18 Document Controllers jobs in South Africa

Closing Date

2025/09/18

Reference Number

SAS

Job Title

Information and Records Management Analyst

Job Type

Permanent

Division

Business Change and Technology

Department

Information and Records Management

EE Occupational Levels

Level 4 & 5: Skilled, Technical and Academically Qualified

Location - Town / City

Johannesburg

Location - Province

Gauteng

Location - Country

South Africa

Job Advert Summary

To support the implementation and integration of an Information Management Program by ensuring that records management principles are adhered to. The incumbent will assist the manager by ensuring that all records are filed, retained and disposed as per the organisation's policy and procedure.

Minimum Requirements

Qualifications

Matric & Tertiary qualification (degree/diploma) in Library Science, Information Science or related Records Management qualification

Experience

Minimum 2 years' experience in records management

Duties and Responsibilities

Records and electronic content administration

• Assist in the setting up of both physical and electronic records.
• Set up Registries (Records Management Units and Records Centre storages).
• Assist with the appraisal and disposition of public records.
• Assist the Records Manager in the Retention and Disposal Schedules for functions which are common to all Government Organizations.
• Assist in the implementation of the various file plans.
• Provides administrative support in organising and maintaining all intellectual property (IP) of the organisation.
• Establishing the standards and controls to reliably archive and retrieve records as well as ensure compliance with external audits andrelated legislative frameworks.
• Standardise information sources throughout the organisation.
• Retrieval of Project Files Reports and Proposals requested from Archives (Offsite storage).

Documentation Development & Maintenance

• Acquire datasets, organise and disseminate, and provide content management search services.
• Capturing, distribution, use, storing, protection and disposing of the organizations information.
• Train and supervise records staff.
• Manage the changeover process.

Ad hoc tasks

• Perform ad hoc task when required by line manager.

We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, provided that this supports achievement of our Employment Equity goals.

The Department of the Premier, Western Cape Government has an opportunity for competent individual to render a registry service to the department.

Grade 12 (Senior Certificate or equivalent qualification).

None.

Provide registry counter services; Handle incoming and outgoing correspondence; Render an effective filing and record management service; Operate office machines in relation to the registry function; Process documents for archiving and/ disposal; It will be advantageous to have a valid (Code B or higher) driving licence. NB: People with disabilities that restrict driving abilities, but who have reasonable access to transport, may also apply.

A good understanding of the following: Registry duties and practices; Legislative framework governing the Public Service; Storage and retrieval procedures in terms of the working environment.

Skills needed: Written and verbal communication; Interpersonal relations; Flexibility; Teamwork; Ability to capture data, and operate computer.

R R per annum (Salary Level 5)

Note on remuneration in addition service benefits or obligations for qualifying employees (medical assistance, housing assistance, pension-fund contributions, etc) are funded or co-funded in terms of the applicable prescripts or collective agreements.

Shortlisted candidates will be required to submit documentation for verification purposes and criminal record vetting. These candidates will be required to do a practical and attend interviews on a date and time determined by the department and may also be required to undergo competency assessments/proficiency tests. The selection process will be guided by the EE targets of the employing department.

By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference. Reference checks will include enquiries relating to your disciplinary records and reasons for leaving.

Should you experience difficulties with your online application, technical support is available from Monday to Friday from 08:00 to Contact the helpline at For all other queries relating to the position kindly contact the enquiries person as indicated in the advert. Please ensure that you submit your application before the closing date as no late applications will be considered.

Document Management Technical Specialist

Our client in the financial services sector has an opportunity for an
Document Management Technical Specialist
in Cape Town.

Output/Core Tasks:

Task estimations & work allocation recommendations

• Impact analysis assessments

• Developed and designed new systems / programs / interfaces

• System application / performance benchmarking information

• Implemented updates / releases of 3rd party packages

• Execution of disaster recovery processes

• Proof of concepts

• Monitored progress of technical tasks

• Operational procedures documentation

• Testing – data conversion, performance, system, regression, integration

• Production support and standby duty, Product evaluation

Qualifications and experience required:

• Relevant IT degree or diploma or minimum of 2 years Document Management experience

• Application support for document generation suite or comparable software

• Solutions development and design

• Database skills

• Knowledge of current document management business processes

• Ability to manage problems and liase with relevant infrastructure support areas to resolve the problem timeously

• MS .NET C# development experience is optional

• Oversee, implement, and manage the Electronic Document Management System (EDMS) , ensuring accurate document control, versioning, and traceability.
• Manage documentation across multiple engineering disciplines, ensuring alignment with project execution plans and compliance with ISO 9001 and other quality standards.
• Compile, structure, and hand over final documentation packages (EOJ/As-Built) to clients, coordinating sign-off processes across engineering and vendor documentation.
• Lead document control activities for EPCM projects in oil & gas, petrochemical, refinery, and industrial sectors.
• Supervise and guide project and site-based document controllers, ensuring the latest revisions of drawings and documentation are issued and controlled.
• Liaise with project managers, engineers, vendors, and contractors to resolve technical queries and expedite outstanding documentation.
• Conduct regular audits and compliance checks to ensure document integrity and regulatory alignment.
• Produce accurate document registers, transmittals, reports, and progress tracking for senior management and clients.
• Provide training, mentoring, and support to project personnel on document control procedures and systems.
• Drive continuous improvement of document control processes to enhance efficiency and reduce rework.

• Matric / Grade 12 (essential).
• Relevant certificate or diploma in document management, project administration, or information systems (advantageous).
• Additional certifications in ISO standards, SHEQ, and Construction Regulations highly beneficial.

• more than 2+ years experience in document control , including at least some time in a lead role within the EPCM/engineering or construction sector.
• Proven track record managing end-of-job/final documentation handovers on large-scale industrial projects.
• Hands-on experience with EDMS platforms (SAP, SharePoint, Aconex, etc.) and MS Office Suite.

• Excellent time management, organizational and multitasking abilities .
• Strong analytical and problem-solving skills with attention to detail and accuracy.
• Ability to manage high volumes of technical documentation under tight deadlines.
• Effective communicator with strong interpersonal and team leadership skills.
• Knowledge of EPCM practices, ISO 9001, NEC/FIDIC contracts, HSE/OSH Act , and construction documentation requirements.

• Opportunity to work on prestigious large-scale engineering projects across multiple industries.
• Be part of a team that values precision, compliance, and efficiency in delivering world-class projects.
• Competitive salary package and career development opportunities.

Document Controller

PRDW is seeking an experienced Document Controller to manage and maintain project documentation across multi-disciplinary engineering projects. The successful candidate will ensure that all documents are accurately controlled, updated, and distributed in compliance with company standards and client requirements. This role is an office-based role in our Cape Town office.

The role consists of the following key responsibilities:

• Implement and maintain document control procedures for engineering projects across all phases (conceptual, design, procurement, construction, and commissioning).
• Manage electronic document management systems (EDMS).
• Create and maintain document registers, transmittals, and distribution matrices.
• Ensure timely issuance of drawings and documents to clients, contractors, and internal teams, verifying that the latest revisions are distributed.
• Coordinate document reviews, approvals, and workflows in EPCM and EPC environments.
• Assist project teams with document formatting, templates, and compliance with contractual requirements.
• Archive and retrieve historical project documentation efficiently.
• Train and support team members on document control processes.
• Act as the primary point of contact for document-related queries from internal and external stakeholders.

Qualifications and Experience:

• Grade 12 and a relevant qualification in administration, information management or engineering support.
• 5+ years of experience in document control within engineering or construction projects.
• Proven document management experience in EPCM and EPC project environments.
• Proficiency in electronic document management systems (EDMS).
• Strong understanding of document revision control principles.
• Familiarity with ISO 9001 standards and quality management systems.
• Advanced MS Office skills (Word, Excel, Outlook) and experience with SharePoint or similar platforms.

The candidate must be/have:

• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and meet tight deadlines.
• Strong communication skills for liaising with clients, contractors, and internal teams.
• Knowledge of engineering terminology and deliverables (drawings, specifications, vendor data).
• Ability to work independently and as part of a team in a fast-paced environment.
• High integrity and commitment to confidentiality and compliance.

Company Description

Karoo Bioscience produces legal medicinal cannabis for export in the Little Karoo, a pristine semi-arid valley situated about 4 hours from Cape Town. Our 7000m2 biosecure facility is one of the largest in South Africa. Our team is composed of diverse professionals from fields including horticulture, pharmacology, mechanical engineering, IT, and business management. Discover more about our operation by watching this 90-second video: Watch Video.

Role Description

This is an onsite role, junior position for a Document Controller, based in Van Wyksdorp. The Document Controller will be responsible for managing and maintaining all controlled QMS documents for the company. Day-to-day tasks include organizing and archiving documents, ensuring document accuracy, implementing document control procedures, reviewing documents prior to routing, routing documents on docusign or on hard copy, ensuring the availability of both soft and hard copy documents and assisting with audits.

Requirements

• Document management, archiving, and organizational skills
• Attention to detail and accuracy in maintaining records
• Experience with document control procedures and compliance requirements
• Proficiency in IT tools and software for document management
• Excellent communication and teamwork skills
• Ability to work independently and in a hybrid work environment
• Understanding of GMP
• Previous experience in the pharmaceutical industry is a plus

Salary

Starting R15,000 but negotiable depending on experience

Are you passionate about renewable energies and have experience in managing engineering and quality-related documentation? Eosol Group is looking for a Documentalist with at least 3 years of experience to join our team in ensuring all documents related to engineering and quality are properly organized and maintained.

As a Documentalist at Eosol Group, you will be responsible for managing all documentation related to engineering and quality in the field of renewable energies. Your main tasks will include:

• Organizing and maintaining documentation related to engineering and quality processes.
• Ensuring all documents meet the required standards and regulations.
• Reviewing engineering and quality reports to identify potential issues.
• Collaborating with the engineering and quality teams to ensure all documentation is up to date.
• Assisting with the development of new documentation processes and procedures.

To be successful in this role, you should have:

• At least 3 years of experience as a Documentalist in the engineering or quality field
• A strong understanding of renewable energies and their related documentation
• Excellent attention to detail and organizational skills
• The ability to work independently and as part of a team
• Strong communication skills and the ability to collaborate with different teams

At Eosol Group, we value our employees and offer a competitive salary, as well as:

• Opportunities for career growth and development
• Accommodation
• Vehicle
• A supportive and collaborative work environment
• Negotiable salary
• A chance to make a positive impact in the field of renewable energies

If you are a Documentalist with a passion for renewable energies and a keen eye for detail, we would love to hear from you Apply now to join our team at Eosol Group and help us drive the future of sustainable energy.

Are you passionate about renewable energies and have experience in managing engineering and quality-related documentation? Eosol Group is looking for a Documentalist with at least 3 years of experience to join our team in ensuring all documents related to engineering and quality are properly organized and maintained.

Job Description:

As a Documentalist at Eosol Group, you will be responsible for managing all documentation related to engineering and quality in the field of renewable energies. Your main tasks will include:

• Organizing and maintaining documentation related to engineering and quality processes.
• Ensuring all documents meet the required standards and regulations.
• Reviewing engineering and quality reports to identify potential issues.
• Collaborating with the engineering and quality teams to ensure all documentation is up to date.
• Assisting with the development of new documentation processes and procedures.

Requirements:

To be successful in this role, you should have:

• At least 3 years of experience as a Documentalist in the engineering or quality field
• A strong understanding of renewable energies and their related documentation
• Excellent attention to detail and organizational skills
• The ability to work independently and as part of a team
• Strong communication skills and the ability to collaborate with different teams

Benefits:

At Eosol Group, we value our employees and offer a competitive salary, as well as:

• Opportunities for career growth and development
• Accommodation
• Vehicle
• A supportive and collaborative work environment
• Negotiable salary
• A chance to make a positive impact in the field of renewable energies

If you are a Documentalist with a passion for renewable energies and a keen eye for detail, we would love to hear from you Apply now to join our team at Eosol Group and help us drive the future of sustainable energy.

Company

Established in South Africa in 1959, thyssenkrupp Uhde South Africa is the local subsidiary of thyssenkrupp Uhde. Underpinned by a global footprint with local presence, we are a market-leading technology, engineering, construction and service partner for industrial plants and systems.

Combining over 100 years of global experience with over 60 years of local African know-how, thyssenkrupp Uhde Africa is a specialist provider of a range of advanced chemical technologies and integrated, environmentally friendly EPC (Engineering, Procurement and Construction) solutions and services.

As an environmentally-responsible company, our vision is to create a livable planet through engineering green solutions.

The Document Controller (DC) is responsible for the timely, accurate and efficient preparation and management of documentation through the project lifecycle while taking full responsibility for all applicable project documentation. The DC will fulfil these tasks within the requirements of the scope of project as defined by the purchase order / contract with the client.

Control the numbering, filing in DMS with all defined metadata, distribution, tracking, reporting, retrieval of documents, compilation of data and documentation sets etc. produced by technical teams, suppliers, projects or departments while pro-actively tracking document workflows and reporting on delays and concerns.

The DC take overall responsibility for the accuracy and completion of the project documentation in the SAP DMS system.

Education

• Matric, post matric qualification will be an added advantage.
• The candidate must be computer literate and must have previous
  
  experience with Word and Excel. Preference will be given to
  
  applicants with prior experience in SAP DMS Document Control
  
  system.

Work Experience

• Minimum 5 years as a Document Controller within a turnkey project
  
  execution environment.