Executive Personal Assistant

Benoni, Gauteng R104000 - R130878 Y Oracle HR

Posted today

Job Viewed

Tap Again To Close

Job Description

A well established organisation in Benoni is seeking an Executive Personal Assistant to join their team.

Key Responsibilities:

  • Diary & Schedule Management: Coordinate calendars, schedule meetings, appointments, and travel itineraries.

  • Communication: Handle correspondence, screen calls/emails, draft documents, and manage inquiries on behalf of the employer.

  • Administration: Maintain filing systems, prepare reports, process expenses, and oversee office or household administration.

  • Travel & Logistics: Arrange flights, accommodation, visas, transport, and itineraries.

  • Personal Support: Assist with personal tasks such as reservations, errands, event planning, and household/vendor management.

  • Confidentiality: Handle sensitive information with the highest level of discretion and professionalism.

  • Liaison: Act as a point of contact between the employer and clients, staff, suppliers, or family members.

  • Project Assistance: Support with research, presentations, and special projects as required.

Skills & Competencies:

  • Strong organisational and time management abilities.

  • Excellent written and verbal communication skills.

  • Ability to multitask and prioritise under pressure.

  • Tech-savvy with proficiency in Microsoft Office/Google Workspace.

  • Discreet, trustworthy, and adaptable.

  • Problem-solving and proactive thinking.

  • Professional demeanour with strong interpersonal skills.

Qualifications & Experience:

  • At least 8+ years proven experience as a Personal Assistant, Executive Assistant, or similar role.

  • Preferred: Diploma/Degree in Business Administration or related field.

  • Experience in managing both business and personal tasks for senior executives/entrepreneurs.

  • Valid driver's license

This advertiser has chosen not to accept applicants from your region.

executive assistant

East Rand, Gauteng R400000 - R800000 Y Rand Refinery

Posted today

Job Viewed

Tap Again To Close

Job Description

VACANCY: EXCUTIVE ASSISTANT

TYPE OF EMPLOYMENT: FIXED TERM CONTRACT

DURATION; 12 MONTHS

GRADE: B-UPPER

DIVISION: FABRICATION

CLOSING DATE: 29 OCTOBER 2025

As a proudly South African company with a global footprint, Rand Refinery is one of the world's leading Gold and Silver Refiner and operates one of the largest low-grade gold recovery Smelters on the African continent. With over a 100-year history, we have transformed and reshaped value not only in metals but people's lives too. We've spent the last century using innovation to create real competitive advantage for our partners, our communities and our business.

Build your career with us

PURPOSE OF THE POSITION

The Executive Assistant ensures that the Chief Executive (CE) and Chief Financial Officer's (CFO) day-to-day operations run smoothly and effectively. The incumbent will be responsible for diary management, meeting preparation, travel administration (International and local). The incumbent must demonstrate excellent communication skills, attention to detail, organisational skills, discretion, and the ability to manage multiple tasks efficiently.

SUMMARY OF KEY RESPONSIBILITIES INCLUDED BUT NOT LIMITED TO

  • Support the CE and CFO by providing professional and confidential administrative & secretarial services.
  • Attending to diary management, meeting preparation, event attendance, travel administration and ad-hoc projects as required.
  • Manage incoming calls, screen and manage all emails and messages. Establish and maintain accurate databases, distribution and contact lists.
  • Process and prepare all payment requests, administer company credit card, expense claims and other payments.
  • Manage all travel, flights, accommodation, venue and transport arrangements and compile detailed itinerary for CE and CFO.
  • Ensure appropriate electronic storage of compliance reports/files according to defined standards.
  • Run errands and complete tasks as requested including personal matters e.g. medical aid claims and queries, subscriptions etc.
  • Organise internal and external meetings - arrange venues, catering etc.

MINIMUM REQUIREMENTS

  • A completed Matric qualification.
  • Bachelor's degree/ National diploma in a relevant field, such as Business Administration / Business Science/ Public Administration.
  • 5 -8 years proven experience preferably supporting C-suite executives.

SKILLS/ COMPETENCIES

  • Proficient in Microsoft Office - Word, Excel, PowerPoint, SharePoint, SAP.
  • Excellent communication skills (written and oral)- Adept at clear, professional communication.
  • Report writing skills.
  • Highly Organised & Detail-Orientated: Managing multiple tasks, keeping meticulous records, and maintaining organised systems.
  • Ability to handle sensitive information with confidentiality and discretion.
This advertiser has chosen not to accept applicants from your region.

Executive Assistant

Edenvale, Gauteng R900000 - R1200000 Y Babcock Recruitment

Posted today

Job Viewed

Tap Again To Close

Job Description

Job Advert Summary

We are seeking a highly organized, professional, and proactive Executive Assistant to provide comprehensive support to our Chief Executive Officer (CEO) and other members of the Executive Committee. This role requires exceptional attention to detail, strong interpersonal skills, and the ability to manage multiple priorities in a fast-paced environment.

Minimum Requirements
  • Matric or equivalent
  • Secretarial qualification NQF level 5
  • Proven experience (5+ years) as an Executive Assistant, Personal Assistant, or similar role supporting senior executives.
  • Proven advanced computer skills.
  • Excellent organizational and time-management skills.
  • Strong written and verbal communication abilities.
  • High level of discretion and professionalism.
  • Proficiency in MS Office Suite and digital collaboration tools.
  • Ability to work independently, exercise good judgment, and handle sensitive information.
  • Confidentiality and Ethics
  • People Management
Duties and Responsibilities
  • Manage the CEO and other executive' schedule, including appointments, meetings, and travel arrangements.
  • Ensure smooth integration of all administrative tasks for the local CEO in collaboration with the International Group CEO's office
  • Plan and coordinate Exco meetings and provide other logistical and administrative duties.
  • Prepare, review, and format reports, presentations, and correspondence.
  • Maintain high level of confidentiality and integrity and ensure efficient flow of information at all times.
  • Manage facilities operations and maintenance for the Africa Head Office.
  • Oversee and manage support staff including cleaning staff, driver, and receptionist, ensuring smooth day-to-day operations
  • Manage office supplies and related procurement to support efficient office functioning
  • Manage specific and ad hoc projects as required
This advertiser has chosen not to accept applicants from your region.

Executive Assistant

Edenvale, Gauteng R90000 - R120000 Y Babcock International Group - Africa

Posted today

Job Viewed

Tap Again To Close

Job Description

We are seeking a highly organized, professional, and proactive
Executive Assistant
to provide comprehensive support to our
Chief Executive Officer (CEO)
and other members of the Executive Committee. This role requires exceptional attention to detail, strong interpersonal skills, and the ability to manage multiple priorities in a fast-paced environment.

This advertiser has chosen not to accept applicants from your region.

Administrative Specialist, Business Support

Kempton Park, Gauteng R60000 - R120000 Y DSV - Global Transport and Logistics

Posted today

Job Viewed

Tap Again To Close

Job Description

Location: Kempton Park

Job Posting Title: Administrative Specialist, Business Support

Time Type: Full Time

Minimum Requirements
Essential: Matric, National Diploma in Finance or similar

Intermediate Computer Literacy Level in MS Word, Excel, PowerPoint and Outlook

SAP ERP / Webcost

Audit to Pay tools

Job Related Requirements
Commercial & financial:
Sound general financial acumen and experience in adherence to budget and service level agreements.

People skills
including interaction with various departments and levels in business (min 1-year experience).

Communication, diversity & stress management skills
to successfully work with all levels, age groups and cultures of people – both internal and external.

Supporting and Co-operating
including working well with people and adhering to ethics, principles and values.

Organising and executing
which includes planning, organising, delivering results & adhering to processes & procedures within defined job description.

Operational
Min 1 year/s experience assisting with Ops Admin, including query management, client liaison, general reports including KPI's, daily stats in a logistics environment.

Min 1 year experience in warehouse operations and/or related finance support

Reliable transportation to work
English Communication -
clear and professional use of the English language in written and verbal mediums.

High quality of work -
accurate, complete and thorough content in neat and easy to understand format.

Process improvement –
identify and implement improvements to streamline financial processes by reducing time, enhancing accuracy and reducing costs.

Added Advantages for the role
Understanding of warehousing & logistics environment

WMS, ERP and financial systems experience

Completed or studying towards a bachelor's degree in finance/accounting

Main purpose of the role
The administrator will oversee day-to-day financial operations, ensuring accurate and timely processing of financial transactions, compliance with regulatory standards, and maintenance of financial records. This role involves reporting processes and implementing process improvements to enhance financial controls and efficiency.

Duties And Responsibilities
Invoicing

  • Invoicing within a highly pressurized environment to a Corporate Customer base (Invoice management and execution)
  • Follow up with customers and transporters to ensure that all invoicing/POs are received
  • Accurate invoicing to be done to Customer's once all supporting documents and checks have been finalized
  • Credit notes to be captured and processed in correct periods
  • Verification of invoices received and data validation

Webcost

  • Review all coding and ensure first time right
  • Adhere to webcost timelines
  • Review Web query report weekly and action queries
  • Raise Web queries timeously where necessary
  • Follow up on credit notes / invoices etc from suppliers
  • Escalate any supplier concerns Business Support manager

Financial Reporting/Analysis

  • Ensure all financial reports are reviewed, investigated, and signed off by Business Support Manager
  • Report all anomalies to Business Support Manager
  • Respond to P&L queries timeously and investigate where necessary
  • Review P&Ls and submit journals to Shared Services
  • Review P&Ls with branch manager monthly

Other

  • Resolve queries that may arise in the period that it occurs
  • Meet month end cut offs and deadlines
  • Design, create and maintain relevant SOP's, Work Instructions etc. for Customer specific requirements and processes
  • Follow ups with the finance team to ensure payments received on time from Customers
  • Internal KPI's and timelines to be met and to have a deep understanding and execution of contractual SLAs & KPI's
  • Ensure all supporting documentation are uploaded onto the internal invoicing system
  • Develop a strong, trusting relationship with customers and transporters
  • Adherence to HSE compliance and responsibilities
  • Adherence to tasks not stipulated in job profile i.e., audit compliance, adhoc duties due to operational requirements.
  • Maintain various reports in line with KPI and contractual obligations.
  • Ensure client queries are managed daily and necessary escalation and issue resolution is addressed within the agreed timelines
  • Training and roll out of change management processes
  • Ensure on going performance measurement, systems and metrics are used and in line to service excellence and client centricity
  • Consistently reviewing data to identify areas of improvement to support the overall services and development

DSV – Global transport and logistics
Working at DSV means playing in a different league.

As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let's grow together as we continue to innovate, digitalise and build on our achievements.

With close to 160,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers' needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you.

At DSV, performance is in our DNA. We don't just work – we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company – this is the place to be.

Start here. Go anywhere
Visit and follow us on LinkedIn and Facebook.

Disclaimer
: Due to the high volume of applications received, only shortlisted candidates will be contacted. Should an external candidate not hear from us within four (4) weeks following their application, they should consider their application unsuccessful. Strictly fair and non-discriminatory selection procedures will be followed. We use Affirmative Action (AA) measures in an endeavor to redress the disadvantages in employment experienced by designated groups. Where possible, preference will be given to candidates from the designated groups as defined in the Employment Equity Act and in line with DSV's Employment Equity plans. DSV reserves the right to defer or close a vacancy at any time.

This advertiser has chosen not to accept applicants from your region.
Be The First To Know

About the latest Executive assistant Jobs in Benoni !

 

Nearby Locations

Other Jobs Near Me

Industry

  1. request_quote Accounting
  2. work Administrative
  3. eco Agriculture Forestry
  4. smart_toy AI & Emerging Technologies
  5. school Apprenticeships & Trainee
  6. apartment Architecture
  7. palette Arts & Entertainment
  8. directions_car Automotive
  9. flight_takeoff Aviation
  10. account_balance Banking & Finance
  11. local_florist Beauty & Wellness
  12. restaurant Catering
  13. volunteer_activism Charity & Voluntary
  14. science Chemical Engineering
  15. child_friendly Childcare
  16. foundation Civil Engineering
  17. clean_hands Cleaning & Sanitation
  18. diversity_3 Community & Social Care
  19. construction Construction
  20. brush Creative & Digital
  21. currency_bitcoin Crypto & Blockchain
  22. support_agent Customer Service & Helpdesk
  23. medical_services Dental
  24. medical_services Driving & Transport
  25. medical_services E Commerce & Social Media
  26. school Education & Teaching
  27. electrical_services Electrical Engineering
  28. bolt Energy
  29. local_mall Fmcg
  30. gavel Government & Non Profit
  31. emoji_events Graduate
  32. health_and_safety Healthcare
  33. beach_access Hospitality & Tourism
  34. groups Human Resources
  35. precision_manufacturing Industrial Engineering
  36. security Information Security
  37. handyman Installation & Maintenance
  38. policy Insurance
  39. code IT & Software
  40. gavel Legal
  41. sports_soccer Leisure & Sports
  42. inventory_2 Logistics & Warehousing
  43. supervisor_account Management
  44. supervisor_account Management Consultancy
  45. supervisor_account Manufacturing & Production
  46. campaign Marketing
  47. build Mechanical Engineering
  48. perm_media Media & PR
  49. local_hospital Medical
  50. local_hospital Military & Public Safety
  51. local_hospital Mining
  52. medical_services Nursing
  53. local_gas_station Oil & Gas
  54. biotech Pharmaceutical
  55. checklist_rtl Project Management
  56. shopping_bag Purchasing
  57. home_work Real Estate
  58. person_search Recruitment Consultancy
  59. store Retail
  60. point_of_sale Sales
  61. science Scientific Research & Development
  62. wifi Telecoms
  63. psychology Therapy
  64. pets Veterinary
View All Executive Assistant Jobs View All Jobs in Benoni