12 Executive Assistant jobs in Stellenbosch

Join to apply for the Executive Assistant Manager (w/m/d) role at Grand Hotel Des Bains Kempinski

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Join to apply for the Executive Assistant Manager (w/m/d) role at Grand Hotel Des Bains Kempinski

Einleitung

Unter einem traditionsreichen Namen hat Kempinski, Hoteliers seit 1897, die Welt auf der Suche nach faszinierenden Destinationen bereist, ohne dabei seine Traditionen und sein europäisches Erbe je zu vergessen. Die großzügigen Resorts sowie die stylischen City- und Wellnesshotels spiegeln einen individuellen und einzigartigen Charakter wider, speziell für Gäste, die 5-Sterne Service und Luxus bei ihren geschäftlichen oder privaten Reisen zu schätzen wissen.

Was macht ein Grand Hotel eigentlich aus? Es ist seiner Zeit voraus, es kreiert Traditionen und pflegt diese. Haben Sie Lust, eigene Traditionen zu entwickeln und mit Ihrem Bereich die Positionierung als das sportliche, einladend herzliche und auf erfrischende Art unkomplizierte 5-Sterne-Hotel zu verstärken? Sie haben ein Auge für das Detail und arbeiten kreativ und eigenverantwortlich?

Wir suchen eine erfahrene und dynamische Führungskraft und Mitglied des Executive Committees, die unter anderem Projektverantwortung für die Bereiche Qualität und Nachhaltigkeit übernimmt.

Ihre Hauptaufgaben

• Sicherstellung eines reibungslosen operativen Ablaufes und höchster Gästezufriedenheit
• Entwicklung und Umsetzung von Hotel-Konzepten sowie Budgetverantwortung
• Enge Zusammenarbeit mit dem General Manager zur strategischen Ausrichtung des Hauses
• Einhaltung und Umsetzung der Kempinski - Qualitätsstandards und Optimierung der Arbeitsabläufe im operativen Bereich
• Koordination, Initiierung und Kontrolle aller betrieblichen Abläufe sowie die angemessene Delegation und Kontrolle der einzelnen Aufgaben
• Kontrolle von Verkaufsmassnahmen in den zugeteilten Abteilungen, sowie Optimierung des Vertriebs
• Führung, Motivation und Entwicklung der Abteilungsleiter und Teams
• Kostenkontrolle, Verkaufsoptimierung durch Werbeaktivitäten
• Entwicklung und ständige Überwachung aller sicherheitsrelevanten Maßnahmen und Einrichtungen, insbesondere des Brandschutzes und der Verhaltensregeln in Notfallsituationen, unter Berücksichtigung der aktuellen behördlichen und gesetzlichen Anforderungen
• Forecast und Yield Management für die zugeteilten Abteilungen in Zusammenarbeit mit dem General Manager
• Nachhaltigkeits- sowie Qualitätsbeauftragter des Hotels
• Vertretung des General Managers während dessen Abwesendheit
• Übernahme von Manager on Duty Diensten
  
  

• Studienabschluss einer anerkannten Hochschule oder Universität mit Schwerpunkt Tourismus-/Hotelmanagement sowie eine fundierte Ausbildung in der internationalen Luxushotellerie
• Mindestens 2 Jahre Erfahrung in einer vergleichbaren Position in der internationalen Luxushotellerie, nach einschlägiger Erfahrung in der Operative
• Vertrautheit in der Erstellung von Kostenanalysen und Budgets
• Erfahrung in der Leitung eines grossen Teams an Führungspersonen
• Ausgeprägte Kommunikationsfähigkeit, Organisationstalent und Hands-on-Mentalität
• Analytisches Denken und Erfahrung im Budget- und Kostenmanagement
• Einschlägige Erfahrung in der Operative der internationalen Luxushotellerie
• Fachkompetenz, Kreativität und Liebe zum Detail, sowie sehr hohes Qualitätsbewusstsein
• Grosses Interesse an teamorientierter Arbeit
• Sehr gute Deutsch- und Englischkenntnisse in Wort und Schrift; weitere Sprachkenntnisse, wie beispielsweise Italienisch sind von Vorteil
  
  

• Leben und arbeiten in mitten der Engadiner Alpen
• Vielfältige Gestaltungsmöglichkeiten
• Angenehmes Arbeitsklima in einem jungen und dynamischen Team
• Internationale Karriereaussichten und Entwicklungschancen
• Herausragende Mitarbeiter-Benefits in u.a. allen Kempinski Hotels
• Personalunterkunft in unmittelbarer Hotelnähe inkl. Waschmöglichkeiten, Fitness- & Gemeinschaftsraum, -küche und ein reichhaltiges Speisenangebot in unserem Mitarbeiterrestaurant
• Gratis Nutzung der hausinternen Kita zur Betreuung von Mitarbeiterkindern
• Monatliche Mitarbeiteraktivitäten wie Ski- Snowboard- und Langlaufkurse, Wanderausflüge sowie Spa-Abende und Deutschkurse
• Internes „Feel Good Commitee“ zur Mitgestaltung bei allen Welfare-Themen

• Seniority level Executive

• Employment type Full-time

• Job function Administrative
• Industries Transportation, Logistics, Supply Chain and Storage

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Legal Aid SA is a national public entity, a key contributor to South Africa’s constitutional democracy providing quality legal services to poor and vulnerable persons. The organisation has a national footprint. Legal Aid SA is an accredited Top Employer SA for 10 consecutive years – a credible employer of choice. Its culture is rooted in leadership, driven by the value and advancement of human rights. It offers an exciting Employment Value Proposition with opportunities for development, career growth and an inspiring workplace.

Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis. The position is based in Bellville.

POSITION PURPOSE

To create a clean physical environment and render office services as and when required.

KEY OUTPUTS

1. Serve legal practitioners and other Local Office staff by providing excellent office support services such as messenger duties.
2. Ensure that reports and documentation are sent/delivered to the right people, timely.
3. Maintain an incoming/outgoing fax register per required format.
4. Incoming mail handled in accordance with Legal Aid SA administrative procedures.
5. All documentation to be correctly/accurately filed.
6. Switchboard to be manned at all times and proper telephone etiquette to be adhered to at all times.
7. Daily collection and posting of mail.
8. Transporting Legal Aid SA staff members to courts/Provincial or National Office as per Legal Aid SA relevant Transport/Fleet Management Policy/Procedures.

COMPETENCIES (SKILLS, KNOWLEDGE AND ATTRIBUTES) REQUIRED

1. A recognised Grade 12 Certificate.
2. A valid driver’s license.

SALARY: R145 281.00 plus benefits per annum (Level 04).

A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 07 June 2019 , quoting the reference number BELLVILLE/OA/24/05/2019 in the subject line to or apply online at .

Enquiries to Edward Noach Tel:

Preference will be given to candidates in terms of the Legal Aid SA Employment Equity Plan. People with disabilities are encouraged to apply.

LEGAL AID SA RESERVES THE RIGHT NOT TO APPOINT

Duties and Responsibilities:

• Managing and following up on emails
• Liaising with clients and insurance companies
• Comparing quotes from different insurers
• Updating and maintaining client policy summaries
• Handling general client inquiries
• Completing compliance documentation
• Delivering excellent client service
• Performing general administrative duties

Requirements:

• Grade 12 (Matric)
• Minimum of 5 years’ experience as an assistant with strong general administration skills
• FAIS credits (60 credits on NQF level 4) and/or RE5 will be advantageous
• Minimum of 2 years’ experience in short-term insurance is preferred
• Knowledge of Santam Systems will be an advantage
• Strong computer literacy, with proficiency in Excel
• Excellent verbal and written communication skills in both Afrikaans and English
• Strong administrative and organisational skills with attention to detail
• Proactive with a strong sense of initiative

Stay safe online. Now more than ever it’s important to be cybersafe. See Santam’s tips to help you stay safe online. Learn more.

Santam is the market leader in the general insurance industry in Southern Africa. We are a large, diversified, expanding and transforming company and whilst based in South Africa, we are rapidly moving into a number of emerging markets, both in Africa and Asia.

Our success is rooted in our passion for our clients and everything we do is centred on our delivery of Insurance Good and Proper. We’re about people. People drive our business so it follows that we want to recruit the best people possible whether they work for us permanently or for a short time as temporary employees.

The candidate will be expected to perform (but not limited to) the following secretarial duties:

• Managing the management teams’ calendar, screen incoming calls and correspondence and respond independently when possible.
• Employee administration and general administration
• Liaising with external business partners
• Arranging and coordinating all meetings
• Preparing presentations
• Arranging travel plans and itineraries (local and international)
• Preparation of records such as agendas, notices, minutes and resolutions for meetings, including minute taking.
• Budget management and reconciliations
• Coordinating and compiling all executive and management reports

• Grade 12 with mathematics
• A 3 year Tertiary qualification (advantageous)
• 5 to 10 years experience as a Personal Assistant or Administrative Assistant
• Computer literate (advanced level of MS Office)
• Current experience with regards to preparing presentations
• Proven track record as a personal assistant to a senior manager
• Experienced at working with highly confidential information
• Analytical thinking
• Information seeking
• Drive for results
• English - Read and write well (fluent)
• Afrikaans – be able to understand and follow a conversation
• Organizational skills
• Good aptitude for statistical analysis (you need to enjoy working with numbers and spreadsheets)
• Report writing and minute taking
• Networking and collaborative skills
• Organisational commitment
• Teamwork and cooperation

• Strong verbal and written communication skills
• Excellent interpersonal, communication and networking skills
• Strong client service orientation
• Ability to work under pressure
• Good judgement
• Strong attention to detail

We’re all about building strong, lasting relationships with our employees. We know that you have hopes for your future – your career, your personal development and of achieving great things. We pride ourselves in helping our employees to realise their worth.

At Santam we are committed to transformation and embracing diversity. This commitment is what drives us to achieve a diverse workplace with employment equity as a key goal to create an inclusive workforce, representative of the demographics of our society. In achieving our employment equity goals we give preference to applicants from the designated groups in alignment with the Divisions Employment Equity targets.

Stay safe online. Now more than ever it’s important to be cybersafe. See Santam’s tips to help you stay safe online. Learn more.

Santam is the market leader in the general insurance industry in Southern Africa. We are a large, diversified, expanding and transforming company and whilst based in South Africa, we are rapidly moving into a number of emerging markets, both in Africa and Asia.

Our success is rooted in our passion for our clients and everything we do is centred on our delivery of Insurance Good and Proper. We’re about people. People drive our business so it follows that we want to recruit the best people possible whether they work for us permanently or for a short time as temporary employees.

The candidate will be expected to perform (but not limited to) the following secretarial duties:

• Managing the management teams’ calendar, screen incoming calls and correspondence and respond independently when possible.
• Employee administration and general administration
• Liaising with external business partners
• Arranging and coordinating all meetings
• Preparing presentations
• Arranging travel plans and itineraries (local and international)
• Preparation of records such as agendas, notices, minutes and resolutions for meetings, including minute taking.
• Budget management and reconciliations
• Coordinating and compiling all executive and management reports

• Grade 12 with mathematics
• A 3 year Tertiary qualification (advantageous)
• 5 to 10 years experience as a Personal Assistant or Administrative Assistant
• Computer literate (advanced level of MS Office)
• Current experience with regards to preparing presentations
• Proven track record as a personal assistant to a senior manager
• Experienced at working with highly confidential information
• Analytical thinking
• Information seeking
• Drive for results
• English - Read and write well (fluent)
• Afrikaans – be able to understand and follow a conversation
• Organizational skills
• Good aptitude for statistical analysis (you need to enjoy working with numbers and spreadsheets)
• Report writing and minute taking
• Networking and collaborative skills
• Organisational commitment
• Teamwork and cooperation

• Strong verbal and written communication skills
• Excellent interpersonal, communication and networking skills
• Strong client service orientation
• Ability to work under pressure
• Good judgement
• Strong attention to detail

We’re all about building strong, lasting relationships with our employees. We know that you have hopes for your future – your career, your personal development and of achieving great things. We pride ourselves in helping our employees to realise their worth.

At Santam we are committed to transformation and embracing diversity. This commitment is what drives us to achieve a diverse workplace with employment equity as a key goal to create an inclusive workforce, representative of the demographics of our society. In achieving our employment equity goals we give preference to applicants from the designated groups in alignment with the Divisions Employment Equity targets.

• Manage accounts payable and receivable, including capturing invoices and bills on Xero
• Maintain petty cash and credit card processes
• Support payroll: process overtime, wages, payslips, and liaise with payroll provider
• Perform reconciliations for stock, petty cash, electricity, and wine inventory
• Prepare and send monthly customer statements and follow up on outstanding payments
• Submit claims and documentation for insurance, licensing, and compliance purposes
• Process wine sales and rental invoices
• Wine Estate Operations and coordination of wine production
• Oversee wine stock movement: receiving, dispatch, and coordination with delivery drivers
• Reconcile monthly customer sales and manage B2B documentation and platform uploads
• SAWIS submissions (e.g., Sawis 5, 7)
• General tenant management
• Maintain compliance with wine stock records and reports
• Administrative Support
• Coordinate estate-wide communication with stakeholders (tenants, customers, insurers, suppliers, etc.)
• Manage fleet administration (vehicle licence renewals, etc.)
• Maintain accurate audit records
• Provide ad hoc support to the principal and assist with estate-based Projects

• A tertiary qualification in Accounting, Finance, or Business Administration
• At least 3 years of relevant experience in a finance/admin environment
• Proficiency in Xero, Excel, and cloud-based tools (Google Workspace)
• Fluent in English and Afrikaans
• A valid driver’s licence and own transport
• Ability to work independently from an on-site office just outside Stellenbosch

• Email your comprehensive CV to .
• If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system.
• We reserve the right to only conduct interviews with candidates of choice.
• Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful.