Executive Assistant

Cape Town, Western Cape OneMCI

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Job Description

LOCATION

Cape Town ZA

JOB TYPE

Full-Time

POSITION OVERVIEW

MCI is a leading Business Process Outsourcing (BPO) company that specializes in delivering tailored solutions to meet the diverse needs of our clients. With a commitment to excellence and a focus on innovation we have established ourselves as a trusted partner in the industry.

We are seeking a highly organized proactive and discreet Executive Assistant to provide exceptional support to senior leadership. This role requires a dynamic individual who can manage a fast-paced and complex schedule while handling a wide range of administrative logistical and operational tasks. The ideal candidate will have strong project management skills exercise sound judgment in managing sensitive information and demonstrate the ability to prioritize and execute tasks efficiently and independently.

This position requires working hours aligned with the United States ensuring seamless communication and collaboration across teams and stakeholders within this time zone. Flexibility to work any day between Monday and Sunday.

To be considered for this role you must complete a full application on our company careers page including all screening questions and a brief pre-employment test.

POSITION RESPONSIBILITIES

Key Responsibilities :

  • Managing a complicated and busy schedule
  • Performing planning logistics and operations work
  • Provide comprehensive administrative support
  • Coordinate individual and group travel
  • Handle confidential and sensitive information with appropriate judgement and discretion
  • Providing administrative support in a variety of capacities including data entry assisting with the completion of assigned projects event / meeting planning filing mail handling and processing of letters / correspondence
  • Organize meetings and summits from start to finish
  • Phone call screening correspondence and document preparation bill payment record keeping
  • Create and maintain personal action items to-do list and follow up and follow through pro-actively maintaining and providing status updates
  • Be comfortable with Chief of Staff level duties and/or Project Management
CANDIDATE QUALIFICATIONS

WONDER IF YOU ARE A GOOD FIT FOR THIS POSITION

All positive driven and confident applicants are encouraged to apply. Ideal candidates for this position are highly motivated and dedicated.

  • Grade 12
  • Diploma or certification in a relevant field required.
  • Proven experience as an Executive Assistant or Personal Assistant (within a BPO preferred)
  • Excellent command of English
  • Knowledge of office management systems and procedures
  • Proficiency in MS Office (MS Excel and MS PowerPoint in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
CONDITIONS OF EMPLOYMENT

All MCI Locations

  • Must be authorized to work in the country where the job is based.

Subject to the program and location of the position

  • Must be willing to submit up to a LEVEL II background and/or security investigation with a fingerprint. Job offers are contingent on background / security investigation results.
  • Must be willing to submit to drug screening. Job offers are contingent on drug screening results.
COMPENSATION DETAILS

WANT AN EMPLOYER THAT VALUES YOUR CONTRIBUTION

At MCI we believe that your hard work deserves recognition and reward. Our compensation and benefits packages are designed to be competitive and to grow with you over time. Starting compensation is based on experience and we offer a variety of benefits and incentives to support and reward our team members.

What You Can Expect from MCI :

We understand the importance of balance and support which is why we offer a variety of benefits that go beyond Salary. Our team members enjoy :

  • Annual Leave: Earn paid time off to rest recharge or attend to personal matters
  • Health Benefits: After probation employees qualify for Medical Insurance. This gives you access to general practitioners chronic medication basic dental and optical care as well as emergency services ensuring essential healthcare support and peace of mind
  • Career Growth: We prioritize internal promotions and offer clear pathways for advancement across departments
  • Paid Training: Gain valuable skills and knowledge while earning a salary
  • Positive Work Environment: Join a collaborative team-oriented culture that values engagement and support
  • Casual Dress Code: Enjoy a relaxed dress policy that lets you work comfortably

Compensation & Benefits that Fit Your Life

MCI takes pride in tailoring our offerings to fit the needs of our diverse team across subsidiaries and locations. While specific benefits and incentives may vary by geography the core of our commitment remains the same: rewarding effort providing growth opportunities and creating an environment where every employee feels valued.

If you’re ready to join a company that recognizes your contributions and supports your growth MCI is the place for you. Apply today!

PHYSICAL REQUIREMENTS

This job operates in a professional office environment. While performing the duties of this job the employee will be largely sedentary and will be required to sit / stand for long periods while using a computer and telephone headset. The employee will be regularly required to operate a computer and other office equipment including a phone copier and printer. The employee may occasionally be required to move about the office to accomplish tasks; reach in any direction; raise or lower objects move objects from place to place hold onto objects and move or exert force up to forty (40) pounds.

REASONABLE ACCOMMODATION

Consistent with the Americans with Disabilities Act (ADA) it is the policy of MCI and its affiliates to provide reasonable accommodations when requested by a qualified applicant or employee with a disability unless such accommodations would cause undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment. If reasonable accommodations are needed please contact Human Resources.

DIVERSITY AND EQUALITY

At MCI and its subsidiaries we embrace differences and believe diversity benefits our employees company customers and community. All aspects of employment at MCI are based solely on a persons merit and qualifications. MCI maintains a work environment free from discrimination where employees are treated with dignity and respect. All employees are responsible for fulfilling MCIs commitment to a diverse and equal-opportunity work environment.

MCI does not discriminate against any employee or applicant on the basis of age ancestry color family or medical care leave gender identity or expression genetic information marital status medical condition national origin physical or mental disability political affiliation protected veteran status race religion sex (including pregnancy) sexual orientation or any other characteristic protected by applicable laws regulations and will consider qualified applicants with criminal histories for employment in a manner consistent with local and federal requirements.

MCI will not tolerate discrimination or harassment based on any of these adhere to these principles in all aspects of employment including recruitment hiring training compensation promotionbenefits social and recreational programs addition MCIs policy is to provide reasonable accommodation to qualified employees with protected disabilities to the extent required by applicable laws regulations and ordinances where an employee works.

ABOUT MCI (PARENT COMPANY)

MCI helps customers take on their CX and DX challenges differently, creating industry-leading solutions that deliver exceptional experiences and drive optimal performance. MCI assists companies with business process outsourcing staffing and IT Services needs by providing general and specialized hosting software staff and services.

In 2019 Marlowe Companies Inc. (MCI) was named by Inc. Magazine as Iowa’s Fastest Growing Company in the State of Iowa and was named the 452nd Fastest Growing Privately Company in the USA making the coveted top 500 for the first time. MCIs subsidiaries had previously made Inc. Magazine’s List of Fastest-Growing Companies 15 times respectively. MCI has ten business process outsourcing service delivery facilities in Georgia Florida Texas New Mexico California Kansas Nova Scotia South Africa and the Philippines.

Driving modernization through digitalization MCI ensures clients do more for less. MCI is the holding company for a diverse lineup of tech-enabled business services operating companies. MCI organically grows acquires and operates companies that have synergistic products and services portfolios including but not limited to Automated Contact Center Solutions (ACCS) customer contact management IT Services (IT Schedule 70) and Temporary and Administrative Professional Staffing (TAPS Schedule 736) Business Process Management (BPM) Business Process Outsourcing (BPO) Claims Processing Collections Customer Experience Provider (CXP) Customer Service Digital Experience Provider (DXP) Account Receivables Management (ARM) Application Software Development Managed Services and Technology Services to mid-market Federal & enterprise partners. MCI now employs 1000 talented individuals with 150 diverse North American client partners across the following MCI brands : MCI BPO MCI BPOaaS MarketForce GravisApps Gravis Marketing MarchEast Mass Markets MCI Federal Services (MFS) OnBrand24 The Sydney Call Center Valor Intelligent Processing (VIP) BYC Aqua EastWest BPO TeleTechnology and Vinculum.

DISCLAIMER

The purpose of the above job description is to provide potential candidates with a general overview of the role. Its not an all-inclusive list of the duties responsibilities skills and qualifications required for the job. You may be asked by your supervisors or managers to perform other duties. You will be evaluated in part based on your performance of the tasks listed in this job description.

The employer has the right to revise this job description at any time. This job description is not an employment contract and either you or the employer may terminate employment at any time for any reason.

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Employment Type :

Full-Time

Experience :

years

Vacancy :

1

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Executive Assistant

Cape Town, Western Cape University of Fort Hare

Posted today

Job Viewed

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Job Description

Overview

South Africa - Western Cape, Cape Town - South (Athlone, Ottery, Philippi)

R800 000 - R800 000 Annually Cost To Company

Our client is seeking an experienced Executive Assistant who will be reporting to the CEO.

Job Summary

Provide or lead a full range of secretarial/administrative support to the Chief Executive Officer (CEO) of the organisation, exercising confidentiality, tact and diplomacy.

Requirements
  • Grade 12
  • Diploma in Legal Secretarial / Paralegal
  • Minimum of 5 years experience.
  • Knowledgeable about import processing.
Responsibilities
  • Administration Support
    • Manage the purchasing authorisation process from submission of PORs to handover of signed invoices for payment.
    • Management of local and international travel arrangements for the CEO as well as arrangements for Trade and other International Fairs for all attendees.
    • Arrangement for and management of Forex linked to international travel.
    • Adhoc personal bookings and searches for the CEO.
    • Act as a support/participant in the development and implementation of administrative standards, policies, and practices for the organisation.
  • Secretarial Support
    • Communicate directives and information from the CEO to Executives, managers, and others in the organisation and follow up on the status of assignments.
    • Receive, screen, and direct incoming calls, visitors, mail, and email.
    • Maintain files, records, calendars, and diaries.
    • Control filing linked to and access to contracts/SLAs for customers, property, property plans, etc.
    • Good verbal and written communication skills. Ability to act decisively and urgently.
    • High level of emotional intelligence and interpersonal skills.
    • Ability to establish and develop well-aligned, supportive teams.
    • Suitably developed computer literacy and skills.
    • Appropriate business acumen and entrepreneurial aptitude.
    • Strong problem-solving skills.
    • Creativity.
    • Exceptional attention to detail.
  • Imports and EForex Management
    • Management payment for import process, from verifying accuracy of import documentation to purchasing of Forex;
    • In conjunction with Finance, determine cashflow for large purchases, obtain authorisation and book FEC in line with forecasted dates; and,
    • Balance transactions with bank statements bi-weekly.
  • Other Special Requirements
    • Decision Making
      • Maintain standards, practices, policies, and procedures as defined.
      • Able to make good business-aligned judgement decisions at an operational level.
    • Accountability
      • Responsible for all activities linked to the position as defined.
      • Ensure that a structure for escalation of responsibility is effective.
      • Responsible for the company credit card.
    • Communication
      • Maintain the benchmark for transparent, responsive, and open communications within the business and at all levels.
      • Ensure an email response within 24 hours.
      • Provide guidance telephonically to assist the teams when required within reason.
      • Good communication with management and subordinates.
    • Manage Insurance
      • Manage vehicle insurance portfolio from addition/removal of vehicles onto the policy to management of claims;
      • Manage all insurance; and,
      • Arrange for marine/transit cover where necessary.
    Salary

    R800 000 CTC

    How to apply

    Follow the link to our jobseeker’s page -

    Search for the job title. Click Apply to submit your CV.

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Executive Assistant

Cape Town, Western Cape Parvana

Posted 2 days ago

Job Viewed

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Job Description

Job Description

About the client

This forward-thinking property developer is highly successful and growing rapidly building on the principles of design excellence, sustainability, and community enrichment, their developments boast beautiful and intuitively designed apartments situated in thriving neighbourhoods. Joining this dynamic company will provide you with the opportunity to take your career to the next level whilst working alongside passionate individuals who are advocates of city living. As a member of this team, you will have the opportunity to be actively involved in the development of cutting-edge and high-scale projects, and to make a significant contribution to the continued growth and success of the company as well as your own career.

What you will be doing
  • Manage and prioritise the CEO’s calendar and schedules, acting as a trusted gatekeeper to optimise their time and focus. This includes coordinating confidential projects and overseeing travel arrangements.
  • Act as a central point of contact for senior leadership, stakeholders, and external partners. Your role is to ensure smooth communication, track action items, and support the successful execution of company priorities.
  • Handle all administrative functions, including correspondence, expenses, and digital filing. You will also ensure the timely processing of company and CEO-related financial matters.
  • Handle the CEO’s personal appointments, family calendars, and travel arrangements.
  • Oversee all household and property-related matters, including coordinating contractors and managing maintenance.
  • Manage all sensitive personal information with the highest level of confidentiality and discretion, including running errands and providing occasional support to family members.
What our client is looking for
  • A relevant tertiary qualification would be beneficial (Business Administration, Office Management, etc.).
  • Certifications in project management, executive support, or digital productivity tools are advantageous.
  • 3 - 5 years of proven experience as an Executive or Personal Assistant supporting C-suite or senior executives.
  • Outstanding written and verbal communication skills are essential. You must be highly organized, detail-oriented, and capable of exceptional time management and multitasking.
  • Proficient in the Microsoft Office Suite and have experience with calendar, travel, and expense management systems.
  • Comfortable using digital collaboration tools like Teams.
  • Possess a high level of integrity, confidentiality, and discretion. You are professional, tactful, and trustworthy, with the ability to balance business and personal priorities.
  • Proactive and resourceful mindset, with the ability to anticipate needs, adapt quickly to shifting priorities, and remain calm and composed under pressure.
  • Strong emotional intelligence and interpersonal skills, which are crucial for liaising effectively with senior leadership and stakeholders.
Additional information

Requirements: Executive Assistant, property developer, CEO support, administrative, calendar management, travel, communication, project management, C-suite, Microsoft Office Suite.

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Executive Assistant

Cape Town, Western Cape Mci, Lc

Posted 4 days ago

Job Viewed

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Job Description

MCI is a leading Business Process Outsourcing (BPO) company that specializes in delivering tailored solutions to meet the diverse needs of our clients. With a commitment to excellence and a focus on innovation, we have established ourselves as a trusted partner in the industry.

We are seeking a highly organized, proactive, and discreet Executive Assistant to provide exceptional support to senior leadership. This role requires a dynamic individual who can manage a fast-paced and complex schedule while handling a wide range of administrative, logistical, and operational tasks. The ideal candidate will have strong project management skills, exercise sound judgment in managing sensitive information, and demonstrate the ability to prioritize and execute tasks efficiently and independently.

This position requires working hours aligned with the United States, ensuring seamless communication and collaboration across teams and stakeholders within this time zone. Flexibility to work any day between Monday and Sunday.

To be considered for this role, you must complete a full application on our company careers page, including all screening questions and a brief pre-employment test.

POSITION RESPONSIBILITIES

Key Responsibilities :

  • Managing a complicated and busy schedule
  • Performing planning, logistics and operations work
  • Coordinate individual and group travel
  • Handle confidential and sensitive information with appropriate judgement and discretion
  • Providing administrative support in a varietyof capacities including; data entry, assistingwith the completion of assigned projects, event / meeting planning, filing, mail handling and processing of letters / correspondence
  • Organize meetings, summits from start to finish
  • Phone call screening, correspondence and document preparation, bill payment, record keeping
  • Create and maintain personal action items, to-do list, and follow up and follow through pro-activelymaintaining and providing status updates
  • Be comfortable with Chief of Staff level duties and / or Project Management

CANDIDATE QUALIFICATIONS

WONDER IF YOU ARE A GOOD FIT FOR THIS POSITION?

All positive, driven, and confident applicants are encouraged to apply. Ideal candidates for this position are highly motivated and dedicated.

  • Grade 12
  • Diploma or certification in a relevant field required.
  • Proven experience as an Executive Assistant or Personal Assistant (within a BPO preferred)
  • Excellent command of English
  • Knowledge of office management systems and procedures
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task

CONDITIONS OF EMPLOYMENT

All MCI Locations

  • Must be authorized to work in the country where the job is based.

Subject to the program and location of the position

  • Must be willing to submit up to a LEVEL II background and / or security investigation with a fingerprint. Job offers are contingent on background / security investigation results.
  • Must be willing to submit to drug screening. Job offers are contingent on drug screening results.

COMPENSATION DETAILS

WANT AN EMPLOYER THAT VALUES YOUR CONTRIBUTION?

At MCI, we believe that your hard work deserves recognition and reward. Our compensation and benefits packages are designed to be competitive and to grow with you over time. Starting compensation is based on experience, and we offer a variety of benefits and incentives to support and reward our team members.

What You Can Expect from MCI :

We understand the importance of balance and support, which is why we offer a variety of benefits and incentives that go beyond a paycheck. Our team members enjoy :

  • Paid Time Off : Earn PTO and paid holidays to take the time you need.
  • Incentives & Rewards : Participate in daily, weekly, and monthly contests that include cash bonuses and prizes ranging from electronics to dream vacations—and sometimes even cars!
  • Health Benefits : Full-time employees are eligible for comprehensive medical, dental, and vision coverage after 90 days of employment, and all employees have access to MEC medical plans after just 30 days. Benefit options vary by location.
  • Retirement Savings : Secure your future with retirement savings programs, where available.
  • Disability Insurance : Short- and long-term disability coverage is available to help protect you during unexpected challenges.
  • Life Insurance : Access life insurance options to safeguard your loved ones.
  • Career Growth : With a focus on internal promotions, employees enjoy significant advancement opportunities.
  • Paid Training : Learn new skills while earning a paycheck.
  • Fun, Engaging Work Environment : Enjoy a team-oriented culture that fosters collaboration and engagement.
  • Casual Dress Code : Be comfortable while you work.

Compensation & Benefits that Fit Your Life

MCI takes pride in tailoring our offerings to fit the needs of our diverse team across subsidiaries and locations. While specific benefits and incentives may vary by geography, the core of our commitment remains the same : rewarding effort, providing growth opportunities, and creating an environment where every employee feels valued.

If you’re ready to join a company that recognizes your contributions and supports your growth, MCI is the place for you. Apply today!

PHYSICAL REQUIREMENTS

This job operates in a professional office environment. While performing the duties of this job, the employee will be largely sedentary and will be required to sit / stand for long periods while using a computer and telephone headset. The employee will be regularly required to operate a computer and other office equipment, including a phone, copier, and printer. The employee may occasionally be required to move about the office to accomplish tasks; reach in any direction; raise or lower objects, move objects from place to place, hold onto objects, and move or exert force up to forty (40) pounds.

REASONABLE ACCOMMODATION

Consistent with the Americans with Disabilities Act (ADA), it is the policy of MCI and its affiliates to provide reasonable accommodations when requested by a qualified applicant or employee with a disability unless such accommodations would cause undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment. If reasonable accommodations are needed, please contact Human Resources.

DIVERSITY AND EQUALITY

At MCI and its subsidiaries, we embrace differences and believe diversity benefits our employees, company, customers, and community. All aspects of employment at MCI are based solely on a person's merit and qualifications. MCI maintains a work environment free from discrimination, where employees are treated with dignity and respect. All employees are responsible for fulfilling MCI's commitment to a diverse and equal-opportunity work environment.

MCI does not discriminate against any employee or applicant on the basis of age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances. MCI will consider qualified applicants with criminal histories for employment in a manner consistent with local and federal requirements.

MCI will not tolerate discrimination or harassment based on any of these characteristics. We adhere to these principles in all aspects of employment, including recruitment, hiring, training, compensation, promotion,benefits, social and recreational programs, anddiscipline. In addition, MCI's policy is to provide reasonable accommodation to qualified employees with protected disabilities to the extent required by applicable laws, regulations, and ordinances where an employee works.

MCI helps customers take on their CX and DX challenges differently, creating industry-leading solutions that deliver exceptional experiences and drive optimal performance. MCI assists companies with business process outsourcing, staff augmentation, contact center customer services, and IT Services needs by providing general and specialized hosting, software, staff, and services.

In 2019, Marlowe Companies Inc. (MCI) was named by Inc. Magazine as Iowa's Fastest Growing Company in the State of Iowa and was named the 452nd Fastest Growing Privately Company in the USA, making the coveted top 500 for the first time. MCI's subsidiaries had previously made Inc. Magazine's List of Fastest-Growing Companies 15 times, respectively. MCI has ten business process outsourcing service delivery facilities in Georgia, Florida, Texas, New Mexico, California, Kansas, Nova Scotia, South Africa, and the Philippines.

Driving modernization through digitalization, MCI ensures clients do more for less. MCI is the holding company for a diverse lineup of tech-enabled business services operating companies. MCI organically grows, acquires, and operates companies that have synergistic products and services portfolios, including but not limited to Automated Contact Center Solutions (ACCS), customer contact management, IT Services (IT Schedule 70), and Temporary and Administrative Professional Staffing (TAPS Schedule 736), Business Process Management (BPM), Business Process Outsourcing (BPO), Claims Processing, Collections, Customer Experience Provider (CXP), Customer Service, Digital Experience Provider (DXP), Account Receivables Management (ARM), Application Software Development, Managed Services, and Technology Services, to mid-market, Federal & enterprise partners. MCI now employs 10,000+ talented individuals with 150+ diverse North American client partners across the following MCI brands : MCI BPO, MCI BPOaaS, MarketForce, GravisApps, Gravis Marketing, MarchEast, Mass Markets, MCI Federal Services (MFS), OnBrand24, The Sydney Call Center, Valor Intelligent Processing (VIP), BYC Aqua, EastWest BPO, TeleTechnology, and Vinculum.

DISCLAIMER

The purpose of the above job description is to provide potential candidates with a general overview of the role. It's not an all-inclusive list of the duties, responsibilities, skills, and qualifications required for the job. You may be asked by your supervisors or managers to perform other duties. You will be evaluated in part based on your performance of the tasks listed in this job description.

The employer has the right to revise this job description at any time. This job description is not an employment contract, and either you or the employer may terminate employment at any time for any reason.

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This advertiser has chosen not to accept applicants from your region.

Executive Assistant

Cape Town, Western Cape Greys Recruitment

Posted 6 days ago

Job Viewed

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Job Description

Overview

Our client is seeking an experienced Executive Assistant who will be reporting to the CEO.

Job Summary :

Provide or lead a full range of secretarial / administrative support to the Chief Executive Officer (CEO) of the organisation, exercising confidentiality, tact and diplomacy.

Requirements
  • Grade 12
  • Diploma in Legal Secretarial / Paralegal
  • Minimum of 5 years experience.
  • Knowledgeable about import processing.
Responsibilities
  • Administration Support: Manage the purchasing authorisation process from submission of PORs to handover of signed invoices for payment.
  • Management of local and international travel arrangements for the CEO as well as arrangements for Trade and other International Fairs for all attendees.
  • Arrangement for and management of Forex linked to international travel.
  • Adhoc personal bookings and searches for the CEO.
  • Act as a support / participant in the development and implementation of administrative standards, policies, and practices for the organisation.
  • Secretarial Support: Communicate directives and information from the CEO to Executives, managers, and others in the organisation and follow up on the status of assignments.
  • Receive, screen, and direct incoming calls, visitors, mail, and email.
  • Maintain files, records, calendars, and diaries.
  • Control filing linked to and access to contracts / SLAs for customers, property, property plans, etc.
  • Good verbal and written communication skills; ability to act decisively and urgently.
  • High level of emotional intelligence and interpersonal skills.
  • Ability to establish and develop well-aligned, supportive teams.
  • Suitably developed computer literacy and skills.
  • Appropriate business acumen and entrepreneurial aptitude.
  • Strong problem-solving skills.
  • Creativity.
  • Exceptional attention to detail.
Imports and EForex Management
  • Management payment for import process, from verifying accuracy of import documentation to purchasing of Forex.
  • In conjunction with Finance, determine cashflow for large purchases, obtain authorisation and book FEC in line with forecasted dates; and,
  • Balance transactions with bank statements bi-weekly.
Other Special Requirements Decision Making
  • Maintain standards, practices, policies, and procedures as defined.
  • Able to make good business-aligned judgement decisions at an operational level.
Accountability
  • Responsible for all activities linked to the position as defined.
  • Ensure that a structure for escalation of responsibility is effective.
  • Responsible for the company credit card.
Communication
  • Maintain the benchmark for transparent, responsive, and open communications within the business and at all levels.
  • Ensure an email response within 24 hours.
  • Provide guidance telephonically to assist the teams when required within reason.
  • Good communication with management and subordinates.
Manage Insurance
  • Manage vehicle insurance portfolio from addition / removal of vehicles onto the policy to management of claims;
  • Manage all insurance; and,
  • Arrange for marine / transit cover where necessary.

Salary : R800 000 CTC

How to apply
  1. Follow the link to our jobseeker’s page -
  2. Search for the job title.
  3. Click Apply to submit your CV.

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Executive Assistant

Cape Town, Western Cape Abantu Staffing Solutions

Posted 6 days ago

Job Viewed

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Job Description

Overview:

Our client in the Human Resources sector is looking to employ an Executive Assistant, to provide admin support to their Chairperson.

Minimum Requirements:

  • Preferred but not essential: Degree or Diploma in Behavioral Sciences or a Human Resources or Legal field
  • Extensive work experience in a similar or corporate fast passed environment
  • Exposure to AI within a working environment
  • Advanced command of MS Office: Outlook, PowerPoint, Word, Excel
  • Good command of the English language, both written and spoken
  • Valid and current driver’s license
  • Knowledge of accounting principles, to provide ad hoc support to Finance Manager

Key Performance Areas:

  • Keeping track of multiple changes to a very busy diary
  • Compiling and editing reports, slides, training manuals ,and multiple Exco documentation
  • Co-ordinating travel arrangements local and international
  • Copying, scanning, editing of documents, recordkeeping and general admin
  • Drafting covering mails
  • General ad hoc duties

Preferred Attributes:

  • Confident, eloquent and professional individual with a high level of emotional intelligence
  • Flexible and able to multi-task and work at an exceptionally fast pace
  • Generalist, with a good understanding of how things work in a corporate environment including the finance functions
  • Absolute discretion as the person will be working with highly confidential information
  • Attention to detail, good memory and ability to think on his/her feet
  • Organised, task-driven and ability to work without direct supervision
  • Team player with a dynamic personality
  • Eager to learn, with a keen interest in using Artificial Intelligence (current proficiency will be an added bonus)
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Executive Assistant

Cape Town, Western Cape Recruitment Matters Africa Pvt Ltd

Posted 8 days ago

Job Viewed

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Job Description

Our client is looking for a highly organized emotionally intelligent and proactive Personal Assistant to become the right hand to a driven entrepreneur. Based out of the CEOs home office in Stirling this is a full-time office-based role offering variety responsibility and the chance to truly make an impact.

In this dynamic position youll juggle everything from high-level diary management and client liaison to running local errands and ensuring business and personal tasks are completed with precision. The right candidate thrives on managing the details is calm under pressure and brings a solution-first attitude to every challenge.

Key Responsibilities

Coordinate a busy and ever-changing calendar : schedule meetings manage appointments and organize international travel

Handle financial admin : reconcile Amex PayPal and FreeAgent accounts; manage expenses and travel claims

Prepare VAT returns track loyalty programs and liaise with the accountant as needed

Professionally communicate with clients suppliers and service providers on the CEOs behalf

Maintain detailed and accurate records tracking tasks through to completion

Run personal errands including dry cleaning deliveries and ad hoc household support

Provide timezone-flexible support during periods of international travel

Requirements

Minimum 3 years experience as a Personal or Executive Assistant ideally supporting C-level executives or entrepreneurs

Exceptional organizational skills and a knack for keeping operations running smoothly

Strong time management and multitasking abilities with a proactive and detail-oriented mindset

Confidence using tools like Google Calendar Excel FreeAgent and online booking systems

Discretion emotional intelligence and professionalism in handling sensitive information

Adaptability reliability and a solutions-focused attitude-even when things change quickly

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Employment Type : Full-time

Experience : years

Vacancy : 1

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Executive Assistant

Cape Town, Western Cape The Employment Channel

Posted 10 days ago

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Job Description

  • Executive Assistant / Secretarial qualification.
  • Office Management Diploma will be advantages
  • At least 6 years of working experience as an executive assistant or other relevant administrative support experience.
  • Proficient computer skills, including MS Office Suite; scheduling appointments / updating calendar is a must.
  • Excellent written and verbal communication skills.
  • Excellent time management and prioritization skills.
  • Able to concentrate on multiple problems / tasks at once.
  • Ensure the daily the schedule of the Country Manager is well managed.
  • To plan logistical and administrative support for all meetings that will be held in the region working with overseas colleagues or external vendors.
  • Manage major events with logistical and administrative support.
  • To follow up on key actions / tasks to ensure timely execution to meet established deadlines.
  • To assist in completing and / or co-coordinating activities as related to assigned department projects / assignments.
  • To keep track of timelines for submission or completion of reports.
  • To assist in PowerPoint presentations, gathering and summarizing information from various sources requested; create and format reports and presentation materials.
  • To manage all incoming visitors and provide support with the logistical requirements.
  • To maintain an efficient document-management system and ensure accessibility of information.
  • To arrange and co-ordinate hotel accommodations, travelling schedules and visa applications for the Country Manager.
  • To raise Purchase Orders via SAP system.
  • Monitor business / travel related expenses and ensure claims / expenses reports are submitted for reimbursements in a timely manner
  • To monitor departmental expenses.
  • To manage the Vodacom account including maintaining the asset register in this regard
  • To manage the application of company credit cards
  • To compile Accrual Reports and provide support on the quarterly forecast budgeting process.
  • Responsible for general office management Canteen supplies, office maintenance is
  • Manage Receptionist and Bidvest Cleaner.
  • Assist with Ad-hoc personal requests from Country Manager
  • Functional Competencies :

    • High attention to detail
    • Excellent verbal and written communication skills
    • Present good problem-solving skills.
    • Manage Processes end to end
    • Proactive and able to work independently
    • A high degree of flexibility and initiative
    • Ability to work in a fast-paced environment
    • Exceptional planning and organizational Skills
    • Ability to build strong relationships with internal and external stakeholders
    • Behavioral Competencies

    • The incumbent should be punctual at all times
    • Deadline driven
    • Operate with a high degree of integrity
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    Executive Assistant

    Cape Town, Western Cape Stonehage Fleming Group

    Posted 11 days ago

    Job Viewed

    Tap Again To Close

    Job Description

    3 Dock Rd, Cape Town City Centre, Cape Town, 8002, South Africa

    Job Description

    Posted Friday, September 19, 2025 at 4:00 AM

    Overview

    Executive Assistant

    WORKING RELATIONSHIPS
    This role will be the main support to the Senior Client Relationship Manager based in the Cape Town office. It is imperative that the person in this role is a dynamic individual that can juggle multiple responsibilities while still producing quality work.

    Responsibilities
    • Answering telephone calls for relevant staff members and noting messages
    • Act on behalf of the Senior CRM, screening, directing and actioning inbox correspondence, liaising with relevant teams and individuals to address diary priorities
    • Provide extensive diary and inbox management along with call and meeting scheduling
    • Maintain calendars of relevant staff members and set up meetings with staff members and clients
    • Point of contact for offshore colleagues – assist with any requirements
    • Assist marketing department with marketing requirements
    • Assist with various client work as instructed by directors
    • Act as the point of contact among executives, employees, clients and other external partners
    • Manage information flow in a timely and accurate manner
    • Track daily expenses and prepare weekly, monthly or quarterly reports
    • Oversee the performance of other clerical staff
    • Act as an office manager by maintaining office supply inventory
    • Format information for internal and external communication – memos, emails, presentations, reports
    • Minute taking
    • Organize and maintain the office filing system
    • Manage the Investment Management team’s CPD points
    • Assist with the administration for the office head – expense claims, certificates and ordering gifts for clients, delivery of documents
    • Keep the office head up to date with information relating to clients that affect client relationships
    • Assist with QR commentaries and reviews
    • Prepare Review packs
    • Ensure meetings are well prepared and catered for
    • Proactively anticipate required actions when unforeseen things arise
    • Assist in reception when needed
    • Assist with client functions (sending invitations on behalf of Partner, arranging catering and setting up boardrooms)
    • Maintain catering supplier list for meetings and events
    Travel Arrangement Duties
    • Liaising with a third party provider to facilitate scheduling of flights and accommodation for staff members
    Qualifications and Experience
    • Work experience as an Executive Assistant, Personal Assistant or similar role
    • Excellent MS Office knowledge
    • Outstanding organizational and time management skills
    • Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
    • Excellent verbal and written communications skills
    • Discretion and confidentiality
    • Understanding of the finance industry
    • Previous experience in the Professional Services environment in a similar role advantageous
    • Secretarial diploma or occupational certificate advantageous
    Competencies and Behaviours
    • Excellent at building, maintaining and managing strong relationships across the business
    • Confident engaging with stakeholders at all levels
    • Able to make decisions, take ownership and accept accountability
    • Ability to work in a fast-paced environment and adjust to changes quickly
    • Resourcefulness and problem-solving skills
    • Excellent organizing and planning skills
    • Action oriented with clear priorities; effective time and resource management
    • Pro-active with attention to detail
    • Strong organizational skills and ability to manage own workflow and that of a team
    • Collaborative and capable of delivering exceptional customer experience
    • Demonstrates drive and enthusiasm for personal development

    3 Dock Rd, Cape Town City Centre, Cape Town, 8002, South Africa

    #J-18808-Ljbffr
    This advertiser has chosen not to accept applicants from your region.

    Executive Assistant

    Cape Town, Western Cape Stonehage Fleming

    Posted 11 days ago

    Job Viewed

    Tap Again To Close

    Job Description

    Working Relationships

    This role will be the main support to the Senior Client Relationship Manager based in the Cape Town office. It is imperative that the person in this role must be a dynamic individual that can juggle multiple responsibilities while still producing quality work.

    Main Duties
    • Answering telephone calls for relevant staff members and noting messages
    • Act on behalf of the Senior CRM, screening, directing and actioning inbox correspondence, liaising with any relevant teams, person to action in pursuit of addressing diary priorities
    • Provide extensive diary and inbox management along with call and meeting scheduling
    • Maintain calendars of relevant staff members within the team and set up meetings with staff members and clients
    • Point of contact for offshore colleagues – assist with any requirements
    • Assist marketing department with marketing requirements
    • Assist at times with various client work, as instructed by directors
    • Act as the point of contact among executives, employees, clients and other external partners
    • Manage information flow in a timely and accurate manner
    • Track daily expenses and prepare weekly, monthly or quarterly reports
    • Oversee the performance of other clerical staff
    • Act as an office manager by keeping up with office supply inventory
    • Format information for internal and external communication – memos, emails, presentations, reports
    • Minute taking
    • Organize and maintain the office filing system
    • The management of the Investment Management team’s CPD points
    • Assisting with the management of the office head’s administration – expense claims, certificates and information ordering gifts for clients, delivery of documents
    • Ensuring the office head is kept up to date with any information relating to clients, which can have an impact on the client relationship
    • Assisting with QR commentaries and reviews
    • Preparation of Review packs
    • Ensure meetings are well prepared and catered for
    • To pro-actively anticipate anything that could be required for example when unforeseen things come up
    • Assist in reception when needed
    • Assisting with client functions (sending invitations on behalf of Partner, arranging catering and setting up of boardrooms etc.)
    • Maintain catering supplier list for meetings and events
    Travel Arrangement Duties

    Liaising with a third party provider to facilitate the scheduling of flights and accommodation for staff members within Stonehage Fleming.

    Qualifications And Experience
    • Work experience as an Executive Assistant, Personal Assistant or similar role
    • Excellent MS Office knowledge
    • Outstanding organizational and time management skills
    • Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
    • Excellent verbal and written communications skills
    • Discretion and confidentiality
    • Understanding of the finance industry
    • Previous experience in the Professional Services environment in a similar role advantageous. Secretarial diploma or occupational certificate advantageous
    COMPETENCIES AND BEHAVIOURS
    • Excellent at building, maintaining and managing strong relationships across the business
    • Confident engaging with stakeholders at all levels
    • Able to make decisions, take ownership and accept accountability
    • Working in a fast-paced environment, with the ability to make changes in the moment to deliver
    • Resourcefulness and an ability to solve problems
    • Excellent organising and planning skills
    • Action orientated - can identify and work to clear priorities, manage time and resources effectively
    • Pro-active and have a great attention to detail
    • Strong organisational skills, with an ability to manage your own workflow and that of a team
    • Working in collaboration and inspiring a team to deliver exceptional customer experience
    • Demonstrates drive and enthusiasm for personal development

    #J-18808-Ljbffr
    This advertiser has chosen not to accept applicants from your region.
     

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