8 Executive Assistant jobs in Stellenbosch

Location: Stellenbosch (In-office, 4 days per week)

Reports to: CEO and COO

About Chartered Solutions

Chartered Solutions is a global offshoring and talent solutions provider, based in Stellenbosch and working with clients across the UK, US, and Australia. We deliver high-quality finance and audit professionals, ensuring seamless service delivery and client satisfaction.

We are looking for a detail-oriented and proactive Executive Assistant to join our team in Stellenbosch. This role is central to ensuring the smooth flow of contracts, client onboarding, and recruitment-related administration.

Key Responsibilities

Client Administration

• Prepare and send client contracts based on the service model.
• Build and maintain structured client folders.
• Manage and update client information, ensuring all records are accurate and up to date.
• Liaise with clients via email/phone to obtain missing details and ensure contracts are completed on time.
• Track contract status and follow up as needed to ensure execution.

Recruitment Administration

• Support the recruitment team with administrative tasks (posting jobs, tracking candidates, preparing interview documents, etc.).
• Assist in creating, updating, and maintaining recruitment-related documentation.
• Coordinate with clients and candidates to obtain required onboarding documents.
• Maintain recruitment databases and ensure all information is captured accurately.
• General Office & Team Support
• Provide day-to-day administrative support to the founders.
• Prepare reports, checklists, and trackers in Excel/Word as required.
• Help coordinate meetings, manage schedules, and follow up on action items.
• Assist in the standardisation of administrative processes and ensure compliance with company policies.

Requirements

• Proven administrative experience (minimum 2–3 years preferred).
• Previous experience in a legal firm, Accounting firm, recruitment firm.
• High attention to detail and accuracy in all tasks.
• Excellent written and verbal communication skills (particularly professional email communication).
• Proficiency in Microsoft Word and Excel (required).
• Strong organisational and time management skills.
• Ability to work independently and manage multiple priorities simultaneously.
• Proactive, reliable, and committed to maintaining high standards.
• Must be based in or near Stellenbosch and available to work in-office 4 days a week.

Executive Personal Assistant to the Managing Director – Wine Estate & Hospitality

Location: Stellenbosch

Reporting to: Managing Director (MD)

Working Hours: Flexible, including occasional evenings and weekends as required by business operations.

We are seeking a highly professional and proactive Executive Personal Assistant (PA) to support the Managing Director of a dynamic and fast-paced Wine Estate & Hospitality business. This role requires exceptional organisational skills, discretion, and the ability to adapt to a flexible and sometimes unpredictable schedule. The ideal candidate will have a proven track record of supporting C-level executives and an understanding of the operational demands within the wine & hospitality industry.

Key Responsibilities:

• Executive Support: Provide high-level administrative, secretarial, and operational assistance to the MD.
• Schedule & Travel Management: Coordinate the MD's calendar, schedule internal and external meetings, and manage travel plans, including local and international arrangements.
• Communication Management: Draft, review, and send correspondence on behalf of the MD. Act as the primary point of contact between the MD and internal/external stakeholders.
• Meeting Coordination: Organise and prepare for meetings, including compiling agendas, taking minutes, and following up on action items.
• Project Support: Assist the MD with ongoing business projects, research, and ad-hoc tasks to ensure business and personal objectives are met efficiently.
• Office Oversight: Maintain an organised and professional office environment for the MD and executive team.
• Stakeholder Engagement: Build and nurture relationships with key stakeholders, clients, partners, and internal teams.
• Confidentiality & Discretion: Handle sensitive information with the utmost confidentiality and professionalism.
• Prioritisation & Time Management: Help the MD manage workload, prioritise commitments, and remain focused on strategic goals.
• Flexibility & Availability: Adapt to changing schedules, work demands, and occasional after-hours commitments, especially during peak hospitality periods or major wine events.

Required Qualifications, Experience & Skills:

• Matric / Grade 12 (essential)
• Office Administration / Secretarial Diploma or equivalent (preferred)
• Minimum 5 years' experience supporting a senior executive (MD, CEO, or equivalent)
• Experience in the hospitality, travel, or wine industry is highly desirable
• Must have own reliable vehicle and a valid driver's license
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organisational and time management skills
• Excellent verbal and written communication abilities
• High emotional intelligence and interpersonal skills
• Ability to multitask and work under pressure
• Discreet, trustworthy, and proactive in problem-solving
• Based in Cape Town or Stellenbosch

The Western Cape Mobility Department, Western Cape Government, has an opportunity for a suitably qualified and competent individual to provide administrative support services to the Directorate Road Safety Management. The successful incumbent must be able to work under pressure, willingness to work irregular hours and meet tight deadlines.

An appropriate 3-year National Diploma/B-Degree (equivalent or higher qualification); A minimum of 1 year relevant administrative support experience in a Road Safety Management working environment.

None.

Render administrative support services; Coordinate monitoring and evaluation; Activities and maintain the relevant systems; Provide support to the Directorate for supply chain management activities; Render advice and liaise with regard to administrative matters; Supervisory functions.

Knowledge of the following: Organisational and management practices, policies and operational functioning of the Chief Directorate; Financial management, monitoring and reporting procedures and systems related to budget monitoring instruments, approved post lists, expenditure commitment reports; Chief Directorate's strategic planning and monitoring and evaluation processes; General office administration and database management; General support systems; Information and Record Management/Administration; Administrative procedures and processes; Procurement processes; Computer-based information systems.

Skills needed: Numeracy; Literacy; Computer Literacy; Project Management; Accounting, Finance and Audit; Economic, Financial and Statistical Analysis; Legal Administration; Written and verbal communication; Organising; Planning; Problem—solving.

R R per annum (Salary level 7)

Note on remuneration in addition service benefits or obligations for qualifying employees (medical assistance, housing assistance, pension-fund contributions, etc) are funded or co-funded in terms of the applicable prescripts or collective agreements.

Shortlisted candidates will be required to submit documentation for verification purposes and criminal record vetting. These candidates will be required to do a practical and attend interviews on a date and time determined by the department and may also be required to undergo competency assessments/proficiency tests. The selection process will be guided by the EE targets of the employing department.

By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference. Reference checks will include enquiries relating to your disciplinary records and reasons for leaving.

Should you experience difficulties with your online application, technical support is available from Monday to Friday from 08:00 to Contact the helpline at For all other queries relating to the position kindly contact the enquiries person as indicated in the advert. Please ensure that you submit your application before the closing date as no late applications will be considered.

About the Role:

We are seeking a highly organized and proactive Executive Assistant to join our team in Bellville. You will work directly with the executive team, managing tasks, streamlining operations, and supporting multiple brands. This is an in-office position requiring presence Monday through Friday.

Key Responsibilities:

• Manage and prioritize tasks, ensuring timely completion
• Handle inbox management, including sorting, responding, and flagging critical emails
• Coordinate across multiple brands, maintaining consistency in communication and operations
• Implement and maintain procedures as directed by leadership
• Schedule meetings, manage calendars, and organize travel arrangements
• Assist with project coordination and follow-ups
• Maintain confidentiality and handle sensitive information with discretion

Qualifications:

• Proven experience as an executive assistant or similar role
• Exceptional organisational and time-management skills
• Strong written and verbal communication abilities
• Proficiency in email and calendar tools (e.g., Outlook, Google Workspace)
• Ability to multitask and work across multiple brands or projects
• Detail-oriented with a knack for process implementation
• Comfortable working in a fast-paced office environment
• High level of professionalism and discretion

Requirements:

• Available to work in-office Monday through Friday, standard business hours
• Local candidates preferred; relocation assistance not provided
• Associate's or Bachelor's degree preferred but not required

Why Join Us?

• Opportunity to work closely with dynamic leadership
• Supportive team environment with growth potential
• Competitive salary and benefits package

We are looking to expand the Advisor support function of an
independent wealth management practice
by welcoming a new
Paraplanner
to the team

KEY AREAS OF RESPONSIBILITY

• Support advisors by conducting
  comprehensive financial planning analysis
  , covering risk, investment, and retirement solutions.
• Prepare
  comparisons and replacement proposals
  to ensure clients are placed in the most appropriate products.
• Review and maintain
  client portfolio reports
  , highlighting changes in circumstances, investments, or market conditions, and ensuring strategies remain aligned with financial goals.
• Draft accurate
  quotes, applications, and investment proposals
  across multiple platforms (e.g. Glacier, Allan Gray, Stanlib), while ensuring all documentation is complete and error-free.
• Manage
  Section 14 transfers
  and other technical processes efficiently and in compliance with regulatory requirements.
• Act as a
  compliance checkpoint (Treating Customers Fairly),
  ensuring advice is suitable and recommendations are well-justified.
• Keep advisors and clients informed through
  clear, timely communication
  , and assist in resolving queries or concerns.
• Stay up to date on
  legislation, compliance, tax changes, and new product developments
  to provide informed, accurate support.
• Proactively identify issues, analyse information, and suggest practical solutions to support smooth operations.
• Uphold professional standards, including punctuality, attention to detail, and a strong commitment to client service.

PERSONAL COMPETENCIES & SKILLS

• RE5 qualification
  (essential).
• 3–5 years' experience in the
  investment / financial planning industry
  , with a clear understanding of investment and risk products.
• Proven ability to work with a broad range of product providers.
• Strong
  initiative, attention to detail, and accountability
  ; able to work independently and within structure.
• Excellent
  communication skills
  (fluent in English & Afrikaans).
• High energy, resilient under pressure, and able to manage multiple projects to deadline.
• Values-driven, with a commitment to honesty and integrity.
• Based in the
  Northern Suburbs, Cape Town
  – own transport required.

HOW TO APPLY

To apply, email your CV and supporting documents to Angelique Du Preez at  by no later than 30 September 2025. All suitably qualified candidates will be considered. This appointment will be made fairly and in line with employment equity principles.

Please take note that this role is offered by Angelique Du Preez, an independent Wealth Manager within the Seed Wealth Management ecosystem. The employer of record is the advisor practice, not Seed Investment Consultants (Pty) Ltd.

Responsibilities:

• Ensure that all details are in line with policy rules.

• Refer to marketers and/or broker if it is established that the policy details are not correct, or

an endorsement is required.

• Activate and load policies.

• Ensure clients receive the amended or new contracts timeously and that all details are

• correct.

• Assist client with queries once policy has been issued, e.g. regarding premiums, debit orders

and general policy wording issues

• Keep up to date with the various insurance products and product wording.

• Deal with queries timeously followed by written communication.

• Amend policies where new items are added or changed.

• Keep client fsp profile updated.

• Ensure all relevant correspondence sent to client/sub broker.

• Update electronic file with schedule and any other relevant documents.

• New business. Get all the required information and quote at different insurance companies.

• Ensure professional client service relations with various clients & sub brokers.

• Do amendments on current policies, either on various systems or inform the insurer of

changes

• Review amended schedules received from insurers before sending to client/sub broker.

• Attending to daily incoming calls and emails.

• Send confirmations/border letters/tax certificates to clients or sub brokers.

• Develop relationships with clients and use the opportunity to "upsell" other products.

• Prepare renewals and look up vehicle values where possible.

• Post welcome packs for new policies, where needed.

• Deal with Sub broker/client queries.

• Ensure professional client service relations with various clients & brokers.

Office-based position, Mondays – Fridays from 08h00 – 17h00.

Qualifications: Must have Matric, Class of Business and Regulatory Examination for Representatives Certification.

Send your CV to

Post Number

/ ITS SC50

Faculty/Department

University of the Western Cape -> Registrar -> Deputy Registrar: Academic Administration -> Student Administration (General Support)

Type of Position

Permanent - Full Time

Length of Contract Period

Location

Main Campus - Bellville, WC ZA (Primary)

Closing Date

7/10/2025

Role Clarification & Key Performance Areas

The Department of Student Administration is part of the Registrar's portfolio. The department runs and coordinates many of the student-based administrative functions of the University e.g. admission and registration of students; administration of examinations and graduations; official release of results and academic transcripts; student cards (ID), and assisting students with a range of registration/enrolment related-matters. Our goal is to provide a professional, friendly and quality service in an efficient manner. We strive to effectively administer the University's policies, procedures and rules while ensuring compliance with applicable legislation and adhering to the highest ethical standards.

Applications are invited from suitably qualified candidates for the post of an Administrative Officer: Student Administration (General Support). Reporting to the Coordinator: Student Administration Helpdesk, the incumbent will assist and support the Student Administration Helpdesk in providing first resolution to clients, students, staff, and alumni. Keep up to date with frequently asked questions, services, policies and procedures to ensure accurate information sharing and correct implementation

• Assisting with online application and registration processes
• Facilitating access to academic records and various confirmation letters
• Addressing queries related to the university's Student Portal during applications
• Advising on programme changes, deregistration, and re-admission procedures
• Directing students to relevant university departments or resources
• Responding to general administrative and academic-related enquiries from current, prospective, and former students

Minimum Requirements

• Post-matric qualification (NQF 6) with 2-5 years relevant university administrative experience (at least one year should be in an academic administration environment)
• Demonstrated experience and understanding of query management systems
• Be proficient in using web-based IT solutions

The following would be advantageous:

• A NQF level 7 qualification or its equivalent
• Proficient in isiXhosa or any other African language
• Working knowledge of the functioning of a university Helpdesk

Desired skills/competencies

• High levels of honesty and integrity
• Ability to work under pressure and be prepared to work after hours
• High energy levels over sustained periods of the academic cycle are required
• Excellent communication and interpersonal skills
• Excellent attention to detail
• The ability to collaborate with various stakeholders
• Planning and organising skills
• Proficiency in using academic and student administration IT systems

For more information regarding this post (but not applications), kindly contact the Coordinator: Student Administration Helpdesk, Mr. Jerome Simmery at

In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae including contact details of three referees, and your highest qualification to your online profile.

To be considered for this vacancy, you must click on the Apply for this Job link below or apply directly via UWC Careers at For any queries, please contact the Human Resources Department at /9763/9708/3551/3756 or email: e-

DISCLAIMER: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the University's commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The official retirement age at UWC is 65 years. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.