Explore executive assistant opportunities in 2 Executive Assistant jobs in Benoni
Executive Assistant
Germiston, Gauteng
Tiger Brands
Posted 1 day ago
Job Viewed
Job Description
Responsibilities
- Delivery of administrative tasks on behalf of the MD including typing; minute taking; printing and filing.
- Ensure effective and efficient diary management and scheduling for the MD (both internal & external).
- Ensure effective and efficient travel management for the MD in line with the organisations travel policy and practices.
- Management and production of the relevant expense reports.
- Processing of expenses and other administrative tasks associated with the financial processes and practices of the organisation.
- Preparation of Presentation decks based on the instructions of the MD.
- Screening of calls and if requested email on behalf of the MD.
- Co-ordination of meeting packs and catering for meetings and workshops.
- Facilitate the execution of group or EXCO requests as requested by the MD.
- Maintenance of efficient and effective record keeping.
- Manage relationships with high profile stakeholders (e.g. Key customers; government officials; Investors and the Directors and Chairman of the Board).
- Administrative aptitude – the ability efficiently and effectively manage the administrative tasks to ease the burden on the Executives they work for.
- Agility – ability manage multiple tasks and in line with the ever changing priorities of the MD on a day to day basis.
- Communication - Outstanding communication, interpersonal and negotiation abilities across all levels.
- Problem Solver – the ability to resolve administrative challenges on behalf of the MD.
- Confidentiality – the ability to ensure the highest level of confidentiality and sensitivity in relion to matters they are exposed to as part of the role they do.
- Prior secretarial experience at Executive level (5 to 10 Years)
- Skilled at managing competing priorities under pressure.
- Skilled at developing and managing multiple. stakeholders and their demands
In accordance with the employment equity plan of Tiger Brands and its employment equity goals and targets, preference may be given, but is not limited, to candidates from under-represented designated groups.
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Executive Assistant to the MD
East Rand, Gauteng
Unique Personnel Ltd
Posted today
Job Viewed
Job Description
Purpose of the Job: To provide professsional support to the Managing Director. To ensure that the MD's schedule runs smoothly and efficiently, allowing the Executive to focus on core responsibilities. Exceptional organisational skills, attention to detail, and ability to maintain confidentiality will be crucial in this dynamic and fast-paced role whilst maintaining our core values(Innovation, Teamwork, Trust, Integrity, Quality and Respect) and culture Key Performance Areas: Executive Support: Provide Administrative support to the Office of the MD. Calendar Management: Schedule appointments, meetings, and events, ensuring sufficient preparation time for the executive. Travel Coordination: Travel arrangement international and locally. Arrange visas, flights, hotels, and transportation for business trips, ensuring all travel plans are seamless. Communication Handling: Answer phone calls, respond to emails, and draft correspondence on behalf of the executive Document Management: Maintain and organise important documents, contracts, and files. Research: Gather information and data on various topics related to the executive's work. Meeting Support: Schedule meetings, attend meetings, take notes and minutes, and ensure follow-up on action items. General Administrative Support: Order office supplies, process invoices, and maintain office equipment. Financial Tasks: Assist with budgeting, expense tracking, and other financial tasks as needed. Qualifications required: Matric Bachelors degree or Diploma in Business Administration or equivalent qualification Experience Required: At least 5 to 10 years of Experience as an Executive Assistant or Similar Role. Freight Forwarding and Logistics operations / admin experience is an added advantage Skills & Knowledge Required: Must be excellent with MS Office packages (specifically Word, Excel, Outlook and PowerPoint). Internet and MS Project would be an added advantage Team and project orientated. Customer engagement Query Resolutions Problem solving skills Negotiation skills Excellent relationship management skills Excellent interpersonal skills Excellent communication skills Strong organisational skills Strong time management skills Advanced liaison and co-ordinating skills
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