11 Executive Assistant jobs in Cape Town

We are seeking an experienced and proactive Executive Assistant to provide high-level support to the CEO. This role is ideal for someone who is highly organized, detail-oriented, and enjoys working in a fast-paced environment.

• Provide strategic and operational support across admin, sales, and client journey touchpoints
• Manage the CEO's calendar and scheduling to ensure smooth operations
• Handle invoicing and follow-ups independently
• Coordinate and update tasks in Asana project management system

• Maintain and optimize records in Salesflare (CRM):

• Sync calendar appointments

• Review meeting notes and update pipelines daily
• Manage tasks, opportunities, and records
• Create and assign follow-up actions for potential clients
• Generate and track job numbers
• Ensure CEO is fully prepared for meetings, including diarizing time for key tasks

• Manage email outreach using MailerLite, including:

• Sending 3x weekly email campaigns

• Setting up email funnels for sales
• Create and organize folders for new clients in Google Drive and Asana
• Proactively identify opportunities for CEO promotion (e.g., events, speaking engagements) and liaise with venues/organizers

Possible Future Responsibilities:

• Support CEO's LinkedIn profile (responding to messages, connection requests)

• Asana – Advanced user
• CRM systems (Salesflare ) – Experienced user
• Email marketing platforms (MailerLite) – Proficient
• Sales funnel creation – Confident and experienced
• Scheduling tools (Calendly) – Proficient
• Invoicing software (Xero) – Competent
• Experience with High Level platform is a plus

• Highly organized and detail-oriented
• Proactive – anticipates needs before being asked
• Sales-focused and invested in business growth
• Quick learner, adaptable, and tech-savvy
• A perfectionist with strong attention to detail
• Independent thinker and confident in managing projects
• Completes tasks thoroughly and accurately – a true finisher
• Understands the value of excellent customer service
• Open-minded, willing to admit mistakes, and asks for help when needed
• Strong presence, good communicator, and team player
• Comfortable juggling multiple priorities in a fast-paced environment
• Proficient in key digital tools: Asana, CRM systems, MailerLite

We are seeking a highly organized, proactive, and resourceful Executive Assistant & Operations Coordinator to support a busy entrepreneur and investor. This role goes far beyond traditional admin – you'll be directly involved in day-to-day operations, project coordination, and ensuring everything runs smoothly across multiple ventures.

What You'll Do

• Manage calendars, appointments, and travel arrangements with precision.
• Coordinate business projects, suppliers, and influencer partnerships.
• Handle confidential information with discretion.
• Draft correspondence, proposals, and manage communications.
• Oversee daily operational tasks across ventures (hospitality, digital projects, property).
• Support events, launches, and client-facing activities.
• Provide general personal assistance when needed to keep life and business moving seamlessly.

What We're Looking For

• Proven experience as an Executive Assistant, PA, or Operations Coordinator.
• Highly organized with exceptional attention to detail.
• Strong written and verbal communication skills.
• Tech-savvy: confident with Microsoft Office, Google Suite, and modern digital tools.
• Flexible, resourceful, and able to anticipate needs before they arise.
• Professional, discreet, and comfortable operating in luxury and high-performance environments.

What We Offer

• Competitive salary: R20,000 – R25,000 per month (depending on experience).
• Opportunity to work directly with a successful entrepreneur on exciting projects.
• Exposure to luxury hospitality, property, and digital ventures.
• Dynamic, fast-paced work environment with room to grow.

Job Type: Temp to perm

Contract length: 2 months

Pay: From R20 000,00 per month

Ability to commute/relocate:

• Sea Point, Western Cape: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Required)

Language:

• English (Required)

Willingness to travel:

• 25% (Preferred)

Work Location: In person

The Silo Hotel's Assistant Executive Housekeeper will be responsible for planning, organising and developing the overall operations of the Housekeeping department to deliver on The Royal Portfolio’s Purpose, which is “To give our guests a complete experience and a perfect stay” .

MAIN DUTIES & RESPONSIBILITIES

• Co-manage all Housekeeping day-to-day operations within budgeted guidelines, to the highest standards of The Royal Portfolio
• Planning, organising and directing team members to ensure the highest degree of guest experience and satisfaction
• Identify our guests' needs and respond proactively to all of their concerns
• Lead the Housekeeping team by attracting, recruiting and training talented personnel
• Establish targets, KRA’s, schedules, policies and procedures
• Oversee the training of all staff and ensure that they deliver to the required standard
• Ensure that all Maintenance issues are reported and follow-up to ensure that they are dealt with timeously
• Responsible for monthly stock-take
• Ensure thorough communication by holding a team briefing every morning and afternoon
• To embody and live The Royal Portfolio’s Purpose & Values and to instill this within the culture of The Silo

REQUIREMENTS & QUALIFICATIONS

• A minimum of 5 years of hospitality experience in a management role
• A minimum of 2 years of Housekeeping management experience
• Proven job reliability, diligence, dedication and attention to detail
• Up to date with Housekeeping trends and best practices
• Degree or diploma in any Hospitality field is advantageous 
• Experience in leading a team to excel and work cohesively
• Ability to spot and resolve problems efficiently
• Significant financial know-how and experience with budgets and management accounts
• Exceptional attention to detail, hardworking and a passion for people and hospitality
• A strong grasp of operational systems including MS Office, Teams, Micros POS and Opera 
• Exceptional communication both verbal and written, in English, with further languages advantageous
• A passion to learn, teach and drive improvement in employees
• A stickler for standards and an unrelenting drive to eliminate waste
• International experience in a similar environment and travel experience will be advantageous
• Must be able to work shifts, weekends and public holidays

It is important that the candidate is able to work as part of a team and is a good cultural fit for The Royal Portfolio. South African citizenship is advantageous.
A valid work permit is essential if you are not in possession of a South African ID document.
Please note it is a condition of employment, that all staff undergo a pre-employment polygraph test.

We are seeking a highly capable and proactive Professional Assistant  to support our Managing Director (MD) and Chief Executive Officer (CEO). This is a dynamic role that requires professionalism, adaptability, and strong problem-solving abilities. The ideal candidate will thrive in a fast-paced environment, take ownership of tasks, and demonstrate resilience at both an emotional and spiritual level.

Key responsibilities:

• Administrative duties : Minute-taking in meetings with the use of artificial intelligence tools, general office administration.
• Diary management : Efficient scheduling and coordination of executive calendars.
• Project support : Assisting with planning and execution of strategic initiatives.
• Human resources : Talent acquisition (screening, interviewing, etc.), HR administration across all facets.
• Research and reporting : Conducting research, compiling insights, and preparing professional reports.
• Presentations : Drafting and designing PowerPoint presentations when required.
• Training materials : Assisting in the development of training content.
• Social media management : Handling response management, content creation, and digital marketing across platforms.
• Other duties : Supporting additional executive tasks as required.

Requirements:

• Minimum of 5 years’ experience  in a similar role.
• Proficiency in MS Office Suite .
• Excellent communication skills in both Afrikaans and English  (verbal and written).
• Relevant academic qualification in m arketing, digital marketing, or human resources , with proven experience across both fields.
• Strong problem-solving and analytical skills .
• High level of professionalism, integrity, and confidentiality .
• A self-starter  who takes initiative and ownership of responsibilities.
• Well-developed emotional and spiritual resilience  to support high-level executive functions.

As part of your application you will required to submit the following:

• Cover letter
• CV

Please apply by completing the following link : 

About the Role:

We are seeking a highly organized and proactive Executive Assistant to join our team in Bellville. You will work directly with the executive team, managing tasks, streamlining operations, and supporting multiple brands. This is an in-office position requiring presence Monday through Friday.

Key Responsibilities:

• Manage and prioritize tasks, ensuring timely completion
• Handle inbox management, including sorting, responding, and flagging critical emails
• Coordinate across multiple brands, maintaining consistency in communication and operations
• Implement and maintain procedures as directed by leadership
• Schedule meetings, manage calendars, and organize travel arrangements
• Assist with project coordination and follow-ups
• Maintain confidentiality and handle sensitive information with discretion

Qualifications:

• Proven experience as an executive assistant or similar role
• Exceptional organisational and time-management skills
• Strong written and verbal communication abilities
• Proficiency in email and calendar tools (e.g., Outlook, Google Workspace)
• Ability to multitask and work across multiple brands or projects
• Detail-oriented with a knack for process implementation
• Comfortable working in a fast-paced office environment
• High level of professionalism and discretion

Requirements:

• Available to work in-office Monday through Friday, standard business hours
• Local candidates preferred; relocation assistance not provided
• Associate's or Bachelor's degree preferred but not required

Why Join Us?

• Opportunity to work closely with dynamic leadership
• Supportive team environment with growth potential
• Competitive salary and benefits package

We are looking to expand the Advisor support function of an
independent wealth management practice
by welcoming a new
Paraplanner
to the team

KEY AREAS OF RESPONSIBILITY

• Support advisors by conducting
  comprehensive financial planning analysis
  , covering risk, investment, and retirement solutions.
• Prepare
  comparisons and replacement proposals
  to ensure clients are placed in the most appropriate products.
• Review and maintain
  client portfolio reports
  , highlighting changes in circumstances, investments, or market conditions, and ensuring strategies remain aligned with financial goals.
• Draft accurate
  quotes, applications, and investment proposals
  across multiple platforms (e.g. Glacier, Allan Gray, Stanlib), while ensuring all documentation is complete and error-free.
• Manage
  Section 14 transfers
  and other technical processes efficiently and in compliance with regulatory requirements.
• Act as a
  compliance checkpoint (Treating Customers Fairly),
  ensuring advice is suitable and recommendations are well-justified.
• Keep advisors and clients informed through
  clear, timely communication
  , and assist in resolving queries or concerns.
• Stay up to date on
  legislation, compliance, tax changes, and new product developments
  to provide informed, accurate support.
• Proactively identify issues, analyse information, and suggest practical solutions to support smooth operations.
• Uphold professional standards, including punctuality, attention to detail, and a strong commitment to client service.

PERSONAL COMPETENCIES & SKILLS

• RE5 qualification
  (essential).
• 3–5 years' experience in the
  investment / financial planning industry
  , with a clear understanding of investment and risk products.
• Proven ability to work with a broad range of product providers.
• Strong
  initiative, attention to detail, and accountability
  ; able to work independently and within structure.
• Excellent
  communication skills
  (fluent in English & Afrikaans).
• High energy, resilient under pressure, and able to manage multiple projects to deadline.
• Values-driven, with a commitment to honesty and integrity.
• Based in the
  Northern Suburbs, Cape Town
  – own transport required.

HOW TO APPLY

To apply, email your CV and supporting documents to Angelique Du Preez at  by no later than 30 September 2025. All suitably qualified candidates will be considered. This appointment will be made fairly and in line with employment equity principles.

Please take note that this role is offered by Angelique Du Preez, an independent Wealth Manager within the Seed Wealth Management ecosystem. The employer of record is the advisor practice, not Seed Investment Consultants (Pty) Ltd.

Traderoot is a leading fintech company development company providing cutting-edge financial solutions across various sectors, including e-commerce, banking, and payments. Our mission, "Perfecting and Protecting Commerce," reflects our commitment to innovation, security, and excellence in financial technology.

For Traderoot Africa, the Value-added reseller (VAR) of Traderoot, are seeking an experienced Commercial Assistant to assist with the effective management of commercial data, the co-ordination of commercial activities and ensuring the seamless flow of information between the commercial team, customers and other internal teams within Traderoot Africa. The Commercial Administrator plays a key role in assisting to develop strategies to ensure commercial targets are achieved and high-quality customer interactions are maintained. The Commercial Administrator possesses relevant experience within Commercial Department administration.

Key Responsibilities

Diary Management: Manage the COO's diary and office requirements, ensuring efficient scheduling and coordination. Organise and prepare for COO meetings, including preparing agendas, meeting packs, and materials.

Travel Arrangement: Make and manage travel arrangements (flights, accommodation, car hire, visas, and itineraries).

Minute taking: Take accurate minutes of Management Board, Risk and Remco as well as client meetings, archive, and distribute promptly.

Communication and documentation: Liaise with clients, suppliers, and staff on behalf of the COO. Handle confidential documents and sensitive information with discretion. Prepare research material and collate monthly reports from Heads of Department (HODs). Provide general administrative support and assist with sales administration tasks. Ensure safekeeping and confidentiality of all documents through effective filing systems. Manage communications, reminders, and follow-ups on behalf of the COO.

Skills, Work Experience, and Competencies

· Strong organisational and time management skills.

· Excellent written and verbal communication abilities.

· Minute-taking and reporting accuracy.

· High attention to detail and ability to multitask effectively.

· Professional discretion when handling confidential information.

· Strong problem-solving and proactive attitude.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

· Ability to build and maintain professional relationships.

Essential Qualifications & Experience

· Education: A relevant diploma or degree in Administration, Business, or related field

· Experience: A minimum of 3–4 years of experience as a Personal Assistant, Executive Assistant or similar role

· Technical Acumen:

o Proven track record in diary and office management for executives

o Experience with travel coordination and meeting preparation

o Exposure to working in fast-paced, high pressure corporate environments

o Experience in fintech and financial services sector will be advantageous

Why Join Traderoot?

• Innovative Environment: Be part of a pioneering fintech company setting global standards in payments and issuing.
• Strategic Impact: Directly support senior leadership and play a key role in ensuring the COO's effectiveness.
• Career Growth: Develop professionally while gaining exposure to high-level operations and decision-making.
• Dynamic Team: Work alongside a high-calibre executive team committed to excellence and innovation.

If you are a results-driven PA with a proven track record in diary management, travel and meeting co-ordination, and minutes, we invite you to apply.

Terms and Conditions

• The position is based in at our office in Century City, Cape Town
• Compensation will be market-related and based on experience, including sales and performance -based incentives.
• The successful candidate will be required to adhere to Traderoot's compliance, regulatory, and ethical business standards at all times.

Job Type: Full-time

Pay: R15 000,00 - R21 000,00 per month

Experience:

• Executive : 3 years (Required)

Work Location: In person

We are recruiting a dedicated, energetic, well-rounded Executive Assistant for our CEO. The primary purpose of this role is to provide effective, proactive, and professional administrative and secretarial support to our CEO and the assigned Executive members. This person will be the point of contact for all internal and external stakeholders. This role will contribute to the efficiency of the business by managing the flow of information in a timely and accurate manner.

Responsibilities:

• Ensure that all details are in line with policy rules.

• Refer to marketers and/or broker if it is established that the policy details are not correct, or

an endorsement is required.

• Activate and load policies.

• Ensure clients receive the amended or new contracts timeously and that all details are

• correct.

• Assist client with queries once policy has been issued, e.g. regarding premiums, debit orders

and general policy wording issues

• Keep up to date with the various insurance products and product wording.

• Deal with queries timeously followed by written communication.

• Amend policies where new items are added or changed.

• Keep client fsp profile updated.

• Ensure all relevant correspondence sent to client/sub broker.

• Update electronic file with schedule and any other relevant documents.

• New business. Get all the required information and quote at different insurance companies.

• Ensure professional client service relations with various clients & sub brokers.

• Do amendments on current policies, either on various systems or inform the insurer of

changes

• Review amended schedules received from insurers before sending to client/sub broker.

• Attending to daily incoming calls and emails.

• Send confirmations/border letters/tax certificates to clients or sub brokers.

• Develop relationships with clients and use the opportunity to "upsell" other products.

• Prepare renewals and look up vehicle values where possible.

• Post welcome packs for new policies, where needed.

• Deal with Sub broker/client queries.

• Ensure professional client service relations with various clients & brokers.

Office-based position, Mondays – Fridays from 08h00 – 17h00.

Qualifications: Must have Matric, Class of Business and Regulatory Examination for Representatives Certification.

Send your CV to