136 Document Management jobs in South Africa
Document Control Manager
Posted 13 days ago
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Job Description
Ferrovial Construction is a business unit of Ferrovial , which is listed simultaneously on 3 stock markets: USA (Nasdaq), the Netherlands (Euronext Amsterdam), and Spain (IBEX 35). The U.S. listing represents a key step in Ferrovial’s internationalization process and plans for growth in North America.
Ferrovial Construction is internationally recognized for its capacity to design and build civil engineering and construction projects, mainly in large transportation infrastructure. Its track record to date includes more than 304 miles of tunnels, 11,930 miles of roads (including 2,485 miles of highways), 2,920 miles of railroad lines (including 434 miles of high-speed railroads), and 16,994 miles of road maintenance and repair.
Job Description:DOCUMENT CONTROL MANAGER
Location: East London
About us
Ferrovial Construction is the engineering and construction arm of the Ferrovial Group. It is the largest private transport infrastructure operator in the world in terms of capital invested with a workforce of approximately 96,000 employees and a presence across 15 countries with over 60 years’ experience. It is a Spanish multinational company operating through 4 divisions; Airports, Highways, Construction, and Building subsidiaries. Ferrovial is committed to developing sustainable and innovative solutions, with the aim to create value for society, clients, investors, and employees. Ferrovial Construction Ltd UK has 7 major Infrastructure projects across the UK; HS2 Enabling works, HS2 Main Works, Silvertown Tunnel (STT), Heathrow (H7), Thames Tideway (TTT), Northern Line Extension (NLE), and Farringdon Station.
Scope and Scale of the role
- Setup the project EDMS and CDE with the support of the Quality Manager and Digital Construction department representative. Create Workflows, digitize form and submittal processes aligned with the project requirement, and meet the Client representative to achieve correct system setup and communication flows.
- Setup and manage Commercial Systems and field Systems.
- Control and track the information in the project Common Data Environment (CDE) and Electronic Document Management System (EDMS) to ensure information is correctly managed and distributed (downstream and upstream) between the client systems and the project’s.
- Review document formats and QA Checks as per project requirements, download, upload, archive, and distribute the information and manage them accordingly.
- Maintain the necessary trackers and reporting to the project team.
- Manage Document Controller(s) reporting to them.
- Support and lead Quality-related questions in Tenders and Pre-Qualification when required.
- Support Innovation initiatives, raise new opportunities, and lead when required.
Job Responsibilities:
- Responsible for setting up the EDMS and CDE system in the project.
- Correctly set up digitized forms, Workflows, and submittal processes embracing the project CDE.
- Comply with project requirements and ISO19650 requirements when applicable to the project.
- Prepare projects or the organizational Document Control procedures and deliver training.
- Responsible for controlling the numbering, filing, sorting, and retrieval of electronically stored or hard copy documentation produced by technical teams in a timely, accurate, and efficient manner.
- Provide EDMS support for projects and departments.
- Conduct QA document checking.
- Manage the administration of EDMS (Workflows, access rights, distributions, etc.).
- Assist in preparing and managing documentation internally/by subcontractor.
- Train project personnel in using the system and document control procedures.
- Asset Integration (NOT ESSENTIAL):
- Coordinate the compilation of assets registers and H&S Files.
- Register key assets to Asset management systems (e.g., Maximo, Sales Force, Excel, or others) and run required reports for PM to raise visibility of assets delivered/installed and scheduled/planned for delivery.
- Liaise and coordinate with the site team for the production of handover asset information documentation.
Qualifications:
- Evidence of applicable system admin courses completed of: Asite and SharePoint.
Experience:
- Substantial experience in Document Control duties.
- Experience in multiple handovers and design submissions successfully.
- Experience of managing/mentoring/supporting the development of 1 or more document controllers (or similar role).
- Understanding of ISO19650.
Knowledge/Ability:
- Advanced knowledge of Word, PowerPoint, Excel, and PDF professional.
- Experience using Asite, Dalux, ProjectWise, Autodesk Construction Cloud, Procore, and/or other project-required systems, along with good knowledge of SharePoint and overall MS Office applications: MS Forms, Power Automate, etc.
- Ability to manage time and several tasks, and prioritize correctly.
- Ability to spot errors in documents, such as formatting errors, typos, or similar.
- Ability to understand drawings.
Skills/Behaviours:
- Motivated to learn and add value to the team, the role, and the apprenticeship programme.
- Inquisitive mind, seeking new improved ways of working.
- Enjoys working under pressure to meet deadlines, proactive approach to working and learning.
- Analytical and critical thinker, excellent record keeping, and attention to detail.
- Good communication skills, verbal and written.
- Willingness to manage and teach/develop their team.
Please note that this job description does not represent a comprehensive list of activities, and employees may be requested to undertake other reasonable duties.
Ferrovial embraces diversity and inclusion and we see the value in providing equal opportunities to all employees. We are committed to building an inclusive team from a variety of different backgrounds, perspectives, and skills.
#J-18808-LjbffrDocument Control Manager
Posted today
Job Viewed
Job Description
Ferrovial Construction is a business unit of Ferrovial , which is listed simultaneously on 3 stock markets: USA (Nasdaq), the Netherlands (Euronext Amsterdam), and Spain (IBEX 35). The U.S. listing represents a key step in Ferrovial’s internationalization process and plans for growth in North America.
Ferrovial Construction is internationally recognized for its capacity to design and build civil engineering and construction projects, mainly in large transportation infrastructure. Its track record to date includes more than 304 miles of tunnels, 11,930 miles of roads (including 2,485 miles of highways), 2,920 miles of railroad lines (including 434 miles of high-speed railroads), and 16,994 miles of road maintenance and repair.
Job Description:DOCUMENT CONTROL MANAGER
Location: East London
About us
Ferrovial Construction is the engineering and construction arm of the Ferrovial Group. It is the largest private transport infrastructure operator in the world in terms of capital invested with a workforce of approximately 96,000 employees and a presence across 15 countries with over 60 years’ experience. It is a Spanish multinational company operating through 4 divisions; Airports, Highways, Construction, and Building subsidiaries. Ferrovial is committed to developing sustainable and innovative solutions, with the aim to create value for society, clients, investors, and employees. Ferrovial Construction Ltd UK has 7 major Infrastructure projects across the UK; HS2 Enabling works, HS2 Main Works, Silvertown Tunnel (STT), Heathrow (H7), Thames Tideway (TTT), Northern Line Extension (NLE), and Farringdon Station.
Scope and Scale of the role
- Setup the project EDMS and CDE with the support of the Quality Manager and Digital Construction department representative. Create Workflows, digitize form and submittal processes aligned with the project requirement, and meet the Client representative to achieve correct system setup and communication flows.
- Setup and manage Commercial Systems and field Systems.
- Control and track the information in the project Common Data Environment (CDE) and Electronic Document Management System (EDMS) to ensure information is correctly managed and distributed (downstream and upstream) between the client systems and the project’s.
- Review document formats and QA Checks as per project requirements, download, upload, archive, and distribute the information and manage them accordingly.
- Maintain the necessary trackers and reporting to the project team.
- Manage Document Controller(s) reporting to them.
- Support and lead Quality-related questions in Tenders and Pre-Qualification when required.
- Support Innovation initiatives, raise new opportunities, and lead when required.
Job Responsibilities:
- Responsible for setting up the EDMS and CDE system in the project.
- Correctly set up digitized forms, Workflows, and submittal processes embracing the project CDE.
- Comply with project requirements and ISO19650 requirements when applicable to the project.
- Prepare projects or the organizational Document Control procedures and deliver training.
- Responsible for controlling the numbering, filing, sorting, and retrieval of electronically stored or hard copy documentation produced by technical teams in a timely, accurate, and efficient manner.
- Provide EDMS support for projects and departments.
- Conduct QA document checking.
- Manage the administration of EDMS (Workflows, access rights, distributions, etc.).
- Assist in preparing and managing documentation internally/by subcontractor.
- Train project personnel in using the system and document control procedures.
- Asset Integration (NOT ESSENTIAL):
- Coordinate the compilation of assets registers and H&S Files.
- Register key assets to Asset management systems (e.g., Maximo, Sales Force, Excel, or others) and run required reports for PM to raise visibility of assets delivered/installed and scheduled/planned for delivery.
- Liaise and coordinate with the site team for the production of handover asset information documentation.
Qualifications:
- Evidence of applicable system admin courses completed of: Asite and SharePoint.
Experience:
- Substantial experience in Document Control duties.
- Experience in multiple handovers and design submissions successfully.
- Experience of managing/mentoring/supporting the development of 1 or more document controllers (or similar role).
- Understanding of ISO19650.
Knowledge/Ability:
- Advanced knowledge of Word, PowerPoint, Excel, and PDF professional.
- Experience using Asite, Dalux, ProjectWise, Autodesk Construction Cloud, Procore, and/or other project-required systems, along with good knowledge of SharePoint and overall MS Office applications: MS Forms, Power Automate, etc.
- Ability to manage time and several tasks, and prioritize correctly.
- Ability to spot errors in documents, such as formatting errors, typos, or similar.
- Ability to understand drawings.
Skills/Behaviours:
- Motivated to learn and add value to the team, the role, and the apprenticeship programme.
- Inquisitive mind, seeking new improved ways of working.
- Enjoys working under pressure to meet deadlines, proactive approach to working and learning.
- Analytical and critical thinker, excellent record keeping, and attention to detail.
- Good communication skills, verbal and written.
- Willingness to manage and teach/develop their team.
Please note that this job description does not represent a comprehensive list of activities, and employees may be requested to undertake other reasonable duties.
Ferrovial embraces diversity and inclusion and we see the value in providing equal opportunities to all employees. We are committed to building an inclusive team from a variety of different backgrounds, perspectives, and skills.
#J-18808-LjbffrDocument control manager
Posted today
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Document control manager
Posted today
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RELOCATION SERVICE CONSULTANT/Document Specialist
Posted 19 days ago
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Job Description
We are currently seeking a highly motivated, experienced Relocation Service Consultant / Document Specialist to join our team in Cape Town, South Africa.
World Access Immigration is a leading Immigration firm facilitating Visas for Canada and Australia. We provide specialized facilitation in migration to foreign countries, advisory services, and other immigration-related services in order to help the larger community.
Duties & Responsibilities- Manage electronic document management system as well as hard copy records on as per company system.
- Ensure all documentation is controlled in accordance with the company's procedures for document control.
- Process, control and administer incoming and outgoing documents (correspondences, submittals etc.).
- Upload and distribute documents to relevant parties in accordance with the document distribution matrix workflow.
- Maintain and update logs to ensure accurate status of submissions.
- Prepare necessary data reports for various parties in a timely and accurate manner.
- Coordinate with consultants and clients to send and receive various documents, submittals and other outstanding issues.
- Maintain polite and professional communication via phone, e-mail, and mail.
- Follow up and expedite priority items with relevant managers, consultants and clients.
- Drive improvement to document control processes and procedures.
- Diploma or Degree in Business Administration or related qualification from an accredited institution.
- At least 2 years related work experience.
- Must have exceptional English capabilities.
- Must have excellent documentation skills.
- Must have digital dictation, secretarial and data capturing experience.
- Typing speed of at least 50 wpm and proficient in both audio and copy typing.
- Proficient user of Word, PowerPoint and Excel.
- Ability to manage a heavy workload, with a close attention to detail.
Relocation service consultant/document specialist
Posted today
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Quality Control Specialist
Posted today
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Incoming Quality Control Specialist
Posted 5 days ago
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As an IQC (Incoming Quality Control) Specialist at Pixelogic Media, you will play a vital role in ensuring the technical quality and accuracy of media assets delivered by our global clients. You will conduct thorough quality checks on audio, video, subtitles, artwork, and metadata files, ensuring they meet client specifications and internal standards. This position requires close collaboration between our Cairo and Burbank offices, with a strong emphasis on clear communication and teamwork across time zones. You will also engage with broader teams across the company to support the seamless delivery of high-quality content. This role is ideal for detail-oriented professionals who value precision, consistency, and collaborative workflows.
Key ResponsibilitiesMedia Quality Control
- Conduct full linear and spot-check reviews of audio, video, subtitles, artwork, and metadata assets.
- Verify synchronization and positioning of audio, subtitles, and captions across multiple languages.
- Perform light editing and trim video files.
- Verify TruePeak values and LKFS measurements per client specifications
- Apply timing offsets using IQC tools to ensure proper alignment of media elements.
- Perform file integrity and verifier checks, documenting and escalating technical issues as appropriate.
Workflow & Process Adherence
- Follow established IQC workflows, checklists, and asset archival procedures without deviation.
- Monitor and manage tasks in Pixelogic’s workflow management system, ensuring timely and high-quality completion.
- Complete all assigned training and adhere to development plans and timelines.
Collaboration & Communication
- Work as part of a global team, coordinating with colleagues across multiple locations.
- Attend team meetings and contribute ideas for process improvements, tools, and infrastructure enhancements.
- Escalate issues that may impact deadlines, especially for high-profile or sensitive content.
Performance & Compliance
- Meet defined productivity and quality benchmarks.
- Maintain strict adherence to security protocols and confidentiality standards.
- Represent departmental policies and deliver exceptional service to internal and external clients.
- Complete additional tasks and responsibilities as assigned by management to support team and departmental goals.
Skills & Expertise:
- Strong understanding of media formats, compression, transcoding, frame rates, and QC terminology.
- Familiarity with industry-standard QC tools and software (e.g., Adobe Premiere, DaVinci Resolve, EZ Titles).
- Excellent attention to detail, analytical thinking, and problem-solving skills.
- Proficiency in English with strong written and verbal communication skills.
- Technically literate and comfortable working with complex software and hardware systems.
- Basic proficiency in Microsoft Excel, Word, and PowerPoint.
- An eagerness to learn new tools, workflows, and technologies.
- Ability to work independently with minimal supervision.
Experience:
- Minimum 1 year of experience in a post-production or media quality control environment.
- Experience working in a global or remote team environment.
Education:
- Bachelor’s degree in Filmmaking, Media, Mass Communication, or a related field (or equivalent experience).
Core Competencies:
- Action-oriented: Takes initiative and follows through with a strong sense of ownership.
- Priority setting: Manages time and workload effectively across competing demands.
- Planning: Organizes work to meet deadlines and deliver consistent results.
- Peer relationships: Builds respectful, collaborative relationships with colleagues.
- Customer focus: Maintains a strong commitment to customer satisfaction.
- Technical proficiency: Applies technical skills confidently across tools and systems.
- Quick learner: Adapts quickly to new tools, processes, and challenges.
- Adaptability: Embraces change and adjusts to evolving workflows and expectations.
QUALITY ASSURANCE & CONTROL SPECIALIST
Posted 17 days ago
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Job Description
- At least 5 years of experience in quality control in the food industry
- Language English speaking
- Qualification in ISO, HACCP and EU/ USDA requirements OR over 10 years working in a relevant position
- Ability to understand, implement and manage dynamic quality control systems.
- An in depth knowledge of food safety.
- An understanding of animal and plant health and bio-security procedures.
- Ability to effectively communicate policies and procedures both verbally and in writing.
- Ability to work within a diverse and dynamic team environment.
- Ability to solve problems.
- Experience with Excel and Word.
- Ability to produce timely relevant reports
DUTIES & RESPONSIBILTIES INCLUDE BUT ARE NOT LIMIYTED TO:
- Ensure quality control procedures are in place and monitor compliance on all incoming and outgoing farm products
- In consultation with managers monitor product quality and safety day to day according to established standards.
- Ensure all produce leaving the farm meets EU and/or USDA standards and regulations.
- Ensure product sampling procedures and schedules are in place and adhered to.
- Receive, interpret and communicate microbiological and chemical analysis results. Implement product quarantine, systems reviews and product recalls if and when necessary.
- Ensure that all products are correctly identified, labelled and packaged according to Eu and/or USDA standards.
- Be responsible for traceability and the management and maintenance of all records relating to this.
- Reporting the performance of Quality functions / data.
- With assistance from the relevant managers, ensure maintenance schedules are well designed, adhered to and documented, ensure specialist equipment is calibrated correctly.
- Assist the relevant managers to ensure a safe working environment and adhere to Company Health & Safety Policy. Assist with the relevant record keeping.
ONLY short-listed candidates will be contacted
Incoming quality control specialist
Posted today
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