appointment will be made fairly and in line with employment equity principles.

Please take note that this role is offered by Angelique Du Preez, an independent Wealth Manager within the Seed Wealth Management ecosystem. The employer of record is the advisor practice, not Seed Investment Consultants (Pty) Ltd.

Location: Stellenbosch (In-office, 4 days per week)

Reports to: CEO and COO

About Chartered Solutions

Chartered Solutions is a global offshoring and talent solutions provider, based in Stellenbosch and working with clients across the UK, US, and Australia. We deliver high-quality finance and audit professionals, ensuring seamless service delivery and client satisfaction.

We are looking for a detail-oriented and proactive Executive Assistant to join our team in Stellenbosch. This role is central to ensuring the smooth flow of contracts, client onboarding, and recruitment-related administration.

Key Responsibilities

Client Administration

• Prepare and send client contracts based on the service model.
• Build and maintain structured client folders.
• Manage and update client information, ensuring all records are accurate and up to date.
• Liaise with clients via email/phone to obtain missing details and ensure contracts are completed on time.
• Track contract status and follow up as needed to ensure execution.

Recruitment Administration

• Support the recruitment team with administrative tasks (posting jobs, tracking candidates, preparing interview documents, etc.).
• Assist in creating, updating, and maintaining recruitment-related documentation.
• Coordinate with clients and candidates to obtain required onboarding documents.
• Maintain recruitment databases and ensure all information is captured accurately.
• General Office & Team Support
• Provide day-to-day administrative support to the founders.
• Prepare reports, checklists, and trackers in Excel/Word as required.
• Help coordinate meetings, manage schedules, and follow up on action items.
• Assist in the standardisation of administrative processes and ensure compliance with company policies.

Requirements

• Proven administrative experience (minimum 2–3 years preferred).
• Previous experience in a legal firm, Accounting firm, recruitment firm.
• High attention to detail and accuracy in all tasks.
• Excellent written and verbal communication skills (particularly professional email communication).
• Proficiency in Microsoft Word and Excel (required).
• Strong organisational and time management skills.
• Ability to work independently and manage multiple priorities simultaneously.
• Proactive, reliable, and committed to maintaining high standards.
• Must be based in or near Stellenbosch and available to work in-office 4 days a week.

Role Summary

The Executive Assistant will provide high-level, generalist support across multiple business units, including Operations, ESG & Marketing, Investment, and Finance (UK & Luxembourg). Based in our South African office, the EA will manage diaries, meetings, travel, events, and other administrative tasks, while also providing virtual support to senior executives in the UK. This role requires versatility, adaptability, and strong organisational skills to ensure smooth day-to-day operations across departments and teams at all seniority levels. The EA will be pivotal in maintaining operational workflows, managing competing priorities, and enabling senior team members to focus on strategic initiatives. The ideal candidate is proactive, highly organised, detail-oriented, and able to thrive in a fast-paced, dynamic, and growth-driven environment.

Please note : This is an office-based role aligned with UK business hours (09:00–18:00 or 10:00–19:00 SA time, depending on daylight savings), with an additional requirement to provide remote after-hours support when needed. The role will observe UK public holidays instead of South African public holidays.

If you’re ready to belong to an “open mindset” work culture that promotes continuous learning and improvement, prioritises service excellence, values individuals, and celebrates the people who light up our world, apply now and show us how you’ll shine!

• Minimum of 5 years' experience as an Executive Assistant or in a similar administrative/executive support role, ideally within the Investment, Financial Services, or Private Equity sectors.
• Experience supporting senior leadership or managing multiple high-priority tasks and projects simultaneously is highly advantageous.
• Proven experience working across multiple time zones to manage out-of-hours support for senior team members is advantageous.
• Salesforce or equivalent CRM experience is desirable, but not essential.
• Familiarity with Slack and Expensify: Advantageous

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and virtual meeting platforms (Zoom, Teams, etc.).
• Exceptional written and verbal communication skills (English).
• Working knowledge of managing complex schedules, including coordinating meetings, travel arrangements, and events.
• Proven ability to anticipate needs and proactively find solutions, making sound decisions in high-pressure situations with minimal supervision.
• Customer-oriented mindset, proactively identifying the needs of individuals and teams and providing solutions that align with their goals.
• Working knowledge of project management methodologies and tools (e.g., Asana, Trello, or similar).

• Manage complex diaries, meetings, events, and travel arrangements for senior executives across multiple business units.
• Coordinate internal and client meetings, including preparation of materials, room bookings, and virtual call setup.
• Assist with high-profile events, ESG forums, investor meetings, and team activities.
• Provide cross-departmental administrative support, including inbox management, ad-hoc projects, and coordination with vendors.
• Serve as a primary point of contact for internal teams, executives, and external stakeholders.
• Support multiple time zones, providing occasional out-of-hours assistance.
• Collaborate with other EAs to ensure operational efficiency across teams.

• Work closely with the team to maintain accurate client contact records and ensure that systems such as Salesforce and Egnyte are up to date.
• Assist in the planning and execution of team events, client webinars, and in-person business meetings, including sourcing and booking venues and restaurants.
• Offer administrative support for ad-hoc projects, special initiatives, and tasks as required by the team.
• Provide assistance in sourcing and booking external vendors for events or business-related needs.
• Collaborate with other EAs to ensure smooth coordination of travel, meeting logistics, and overall team efficiency.

• Take part in ongoing administrative projects, helping with updates, reporting, and coordination of systems and procedures.
• Coordinate with team members and external vendors to ensure timely completion of tasks and follow up on outstanding responsibilities.
• Manage multiple competing priorities with precision, ensuring deadlines are met, and priorities are effectively balanced.

• Serve as the point of contact for executives, clients, and internal teams, maintaining effective communication and ensuring all parties are informed of meeting schedules, travel plans, and important deadlines.
• Build and maintain positive relationships with clients, partners, and other stakeholders to ensure smooth interactions and support of executive leadership.
• Draft and edit emails, reports, and other communications.

• Provide collaborative support to other members of the EA team, stepping in as necessary to assist with workload distribution and coverage.
• Coordinate with senior leadership, internal teams, and external partners to support all executive functions, ensuring seamless operations.
• Participate in regular team meetings, contributing to improving efficiency and ensuring team objectives are met.

We are looking for a Personal Assistant to a young dynamic CEO and his family in the Northern Suburbs.

Minimum requirement is computer literacy with strong skills in Xcel and Microsoft Office. Previous experience using Xero Accounting software will be beneficial.

The person we are looking for needs to be an excellent communicator, extremely organized with attention to detail.

They need to be admin orientated, have the ability to think independently and take initiative.

Punctuality and accuracy are critical.

The candidate must be prepared and willing to deal with day-to-day issues as they arise, both personally and professionally as they will be involved at the office and in the home.

In addition to assisting the CEO, this person will be the liaison between home and office, assisting with several personal family requirements, such as travel arrangements, Dr's appointments, payments and general admin.

A strong admin-orientated people's person would flourish in this position.

Valid driver's licence and own transport is required.

Candidate should be a non-smoker, preferably residing in the Northern Suburbs.

No criminal record.

List of contactable references.

Monday to Friday, 8:00 - 17:00

Salary is negotiable and will be based on the individual and their level of experience and skill set.

Position available from 1 September 2025.

Job Type: Full-time

Pay: From R10 000,00 per month

Experience:

• working: 2 years (Required)

Language:

• Afrikaans and/ or English (Required)

License/Certification:

• Driver's License (Required)

Work Location: In person

Overview

Executive Personal Assistant to the Managing Director – Wine Estate & Hospitality

Location: Stellenbosch

Reporting to: Managing Director (MD)

Working Hours: Flexible, including occasional evenings and weekends as required by business operations.

• Executive Support: Provide high-level administrative, secretarial, and operational assistance to the MD.
• Schedule & Travel Management: Coordinate the MD's calendar, schedule internal and external meetings, and manage travel plans, including local and international arrangements.
• Communication Management: Draft, review, and send correspondence on behalf of the MD. Act as the primary point of contact between the MD and internal/external stakeholders.
• Meeting Coordination: Organise and prepare for meetings, including compiling agendas, taking minutes, and following up on action items.
• Project Support: Assist the MD with ongoing business projects, research, and ad-hoc tasks to ensure business and personal objectives are met efficiently.
• Office Oversight: Maintain an organised and professional office environment for the MD and executive team.
• Stakeholder Engagement: Build and nurture relationships with key stakeholders, clients, partners, and internal teams.
• Confidentiality & Discretion: Handle sensitive information with the utmost confidentiality and professionalism.
• Prioritisation & Time Management: Help the MD manage workload, prioritise commitments, and remain focused on strategic goals.
• Flexibility & Availability: Adapt to changing schedules, work demands, and occasional after-hours commitments, especially during peak hospitality periods or major wine events.

• Matric / Grade 12 (essential)
• Office Administration / Secretarial Diploma or equivalent (preferred)
• Minimum 5 years’ experience supporting a senior executive (MD, CEO, or equivalent)
• Experience in the hospitality, travel, or wine industry is highly desirable
• Must have own reliable vehicle and a valid driver’s license
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organisational and time management skills
• Excellent verbal and written communication abilities
• High emotional intelligence and interpersonal skills
• Ability to multitask and work under pressure
• Discreet, trustworthy, and proactive in problem-solving
• Based in Cape Town or Stellenbosch