Didn't find the right job?

Get expert career advice to help you find the ideal role and improve your job search strategy.

65 Records Management jobs in South Africa

Senior Records Management Consultant

present Faranani

Posted today

Tap Again To Close

Job Description

The records management consultant should at least have 10 years’ experience in Records Management.

1. Purpose of the post:

To develop and manage an organization-wide records management programme designed to ensure that record keeping and records management practices effectively meet the organization’s objective.
To ensure that the records management practices of the office comply with the requirements of the National Archives and Records Services of South Africa (NARSSA) Act no. 43, 1996 as amended or its provincial equivalent, as well as other regulatory requirements.

2. Description of tasks

To ensure that records management is an objective in the government body’s strategy and strategic plan.
To determine the current record keeping and record management situation and ensure that relevant information is available regarding the record keeping and records management practices of the government body as well as the private sector.
Ensure that information contained in records is managed effectively throughout the organisation by drafting and implementing a records management policy.
To ensure that records management staff understand their responsibilities and acquire the necessary skills to manage records effectively.
To ensure that all records are kept in safe custody.
To ensure that there is a systematic disposal programme in place.
To ensure that all audio-visual records are managed according to the prescribed regulatory requirements and good governance.
To ensure that all electronic records are managed according to the prescribed regulatory requirements and good governance.
To ensure that there are evaluation criteria in place to monitor compliance with sound records management practices.

3. Competency requirements Knowledge

Knowledge of the governmental environment.
Knowledge of information management.
Specialist knowledge of records management practices.
Understanding of the most prevalent systems being used.
Knowledge of relevant standards as well as the statutory and regulatory framework relating to records management.

Skills

Good communication.
Teamwork.
Planning and time management.
Influencing.
Managing performance.
Managing projects.
Change management.
Basic understanding of how information systems are designed and process data.
Thorough understanding of metadata systems.

4. Qualification:

Relevant National Diploma or Bachelor’s degree in Information Management and/or Records Management.
Relevant training presented by the National Archives and Records Services of South Africa or any relevant training institute.

5. Experience:

Extensive experience in the field of paper-based records management.
Experience in the field of electronic records management.
Extensive experience as a manager.
Project management experience.
Change management experience.

#J-18808-Ljbffr

This advertiser has chosen not to accept applicants from your region.

Senior Records Management Consultant

present Faranani

Posted today

Tap Again To Close

Job Description

The records management consultant should at least have 10 years’ experience in Records Management.

1. Purpose of the post:

To develop and manage an organization-wide records management programme designed to ensure that record keeping and records management practices effectively meet the organization’s objective.
To ensure that the records management practices of the office comply with the requirements of the National Archives and Records Services of South Africa (NARSSA) Act no. 43, 1996 as amended or its provincial equivalent, as well as other regulatory requirements.

2. Description of tasks

To ensure that records management is an objective in the government body’s strategy and strategic plan.
To determine the current record keeping and record management situation and ensure that relevant information is available regarding the record keeping and records management practices of the government body as well as the private sector.
Ensure that information contained in records is managed effectively throughout the organisation by drafting and implementing a records management policy.
To ensure that records management staff understand their responsibilities and acquire the necessary skills to manage records effectively.
To ensure that all records are kept in safe custody.
To ensure that there is a systematic disposal programme in place.
To ensure that all audio-visual records are managed according to the prescribed regulatory requirements and good governance.
To ensure that all electronic records are managed according to the prescribed regulatory requirements and good governance.
To ensure that there are evaluation criteria in place to monitor compliance with sound records management practices.

3. Competency requirements Knowledge

Knowledge of the governmental environment.
Knowledge of information management.
Specialist knowledge of records management practices.
Understanding of the most prevalent systems being used.
Knowledge of relevant standards as well as the statutory and regulatory framework relating to records management.

Skills

Good communication.
Teamwork.
Planning and time management.
Influencing.
Managing performance.
Managing projects.
Change management.
Basic understanding of how information systems are designed and process data.
Thorough understanding of metadata systems.

4. Qualification:

Relevant National Diploma or Bachelor’s degree in Information Management and/or Records Management.
Relevant training presented by the National Archives and Records Services of South Africa or any relevant training institute.

5. Experience:

Extensive experience in the field of paper-based records management.
Experience in the field of electronic records management.
Extensive experience as a manager.
Project management experience.
Change management experience.

#J-18808-Ljbffr

This advertiser has chosen not to accept applicants from your region.

Officer : Documents And Records Management

Johannesburg, Gauteng South African Local Government Association

Posted today

Tap Again To Close

Job Description

Officer: Documents and Records Management

Based in Gauteng (HydePark) Ref: 25/07/10

Cluster: Operations

Remuneration package: A competitive salary package with benefits

“Our promise to our employees is to give them an opportunity to grow their careers through experiences and connections that inspire them to make an impact.”

Reporting to the Manager: Finance and Corporate Services, the incumbent will manage all documents and records management services for effective and appropriate management of an organisation's records from their creation, right through to their eventual disposal. Provide access to accurate records for a range of operational and strategic purposes and ensure that legal obligations are met.

CANDIDATE PROFILE

■ Ability to operate in a multidisciplinary environment

■ Understanding of the South African Local Government environment

■ Maintain standards, best practices, or system usage procedures

■ Records management principles

■ Information Centre management principles

■ General administration

■ Culture fit: SALGA desires an individual who will share and buy-in, in our core values, mission and vision, demonstrating a commitment to our ethos

beyond just doing the job

QUALIFICATIONS AND EXPERIENCE

■ A Degree NQF Level 7 in Information/Records Management

■ At least a minimum 4 years in records management 3 years working experience in records management

■ Proven knowledge and experience in Document and Records Management

■ Relevant and current best practices in records management, records management and information management

■ A valid Code 08 drivers’ license and own vehicle

KEY PORTFOLIO AND PERFORMANCE FOCUS AREAS

■ To ensure that records management is an objective in SALGA’s strategic plan: Ensure that good record keeping and good record management are added to the broader information management strategy and strategic plan. Relate good record keeping and good record management practices to the objectives of the office.

■ To determine what the current record management situation is and to ensure that relevant information is available regarding the record keeping and record management practices of the body: Conduct an audit of record keeping and records management practices against the legal

requirements to determine if: The business directorate of the office are creating records that adequately document their activities. There is records management policy in place. All the electronic documents are linked with the appropriate metadata that describes them and provides for their structure and context. Records are filed in classification systems which provide the quick and efficient retrieval and facilitate the implementation of authorised disposal and retention

■ To ensure that information contained in document and records is managed effectively throughout the office by reviewing implementing the records management policy: Analyse the organisation’s functions and the environment in which they take place. Analyse the records generated during the conduct of business. Secure the approval of the policy from senior management. Publish the policy to all staff. Ensure the necessary supportive procedures are in place to achieve the aims of the policy

■ Ensure that the records management staff understand their responsibilities and acquire the necessary skills to manage records effectively: Establish a competency framework to identify the skills and knowledge required by all staff. Ensure that the records management responsibilities

all staff are set out in performance agreements. Draw up a records management training programme for all staff. Ensure that all induction training programme include awareness sessions on records management practices as well as training in the allocation of file reference numbers according to file plan for both paper-based and electronic records

■ Generic Support: assist in collecting documents from offices , scanning, indexing, collecting and registering mail and allocating reference numbers as per the file plan and file them manually and electronically

Suitably qualified and experienced candidates must apply online at

Closing Date: 18 July 2025

NOTE: Communication will be limited to short-listed candidates only. SALGA reserves the right not to proceed with the appointment for any of the vacant position. All appointments will be made in line with the SALGA’S Employment Equity Plan

#J-18808-Ljbffr

This advertiser has chosen not to accept applicants from your region.

Document Control Manager

East London, Eastern Cape Ferrovial Agroman SA

Posted today

Tap Again To Close

Job Description

About us:

Ferrovial Construction is a business unit of Ferrovial , which is listed simultaneously on 3 stock markets: USA (Nasdaq), the Netherlands (Euronext Amsterdam), and Spain (IBEX 35). The U.S. listing represents a key step in Ferrovial’s internationalization process and plans for growth in North America.

Ferrovial Construction is internationally recognized for its capacity to design and build civil engineering and construction projects, mainly in large transportation infrastructure. Its track record to date includes more than 304 miles of tunnels, 11,930 miles of roads (including 2,485 miles of highways), 2,920 miles of railroad lines (including 434 miles of high-speed railroads), and 16,994 miles of road maintenance and repair.

Job Description:

DOCUMENT CONTROL MANAGER

Location: East London

About us

Ferrovial Construction is the engineering and construction arm of the Ferrovial Group. It is the largest private transport infrastructure operator in the world in terms of capital invested with a workforce of approximately 96,000 employees and a presence across 15 countries with over 60 years’ experience. It is a Spanish multinational company operating through 4 divisions; Airports, Highways, Construction, and Building subsidiaries. Ferrovial is committed to developing sustainable and innovative solutions, with the aim to create value for society, clients, investors, and employees. Ferrovial Construction Ltd UK has 7 major Infrastructure projects across the UK; HS2 Enabling works, HS2 Main Works, Silvertown Tunnel (STT), Heathrow (H7), Thames Tideway (TTT), Northern Line Extension (NLE), and Farringdon Station.

Scope and Scale of the role

Setup the project EDMS and CDE with the support of the Quality Manager and Digital Construction department representative. Create Workflows, digitize form and submittal processes aligned with the project requirement, and meet the Client representative to achieve correct system setup and communication flows.
Setup and manage Commercial Systems and field Systems.
Control and track the information in the project Common Data Environment (CDE) and Electronic Document Management System (EDMS) to ensure information is correctly managed and distributed (downstream and upstream) between the client systems and the project’s.
Review document formats and QA Checks as per project requirements, download, upload, archive, and distribute the information and manage them accordingly.
Maintain the necessary trackers and reporting to the project team.
Manage Document Controller(s) reporting to them.
Support and lead Quality-related questions in Tenders and Pre-Qualification when required.
Support Innovation initiatives, raise new opportunities, and lead when required.

Job Responsibilities:

Responsible for setting up the EDMS and CDE system in the project.
Correctly set up digitized forms, Workflows, and submittal processes embracing the project CDE.
Comply with project requirements and ISO19650 requirements when applicable to the project.
Prepare projects or the organizational Document Control procedures and deliver training.
Responsible for controlling the numbering, filing, sorting, and retrieval of electronically stored or hard copy documentation produced by technical teams in a timely, accurate, and efficient manner.
Provide EDMS support for projects and departments.
Conduct QA document checking.
Manage the administration of EDMS (Workflows, access rights, distributions, etc.).
Assist in preparing and managing documentation internally/by subcontractor.
Train project personnel in using the system and document control procedures.
Asset Integration (NOT ESSENTIAL):

Coordinate the compilation of assets registers and H&S Files.
Register key assets to Asset management systems (e.g., Maximo, Sales Force, Excel, or others) and run required reports for PM to raise visibility of assets delivered/installed and scheduled/planned for delivery.
Liaise and coordinate with the site team for the production of handover asset information documentation.

Qualifications:

Evidence of applicable system admin courses completed of: Asite and SharePoint.

Experience:

Substantial experience in Document Control duties.
Experience in multiple handovers and design submissions successfully.
Experience of managing/mentoring/supporting the development of 1 or more document controllers (or similar role).
Understanding of ISO19650.

Knowledge/Ability:

Advanced knowledge of Word, PowerPoint, Excel, and PDF professional.
Experience using Asite, Dalux, ProjectWise, Autodesk Construction Cloud, Procore, and/or other project-required systems, along with good knowledge of SharePoint and overall MS Office applications: MS Forms, Power Automate, etc.
Ability to manage time and several tasks, and prioritize correctly.
Ability to spot errors in documents, such as formatting errors, typos, or similar.
Ability to understand drawings.

Skills/Behaviours:

Motivated to learn and add value to the team, the role, and the apprenticeship programme.
Inquisitive mind, seeking new improved ways of working.
Enjoys working under pressure to meet deadlines, proactive approach to working and learning.
Analytical and critical thinker, excellent record keeping, and attention to detail.
Good communication skills, verbal and written.
Willingness to manage and teach/develop their team.

Please note that this job description does not represent a comprehensive list of activities, and employees may be requested to undertake other reasonable duties.

Ferrovial embraces diversity and inclusion and we see the value in providing equal opportunities to all employees. We are committed to building an inclusive team from a variety of different backgrounds, perspectives, and skills.

#J-18808-Ljbffr

This advertiser has chosen not to accept applicants from your region.

Head: Data Management

Midrand, Gauteng ExecutivePlacements.com - The JOB Portal

Posted today

Tap Again To Close

Job Description

Join to apply for the Head: Data Management role at ExecutivePlacements.com - The JOB Portal

3 days ago Be among the first 25 applicants

Join to apply for the Head: Data Management role at ExecutivePlacements.com - The JOB Portal

SUMMARY:

Are you a data strategist with big-picture vision and on-the-ground delivery skills? Do you know how to turn complex information into smart decisions and smart decisions into real-world results? An innovative organisation, working closely with academic institutions, is looking for a Head of Data Management to lead the charge in data flow, operational excellence, and strategic growth.

Head: Data Management

Recruiter:

Network Recruitment

Job Ref:

NFP015879/MKL

Date posted:

Monday, July 7, 2025

Location:

Midrand, South Africa

Salary:

700 000 Annually

SUMMARY:

Are you a data strategist with big-picture vision and on-the-ground delivery skills? Do you know how to turn complex information into smart decisions and smart decisions into real-world results? An innovative organisation, working closely with academic institutions, is looking for a Head of Data Management to lead the charge in data flow, operational excellence, and strategic growth.

POSITION INFO:

Duties:

Data that Works:

Ensure that data flows securely and seamlessly across teams, systems, and partners—making timely and accurate insights the norm, not the exception.

Strategy, Sales & Third-Stream Growth:

Lead the development and execution of integrated data, marketing, and income-generation strategies—especially those linked to academic partnerships and third-stream revenue.

Leadership That Sets the Tone:

Manage cross-functional teams, nurture talent, and build a culture of excellence, accountability, and collaboration.

Policy & Governance:

Design policies and operating procedures that support organisational goals and regulatory standards, while keeping people and purpose at the centre.

Strategic Communication:

Serve as a key advisor, translating strategy into action and keeping everyone aligned on the bigger picture.

Performance & Innovation:

Monitor organisational performance, uncover opportunities, and lead initiatives that drive continuous improvement.

What You Bring:

Solid leadership experience in data strategy, operations, or business transformation
A track record of developing people, driving performance, and turning vision into delivery
Strong understanding of stakeholder engagement and revenue-generating strategy
Bonus: Experience working with or alongside academic institutions or research-driven environments

Why You’ll Love It:

Influence strategy at a high level while staying close to meaningful work
Partner with leading institutions to make a real impact
Lead a skilled, purpose-driven team in a dynamic and evolving space
Help shape how data powers decisions, partnerships, and future growth

Ready to lead with purpose and take data strategy to the next level?

Apply now or get in touch because we’d love to hear from you.

Seniority level

Seniority level Executive

Employment type

Employment type Full-time

Job function

Job function Project Management and Information Technology
Industries Advertising Services

Referrals increase your chances of interviewing at ExecutivePlacements.com - The JOB Portal by 2x

Get notified about new Head of Data Management jobs in Midrand, Gauteng, South Africa .