44 Records Management jobs in South Africa

Closing Date

2025/09/18

Reference Number

SAS

Job Title

Information and Records Management Analyst

Job Type

Permanent

Division

Business Change and Technology

Department

Information and Records Management

EE Occupational Levels

Level 4 & 5: Skilled, Technical and Academically Qualified

Location - Town / City

Johannesburg

Location - Province

Gauteng

Location - Country

South Africa

Job Advert Summary

To support the implementation and integration of an Information Management Program by ensuring that records management principles are adhered to. The incumbent will assist the manager by ensuring that all records are filed, retained and disposed as per the organisation's policy and procedure.

Minimum Requirements

Qualifications

Matric & Tertiary qualification (degree/diploma) in Library Science, Information Science or related Records Management qualification

Experience

Minimum 2 years' experience in records management

Duties and Responsibilities

Records and electronic content administration

• Assist in the setting up of both physical and electronic records.
• Set up Registries (Records Management Units and Records Centre storages).
• Assist with the appraisal and disposition of public records.
• Assist the Records Manager in the Retention and Disposal Schedules for functions which are common to all Government Organizations.
• Assist in the implementation of the various file plans.
• Provides administrative support in organising and maintaining all intellectual property (IP) of the organisation.
• Establishing the standards and controls to reliably archive and retrieve records as well as ensure compliance with external audits andrelated legislative frameworks.
• Standardise information sources throughout the organisation.
• Retrieval of Project Files Reports and Proposals requested from Archives (Offsite storage).

Documentation Development & Maintenance

• Acquire datasets, organise and disseminate, and provide content management search services.
• Capturing, distribution, use, storing, protection and disposing of the organizations information.
• Train and supervise records staff.
• Manage the changeover process.

Ad hoc tasks

• Perform ad hoc task when required by line manager.

We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, provided that this supports achievement of our Employment Equity goals.

The Department of the Premier, Western Cape Government has an opportunity for competent individual to render a registry service to the department.

Grade 12 (Senior Certificate or equivalent qualification).

None.

Provide registry counter services; Handle incoming and outgoing correspondence; Render an effective filing and record management service; Operate office machines in relation to the registry function; Process documents for archiving and/ disposal; It will be advantageous to have a valid (Code B or higher) driving licence. NB: People with disabilities that restrict driving abilities, but who have reasonable access to transport, may also apply.

A good understanding of the following: Registry duties and practices; Legislative framework governing the Public Service; Storage and retrieval procedures in terms of the working environment.

Skills needed: Written and verbal communication; Interpersonal relations; Flexibility; Teamwork; Ability to capture data, and operate computer.

R R per annum (Salary Level 5)

Note on remuneration in addition service benefits or obligations for qualifying employees (medical assistance, housing assistance, pension-fund contributions, etc) are funded or co-funded in terms of the applicable prescripts or collective agreements.

Shortlisted candidates will be required to submit documentation for verification purposes and criminal record vetting. These candidates will be required to do a practical and attend interviews on a date and time determined by the department and may also be required to undergo competency assessments/proficiency tests. The selection process will be guided by the EE targets of the employing department.

By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference. Reference checks will include enquiries relating to your disciplinary records and reasons for leaving.

Should you experience difficulties with your online application, technical support is available from Monday to Friday from 08:00 to Contact the helpline at For all other queries relating to the position kindly contact the enquiries person as indicated in the advert. Please ensure that you submit your application before the closing date as no late applications will be considered.

The Role

The Procurement and Document Control Administrator plays a critical role in supporting procurement activities, managing supplier relationships, and maintaining structured document control systems across Seriti Green projects. The role ensures all procurement practices are aligned with internal policy, regulatory requirements, and project timelines while delivering optimal value and accountability.

Key responsibilities include:

Procurement Planning

• Collaborate with departments to identify procurement needs and timelines.
• Develop and maintain procurement plans aligned to project and business requirements.

Sourcing and Tendering

• Prepare and issue Requests for Quotation (RFQs), Requests for Proposals (RFPs), and tenders.
• Engage with suppliers to obtain quotations in line with specifications and timelines.
• Evaluate bids based on price, quality, delivery, and compliance.

Contracting and Compliance

• Draft and negotiate procurement contracts aligned to company templates and Delegation of Authority (DoA).
• Ensure compliance with Seriti Green's procurement policies, ESG commitments, and applicable legislation.

Supplier Management

• Identify, register, and evaluate suppliers.
• Maintain an up-to-date supplier database.
• Build strong supplier relationships and manage performance.
• Resolve issues in collaboration with project and finance teams.

Purchase Order Management

• Issue and track purchase orders from request to payment.
• Collaborate with Finance to verify invoices and ensure timeous payments.

Document Control

• Manage creation, storage, retrieval, and distribution of procurement documents.
• Ensure version control and secure access protocols.
• Maintain retention, archiving, and disposal processes in line with policy.
• Support employees with training and guidance on document management systems.

Administration & Support

• Assist with monthly and quarterly procurement reports for internal review.
• Take accurate minutes in procurement meetings and track action items.
• Assist in the preparation of procurement-related reports and presentations.
• Maintain accurate procurement records, contracts, and supplier documentation.
• Support internal audits and risk mitigation efforts.

Education & Experience

• Diploma or Degree in Supply Chain Management, Procurement, or related field.
• Minimum 3–5 years' experience in a procurement or supply chain role.
• Prior experience in renewable energy, construction, or engineering sector preferred.
• Strong Excel skills and proficiency in Microsoft Word, Outlook, and SharePoint.
• Experience using procurement systems (e.g., Lexis Nexis, Oracle) advantageous

Behavioural Competencies

• Strong communication skills.
• Organised, methodical, and detail-oriented.
• Able to manage multiple procurement cycles and competing deadlines.
• Resilient under pressure and able to take initiative.
• Compliance-oriented with a strong ethical foundation.
• Strong team player with cross-functional collaboration abilities.

POPIA Compliance Notice:

By submitting your CV and personal information through this platform, you consent to the processing of your data in accordance with the Protection of Personal Information Act (POPIA), Act 4 of 2013. Your information will be used solely for recruitment purposes, stored securely, and will not be shared with third parties without your explicit consent. You have the right to access, correct, or request deletion of your personal data at any time.

Our Pretoria based client in the Banking industry has a 3 year contract vacancy for an Information Governance Specialist.

Responsibilities:

• Develop standards, guidelines, processes, procedures for information governance and security within the company.
• Formulate business process to include the categorisation of information into the medallion methodology.
• Develop measurement metrics on the use of the Information Strategy formulation tool.
• Guide the incorporation of AI Governance into the Information Governance Processes.
• Conduct an assessment on information governance and security maturity levels within the Company against best practices.

Qualifications:

·   A minimum of a Bachelor's degree in Computer Science, Management Information Systems, Computer Engineering OR equivalent

·   A minimum of 8-10 years' experience in the field of data management.

Responsibilities:

• Develop and promote information governance and security awareness across the organisation to ensure appropriate usage of business information.
• Contribute towards the development of the Company's information strategy and monitor the information strategy progress.
• Define information governance and security measurement and metrics to support reliable decision making and appropriate information usage.
• Monitor, measure and report on the data stewardship levels to ensure the appropriate information usage.
• Enable the improvement of information governance and security capability by developing relevant stakeholders in all aspects of information governance and security.
• Play an oversight role in the remediation of information governance and security issues.
• Develop and manage stakeholder relations effectively to promote information governance and security awareness across the organisation and support reliable decision making and appropriate information usage.
• Provide Information Classification support services.

*** Our Johannesburg Office is Hiring *** 24 months renewable contract ***

Do you have experience designing and implementing information governance frameworks in complex, high-stakes environments? Are you passionate about aligning data governance, risk, and compliance in the digital era including AI governance and data stewardship?

Join us in a mission-critical engagement supporting strategic data governance transformation at one of the most prestigious financial institutions in the region.

About the Role

As the Information Governance Specialist, you will:

• Lead governance maturity assessments across multiple business units
• Enhance and operationalise the Information Strategy Formulation Tool
• Design and embed Information Governance by Design templates into project lifecycle artefacts (BRS, FRS, etc.)
• Build classification, vetting, and information-sharing protocols
• Develop and maintain governance metrics, KPIs, dashboards, and risk indicators
• Integrate AI governance frameworks into broader data governance structures
• Champion stakeholder engagement and organisational change in support of IG best practices

To thrive in this role, you'll need:

• A minimum of a Bachelor's degree in Computer Science, Management Information Systems, Computer Engineering OR equivalent
• Proven experience in data governance, information security, or compliance within a financial or regulatory environment
• Expertise in governance tooling (e.g., Collibra, Informatica, etc.)
• Ability to assess and uplift governance maturity and reporting
• Strong understanding of AI/data ethics, classification schemes, and risk-based controls
• Clear, professional communication and facilitation skills across all levels of stakeholders
• Data Stewardship frameworks & implementation
• Governance frameworks (e.g., DAMA, COBIT, ISO 27001, NIST)
• Business glossary and metadata development
• Agile / Waterfall governance alignment
• Experience working with central banks, regulators, or government bodies a huge plus

Why Join?

You'll be a key part of a data transformation journey with national impact, building sustainable frameworks for how critical financial data is governed, classified, and ethically used in the digital age.

Gauteng, Centurion

(Market related)

Our client based in Pretoria is urgently looking for an Information Governance Specialist to join their team

12 months renewable contract

Onsite

Knowledge, experience and personal competencies

Education And Experience

• A minimum of a Bachelor's degree in Computer Science, Management Information Systems, Computer Engineering OR equivalent
• A minimum of 8-10 years' experience in the field of data management
• Analysis and problem solving
• Effective communication
• Planning and organising
• Service and stakeholder focus
• Conceptual thinking
• Strategic thinking
• Negotiation
• Drive for results
• Building and maintaining relationships

For More Information Please Contact
Casper Van Eck

KEY MEASUREMENTS:

Implement, execute and measure the operationalisation of information management and information governance.

Merging Information Governance maturity assessment with the operationalisation of all knowledge areas maturity assessment:

Update the Information Strategy formulation tool aligned to the new way of working.

Develop an information strategy process decoupling it from any other dependencies.

Update the Information Strategy formulation tool aligned to the new way of working.

Review and update information sharing process:

Alignment between information classification and vetting status.

Development/facilitate the creation of MoU's, sharing protocols and information sharing agreements.

Embedding information governance by design into the Project Management Lifecycle, Business Analysis (Business Requirement Specification and Functional Requirement Specification

Express business information strategy roadmap and deliverables into workable ways of working.

Formulate business process to include the categorisation of information into the medallion methodology.

Develop measurement metrics on the use of the Information Strategy formulation tool.

Guide the incorporation of AI Governance into the Information Governance Processes.

Conduct an assessment on information governance and security maturity levels within the Company-Group against best practices.

Develop standards, guidelines, processes, procedures for information governance and security within the Company-Group.

Develop and promote information governance and security awareness across the organisation to ensure appropriate usage of business information.

Contribute towards the development of the Company's information strategy and monitor the information strategy progress.

Define information governance and security measurement and metrics to support reliable decision making and appropriate information usage.

Monitor, measure and report on the data stewardship levels to ensure the appropriate information usage.

Enable the improvement of information governance and security capability by developing relevant stakeholders in all aspects of information governance and security.

Play an oversight role in the remediation of information governance and security issues.

Develop and manage stakeholder relations effectively to promote information governance and security awareness across the organisation and support reliable decision making and appropriate information usage.

Provide Information Classification support services.

Provide support to business in defining of the Information Governance artefacts such as the business glossaries, data dictionaries, data catalogue and data lineage

A minimum of a Bachelor's degree in Computer Science, Management Information Systems, Computer Engineering OR equivalent

A minimum of 8-10 years' experience in the field of data management

Experience in Financial Services environment

Between 5 - 7 Years

Company Description

Tshinwelo Innovative Business Solutions (TIBS), established in 2015, provides pragmatic and innovative solutions integrating traditional business methodologies with digital technologies. Our expertise in business strategy advisory, supply chain management, business process management, and human capital management allows organizations to achieve high performance. Based on our diverse experience, we implement sustainable solutions tailored to meet the unique needs of our clients.

Job Description

•Responsible for the development and maintenance of standard data operating procedures.

•Ensure adherence to an enterprise data governance framework for data practices, policies, and standards both at a technical and functional level.

•Ensure effective internal controls by monitoring metrics and driving performance through improvement initiatives.

•Champion enterprise data governance and data initiatives.

•Deliver on data governance strategy and overall objectives.

•Ensure data governance initiatives result in enterprise and functional benefits.

•Develop & maintain inventory of the enterprise information maps, including authoritative systems, owners.

•Facilitate the development and implementation of data quality standards, data protection standards and adoption requirements.

•Provide progress reports on data governance issues and oversee periodic updates to Data Governance Roadmap.

•Enable the improvement of data governance and security capability by developing relevant stakeholders in all aspects of data governance and security.

•Play an oversight role in the remediation of data governance and security issues as well as in the development of a data security management plan.

Competencies

•Experience in implementing data management and governance roles, principles, processes and procedures.

•Implementation of enterprise level data quality, master data management and related metrics.

•Project management, risk management and data governance skills, Business Analysis techniques and master data management experience is essential.

•Technical expertise required to manage data quality results, promotion strategies of data governance tools etc. Some level of GitHub experience to understand repositories of the backend of data governance tools.

Educational / Experience Requirements:

•Relevant bachelor's degree in computer science, information technology, or a related field.

•Experience in business intelligence, data analytics, or a related field.

•10+ years of experience in Data information governance

About the Role

We are seeking a highly skilled and motivated Data Management & Business Intelligence (BI) Specialist to join our team on a full-time basis.

The successful candidate will be responsible for designing, implementing, and maintaining enterprise-grade data management frameworks and BI solutions, following globally recognized standards such as the DAMA Data Management Body of Knowledge (DMBOK).

This role requires both strategic insight and technical execution to ensure data quality, governance, and accessibility across the organization.

Key Responsibilities

• Develop, maintain, and optimize data models, ensuring alignment with business processes and analytics needs.
• Oversee data governance frameworks, ensuring compliance with policies, standards, and regulatory requirements.
• Design and manage data warehouses for reporting, analytics, and operational intelligence.
• Implement and monitor data management practices covering data lifecycle, quality, architecture, and metadata.
• Collaborate with cross-functional teams (IT, analytics, business units) to drive data-driven decision-making.
• Maintain documentation, data dictionaries, and data lineage mapping.
• Evaluate and implement BI tools and technologies for enhanced business reporting and visualization.

Qualifications & Certifications (Mandatory)

Candidates must hold recognized certifications aligned with the Data Management and BI professional body of knowledge, including:

Data Modeling Certificate

Data Management Professional Certificate

Data Warehouse Certificate

Data Governance Certificate

Additional advantageous certifications:

• DAMA Certified Data Management Professional (CDMP)
• Microsoft Power BI, Tableau, or similar BI platform certifications
• ISO 8000 / ISO 38505 awareness

Experience & Skills

• Minimum 3–5 years of experience in data management, BI, or related domains.
• Proven experience in data modeling (conceptual, logical, physical).
• Strong knowledge of ETL processes, data warehousing, and reporting systems.
• Hands-on experience with SQL, Python, or data visualization tools.
• Understanding of data governance frameworks and metadata management.
• Excellent analytical, problem-solving, and communication skills.

Why Join Us

• Long-term career opportunity with a 5-year full-time position.
• Work with advanced enterprise data management tools and frameworks.
• Join a forward-thinking organization committed to data excellence and innovation.
• Opportunities for continuous professional development and certification advancement.

Application Process

Interested candidates should submit:

• A detailed CV
• Copies of relevant certifications

Job Types: Full-time, Permanent

Pay: From R40 000,00 per month

Work Location: In person