16 Executive Assistant jobs in Benoni

We are seeking a highly organized, professional, and proactive
Executive Assistant
to provide comprehensive support to our
Chief Executive Officer (CEO)
and other members of the Executive Committee. This role requires exceptional attention to detail, strong interpersonal skills, and the ability to manage multiple priorities in a fast-paced environment.

Overview

Seeking a highly experienced and proactive Executive Assistant to provide seamless administrative and strategic support. The successful candidate will expertly manage a complex schedule, coordinate appointments, and independently resolve issues to ensure the General Manager's focus remains on high-level priorities.

• Provide day-to-day administrative, secretarial and general business support to the General Manager ("GM"), including calendar management, email handling, arranging corporate functions, presentation drafting, meeting preparation, expense and travel reconciliations, and other tasks as instructed.
• Interact professionally with all individuals across the business, including group directors and senior management.
• Act as the GM's gatekeeper for the diary while maintaining a collaborative, non-political and team-focused approach.
• Oversee and coordinate day-to-day diary and meeting scheduling for the GM and assist with planning and time management.
• Prioritize and follow up on multiple issues and tasks; manage emails and communications on behalf of the GM.
• Screen emails and calls to ensure priority items are attended to promptly, including responding on behalf of the GM as required.
• Proactively manage the GM’s calendar and travel details, including time zones and coordination with management as needed.
• Plan, coordinate and book travel and accommodation for the GM, including accompanying team members for local and international travel.
• Act as first point of contact for visitors, guests and clients, ensuring professional reception and timely refreshments.
• Draft comprehensive presentations, letters and communication notes with attention to detail, accuracy and clarity.
• Arrange meetings chaired by the GM, prepare information packs, draft agendas, take notes, and draft minutes for distribution.
• Produce follow-up notes, track tasks, issue reminders and follow up with participants as needed.
• Interact with internal and external stakeholders professionally to maintain the Company and GM reputation.
• Plan, manage and coordinate visitors’ trips, travel, events, and related arrangements; draft visit agendas, book accommodation and meals as required.
• Plan and coordinate management and company events, functions and conferences within budget and professional standards.
• Assist with planning and coordinating company social club activities, teambuilding, workshops, and related events as requested.
• Attend to GM’s personal administrative matters and logistical coordination, including shopping, procurement, driving, collection and deliveries as required.
• Procure company materials (e.g., jackets, marketing materials) maintaining standards and records as directed by the GM.
• Reconcile and submit monthly financial admin for the GM, including credit card recons, travel logbooks, cash and forex usage and expense claims.
• Handle confidential and sensitive information with absolute discretion at all times.
• Attend to any other related tasks on an ad hoc basis.

Client is based in Pomona, Johannesburg, with other locations or destinations as determined by the Employer from time to time.

• Reports to: General Manager & CFO.
• Manages: None.

• Work well under pressure; experienced planner and self-starter.
• Take ownership of functions and tasks; dedicated and innovative.
• Excellent communication skills, including written and verbal.
• Strong telephone and email etiquette and hospitality.
• Formal letter writing skills, excellent spelling and typing skills, including proofreading and email drafting.
• Experience in taking meeting minutes, preferably shorthand capable, and agenda drafting.
• Advanced Microsoft Office skills (Word, PowerPoint, Excel).
• Output-driven with focus on professional and high-quality work.
• Excellent time management skills.

• High attention to detail; ability to manage multiple tasks simultaneously.
• Deadline-oriented; ability to manage resources and delegates to meet deadlines.
• Effective communication across all levels, including suppliers, customers and internal teams.
• Ability to work independently and as part of a team.
• Ability to work under pressure in a fast-paced, time-sensitive environment with shifting priorities.
• Maintain absolute confidentiality at all times.

• Matric certificate with additional Secretarial / Office Administration / Personal Assistant qualification.
• At least 5 years’ experience as a Personal Assistant or Secretary in a fast-paced environment.
• Administration and office coordination experience.
• Event and travel management experience.
• Experience in taking meeting minutes and in report and letter writing.
• Valid driver’s license and own vehicle.

Seeking a highly experienced and proactive Executive Assistant to provide seamless administrative and strategic support. The successful candidate will expertly manage a complex schedule, coordinate appointments, and independently resolve issues to ensure the General Manager's focus remains on high-level priorities.

JOB SUMMARY AND GENERAL RESPONSIBILITIES

The Assistant to GM is responsible to provide the General Manager (“GM”) with day-to-day administrative, secretarial and general business support, including performance of communication and operational tasks as instructed, including the management of his calendar, emails, arranging corporate functions and doing presentation drafting, meeting preparation, expense and travel reconciliations and other tasks. This includes but is not limited to:

• Professional, direct and constructive interaction with all individuals across the business, including group directors and senior company and sister company management.
• Maintain an authoritative disposition as the “gatekeeper” to the GM and his diary, yet remain humble, well-liked and non-political and an important member of the team.
• Oversee and coordinate day-to-day diary and meeting scheduling for GM and assist him with effective planning and time management.
• Prioritize and follow up on multiple incoming and outgoing issues, tasks and concerns for effective email management and communication on behalf of the GM.
• Screening e-mails and taking phone calls to ensure most important items are attended to speedily, which will include answering emails and making calls on behalf of GM so to expedite communication and efficiency.
• Proactively managing GM’s calendar, travelling details and schedules, being aware of different time zones and coordinating these with company management as and when required.
• Plan, coordinate and make all travel and accommodation bookings for GM for local and international travel, as well as any accompanying team or management members.
• Act as first point of contact for incoming GM visitors, guests and clients, ensuring that they are professionally received and that refreshments are provided timeously.
• Drafting comprehensive presentations, professional letters and accurate communication notes, as may be required by the GM. Showing attention to detail, care, accuracy and precise spelling, writing and drafting skills.
• Arranging management and other relevant meetings chaired by the GM, which comprise compilation of meeting and information packs, drafting of agendas and taking professional notes during the meeting and drafting minutes for distribution afterwards.
• Making follow-up notes from such meetings, keeping track of all tasks, sending reminders of action items and follow-up on behalf of GM with other participants and parties.
• Interact with internal and external clients (verbally, in writing or in person) in an appropriate and professional manner, maintaining the Company and GM reputation and standing.
• Proactively and efficiently plan, manage and conclude incoming visitors’ trips, travels and events. Such as drafting detailed visit agenda, booking accommodation, travel and internal flights, arranging meals, dinner bookings and attending to visitors’ requirements and requests.
• Planning, scheduling and coordination of management and company events, functions and conferences as requested by GM. Using event planners or only internal resources and direct procurement, ensuring budgets are met and function is concluded professionally.
• Assisting company social club and sales teams with planning and coordinating of any teambuilding, workshops, braais, golf days or functions as may be requested.
• Attend to GM’s personal administrative matters, planning and logistical coordinating as may be required and requested. Including personal shopping, procurement and logistical requests, such as driving, collection and deliveries.
• Doing company specific procurement to maintain standards and control, (such as corporate jackets, marketing material, handouts, etc.) ensuring compliance and proper record keeping. As may be requested and directed by the GM.
• Reconcile and submit monthly financial admin on behalf of GM, including credit card recons, fleet card details, travel logbook, cash and forex usage and any direct expense claims or staff debtor costs.
• Work with confidential and very sensitive information, while ensuring absolute confidentiality is maintained at all times.
• Attending to any other related tasks on an ad hoc basis.

LOCATION

Client is based in Pomona, Johannesburg and such other locations or destinations as determined by the Employer from time to time.

REPORTING RELATIONSHIPS

• Reports to: General Manager & CFO.
• Manages None.

SKILLS & REQUIRED COMPETENCIES

• Work well under pressure, an experienced planner and be a self-starter.
• Must take ownership of the functions and tasks, while being dedicated and innovative.
• Excellent communication skills, including written and verbal.
• Sound experience of telephone and email etiquette and hospitality.
• Formal letter writing skills, excellent spelling and typing skills, including proof reading and email drafting.
• Experienced minute taking, preferably shorthand capable, and agenda drafting.
• Advanced Microsoft Office skills, specifically word, power point and excel.
• Output driven with focus on professional and quality work.
• Excellent time management skills.

REQUIRED PERSONAL ATTRIBUTES

• High attention to detail, and the ability to manage more than one task at a time.
• Deadline orientated, with the ability to manage resources and delegates to achieve such deadlines.
• Ability to communicate effectively across all operational levels of the Employer as well as with suppliers, customers and internal teams.
• Ability to work independently as well as part of a team.
• Work effectively under pressure in a fast-paced, time-sensitive environment with shifting priorities and multiple deadlines.
• Ability to maintain absolute confidentiality at all times.

MINIMUM QUALIFICATION AND/OR EXPERIENCE REQUIREMENTS

• Matric certificate, with additional Secretarial / Office Administration / Personal Assist qualification.
• At least 5 years’ experience working as a Personal Assistant or Secretary within a fast-paced environment.
• Administration and office coordination experience.
• Event and travel management skills and experience.
• Experience in taking meeting minutes, as well as report and letter writing.
• Valid driver’s License and own vehicle.

A well established organisation in Benoni is seeking an Executive Personal Assistant to join their team.

Key Responsibilities:

• Diary & Schedule Management: Coordinate calendars, schedule meetings, appointments, and travel itineraries.

• Communication: Handle correspondence, screen calls/emails, draft documents, and manage inquiries on behalf of the employer.

• Administration: Maintain filing systems, prepare reports, process expenses, and oversee office or household administration.

• Travel & Logistics: Arrange flights, accommodation, visas, transport, and itineraries.

• Personal Support: Assist with personal tasks such as reservations, errands, event planning, and household/vendor management.

• Confidentiality: Handle sensitive information with the highest level of discretion and professionalism.

• Liaison: Act as a point of contact between the employer and clients, staff, suppliers, or family members.

• Project Assistance: Support with research, presentations, and special projects as required.

Skills & Competencies:

• Strong organisational and time management abilities.

• Excellent written and verbal communication skills.

• Ability to multitask and prioritise under pressure.

• Tech-savvy with proficiency in Microsoft Office/Google Workspace.

• Discreet, trustworthy, and adaptable.

• Problem-solving and proactive thinking.

• Professional demeanour with strong interpersonal skills.

Qualifications & Experience:

• At least 8+ years proven experience as a Personal Assistant, Executive Assistant, or similar role.

• Preferred: Diploma/Degree in Business Administration or related field.

• Experience in managing both business and personal tasks for senior executives/entrepreneurs.

• Valid driver's license

• Work within our agile pod structure to deliver comprehensive and seamless support across a variety of tasks and projects for stakeholders.
• Contribute fresh, creative ideas to optimise processes, streamline workflows, and enhance service delivery.
• Partner with your team to ensure exceptional service delivery, meeting client needs and driving measurable results.

• Complete tasks such as diary management, scheduling and handling email correspondence with precision and professionalism, keeping everything on track for your client.
• Prepare, format and edit documents to meet the highest standards, ensuring consistency and quality in every deliverable.
• Perform accurate data entry and reporting, ensuring all insights are actionable and timely.

• Identify inefficiencies and proactively recommend process improvements, helping us work smarter.
• Assist in creating workflows, automating repetitive tasks and embedding best practices across your client’s operations.

• Act as a trusted partner to your client, anticipating needs and consistently exceeding expectations.
• Represent SmartPA’s values with authenticity, serving as a positive brand ambassador in every interaction.
• Collaborate across teams to ensure consistent quality and excellence in all deliverables.

• Approach new challenges with a solution-driven mindset, thriving in a fast-paced, ever-changing environment.

• Thrives in a dynamic, entrepreneurial environment where no two days are the same.
• Is passionate about redefining what it means to deliver world-class PA and admin support.
• Can manage their own time and workload effectively, delivering results with confidence.
• Brings enthusiasm, creativity, and positivity to their work.
• Enjoys contributing ideas to improve processes and drive business growth.

• Proficiency in MS Office (especially Outlook, Word, and Excel).
• Proven experience in diary management, data handling and project coordination.
• A track record of meeting tight deadlines and juggling competing priorities.

• Familiarity with Google Suite, CRM platforms and booking systems.
• Background in office management, account management, or similar.
• Experience in process improvement and creating efficiencies.

• Competitive Salaries
• Yearly Bonuses based on company, department, and individual performance.
• Hybrid/Remote Work: Whether you prefer a hybrid model or require remote work due to your location, we’re open to discuss options that work for you!
• Flexitime Initiative: Work when you’re most productive (core hours: 10:00–16:30).
• 33 Days Holiday: Because rest fuels greatness.
• Growth Opportunities: Develop your skills, advance your career and grow with a company reshaping the industry.
• Enhanced Benefits: Unlock additional perks based on your loyalty and length of service.

• Work within our agile pod structure to deliver comprehensive and seamless support across a variety of tasks and projects for stakeholders.
• Contribute fresh, creative ideas to optimise processes, streamline workflows, and enhance service delivery.
• Partner with your team to ensure exceptional service delivery, meeting client needs and driving measurable results.

• Complete tasks such as diary management, scheduling and handling email correspondence with precision and professionalism, keeping everything on track for your client.
• Prepare, format and edit documents to meet the highest standards, ensuring consistency and quality in every deliverable.
• Perform accurate data entry and reporting, ensuring all insights are actionable and timely.

• Identify inefficiencies and proactively recommend process improvements, helping us work smarter.
• Assist in creating workflows, automating repetitive tasks and embedding best practices across your client’s operations.

• Act as a trusted partner to your client, anticipating needs and consistently exceeding expectations.
• Represent SmartPA’s values with authenticity, serving as a positive brand ambassador in every interaction.
• Collaborate across teams to ensure consistent quality and excellence in all deliverables.

• Approach new challenges with a solution-driven mindset, thriving in a fast-paced, ever-changing environment.

• Thrives in a dynamic, entrepreneurial environment where no two days are the same.
• Is passionate about redefining what it means to deliver world-class PA and admin support.
• Can manage their own time and workload effectively, delivering results with confidence.
• Brings enthusiasm, creativity, and positivity to their work.
• Enjoys contributing ideas to improve processes and drive business growth.

• Proficiency in MS Office (especially Outlook, Word, and Excel).
• Proven experience in diary management, data handling and project coordination.
• A track record of meeting tight deadlines and juggling competing priorities.

• Familiarity with Google Suite, CRM platforms and booking systems.
• Background in office management, account management, or similar.
• Experience in process improvement and creating efficiencies.

• Competitive Salaries
• Yearly Bonuses based on company, department, and individual performance.
• Hybrid/Remote Work: Whether you prefer a hybrid model or require remote work due to your location, we’re open to discuss options that work for you!
• Flexitime Initiative: Work when you’re most productive (core hours: 10:00–16:30).
• 33 Days Holiday: Because rest fuels greatness.
• Growth Opportunities: Develop your skills, advance your career and grow with a company reshaping the industry.
• Enhanced Benefits: Unlock additional perks based on your loyalty and length of service.

• Work within our agile pod structure to deliver comprehensive and seamless support across a variety of tasks and projects for stakeholders.
• Contribute fresh, creative ideas to optimise processes, streamline workflows, and enhance service delivery.
• Partner with your team to ensure exceptional service delivery, meeting client needs and driving measurable results.

• Complete tasks such as diary management, scheduling and handling email correspondence with precision and professionalism, keeping everything on track for your client.
• Prepare, format and edit documents to meet the highest standards, ensuring consistency and quality in every deliverable.
• Perform accurate data entry and reporting, ensuring all insights are actionable and timely.

• Identify inefficiencies and proactively recommend process improvements, helping us work smarter.
• Assist in creating workflows, automating repetitive tasks and embedding best practices across your client’s operations.

• Act as a trusted partner to your client, anticipating needs and consistently exceeding expectations.
• Represent SmartPA’s values with authenticity, serving as a positive brand ambassador in every interaction.
• Collaborate across teams to ensure consistent quality and excellence in all deliverables.

• Approach new challenges with a solution-driven mindset, thriving in a fast-paced, ever-changing environment.

• Thrives in a dynamic, entrepreneurial environment where no two days are the same.
• Is passionate about redefining what it means to deliver world-class PA and admin support.
• Can manage their own time and workload effectively, delivering results with confidence.
• Brings enthusiasm, creativity, and positivity to their work.
• Enjoys contributing ideas to improve processes and drive business growth.

• Proficiency in MS Office (especially Outlook, Word, and Excel).
• Proven experience in diary management, data handling and project coordination.
• A track record of meeting tight deadlines and juggling competing priorities.

• Familiarity with Google Suite, CRM platforms and booking systems.
• Background in office management, account management, or similar.
• Experience in process improvement and creating efficiencies.

• Competitive Salaries
• Yearly Bonuses based on company, department, and individual performance.
• Hybrid/Remote Work: Whether you prefer a hybrid model or require remote work due to your location, we’re open to discuss options that work for you!
• Flexitime Initiative: Work when you’re most productive (core hours: 10:00–16:30).
• 33 Days Holiday: Because rest fuels greatness.
• Growth Opportunities: Develop your skills, advance your career and grow with a company reshaping the industry.
• Enhanced Benefits: Unlock additional perks based on your loyalty and length of service.