18 Document Management jobs in South Africa

Providing integrity to the casino and gambling industry for over 36 years, GLI has established an incomparable team of professionals. We are looking for a Document Specialist to support our Quality Assurance team.

Who We Are…
We have been in the gaming industry for over 36 years but pride ourselves on looking forward. GLI is on the cutting edge of casino gaming technology and regulation, guiding clients through a dynamic, ever-changing landscape. We offer the stability of a global leader to both our clients and employees around the world.

Why You Should Work Here…
Our many talented employees are the key to our success as a market leader. In addition to competitive salaries and benefits and the opportunity to engage with team members around the globe, we consistently invest in and support employee development so that you can continue to grow and succeed as you reach your full potential.

What You Will Accomplish Here…
A career with GLI opens new pathways to success. As a worldwide market leader, we offer stability, along with a commitment to fostering your unique talents, allowing you to grow from entry-level to an expert in the field.

The focus of the Document Specialist will be the following:

• Maintains an understanding of the certification compilation and research process, including methods for obtaining required information.
• Obtains and reviews Engineering documentation via relevant systems and verifies required notations.
• Maintains an understanding of specific requirements for each submission type, supplier, and jurisdiction(s).
• Troubleshoots various issues by utilizing manufacturer documentation and researching previous submissions, as necessary.
• Utilizes a file tracking system (Protrack) and other systems to process Quality Assurance (QA) issue reports.
• Uses the correct report template/short form and/or eResults to generate a draft certification.
• Finalizes certifications by making changes, merging, printing, stapling, and sorting.
• Provides status updates on assignments for Departmental reports.
• Develops an understanding of the technical vocabulary necessary to communicate effectively with Engineering staff and manufacturer.

Experience, Education, Skills And Credentials

• National Senior Certificate is required
• Business School Certification is a plus.
• Certification, formal training, education or demonstrated competency may be evaluated and considered in lieu of the educational requirements.
• Must have the ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position.
• Minimum of 2 years of experience in an administrative field is required.
• Proficiency with Microsoft Word, Outlook and Excel is required.
• Must demonstrate a strong attention to detail and proofreading skills.
• Must have the ability to communicate professionally, both orally and in writing, with internal and external parties.
• Must have the ability to handle and organize multiple projects and deadlines.
• Must demonstrate a high degree of attention to quality, details, and correctness.

Gaming Laboratories International (GLI) is a gaming company. Any of our employees may be required to obtain a gaming license within one or all the gaming jurisdictions. If you are requested by GLI to obtain a gaming license, your continued employment may be contingent on your ability to obtain that gaming license.

This job description should not be interpreted as all-inclusive; it is intended to identify major responsibilities and requirements of the job. The incumbent may be requested to perform other job-related task and responsibilities than those stated above.

For positions based in South Africa, preference will be given to suitably qualified candidates from designated groups in line with the company's Employment Equity plan and EAP targets.

Providing integrity to the casino and gambling industry for over 35 years, GLI has established an incomparable team of professionals. We are looking for a Spanish/Portuguese Speaking Document Specialist I support our Quality Assurance team.

Who We Are…
We have been in the gaming industry for over 35 years but pride ourselves on looking forward. GLI is on the cutting edge of casino gaming technology and regulation, guiding clients through a dynamic, ever-changing landscape. We offer the stability of a global leader to both our clients and employees around the world.

Why You Should Work Here…
Our many talented employees are the key to our success as a market leader. In addition to competitive salaries and benefits and the opportunity to engage with team members around the globe, we consistently invest in and support employee development so that you can continue to grow and succeed as you reach your full potential.

What You Will Accomplish Here…
A career with GLI opens new pathways to success. As a worldwide market leader, we offer stability, along with a commitment to fostering your unique talents, allowing you to grow from entry-level to an expert in the field.

The focus of the Document Specialist I will be the following:

• Maintains an understanding of the certification compilation and research process, including methods for obtaining required information.
• Obtains and reviews Engineering documentation via relevant systems and verifies required notations.
• Maintains an understanding of specific requirements for each submission type, supplier, and jurisdiction(s).
• Troubleshoots various issues by utilizing manufacturer documentation and researching previous submissions, as necessary.
• Utilizes a file tracking system (Protrack) and other systems to process Quality Assurance (QA) issue reports.
• Uses the correct report template/short form and/or eResults to generate a draft certification.
• Finalizes certifications by making changes, merging, printing, stapling, and sorting.
• Provides status updates on assignments for Departmental reports.
• Develops an understanding of the technical vocabulary necessary to communicate effectively with Engineering staff and manufacturer.

Experience, Education, Skills And Credentials

• National Senior Certificate/Gr 12.
• Business School or Legal Assistant Certification is a plus.
• Certification, formal training, education or demonstrated competency may be evaluated and considered in lieu of the educational requirements.
• Must be fluent in Latin American Spanish. (read, write, speak, understand and communicate)
• Must have the ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position.
• Minimum of 2 years of experience in an administrative or legal field is required.
• Proficiency with Microsoft Word, Outlook and Excel is required.
• Must demonstrate a strong attention to detail and proofreading skills.
• Must have the ability to communicate professionally, both orally and in writing, with internal and external parties.
• Must have the ability to handle and organize multiple projects and deadlines.
• Must demonstrate a high degree of attention to quality, details, and correctness.

Gaming Laboratories International (GLI) is a gaming company. Any of our employees may be required to obtain a gaming license within one or all the gaming jurisdictions. If you are requested by GLI to obtain a gaming license, your continued employment may be contingent on your ability to obtain that gaming license. This job description should not be interpreted as all-inclusive; it is intended to identify major responsibilities and requirements of the job. The incumbent may be requested to perform other job-related task and responsibilities than those stated above.

For positions based in South Africa, preference will be given to suitably qualified candidates from designated groups in line with the company's Employment Equity plan and EAP targets.

ROLE PURPOSE

Responsible to produce fire evacuation plans, council building plans for submission, compile and coordinate all required certification to call for occupancy inspections, and get fire- and occupation certificates issued.

MAIN OUTPUTS

• Regularly communicate and coordinate through meetings and e-mail with clients, consultants, landlords, architects and staff to compile and collect project information on feasibility and analyse the information to draw sketches and receive approval thereof from the client
• Apply necessary corrections to drawings when requested.
• Maintain and save drawings to various systems as prescribed by the various contracts.
• Perform site visits to gather necessary site measurement, layouts and building details to complete a set of sketches, working drawings or as built drawings when requested.
• Provide document – and record management system and administration support
• Ensure that drawing applications and space layouts comply with regulatory bodies, National Building Regulations (SANS), Occupational Health and Safety, municipal requirements, etc
• Attend meetings and conduct site visits as may be required by the client
• Responsible for the delivery of tasks within specified timeframes.
• Update and maintain Compliance tracker on progress of submissions and received/current compliance documentation.
• Prepare drawings for submission to due diligence streams.
• Occasionally travel to regions to facilitate council submissions
• Implement and maintain a process for ensuring that all relevant building certificates are maintained, and status recorded monthly

Daily Support and Management:

• Establish and develop Workplace Solution capabilities by providing coaching and guidance to site teams to improve methods of carrying out work.
• Ensure that workflow continues without interruption.
• Ensure efficient and effective performance and turn-around times.
• Schedule and hold regular feedback meetings with all relevant staff and stakeholders.
• Ensure distribution and control of sensitive information and reports to authorised persons only.
• Ensure all related invoices are approved and sent for payment timeously.
• Ensure timeous procurement of vendors and related materials.

Customer Service and Advice:

• Keep up to date with business developments and strategic objectives within the environment.
• Provide advice on general changes and compliance within the Drawing Office when required.
• Work with existing processes and procedures in such a way that operational efficiencies and performance are enhanced.
• Recommend processes and procedures to enhance operational efficiencies.
• Attend to and resolve all customer queries timeously or escalate when necessary.
• Follow up and follow through on all queries timeously.
• Update and maintain drawing information and stakeholder relationships.
• Manage conflict.

Additional:

• Undertake such other responsibilities as directed by Management that will drive sustainability.
• Work in a flexible way so that tasks, which are not specifically covered in the job description, are undertaken.
• Take responsibility for one's own performance.
• Promote BFM's image and corporate citizenry through deliberate and co-ordinated activities.
• Adhere to the BFM's Safety, Health, Environmental and Quality (SHEQ) Management System's Policies & Procedures as applicable to this position.

QUALIFICATIONS AND SKILLS

The Applicant must meet the following requirements:

• Matric (Senior Certificate)
• NQF Level 5 or 3-year National Diploma/Higher Certificate Architectural Draughting
• Code B Driver's License
• Minimum 5 years' experience
• Working with multiple stakeholders
• Query resolution
• Record keeping and filing
• Planning and organizing
• Working knowledge of Excel at intermediate level
• Performance Management
• Conflict Management
• AutoCAD
• Knowledge of building regulations
• In depth understanding of local council submission requirements
• Working knowledge of NBR, SANSA and SANS 10 400XA
• Expert knowledge in applying and interpreting deemed to satisfy requirements in all SANS codes relevant to this field.
• MS Office Suite

FUNDAMENTAL COMPETENCIES

• Initiative/Proactivity
• Supervisory Skills
• Customer Focus / orientated
• Teamwork & Partnering
• Results orientated
• Motivating others
• Innovative
• Relationship Building
• Stress Tolerant
• Talent Management Empowering
• Problem Analysis
• Interactive Reasoning
• Self-development Orientation
• Time Management
• Planning/Scheduling/Objective Setting / Flexibility
• Listening Skills

Department:
Operations

Location:
Cape Town

Description
Creating and maintaining automated legal precedents used by law firms throughout Canada, the UK and South Africa. These precedents include both statutory court forms, as well as general legal documents and correspondence documents customised on behalf of our clients.

Key Responsibilities

• Document construction, formatting and styling, using MS Word as well as proprietary MS Word-like user interfaces.
• Researching and understanding the environment in which the document will operate.
• Analysing the degree to which the document should be automated.
• Creating the automated document using in-house programing tools involving document logic ("if then/else"), fillpoints/stop-codes and dialogs.
• Testing, trouble shooting, and maintaining the documents developed.

Skills, Knowledge & Expertise

• Must love Documents
• Analytical, structured, organized, methodical and logical.
• Must have an eye for attention to detail.
• Must have advanced word processing skills in general and be proficient in the use of Microsoft Word in particular.
• Quick learner.
• Good problem-solving skills.
• Ability to manage time well.
• Works well under pressure.
• Ability to work accurately at a fast pace and multi-task.
• Good working knowledge of Windows Operating System, MS Office, Internet.

Nice to have:

• Experience with document automation.
• Legal / Law office domain knowledge.
• Skills in MS Office automation (eg. MS Excel).
• IT/IS background.
• Basic coding programming languages.

Job Benefits
At Dye & Durham we strive to be visionaries As a leader in our field, we ensure our employees are ready for the next challenge in their journey with us by offering internal and external training opportunities. We offer competitive salaries and a whole host of benefits including healthcare, pension, company discounts, wellness programs, and paid days off to move house or volunteer for your favourite charity.

Do you share our DNA?

• We ask how tomorrow can be better than today
• We are passionate about solving our customer's challenges
• Our ideas break boundaries
• We value different perspectives and encourage dialogue
• We take ownership and celebrate together

Established experience in document production within a fast-paced professional services environment, using templates and House Style, and creating PowerPoint presentations, with exposure to lengthy and corrupted documents.

Qualifications/Experience:

• Must have matric.
• Must have advanced PowerPoint presentation skills.
• Must have exceptional English communication capabilities.
• Must have excellent documentation skills.
• Must have digital dictation, secretarial, and data capturing experience (multi-speaker typing).
• Must have excellent typing skills with a typing speed of at least 50 wpm, proficient in both audio and copy typing.
• Proficient in Microsoft Office.
• Experience with Visio, Adobe Writer, and DocX Tools is beneficial.
• Shares in the team's goal to provide excellent quality and efficiency of service at all times.
• MOS Word Expert qualification is required; additional MOS qualifications in PowerPoint, Excel, and Outlook are beneficial.

Working hours: To be confirmed.

Job Type: Full-time

Pay: R15 000,00 - R25 000,00 per month

Work Location: In person

Job Description

To provide expertise, advice and support through the implementation of the organisational information management strategy by facilitating the definition, design and implementation of information management processes, business and technical requirements and solutions.

Information management encompasses information architecture management, metadata management, master and reference data management, data development management, business intelligence and data warehousing management, content, document and records management, data quality management, data storage and operations management and information security and data privacy management.

Role Purpose

We are seeking a highly skilled Information Management Specialist. The successful candidate will play a pivotal role in supporting both the FNB Retail CDAO Business Unit and other Business Units across the organization in their Information Management journeys.

This role requires a dynamic individual who can engage effectively with stakeholders across all levels—from junior staff to executive leadership—while navigating the complexities of diverse business environments including Information Technology, Data Analytics and various Product House Business Units.

Key Responsibilities

• Collaborate with cross-functional teams to implement and enhance Information Governance frameworks.
• Drive Data Quality Management initiatives to ensure data integrity and usability.
• Develop and maintain Metadata Management standards and practices.
• Support Records Management compliance aligned with FirstRand policies.
• Lead efforts in Master and Reference Data Management across business units.
• Ensure robust Access Management protocols are in place.
• Advocate for and support Privacy compliance and data protection practices.
• Facilitate stakeholder engagement and expectation management across varying organizational levels.
• Align governance and strategic goals with the FirstRand corporate strategy.

Qualifications and Experience

• Qualification: A relevant bachelor's degree in Information Technology, Computer Science and/or related field
• Preferred qualification: Postgraduate qualification in a related field
• Experience: Minimum 4 - 5 years' experience in Information Management within the Banking or Finance industry at a mid to senior level.
• Proven ability to work across multiple business units and stakeholder levels.
• Strong communication and expectation management skills.
• Experience in both strategic planning and practical implementation of governance processes.
• Familiarity with the FirstRand Policies and Procedures governing data and information will be advantageous.
• Certified Data Management Professional (CDMP) certification will be an added advantage

Core skills and competencies required for success in the role

• Strategic thinking and problem-solving.
• Stakeholder engagement and influence.
• Technical understanding of IT domains.
• Governance and compliance awareness.
• Adaptability across business contexts.

Job Details

Take note that applications will not be accepted on the below date and onwards, kindly submit applications ahead of the closing date indicated below.

28/10/25

All appointments will be made in line with FirstRand Group's Employment Equity plan. The Bank supports the recruitment and advancement of individuals with disabilities. In order for us to fulfill this purpose, candidates can disclose their disability information on a voluntary basis. The Bank will keep this information confidential unless we are required by law to disclose this information to other parties.

Job Description

Brief description

The main purpose of this position is to lead, coordinate and integrate information management practices and business processes within the Enterprise Information Management
(EIM) Centre of Excellence (CoE) for the client to support reliable and effective decision making.

Detailed description

The successful candidate will be responsible for the following key performance areas:

• Take responsibility for business-as-usual (BAU) resource planning and management to ensure the effective delivery and business continuity to balance demand and supply for work completed by various projects.
• Establish and lead the data management working groups in the various departments.
• Lead the development and maintenance of the EIM Service Catalogue.
• Monitor, measure and manage the service level agreements associated with approved EIM service requests.
• Determine and identify data management deliverables, resources and skills requirements as well as data-related technologies to meet business demands and associated budgets.
• Drive the improvement of data management literacy within the client Group by ensuring the development and training of stakeholders.
• Develop business continuity and recovery plans for implementation during outages and disasters.
• Establish and lead the EIM Change Advisory Board to manage and evaluate the data-related change across the client Group.
• Manage and coordinate the overall Data Management Maturity assessment within the client against best practices.
• Coordinate and manage the development of standards, frameworks, guidelines, processes and procedures across the various data management capabilities within the client Group.
• Develop and manage stakeholder relations effectively to promote data management awareness across the organization and support reliable decision-making.
• Provide integrated reporting in relation to EIM operations including, but not limited to, governance structures, projects, demand management and BAU.

Qualifications

Job requirements

To be considered for this position, candidates must be in possession of:

• an honours' degree (NQF 8) in Informatics, Computer Science, Management Information Systems, Computer Engineering or a related field of study or an equivalent qualification;
• a relevant data management certification (e.g. CDMP Practitioner) will be an added advantage; and
• 8 to10 years' experience in the field of data and information management.

Additional requirements include knowledge and skill in:

• industry, organizational and business awareness
• continuous learning and/or professional development
• quality assurance
• continuous improvement
• business continuity planning
• information management strategy
• enterprise information management legislation, governance, risk and compliance
• enterprise information reporting
• enterprise information management project management
• change management
• information management
• enterprise information management skills development
• contract and associated service management
• enterprise information management financial management
• business intelligence software such as MicroStrategy, Pyramid, OBISS, MicroSoft Power BI
• ETL development and maintenance with SSIS, IBM data stage, Oracle ODI, PL/SQL & T/SQL stored procedures and complex SQL queries
• deployment of big data environments (e.g. HADOOP, SPARK, NoSQL, Informatica, SAS, ERWIN and Teradata)
• business intelligence
• capacity and performance management

If you do not meet the above requirements please do not apply for the position.

Minimum Requirements
Formal Qualifications

• Air traffic service qualification (Aeronautical Information Management)
• Post graduate qualification in Business Management / Leadership

Years Of Experience

• Seasoned professional with a minimum 8 years' experience in developing, implementing, and or managing aeronautical information service delivery, operations or functions, of which at least 5 years must be at middle management level.
• Full understanding of all AIS disciplines operational management, Global, Regional and National ATM planning mechanisms and processes, and AIS-AIM operational concept.

Alternatively
Formal qualification

• Air traffic service qualification (Aeronautical Information Management)
• Formal leadership training or Management Development Program

Experience

• Minimum 10 years' experience in developing, implementing, and managing aeronautical information services , of which at least 7 years must be at a middle management level
• Full understanding of all AIS disciplines operational management, Global, Regional and National ATM planning mechanisms and processes, and AIS-AIM operational concept.

Note: A candidate appointed with alternative required qualifications and experience must be prepared to undergo compulsory development (sponsored by ATNS) to achieve the required post graduate qualification within three years.
If you have not been contacted within 3 weeks of the closing date of this advert, please accept that your application was unsuccessful.
ATNS is an equal opportunity employer that strives to achieve a diverse workforce broadly representative of our people. This position will be filled in line with the objectives of ATNS' Employment Equity Plan and therefore candidates from designated groups as per the Employment Equity Act of 1998, are encouraged to apply.
People with disabilities are encouraged to apply.

APPLICATIONS ARE INVITED FROM INTERESTED PERSON(S) FOR THE UNDER MENTIONED POSTS. THE ADVERT IS OPEN TO INTERNAL AND EXTERNAL CANDIDATES THROUGH DUT WEBSITE

The successful candidate will be instrumental in developing and delivering a curriculum that is both academically rigorous and aligned with the evolving demands of the industry. You will have the opportunity to inspire students, engage in scholarly research, and collaborate with a dynamic team of academics committed to innovation, student success, and community impact.

Position: Lecturer – Business and Information Management (Ref: F101)

As a Lecturer, you will be at the heart of our undergraduate programmes, fostering an engaging and inclusive learning environment that stimulates intellectual curiosity, critical thinking, and professional growth, while preparing students for successful careers in the digital and business world.

Minimum Requirements

• A Master's Degree in Business and Information Management, Business Administration, Information Systems. However, a candidate with PhD would be given preference.
• At least three (3) years of university teaching experience

Additional recommendations

• Commitment to pursuing a Doctoral degree (strongly encouraged and supported).
• Evidence of scholarly engagement with a track record of publications in accredited journals and/or conference proceedings.
• Experience in supervising undergraduate student projects.
• Exceptional communication, presentation, and interpersonal skills.
• Proficiency in online teaching and learning platforms (e.g., Moodle, MS Teams).

Key Responsibilities

• Deliver high-quality teaching, learning, and assessment for Business and Information Management modules.
• Supervise and mentor undergraduate student projects, fostering research and inquiry-based learning.
• Contribute to curriculum design, development, and programme innovation.
• Develop engaging teaching and learning resources, including materials for online and blended learning environments.
• Participate in departmental research, scholarly publications, and conference contributions.
• Support community engagement initiatives in alignment with faculty and institutional priorities.
• Undertake administrative and academic responsibilities as delegated, including quality assurance and student support activities.

Core Competencies – Business and Information Management

• Strong understanding of contemporary teaching and learning theories in Higher Education, with the ability to apply innovative, learner-cantered pedagogies.
• Foundational knowledge of business, management, and ICT theories, with practical insight into their application in organizational and digital contexts.
• Excellent communication, facilitation, and interpersonal skills to engage effectively with students, colleagues, and industry stakeholders.
• Strong organizational and project management skills, particularly in supporting academic programmes, WIL activities, and departmental projects.
• Proficiency in research methodologies and scholarly practices, with the capacity to contribute to BIM-related research and outputs.
• Effective presentation and public-speaking abilities for academic teaching, conferences, and external engagements.
• Collaborative, collegial approach with the ability to contribute positively to departmental and faculty initiatives.
• Advanced analytical and problem-solving skills for addressing challenges at the intersection of business processes, digital transformation, and information management.
• Competence in academic administration and management functions, including curriculum design, student support, and quality assurance processes.
• Commitment to continuous professional growth and academic excellence.

Salary: Market related plus benefits

Contact Person: Ms G Govindasamy

Email Address:

Status of Position: Permanent

Applications should include:

• A fully completed prescribed application form which can be obtained from (under the QUICK LINKS tab - @careers)
• A detailed curriculum vita (explicitly stating experience or knowledge in the above-mentioned fields)
• Covering letter.
• Certified copies of all academic records and certificates
• Current contact information of referees
• No manual applications will be accepted, and incomplete applications will be disregarded.
• Please email application to and quote the post reference and post description in the subject line

Please complete an official application for employment form and send a detailed CV, copies of ID, qualifications and a covering letter with the exact name of the post you are applying for to:

Kindly note:

Communication will be entered into with short-listed candidates only. Only applications made on our application for employment form will be considered.

"While DUT strives for equal opportunities, preference will be given to suitable candidates in terms of the University's equity policy"

The University reserves the right NOT to make an appointment