8 Executive Assistant jobs in Stellenbosch

Reference: 10580 MB Consultant: Marié Bosman Job Description:

• Travel Coordination: Experienced in booking and managing domestic and international travel, including last-minute changes and multi-leg itineraries.
• Scheduling & Diary Management: Maintains a highly organised executive calendar, prioritising high-value meetings and engagements.
• Client Liaison: Comfortable hosting and accompanying clients for business lunches, dinners, and events, ensuring a positive and polished representation of the executive and the company.
• Administrative Excellence: Skilled in preparing high-quality documents, presentations, and reports with exceptional attention to detail.
• Confidentiality: Trusted to handle sensitive business and personal information with absolute discretion.

Qualifications:

• Able to travel frequently at short notice
• Holds a valid South African passport
• Able to pass a top-secret clearance
• Presentable, articulate, and adaptable to diverse corporate and social settings

How to Apply:

• Email your comprehensive CV to .
• If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system.
• We reserve the right to only conduct interviews with candidates of choice.
• Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful.

#J-18808-Ljbffr

NewSpace Systems is looking for an experienced Executive Assistant to provide strategic,

operational, and administrative support to our CEO and Executive Committee (EXCO). This role

requires exceptional coordination skills, absolute discretion, and the ability to operate

efficiently in a fast-paced, high-impact environment.

KEY TASKS

Strategic Support:

· Assist the CEO and executive team in executing strategic initiatives through

coordination, tracking and reporting.

· Prepare briefing documents, project trackers, and presentation decks for board

meetings, client engagements and strategic reviews.

· Coordinate CEO and EXCO participation in conferences, trade shows and technical

symposia.

· Support preparation of CEO reports, talking points, and messaging for internal and

external communications.

· Coordinate special projects on behalf of the CEO and EXCO, ensuring alignment with

strategic goals and deadlines.

· Support international and cross-entity communication and alignment.

Operational Support:

· Manage complex and dynamic calendars, scheduling meetings across time zones,

ensuring optimal use of the executive’s time.

· Coordinate travel arrangements, including visas, itineraries, and logistics for

international and domestic trips.

· Organize and maintain confidential records, files and correspondence.

· Support preparation of agendas, minutes, and follow-ups for leadership meetings,

EXCO meetings and operational reviews.

· Process expense reports, approvals, and reimbursements in a timely manner.

· Screen and prioritize incoming communications, requests, and documents for

executive attention.

· Act as a central liaison between the executive team and internal/external stakeholders.

· Facilitate communication between NSS South Africa and subsidiaries.

· Assist in coordinating leadership offsites, strategic workshops, and special events.

· Support internal communication flows between departments and the executive team.

· Track and follow up on action items from executive meetings, ensuring accountability and resolution.

Compliance and Confidentiality:

· Handle sensitive information with the highest degree of integrity and discretion.

· Ensure compliance with company governance standards, document retention policies, and regulatory requirements in executive correspondence and documentation.

· Monitor deadlines for board submissions, audit responses, and compliance deliverables. Process and Systems Efficiency:

· Identify and implement improvements in administrative processes and workflows.

· Leverage digital tools for scheduling, communication, and document management to enhance efficiency.

PREREQUISITES

QUALIFICATIONS & EXPERIENCE

Qualifications:

· Bachelor’s degree in business administration, Communication, Office Management, or

a related field.

· A relevant Executive Assistant or Project Management qualification is advantageous.

Experience:

· Minimum 5–7 years’ experience in a senior Executive Assistant or Chief of Staff-type

role.

· Proven experience supporting C-suite executives in a fast-paced, dynamic, and complex

· Experience working in a multinational or high-growth technology, manufacturing, or

professional services firm is a strong plus.

COMPETENCIES & SKILLS

Technical Skills:

· Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

· Familiar with collaboration tools (e.g., Teams, Slack, Asana, Trello, SharePoint).

· Excellent written and verbal communication skills.

· Strong research, editing, and document preparation abilities.

· Professionalism & Discretion: Demonstrates tact, confidentiality, and ethical judgment at all times.

· Organizational Agility: Navigates complex organizational structures and relationships effectively.

· Detail Orientation: Accuracy and attention to detail in all tasks and documentation.

· Resilience & Adaptability: Remains calm and effective under pressure and in shifting priorities.

· Problem Solving: Proactively identifies and addresses issues before they escalate.

· Initiative: Takes ownership, anticipates needs, and acts with minimal direction.

· Interpersonal Effectiveness: Builds trust and rapport across senior stakeholders.

· Time Management: Manages multiple deadlines and competing priorities with efficiency.

LANGUAGE

APPLICATION

If you meet the requirements of this vacancy, please send your cv to:

To learn more about NewSpace Systems, visit our website:

#J-18808-Ljbffr

Reference: 10580 MB Consultant: Marié Bosman Job Description: Travel Coordination: Experienced in booking and managing domestic and international travel, including last-minute changes and multi-leg itineraries. Scheduling & Diary Management: Maintains a highly organised executive calendar, prioritising high-value meetings and engagements. Client Liaison: Comfortable hosting and accompanying clients for business lunches, dinners, and events, ensuring a positive and polished representation of the executive and the company. Administrative Excellence: Skilled in preparing high-quality documents, presentations, and reports with exceptional attention to detail. Confidentiality: Trusted to handle sensitive business and personal information with absolute discretion. Qualifications: Able to travel frequently at short notice Holds a valid South African passport Able to pass a top-secret clearance Presentable, articulate, and adaptable to diverse corporate and social settings How to Apply: Email your comprehensive CV to . If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system. We reserve the right to only conduct interviews with candidates of choice. Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful. #J-18808-Ljbffr

New Space Systems is looking for an experienced Executive Assistant to provide strategic, operational, and administrative support to our CEO and Executive Committee (EXCO). This role requires exceptional coordination skills, absolute discretion, and the ability to operate efficiently in a fast-paced, high-impact environment. KEY TASKS Strategic Support: · Assist the CEO and executive team in executing strategic initiatives through coordination, tracking and reporting. · Prepare briefing documents, project trackers, and presentation decks for board meetings, client engagements and strategic reviews. · Coordinate CEO and EXCO participation in conferences, trade shows and technical symposia. · Support preparation of CEO reports, talking points, and messaging for internal and external communications. · Coordinate special projects on behalf of the CEO and EXCO, ensuring alignment with strategic goals and deadlines. · Support international and cross-entity communication and alignment. Operational Support: · Manage complex and dynamic calendars, scheduling meetings across time zones, ensuring optimal use of the executive’s time. · Coordinate travel arrangements, including visas, itineraries, and logistics for international and domestic trips. · Organize and maintain confidential records, files and correspondence. · Support preparation of agendas, minutes, and follow-ups for leadership meetings, EXCO meetings and operational reviews. · Process expense reports, approvals, and reimbursements in a timely manner. · Screen and prioritize incoming communications, requests, and documents for executive attention. · Act as a central liaison between the executive team and internal/external stakeholders. · Facilitate communication between NSS South Africa and subsidiaries. · Assist in coordinating leadership offsites, strategic workshops, and special events. · Support internal communication flows between departments and the executive team. · Track and follow up on action items from executive meetings, ensuring accountability and resolution. Compliance and Confidentiality: · Handle sensitive information with the highest degree of integrity and discretion. · Ensure compliance with company governance standards, document retention policies, and regulatory requirements in executive correspondence and documentation. · Monitor deadlines for board submissions, audit responses, and compliance deliverables. Process and Systems Efficiency: · Identify and implement improvements in administrative processes and workflows. · Leverage digital tools for scheduling, communication, and document management to enhance efficiency. PREREQUISITES QUALIFICATIONS & EXPERIENCE Qualifications: · Bachelor’s degree in business administration, Communication, Office Management, or a related field. · A relevant Executive Assistant or Project Management qualification is advantageous. Experience: · Minimum 5–7 years’ experience in a senior Executive Assistant or Chief of Staff-type role. · Proven experience supporting C-suite executives in a fast-paced, dynamic, and complex · Experience working in a multinational or high-growth technology, manufacturing, or professional services firm is a strong plus. COMPETENCIES & SKILLS Technical Skills: · Proficient in Microsoft Office Suite (Outlook, Word, Excel, Power Point). · Familiar with collaboration tools (e.g., Teams, Slack, Asana, Trello, Share Point). · Excellent written and verbal communication skills. · Strong research, editing, and document preparation abilities. · Professionalism & Discretion: Demonstrates tact, confidentiality, and ethical judgment at all times. · Organizational Agility: Navigates complex organizational structures and relationships effectively. · Detail Orientation: Accuracy and attention to detail in all tasks and documentation. · Resilience & Adaptability: Remains calm and effective under pressure and in shifting priorities. · Problem Solving: Proactively identifies and addresses issues before they escalate. · Initiative: Takes ownership, anticipates needs, and acts with minimal direction. · Interpersonal Effectiveness: Builds trust and rapport across senior stakeholders. · Time Management: Manages multiple deadlines and competing priorities with efficiency. LANGUAGE APPLICATION If you meet the requirements of this vacancy, please send your cv to: To learn more about New Space Systems, visit our website: #J-18808-Ljbffr

Monthly Basic Salary (Provident Fund, Market related)

Paarl: My client, a national leader in the food science industry, is looking for an experienced Executive Assistant & Office Manager to join their innovative and fast-paced team. This is a great opportunity to step into a role that blends precision, impact, and growth.

Purpose of the Role: The Executive Assistant & Office Manager is responsible for ensuring the smooth, day-to-day operation of the office while providing high-level support to executive leadership. This includes managing diaries, coordinating local and international travel, organising meetings, and assisting with basic compliance functions. The role also serves as a key point of contact for both internal coordination and external liaison, supporting seamless communication across all levels of the organisation.

Key Responsibilities Include but Are Not Limited To

• Front-of-house, reception, and visitor liaison
• Diary and travel management for senior leadership (local & international)
• Internal and external meeting coordination and communications
• Office supply, catering, and facility maintenance oversight
• Liaison with service providers and procurement coordination
• Preparation of reports, presentations, and board packs
• Board meeting support: agendas, minutes, resolutions, follow-ups
• Support compliance and governance processes (e.g. CIPC, POPIA)
• Structured record and document management
• Coordination of IT needs and access control

Criteria

• Diploma or Degree in Business Administration or similar
• Minimum 5 years’ experience in office administration or executive support
• Advanced MS Office proficiency (Word, Excel, PowerPoint, Outlook)
• Proven experience with travel and diary management
• Knowledge of POPIA and CIPC processes advantageous
• Valid driver’s license and own reliable transport required
• Well-groomed, articulate, with high EQ and discretion
• Strong communication, organisation, and problem-solving skills
• Professional, proactive, and able to manage sensitive information
• Proficient in English AND Afrikaans (written and spoken)
• Ideally a candidate living close to Paarl

#J-18808-Ljbffr

Legal Aid SA is a National Public Entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to indigent and vulnerable persons. The organisation has a national footprint in all nine provinces. Legal Aid SA is a credible employer of choice, boasting Top Employer SA accreditation for 13 consecutive years. We offer an exciting Employee Value Proposition with opportunities for development, career growth and an inspiring workplace.

Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis. The position is based in Bellville.

KEY OUTPUTS

• To support legal practitioners and office operation by providing an administrative support service in accordance with Legal Aid South Africa policies, procedures and standards.
• Maintain the record keeping and filing system of the office.
• Perform office administration, switchboard, typing and filing duties.
• Maintain Asset Register.
• Distribute reports and other documentation.
• Human resources and procurement administration.
• Practise sound customer relations.

COMPETENCIES (SKILLS, KNOWLEDGE AND ATTRIBUTES) REQUIRED

• A recognised National Senior/Matric certificate.
• A minimum of twelve (12) months’ relevant administrative experience.
• Understanding and application of basic computer software packages.
• Good written and verbal communication skills.

Basic Salary: Level 5 (R176,310.00) plus benefits per annum.

A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 26 August 2022 , quoting the reference number BEL/AO/12/08/2022 in the subject line to or apply online at .

Enquiries to: Edward Noach, Tel: .

The employment decision shall be informed by the Employment Equity Plan of Legal Aid SA. It is Legal Aid SA’s intention to promote equity (race, gender and disability) through the filling of this post(s) with a candidate whose transfer/promotion/appointment will promote representivity in line with the numerical targets as contained in our Employment Equity Plan. Legal Aid SA reserves the right to withdraw posts or not to make an appointment, if by doing so, the interests of Legal Aid SA will be best served.

APPLICANTS NOT CONTACTED WITHIN TWO (2) MONTHS MAY CONSIDER THEIR APPLICATION UNSUCCESSFUL.

#J-18808-Ljbffr

Legal Aid SA is a National Public Entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to indigent and vulnerable persons. The organisation has a national footprint in all nine provinces. Legal Aid SA is a credible employer of choice, boasting Top Employer SA accreditation for 13 consecutive years. We offer an exciting Employee Value Proposition with opportunities for development, career growth and an inspiring workplace. Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis. The position is based in Bellville. KEY OUTPUTS To support legal practitioners and office operation by providing an administrative support service in accordance with Legal Aid South Africa policies, procedures and standards. Maintain the record keeping and filing system of the office. Perform office administration, switchboard, typing and filing duties. Maintain Asset Register. Distribute reports and other documentation. Human resources and procurement administration. Practise sound customer relations. COMPETENCIES (SKILLS, KNOWLEDGE AND ATTRIBUTES) REQUIRED A recognised National Senior/Matric certificate. A minimum of twelve (12) months’ relevant administrative experience. Understanding and application of basic computer software packages. Good written and verbal communication skills. Basic Salary: Level 5 (R176,310.00) plus benefits per annum. A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 26 August 2022 , quoting the reference number BEL/AO/12/08/2022 in the subject line to or apply online at . Enquiries to: Edward Noach, Tel: . The employment decision shall be informed by the Employment Equity Plan of Legal Aid SA. It is Legal Aid SA’s intention to promote equity (race, gender and disability) through the filling of this post(s) with a candidate whose transfer/promotion/appointment will promote representivity in line with the numerical targets as contained in our Employment Equity Plan. Legal Aid SA reserves the right to withdraw posts or not to make an appointment, if by doing so, the interests of Legal Aid SA will be best served. APPLICANTS NOT CONTACTED WITHIN TWO (2) MONTHS MAY CONSIDER THEIR APPLICATION UNSUCCESSFUL. #J-18808-Ljbffr